Project Quality Plan September 2011

PROJECT QUALITY PLAN ER296QP SUBMITTED TO: LAND TRANSPORT AUTHORITY

DATE REVISION 01 SEPTEMBER 2011 NIL

REFERENCE

ER296-110901-6007-CV-PQP (Project Quality plan)

st

Cheng KimHua/01 Sept 2011

Vashdev Khialani / 01 Sept 2011

Version /Revision

Remarks

Prepared by / Date

Review/approved by:-/ date

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011

Contents

Appendices
1A 2A 2B 2C 3A 3B 3C 4A 4B 4C 4D 4E 4F 4G 4H Building Control Act Main Contractors Scope QP(S) Scope Quality Performance evaluation criteria List of staff Organization chart Key responsibilities Materials quality plan Work Quality Plan Series used in document classifications Standard review letters format Sample of inspection records Records( folders kept at site) List of inspection forms Sample of QP(S) Monthly report

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011

1.0 Project Quality Plan Purpose.

1.1 Award of contract and preparation of PQP.

The contract ER296QP was awarded to C&V Engineering Pte Ltd (C&V) on 8 th August 2011 by Land and Transport Authority ,Singapore ( LTA ) .Amongst the terms of the contracts are: To provide Qualified Person (Supervision) (QP(S) - the Services) for Contract ER296 (the Main Contract) Construction and Completion of Sentosa Gateway Tunnel from Telok Blangah road to Keppel road/Kampong Bahru road/Lower delta road and associated road widening work along Lower delta road. The main contract was awarded to Samwoh Corporation Pte Ltd and SK E&C Joint venture will undertake the works in June 2011 for a contract period of 48 months. The services include 3 major components: a) Provision of Independent Checking Services for those Temporary works. b) Provision of 3 Resident Engineers and 4 Resident Technical Officers. c) Execution of duties required under Building control Authority, Singapore( BCA) from the onset of the contract until 12 months after the certificate of statutory completion ( CSC) defects liability period The duties of QP(S) is covered under (Part 3 of Building Control Act enclose here as Appendix 1A) The ER296QP contract requires the deployment of manpower and resources to carry out checking and supervision /inspection services to enable the QP(S) to sign the required certificates of CSC by the deployment of the REs and RTOs in shifts. QP(S) services are to primarily ensure safety and quality works. The following plan set out the manner to achieve the objectives of Contract ER296QP. a) The Quality plan follows C& V Engineering Pte Ltd Quality Management Procedure for Civil and structural and Geotechnical Engineering services which are developed in accordance with ISO 9001-Series. b) Where conflict appears between Quality plan and Quality Management system, the Quality plan will take precedence.

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 c) The quality plan shall be issued as a controlled document and will be revised as appropriate throughout the project duration .Review will be undertaken every 6 month, the 1st being scheduled for 28 Feb 2012.

