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Unit 14: Automatic Payment Program Define House Bank Create Bank Accounts Setup Company Codes for

for Payment Transactions Setup Payment Methods per Company Codes for Transactions Setup Bank Determination House Banks Transaction Code FBZP

Process48 Configuration of Automatic Payment Program The configuration of the payment program is where you dictate to SAP how payment transactions will be processed in the system. There a quite a few settings that can be configured in the payment program. This provides you with lots of flexibility to you process payables in your production system. SAP allows both vendor and customer line items to be paid through the payment program. This ability is especially convenient when used in conjunction with some of SAPs other standard functionality, such as SD (Sales & Distribution) rebates. One prerequisite in the configuration of Automatic Payment Program is the definition of house banks. Once the bank data has been defined, some of the end-user screens or steps may be bypassed because the information has been stored. Part 1 Menu Path: SAP Reference IMG>Financial Accounting>Bank Accounting>Bank Account> Define House Banks (double click)

Enter your company code in the pop up window. Click on Enter

to continue.

Make sure House Bank folder is open (click if not open) then click on New Entries.

Maintain the following fields: Your House Bank Bank Country Bank Key (i.e.: Chase, Bank of America, etc.) US Enter a valid bank routing number Under Communications Data: Telephone 1 Contact Person Banks telephone number Enter the name of your contact at the Bank.

Click on SAVE

On the new screen (Bank Data) maintain the following fields: Bank Name Region Street City Branch Enter the Bank Name Enter the State Street Address City Name of the Branch Click on Enter to continue

Double click on Bank Accounts

On the new screen click on New entries

On the Details of Added Entries maintain the following fields. Company Code House Bank Account ID Description Bank Account No. Currency Enter your Company Code Enter the name of your Bank Enter the last 5 digits of your bank key Enter a Description (i.e.: Main Account for Payments) Enter a Bank Account # USD Click on SAVE

Section 2 Payment Program Part 1 Set up All Company Codes for Payment Transactions Menu Path: SAP Reference IMG>Financial Accounting>Accounts receivable & Account payables>Business transactions>Outgoing Payments>Automatic outgoing payments>Payment Method Bank Selection for Payment Program>Set up All Company Codes for Payment Transactions (Double click on

Click on New Entries

On the new screen, enter your company code in the following fields: Company Code Sending Company code Paying Company Code Click on SAVE

Section 2 Payment Program Part 2 Set up Paying Company Codes for Payment Transactions Menu Path: SAP Reference IMG>Financial Accounting>Accounts Receivable & Accounts Payables>Business transactions>Outgoing Payments>Automatic outgoing payments>Payment Method Bank Selection for Payment Program >Set up Paying Company Codes for Payment Transactions (Double click on )

Click on New entries

On the new screen maintain the following fields: Paying Company Code Minimum amount for incoming payment Minimum amount for outgoing payment Click on SAVE Enter your company code 5 5

Section 2 Payment Program Part 3 Setup Paying Methods per Company Codes for Payment Transactions Menu Path: SAP Reference IMG>Financial Accounting>Accounts Receivable & Accounts Payable>Business transactions>Outgoing Payments>Automatic outgoing payments>Payment Method Bank Selection for Payment Program>Set up Payment methods per Company Code for Payment Transactions (Double click on )

Click on New entries

On the new screen maintain the following fields: Paying Company Code Payment Method Minimum Amount Maximum Amount Enter your Company Code C for checks 5 9999999

Click on SAVE

In the previous process we set up C for checks; it must be repeated to setup T for bank transfers. Use the back button to return to the last screen to enter the T. Click on New entries.

On the new screen maintain the following fields: Paying Company Code Payment Method Minimum Amount Maximum Amount Enter your Company Code T for Bank Transfers 5 9999999

Click on SAVE

Section 2 Payment Program Part 3 Set up Bank Determination for Payment Transactions Menu Path: SAP Reference IMG>Financial Accounting>Accounts Receivable & Accounts Payables>Business transactions>Outgoing Payments>Automatic outgoing payments>Payment Method Bank Selection for Payment Program>Set up Bank Determination for Payment Transactions (Double click on )

Click on POSITION so that we can bring the company code can appear at the top of the list

On the pop up window enter your company code and click Enter

Highlight your company code by clicking in the 1 st narrow column. Then double click Ranking order to open the folder.

Click on New entries

On the first line, maintain the following fields: PAYMENT CURRENCY RANK ORDER HOUSE BANK C for check USD 1 Bank Name

On the second line, maintain following the fields: PAYMENT CURRENCY RANK ORDER HOUSE BANK Click on SAVE T for bank transfers USD 1 Bank Name

Use the

back button to go back to the last screen.

Highlight your company Code by clicking in the 1 st narrow column. Then Double click Bank Accounts to open folder.

If the information notice appears in the status bar, ignore and continue. Click on New entries

On the new screen main the following fields: House bank Pymt Currency Account ID Sub bank account House bank Pymt Currency Account number Sub bank account Bank Name C for check USD Enter the last 5 digits of your bank key Bank account for outgoing payments Bank name T for bank transfers USD Enter the last 5 digits of your bank key bank account for outgoing payments

Click on SAVE

Use the

back button to go back to the last screen.

Highlight your Company Code by clicking in the 1st narrow column. Then double click on Available accounts to open the folder.

If the information notice appears in the status bar, ignore and continue Click on New entries

On the new screen maintain the following fields. House bank Account ID Days Currency Available for outgoing payment Available for incoming payment Bank name Enter the last 5 digits of your bank key 3 USD 9999999 9999999

Click on SAVE

Next double click on value date to open the folder.

If the information notice appears in the status bar, ignore and continue. Click on New entries

On the new screen, maintain the following fields. You may use the entries pushbutton to find your information First line: Payment House bank Account ID Limit Second line: Payment House bank Account ID Limit

possible

C for checks Bank name Enter the last 5 digits of your bank key 9999999

T for bank transfers Bank name Enter the last 5 digits of your bank key 9999999

Click on

SAVE

Note: Now that you have learned the full procedure, you may want to try using the transaction code FBZP to configure the automatic payment program.

Before you execute the Automatic Payment Program make sure that there are several vendor invoices posted.

Menu Path: SAP Easy Access>Accounting>Financial Accounting>Accounts Payable>Periodic Processing > Payments (double click)

On the new screen enter current date and a unique identification name. Then click on Parameter tab.

Under the Company Code column enter your company code identifier. Next, tab over to the Pmnt meths column and click the possible entries button

Select C for checks and click the move to the left button the selected pymt methds column

to move over under

Select T for bank transfers and click on the left button the selected pymt methds column.

to move over under

Click on enter

to continue.

Under the Next p/date column, enter a date which is two dates ahead from the run date. Enter the vendor account you wish to use.

Click on the back arrow key to go back one screen. System will display a message in the status bar that details you just configured were saved.

Select Yes to Continue.

Next click on Schedule Proposal

Make sure that Start Immediately is selected. Click on Enter

to continue.

Click on Enter

once and the content under STATUS changes to Parameters have been entered Payment proposal has been created

Click on Edit Proposal Make sure that all accounting clerks is checked Click on enter to continue on the pop up window

The next screen will show the payments being made by the automatic payment program. After making sure that everything is in order click on the back arrow key .

Click on Pmnt Run button

Make sure that Start Immediately is selected. Click on Enter

to continue.

Press Enter Status tab.

again and the following information will be displayed under the