TAMIL NADU TRAVELLING ALLOWANCE RULES

TOUR TRAVELLING ALLOWANCE is an amount given to a Government Servant to cover the cost of journey performed in the discharge of official duties. FARE is the actual cost of Transport in the shortest ordinary route. MILEAGE ALLOWANCE is an amount calculated on the distance travelled by the Government Servants getting Grade Pay of Rs.5,400/- and above in own car / Two wheeler to meet the cost of a particular journey. DAILY ALLOWANCE is an amount given to cover the ordinary charges incurred during the tour INCIDENTAL CHARGE is an allowance, being the half of the DA, given to compensate expansions, porterage etc; involved in a journey by air or railway or bus to a place at a distance of 160 km or more from Head quarters. It shall only be drawn for the day of departure from Head Quarters and also for the day of arrival back at Head Quarters, if the period of absence is 24 hours or more. If the period of absence is less than 24 hours, only one IC shall be drawn either for the day of departure from Head Quarters or for the day of arrival back at Head Quarters. It is also admissible for each move from camp to camp, if the time gap between the move from camp to camp is 24 hours or more. FLAT CHARGE (Flat rate or terminal charge) is an allowance given to cover the expenditure incurred for journeys between residence or place of work / halt and Airport or Railway station or Bus terminal. It is admissible at both ends of the journey irrespective of the time gap subject to the condition that the distance between residence or place of work / halt and Airport or Railway station or Bus terminal shall be atleast half a km. FIXED TRAVELLING ALLOWANCE is an amount given to a Government Servant who is required to undertake tour for a specified period in a month within a specified area. TRANSFER TRAVELLING ALLOWANCE is an amount given to cover the cost of journey performed on transfer from one station to another. LUMPSUM ALLOWANCE is an amount given to compensate expenses on packing and loading of personal effects at old station and their unloading and unpacking at new station, while on transfer.

TOUR TRAVELLING ALLOWANCE :

LEAVE TRAVEL CONCESSION is a concession to claim the cost of journey performed by the Government Servants (Permanent or Approved Probationers) and their family members from the place of work to any place in Tamil Nadu or to a place outside the state within a distance of 800 km from the place of work. FAMILY means the spouse, children including step / adopted children, widowed daughter, father and mother, if they are wholly dependant on a Government Servant. GRADES of Government Servants are classification of Government Servants based on Grade Pay attached to their posts [Ordinary grade]. The Tour Travelling Allowance includes, Fare, Dearness Allowance, Incidental Charge and Flat Charge, if the Government Servant is not entitled to Fixed Travelling Allowance. It is admissible only when a Government Servant performs journey outside a radius of 8 km from Head Quarters. The journey performed within corporation limits will not be treated as tour. For stay in Chennai and other Metropolitan cities, Dearness Allowance is admissible at double the rate of normal DA. Dearness Allowance is admissible for fractions of absence from Head Quarters as shown below : 6 hours and below : 30 % of DA Exceeding 6 hours and upto 12 hours : 70 % of DA Exceeding 12 hours and upto 24 hours : Full DA Dearness Allowance is admissible for holidays occurring during a tour. Casual Leave can be taken and holidays availed while on tour; but DA is not admissible for those leave and holidays. The CL or holidays or both should not exceed 7 days at a time. If they exceed 7 days, Travelling Allowance is not admissible for the return journey. But the CL or holidays availed after returning to Head Quarters will be construed as resumption of duty. The monthly ceiling on Travelling Allowance is 10 % ( jurisdiction in one district ) and 12% ( jurisdiction in more than one district ) of Pay including Grade Pay. A Government Servant holding Additional Charge of another post is eligible for Travelling Allowance when he / she visits the jurisdiction of second office on duty. Incidental Charge is not admissible if the journey is performed by the Government Vehicle. For the journey performed by Motor car / Two wheeler, only the mileage allowance and Dearness Allowance are admissible.

