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1. Name & Mailing Name

Did you know the difference between Name & Mailing Name fields available in the company creation screen?

The name provided in the Name field is displayed in the Select Company screen and is used to access the Company in Tally.ERP 9. Where as the Name entered in Mailing Name field will be printed and displayed in all the output reports of a company.

Example: Name – ABC (HO)

output reports of a company. Example: Name – ABC (HO) Mailing Name – ABC Company Limited

Mailing Name – ABC Company Limited

Name – ABC (HO) Mailing Name – ABC Company Limited 2. Financial Year & Books Beginning

2. Financial Year & Books Beginning from

Did you know the difference between the Financial Year from and Books beginning from fields in the Company Creation screen?

Books beginning from fields in the Company Creation screen? Financial Year From: This field indicates the

Financial Year From: This field indicates the commencement of the financial year for a company, in this case, 1st April 2009.

Books beginning From: The date entered in this field will restrict the user from passing any entry prior

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to the date mentioned. In other words, vouchers cannot be recorded prior to 1st July 2009, though the financial year begins from 1st April 2009.

3. Delete a line in a voucher

Did you know the shortcut key to delete a line in a voucher is Ctrl + D?

shortcut key to delete a line in a voucher is Ctrl + D ? Simple, Highlight

Simple, Highlight the required line and press Ctrl + D

4. Bank Reconciliation – Effective Date

Did you know how the effective date in Bank Reconciliation feature works?

Use an Effective Date for Bank Reconciliation: A company has data for the current year and/or previous year and wants to use the bank reconciliation facility from a cut off date say 1st August 2009. By specifying the date in Effective date for Reconciliation field, vouchers for reconciliation will be considered only from the date specified.

will be considered only from the date specified. 5. Recall Reconciled Vouchers PDF created with pdfFactory

5. Recall Reconciled Vouchers

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Did you know that you can recall reconciled vouchers?

Use the F12: Configure feature to recall the reconciled vouchers of a Bank reconciliation statement to modify or clear the dates for fresh reconciliation.

to modify or clear the dates for fresh reconciliation. 6. Create Multiple Groups / Ledgers Did

6. Create Multiple Groups / Ledgers

Did you know that you to create multiple groups or multiple ledgers from a single screen?

From the Gateway of Tally > Accounts Info > Groups > Create (Multiple Groups) Multi Ledger Creation screen is displayed:

(Multiple Groups) Multi Ledger Creation screen is displayed: 7. Create Multiple Aliases for Ledgers Did you

7. Create Multiple Aliases for Ledgers

Did you know that Tally.ERP 9 allows you to create multiple aliases for ledgers and assign codes (optional)?

During voucher entry you can select either name of the ledger or any one of the alias.

select either name of the ledger or any one of the alias. 8. Navigation of Vouchers

8. Navigation of Vouchers in Day Book using Page Up and Page Down keys

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Did you know that you can view the details of the current voucher in any report?

To view the details of a voucher in a report, highlight the transaction and press Enter. You can press the Page Down key to view the details of the next transaction and press the Page Up key to view the details of the previous transactions.

Up key to view the details of the previous transactions. In Day Book press Enter over

In Day Book press Enter over Sales Voucher No.1, press Page Down to view the next transaction (Sales Voucher No. 2) or press Page Up to view the details of the previous transaction (Receipt No 2).

9. New Company with same Configuration

Did you know that you can create a new company with the same configuration?

To create a new company with the same configuration F11: Features and F12: Configurations follow the steps shown:

• Create a Company.

• Set the required F11: Features and F12:Configurations as required

• Keep the company loaded

• Create another company

• The new company created will have the same features and configurations

10. Removing a Line and bringing it back in a report

Did you know that you can remove a line and bring it back in Tally.EPR 9?

This feature can be used to hide a group, ledger and stock item you can press Alt+R, to recall the hidden line press Alt+S and to recall the lines in order of removal press Alt+U

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Tally Tips - Your Weekly Refresher

!