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011

2.0 Quality Management Process

Managing project quality requires an approved quality plan encompassing three major quality processes defined in Section 2.1. The quality plan is developed, approved and submitted to LTA by the 1st month and to confirm major deliverables/milestone acceptance criteria and manage approved project processes. 2.1 Quality Plan Processes Quality Assurance Quality assurance activities focus on the processes being used to manage and deliver the solution to evaluate overall project performance on a regular basis. Quality assurance is a method to ensure the project will satisfy the quality standards and will define and record quality reviews, test performance, and customer acceptance. Quality Control Quality control activities are performed continually to verify that project management and project deliverables are of high quality and meet quality standards. Quality assurance also helps uncover causes of unsatisfactory results and establish lessons learned to avoid similar issues in this and other projects. Project Deliverables and Processes Acceptance Criteria Project team members and key stakeholders agree at the project planning stage on formal project processes and major deliverable acceptance criteria that will be used to evaluate final deliverable results before the results are formally approved. 2.2 Project Overview The terms of reference of contract ER296QP-( TERMS OF REFERENCE , TOR) spells out the detail requirements expected of the consultant in performing the QP Services for the main contract ER296. 2.2.1 Scope of Main Contractors works The Scope of Works as detailed in the Contract documents of ER296.The Drawings, Specifications and related standards and codes are referred. The works included but not limited to the design, construction and completion of the following: a) Construction of the vehicular tunnel structures including depressed road, foundation, escape shafts and staircases, approach slab, waterproofing, asphalt wearing course and other related works; b) Widening of roads, including all associated works, such as retaining wall drains, relocation of bus shelter, etc; c) Demolition of the existing 7 storey St James District Office including the making good to the surrounding ground affected by the works; d) Construction and completion of a facility building; e) Underground services ducts connecting the road tunnel to the facility building; ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 f) All architectural finishes to the facility building and the tunnel and the fitting out thereof and all external works including landscaping; g) Relocation of the bus shelters and bus bays for Design, Build and Operate (DBO) contractors, as shown in the Drawings; h) Demolition and construction of existing bus shelters and bus bays as shown in the Drawings; i) Temporary traffic diversions, temporary or permanent road realignment, reinstatement works of roads, planting and turfing areas and street furniture; j) Supply and Installation of static signages and gantries and the conduits and foundation for the electronic signages, barriers and traffic signals; k) Modification of existing link way as shown in the Drawings; l) Re-siting of fencing and existing signs affected by the Works; m) Design and construction of all Temporary Works; n) Design, supply, installation and subsequent removal of temporary structures for protection of trees; o) Supply and lay of heavy duty GI pipes for traffic lights and street lightings; p) Provision of all lead-in piping, trenching and construction of the foundations for the Traffic Control and Management System field equipments, including obtaining necessary approvals from relevant authorities on the entire support system; q) Design and build for the diversion of the sewers in the vicinity of Telok Blangah Road, Kg Bahru Road and Lower Delta Road and decommissioning of the existing sewer in accordance with Public Utilities Board, Water Reclamation Network Department (PUB(WRN)) requirements; r) Locating and support of all utility services in the vicinity of the Works and coordination with utility agencies and private services providers; s) Liaising with the System Wide Contractors and relevant parties to provide lead-in piping, services ducts and recesses / opening for M&E services and others; t) Co-ordination with Interfacing Contractors, utility agencies, Sentosa Development Corporation, stakeholders such as Mapletree Investments Pte Ltd, St James Power Station, PSA Corporation Ltd, SP Power Grid (SPPG) and any other relevant authorities including the coordination of their requirements for construction and the provision of access; u) Provision of site attendance to the Superintending Officer, System-Wide Contractors and consultants as described in the Contract; Interfacing Contractor,

v) Pre and Post Construction Condition Survey shall be carried out up to 50m from the edge of the Contract boundary; w) Preparation and submission of the final Combined Services Drawings/Structural Electrical and Mechanical Drawings (CSD/SEM); x) Preparation and endorsement all necessary documents and drawings (including those where statutory endorsements are not required) and submit them to the Superintending Officer ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 (SO) and Qualified Person (Supervision) [QP(S)] in order to obtain Temporary Occupation Permit (TOP)/certificates of Statutory Completion (CSC); and y) All other works and services ancillary or related to the full completion of the Works in accordance with the Employers Requirements. The full scope of the Contractors works is attached as Appendix 2A . 2.2.2 Scope of Works under the Instrumentation and Monitoring Contract (ER290IM) The Works under Contract ER290IM (referred to as Instrumentation and Monitoring Contract) comprises the supply and installation of instruments, monitoring, recording and presentation of data from these instruments for civil construction works performed under the Main Contract. a) Procurement of all necessary instrumentation, hardware and software and the supply of labour and services for the installation and removal of monitoring instrument as detailed in the Drawings and in accordance with the Contract documents; b) Supply of manpower, read-out units, equipment and services as necessary for the collection of monitoring data from instruments installed under this Contract or by others at the specified frequencies; c) Collection, verification, compilation of instrumentation proposals and drawings specified by the QP(D), Qualified Person (Supervision) [QP(S)] and the Civil Contractor, reproduction and submission to SO for acceptance of the Instrumentation Plan(s) for ER296; d) Procure, install and maintain the system (including all necessary software and hardware) necessary for collection, and transmission of real-time monitoring instrumentation data; e) Collection, authentication, interpretation, compilation and submission of monitoring data in a timely manner as specified to the acceptance of the SO, the QP(D), the QP(S) and the Civil Contractor; f) Summarising and presentation of monitoring data in tables, graphs, contours and specific structure or excavation reports, in combination with relevant construction activity as and when requested by the SO; g) Protection, maintenance and replacement of damaged, missing and malfunctioned instruments to ensure the continuity of monitoring data at all times throughout the period of the Contract; h) Environmental controls and measures such as prevention of mosquito breeding,etc.; i) Obtaining of all permits and calibration certificates for carrying out the Works; j) Carry out inspection, testing and other incidentals necessary for the properexecution of the Works; k) Coordinate the installation, monitoring, maintenance and replacement of the instrumentation with the Civil Contractor;