Mileage Allowance shall be calculated with reference to shortest route and restricted to 320 kms (Both ways); Fracture of a km should be omitted. The Mileage Allowance for the journey performed by Motor car is Rs. 8/- per km and by Two wheeler is Rs. 4/- per km. The claim shall be preferred within 3 months. FIXED TRAVELLING ALLOWANCE: Fixed Travelling Allowance is not admissible during Joining Time or Leave other than Casual Leave. If a Government Servant has not toured for the whole specified period in a month, FTA shall be reduced for each day in deficit. A days FTA is the amount arrived at by dividing the FTA for the specified period by the number of days on which the Government Servant is required to be on tour. A Government Servant provided with Government vehicle is not eligible for FTA. A Government Servant holding additional charge of another post can draw the largest of FTA. The Tour Travelling Allowance can be claimed for the journey performed outside the specified area; but the FTA for those days shall be deducted at the rate of 1/30 of FTA sanctioned for a month. If the specified area extends beyond the limit of a single district and the actual expenses incurred on the journey exceeds double the FTA, the Government Servant can draw in addition to FTA, the difference between the actual expenses incurred and double the FTA. FTA should be included in the Pay Bill.
LEAVE TRAVEL CONCESSION :

TRANSFER TRAVELLING ALLOWANCE :

The concession is admissible once in a period of 4 calendar years [a block of years] for two way; in a period of 2 calendar years for one way. The present block year is 2013 2016. Subsequently it will be 2017 2020, 2021 2024 and so on. Only the fare for the journey is admissible i.e. the fare for the class to which the Government Servant is eligible. The Government Servant shall take any of the leave for availing Leave Travel Concession. The claim shall be preferred within a month. Transfer Travelling Allowance is not admissible if the transfer is at the request of the Government Servant. Transfer Travelling Allowance includes Fare, DA and Flat Charges for the Government Servant and each member of the family;IC for himself / herself ; second class Railway fare / Bus fare and Flat charges (admissible to Grade IV) for 2 personal servants(for

GENERAL:

Grade I Officers),one personal servant( for Grade II Officers); Rail fare for Driver if the cost of Transport of the Motor car is claimed; claim for personal effects on production of vouchers and Lump Sum Allowance. Mileage Allowance is admissible, if the Government Servant, who is entitled to transport the Motor car / Two wheeler at Government cost, actually travels in it. Transfer Travelling Allowance of a Government Servant appointed on foreign service shall be met by the foreign employer for the onward and return journeys. If both the husband and wife are the State Government Employees and are transferred at the same time or within six months of his / her transfer from one and the same station to one and the same station, TTA is not admissible to both of them as independent Government Servants. Either of them claim TTA, treating the other as a member of the family. The claim shall be preferred with 3 months. If the reservation for the air / rail accommodation is cancelled in the exingencies of public service, the expenditure involved for the cancellation of the reservation can be claimed. If a Government Servant travels by a class lower than the one by which he / she is entitled to travel, only the fare of the travelled class shall be drawn. If a Government Servant travels by a class higher than the one by which he / she is entitled to travel the claim for the fare shall be limited to that of the class by which he / she is entitled to travel. The officers, who are permitted to travel by air, can reimburse the actual payment made by them for insurance upto Rs. 1 lakh against accidents during air journey. Instead of this, a personal accident insurance policy upto Rs. 1 lakh and valid for a period of atleast one year covering not only the risks arising out of air travel but also covering the risks arising out of rail and road journey can be taken and the amount of premia reimbursed. A Government Servant is entitled to draw Travelling Allowance for the journey performed to attend departmental examination (two times only), to give evidence in a criminal case and in a departmental enquiry and to undergo training. If a Government Servant dies while in service, members of the family are eligible for the grant of Travelling Allowance for the journey either from his / her Head Quarters or from place of death to his / her home or to any other place where they wish to reside.

Mileage Allowance and Incidental Charge can be drawn for the journey, by road from and to the airports, railway stations, bus terminals, performed by own Motor car / Taxi. Incidental Charge allowed during camp shall be calculated with reference to Dearness Allowance admissible at that place.