1. User defined Primary Group

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Did you know that you can create your own primary groups in Tally.ERP 9?

You can create your own Primary (Main) Group under Assets, Liabilities, Income and Expenses.

To create Main Group, go to Gateway of Tally > Accounts Info > Groups > Create

of Tally > Accounts Info > Groups > Create The newly created Group in the Report

The newly created Group in the Report appears as shown.

The newly created Group in the Report appears as shown. 2. Sub-Ledger concept of Group Did

2. Sub-Ledger concept of Group

Did you know that a group can behave as a sub-ledger in Tally.ERP 9?

Opting to set Group Behaves like a Sub-Ledger to Yes for a particular Group will not explode the sub-groups and ledgers for that group in any report, either

1. When viewing the report in a detailed format, or

2. When viewing the report with the option Expand all levels in Detailed Format.

For example, set Group behaves like a Sub-Ledger for Sundry Debtors and Sundry Creditors groups to Yes. (This is set to ‘Yes’ by default, you may set this option for any other default group or user http://www.simpletaxindia.org/

defined group) The normal view of a Trial Balance is as given

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a Trial Balance is as given http://www.simpletaxindia.org/ Press Alt + F1 for a detailed view. Press

Press Alt + F1 for a detailed view.

Press Alt + F1 for a detailed view. Press F12: Configure to set Expand all levels

Press F12: Configure to set Expand all levels in Detail Format to Yes

to set Expand all levels in Detail Format to Yes The Trial Balance displays as shown

The Trial Balance displays as shown

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3. Report Navigation with + & - http://www.simpletaxindia.org/ Did you know that you can navigate

3. Report Navigation with + & -

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Did you know that you can navigate using the + and – keys in a report?

In display reports of Accounting and Inventory, i.e. Group Summary, Ledger and Stock Item reports, you can

· Move to different Group/Ledger of your choice by using F4 (Group/Ledger/ Item)

· Move to the next or previous item within the report by using (+) and (-) respectively

item within the report by using (+) and (-) respectively 4. Net Debit & Credit Balance

4. Net Debit & Credit Balance

Did you know you can display net balances for a report?

When a Group contains Ledger balances that have Debit as well as Credit balances, you can configure a report to display the Net Balances only in all reports.

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Report view with both Debit and Credit balances

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Debit and Credit balances http://www.simpletaxindia.org/ To configure for Net Balance Reporting, enable Nett

To configure for Net Balance Reporting, enable Nett Debit/Credit Balances for Reporting toYes in the Group Creation/Alteration screen.

to Yes in the Group Creation/Alteration screen. Report view after configuring for Net Balance Reporting: 5.

Report view after configuring for Net Balance Reporting:

Report view after configuring for Net Balance Reporting: 5. Master Creation Shortcut Navigation Key Did you

5. Master Creation Shortcut Navigation Key

Did you know that you can use shortcut navigation key while creating masters?

While creating the following Accounting Master and in the Inventory Master, you can use the short cut navigation key to move between the respective Master Creation screen

Sl No

Accounting Masters

Inventory Masters

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1

Ledger

Stock Item,

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2

Group,

Stock Group,

3

Voucher Type

Godown,

4

Budgets

Voucher Type

5

Currencies etc.,

Unit of Measure, etc.,

For example, after creating a ledger master, press Ctrl + G to move to Group Creation screen directly. Press Ctrl + V to move to Voucher Type Creation master and so on for other masters.

Voucher Type Creation master and so on for other masters. 6. Voucher Cancellation Did you know

6. Voucher Cancellation

Did you know that you can cancel vouchers in Tally.ERP 9?

Apart from deleting any voucher, vouchers can also be Cancelled. While using Automatic Voucher Numbering, you can opt to cancel a voucher using Alt + X, to keep the sequence of subsequent voucher numbers intact and information of the common narration. The cancelled vouchers will not retain Accounting or Inventory Transactions (Useful in Sales Vouchers). Vouchers with manual numbering or where no voucher numbering is used can also be cancelled.

