Meeting Date: August 5, 2013 Prepared by: Susan Paul, Administrative Services Director

City Council Agenda Item Summary Name: Consideration of a Resolution authorizing the City Administrator to amend an existing contract with Public Consulting Group (PCG) for services related to finalization of the City's 2013 key initatives; the development of the strategic information technology plan and interactive government projects and related information technology consulting services. Description: The proposed amendment would authorize Public Consulting Group to provide information technology consulting services related to the finalization of the City's strategic information technology plan and interactive government initiative including development of the plan document, facilitating and incorporating public input, and plan implementation

Overall Cost: City Funds: Not to exceed $48,800 Grant Funds:

Staff Recommendation: Adopt the Resolution Important Considerations: The City Council adopted the development of a strategic information technology plan and interactive government project as one of its 2013 Key Initiatives. The City began the Information Technology Strategic Planning process in March 2013. An internal review of organizational expectations and needs, an assessment of the City's current technology, research on innovative technology solutions and meetings with stakeholders has been completed. The final steps in the process are public input, document finalization and plan implementation.

Decision Record: N/A

Reviewed by:

Ja;~ll,

7/z__ct,/t3
City Administrator
Date

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CITY OF CARMEL-BY-THE-SEA CITY COUNCIL RESOLUTION 2013A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO AMEND AN EXISTING CONTRACT WITH PUBLIC CONSULTING GROUP RELATED TO THE DEVELOPMENT AND IMPLEMENATION OF THE CITY'S STRATEGIC INFORMATION TECHNOLOGY PLAN AND INTERACTIVE GOVERENMENT PROJECT AND RELATED CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $48,800
WHEREAS, the City of Carmel-by-the-Sea (City) set the development of a Strategic Information Technology Plan and Interactive Government as one of its 2013 Key initiatives and projects; and WHEREAS, the City commenced the aforementioned project in March 2013 ; and WHEREAS, the City engaged Public Consulting Group (PCG) to assist with the project including the development of the plan, related documents and implementation; and WHEREAS, an amendment to the existing contract with Public Consulting Group is required to finalize the City's Strategic Information Technology Plan and Interactive Government key initiative projects including the development of the plan document, facilitating and incorporating public input, plan implementation and related consulting services; and WHEREAS, the funds are planned and budgeted for and will be authorized from the Administrative Services Department budget. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby: 1) Authorize the City Administrator to amend an existing contract with Public Consulting Group for services related to the City's Strategic Information Technology Plan and Interactive Government Key Initiative and Project in an amount not to exceed $48,800 (see attached).

[THIS SPACE INTENTIONALLY LEFT BLANK]

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PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 6 TH day of August 20 13 by the following roll call vote: AYES: NOES : ABSENT: ABSTAIN: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS:

ATTEST:

SIGNED,

Heidi Burch, City Clerk

Jason Burnett, MAYOR

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AMENDMENT NO. 1 TO CONTRACT BETWEEN THE CITY OF CARMEL-BY-THE-SEA AND PUBLIC CONSULTING GROUP FOR SERVICES

WHEREAS the CITY OF CARMEL-BY-THE-SEA, hereinafter referred to as the CITY, and Public Consulting Group (PCG), hereinafter referred to as the CONSULTANT, have previously entered into a Contract between the CITY and the CONSULTANT, hereinafter referred to as the Agreement for the purposes of having the CONSULTANT provide professional information technology consulting services for the CITY; WHEREAS the CITY commenced the 2013 Key Initiative to develop and implement the City's strategic information technology and interactive government project; and WHEREAS the CITY an amendment to the existing contract with the CONSULTANT is required to finalize the City's Strategic Information Technology Plan and Interactive Government key initiative project including the development of the plan document, facilitating and incorporating public input, plan implementation and related consulting services; and WHEREAS the CITY and the CONSULTANT wish to amend the Agreement to have the CONSULTANT complete the work on City's strategic information technology plan and interactive government project. NOW THEREFORE, the Agreement is hereby amended as follows : A. Work to be Performed. Under this Amendment No. 1, the CONSULTANT will provide information technology consulting services related to the strategic technology plan and interactive government key initiative project, including, but not limited to the following tasks: Facilitate public feedback and incorporate into the final plan Develop final plan document and present information Assist with the implementation of the plan and other consulting services

B. Compensation. The total price for the work performed under this Amendment, which may not be exceeded without the City's prior written approval, is $48,800. All other terms in this section remain in full force and effect and are not modified by this Agreement.

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In all respects other than as hereinabove expressly set forth the undersigned hereby ratifies this Amendment No. 1 to the Agreement and that this Amendment No. 1 shall become effective o n - - - - - - - - - - - - - - CITY
By:

Jason Stilwell City Administrator

CONSULTANT
By:

Public Consulting Group

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