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 2.2.3 QP(S) Scope of Works QP(S) is to provide the required Qualified Person (Supervision) [QP(S)] Service to a) provide professional engineering supervision services as required under the requirements and /or the requirements of other authorities and agencies; Authoritys

b) provide qualified site supervision staff as required under the Building Control Act to support the QP(S); c) provide independent checking services for those Temporary Works (including false work and support system for superstructure) under the Main Contract that are not required to be checked by the Accredited Checker under the Building Control Act and Regulations. The Guidelines on the Approval-In-Principle procedures are attached in Appendix B for the Consultants reference; (d) apply and obtain Temporary Occupation Permit (TOP) and Certificate of Statutory Completion (CSC), lead the inspection process and co-ordinate with Civil QP, M&E QP, RI and all relevant statutory authorities until obtaining the TOP and CSC (e) ensure that the construction works are carried out in a safe manner in accordance with the method statements submitted by the Contractor and approved by the QP(S); and (f) sign off the Certificate of Supervision for civil works under the Main Contract and any other professional engineering services as set out in the scope of Services in the Terms of Reference. QP(S)s primarily role is to ensure safety and quality construction by the main contractor and serve as the technical advisor to LTA on the matter of supervision . As no formal contract exists between The Main contractor and QP(S) , all dealing are through LTA and no changes in the design is to be accepted during the supervision stage , unless the QP(Design ) and LTA have approved it. LTA has engaged the design firm CPG to undertake the full design. The main contract is a Build Contract. The main contractor has also engaged................ (To be inserted later)QP (Ters) as well as temporary earth retaining structures. At the same time , LTA has also engaged Ronnie & Koh Consultants PTE LTD as Accredited checker ( AC) to provide the required check on permanent design of the works as well as the checking of the AIP documents. LTA have also appointed AC (Geo) as.......................... (To be inserted later). QP(S) role is mainly to carry out supervision duties and checking services for method statements and other proposals submitted by SSJV. The temporary works which are not to be checked by AC are also to be checked by QP(S), however the permanent design check , obtainment of the approval to proceed with construction work from BCA and modifications ,if any at construction stage are to be handled by the QP(D) . The main Scope of works for QP(S) is attached as Appendix 2B

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 2.3 Some elaborations on QP(S)s role 2.3 A QP (Struct) and QP (Geo) Under the Contract QP(Struct) until 6 months after Basic Structural Completion (BSC) and QP (Geo) for earthwork and until 6 months after BSC will spend a minimum period of 6 and 4 hours respectively each and attend to related Civil, Structural and geotechnical aspect of QP(S) services. They will ensure that the full time RE and RTO carried out the duties as prescribed in all relevant documents. 2.3 B Temporary and permanent works QP(S) team shall ensure that both Temporary Works and Permanent Works are treated with the same level of importance and that any distinction to be made shall be based on the degree and/or severity of risks involved by giving equal attention and rigour in the supervision and inspection of both categories of works. They are also to review shop drawings / working drawings for the permanent structures & temporary structures submitted by the Contractor and make recommendations such that the Works are buildable on site. 2.3 C monitoring works QP(S) s team are also to carry out supervision of monitoring works as imposed by BCA and LTAs Development & Building Control (DBC) Division including : regular intervals of reading( agreed between QP(D) and QP(S) , To conduct site inspections and assess the actual performance of the temporary earth retaining structures and associated supporting system and to instruct the Contractor to implement corrective action to be taken when the review level is reached or if there are damages to Surrounding Infrastructure; , To discuss, evaluate and approve Contractor and the Specialist Contractor on the vibration monitoring programme with the

In the event of damages to surrounding infrastructures, the QP(S) shall check and endorse that the infrastructures are structurally safe and pose no risk to the public or workmen or instruct the Contractor to carry out remedial measures and make good any damaged structure within 6hrs of report of the incident. The QP(S) is to report to BCA immediately on his findings and give justifications on the remedial measures as per his instruction to the Contractor. QP(S) s Team shall highlight and take action on unsatisfactory construction practices and other aspects of the Works and shall raise Non-Conformance Notice (NCN) of sub-standard or defective works so that it can be tracked and closed-out when suitable rectification measures have been proposed by the Contractor and accepted by them, such as : divergence or deviation of material from the approved plans; ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 use of defective materials; and