Cancela voucher, go to Ledger Voucher screen (Eg. Day Book), select Single or Multiple Vouchers and press Alt + X

Display of cancelled vouchers

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http://www.simpletaxindia.org/ A cancelled voucher with the narration and information that the narration being retained is

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A cancelled voucher with the narration and information that the narration being retained is displayed as shown:

that the narration being retained is displayed as shown: 7. Add & Insert Voucher Did you

7. Add & Insert Voucher

Did you know that you can add or insert a voucher in the Day Book or Voucher Register?

Another useful feature that is available in Tally.ERP 9 is that it enables the user to insert or add a voucher.

For example, in the Sales voucher Register Report which is displayed below there are two vouchers numbered 3 and 4 for May 04, 2009.

there are two vouchers numbered 3 and 4 for May 04, 2009. To create a new

To create a new voucher or insert a new voucher with sale bill number 4 and change the bill number of the existing voucher to 5.

Select the existing voucher (number 4) and press Alt + I to insert a new voucher.

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http://www.simpletaxindia.org/ Press Alt + A to simply add a new voucher after bill number 4

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Press Alt + A to simply add a new voucher after bill number 4

Alt + A to simply add a new voucher after bill number 4 8. Voucher Duplication

8. Voucher Duplication

Did you know that you can duplicate an existing voucher in Tally.ERP 9?

This is useful when a constant amount is entered across the year or month with the same ledgers being used. To duplicate an existing voucher:

1. Select the required voucher and press Alt +2.

2. Make necessary changes to the voucher and save.

Alt +2 . 2. Make necessary changes to the voucher and save. 9. Setting Credit Limit

9. Setting Credit Limit

Did you know…?

You can set credit limit for Sundry Debtors and Sundry Creditors in Tally.ERP 9. When the outstanding amount exceeds the credit limit, Tally.ERP 9 will not allow any invoice beyond that limit unless modified.

Example: You can set a credit limit of Rs.50000/- for the customer’s ledger and raise one invoice amounting to Rs.30000/-, subsequently you can also try to raise another invoice amounting to Rs. 30000/-

To enable credit limit, set Maintain Budgets and Controls to Yes in F11 > Accounting Features

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To set credit limit for the customer: http://www.simpletaxindia.org/ Go to Gateway of Tally > Accounts

To set credit limit for the customer:

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Go to Gateway of Tally > Accounts Info > Ledgers > Credit Limits > Select the Group inUnder Group (all the ledgers in that group will be listed) > Select Customer and set the Credit Limit

be listed) > Select Customer and set the Credit Limit After the first invoice is raised

After the first invoice is raised for Rs.30000, try to raise the second invoice for Rs.30000. Here, Tally.ERP 9 will restrict from saving this voucher, as shown:

9 will restrict from saving this voucher, as shown: 10. Accounting, Inventory & Related reports Did

10. Accounting, Inventory & Related reports

Did you know that you can navigate to any Accounting or Inventory report without navigating the routine menus ….?

You can navigate to any Accounting or Inventory Reports from any report without going through the routine menu navigation.

1. In Balance Sheet Report press F9: Inventory Report or F10:

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Accounting Report to access any of the reports listed from the drop-down http://www.simpletaxindia.org/ list.

2. There is no restriction on the number of instances one can access these reports.

3. Press Esc to return back in the order you progressed to different reports.

F9: Inventory Reports

you progressed to different reports. F9: Inventory Reports F10: Accounting Reports Use F8: Related reports to

F10: Accounting Reports

reports. F9: Inventory Reports F10: Accounting Reports Use F8: Related reports to view related reports for

Use F8: Related reports to view related reports for any individual group/ledger analysis.

F8: Related Reports

to view related reports for any individual group/ledger analysis. F8: Related Reports http://www.simpletaxindia.org/

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