Departure from approved or agreed work sequence or procedures, and proceeding with works without approval/authorization QP(S) team shall participate actively in the Civil Safety Submission process developed by the Contractor, and propose recommendations to ensure that adequate contingency and/or Precautionary measures are in place before construction activities are carried out. 2.3 D Review QP(S) shall review expeditiously submissions of method statements , test reports, materials and work proposals .QP(S)to enforce the approved procedures and to ensure that the Contractor executes the Works in accordance with the accepted proposals. All review must be returned to LTA/Contractor within 14 days of receipt .Upon LTA request or where urgent, the review period can be changed. However all review forms are to be sent to LTA directly and not the Main Contractor ( Note this differs from LTA specifications -please see end note -1) . No direct release of review is to be given to contractor , unless approved by LTAs agreement in writing , in advance. Contractor is also to be informed that if he that any instruction/direction from QP(S) or his staff, which they felt to entitle them to a variation, then he must FIRST obtain approval from LTA before implementing the instruction/direction. Upon resubmission of the documents , the QP(S) is expected to assist and advise the Contractor in his re-submission such that the Contractor is able to commence work within twenty-eight (28) calendar days upon their first submission. 2.3 E Documents: QP(S) Team shall keep and maintain good written activity reports with complete and accurate descriptions of the construction work and all pertinent conditions thereof. A copy of the daily activity reports shall be submitted to the Authority for record QP(S)s Team shall keep a copy of all contract documents, drawings, specifications, manufactured products, construction materials, inspection records such as inspection and approval of concreting, repairs of structural works, soil investigation and test reports, piling works, tests conducted on materials and works, etc. The QP(S) shall ensure that copies of these documents/records are given to the Authority for record.

-Review to be given directly to contractor under clause 8.2 TOR 26 The QP(S) shall review all submissions with due diligence. The QP(S) shall record all the comments in writing and notify the Contractor directly, signing off as QP(S) using the letterhead of the Consultants office. A copy shall be given to the Authority.

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 The Supervision Team shall work closely with the Authoritys Project Management Team on site. The Supervision Team shall co-operate with LTAs representative or persons appointed by LTA to carry out audits on quality of the Works and documentation review of the Contractors submissions. The Supervision Team shall keep in good order and record all changes made during construction and verify all as-built information submitted by the Contractor to the Authority and the QP(D). The Supervision Team shall also verify all as-built drawings prepared by the QP (D). QP(S) role is not to duplicate that of LTA and also not to supplant LTA. All approvals are first checked by QP(S) _ team, and final approval to be given by LTA. QP(S) will not take upon the responsibilities and decisions that properly lie with the Superintending Officer of the Main Contract especially where variations are involved. 2.3 F Meetings QP(S) and his team will attend and participating in regular and ad hoc meetings with LTA/Contractor/other agencies /specialists Sub contractors such as monitoring meetings and site meetings/discussions .the type of meetings to be attended to are explained in TOR23 clause 5.16.3 In carrying out the QP(S) services , QP(S)team , comprises a part time QP(Struct) and QP(Geo) ( Note 2) and 3 Resident Engineers( RE) and 4 Resident Technical Officers(RTO) are to work under a system whereby the QP(S) teams are always contactable, and aside from the QP(S) , his office and design check staff , all others( RE , and RTO) are to work full time . 2.3 G working hours and roster LTA has defined the full-time working hours Monday to Sunday (including Public Holidays) Monday to Friday Saturday : 8.30 a.m. to 6.00 p.m. : 8.30 a.m. to 1.00 p.m.

The Supervision Team shall attend to night work and urgent site matters outside their normal full-time working hours, and on Sundays and Public Holidays, as and when required, in order to carry out their responsibilities under the Contract, or upon request by the Authority. In this contest Duty rosters will be devised at each stage of the works , with reference to contractor and LTAs work plan - to ensure that all duties are covered adequately and promptly . In the event staff on leave QP(S) shall notify the Authority at least seven (7) days and provide stand in personnel to BCA as required .

The QP(Struct) will spend at least 6 hours and QP(Geo) will spend at least 4 hours a week at site as per contract ER296QP-requirements

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 QP(S) team will be contactable at all times; holidays will be preapproved, except in odd and unforeseen situations. All RE/RTO are selected to serve based on the experience. Further training such as Safety, Quality control, geotechnical monitoring, pipe jacking technology and other specialised works will be provided in house and external. 2.3 H Safety Safety and quality are two of the prime objectives of project delivery. QP(S) and LTA will continuously coordinate with contracts to ensure best construction practices with the approved temporary and permanent work design and approved method statement. 2.4 Quality Standards ISO 9001 is the standard whereby this PQP is prepared, following C& V Engineering Pte Ltd Quality Management procedure. 2.5 Quality Performance Evaluation Criteria The following criteria will be used to judge the performance of the QP(S) team internally , to be measured on a rolling/cumulatively basis taken over a six month period to 2 year period. a) Reviews to be completed within 7 days( 50 % ) of receipt (6 months, rising to 60% after 2 years) b) Reviews to be completed within 14 days of receipt (95%). Progressively improvements are targeted so that the reviews and inspection works are completed and achieved to 96% after 12 months and 97% after 2 years of QP(S) services c) The average review period for 1 st submission is set at a target of 12 days ,and for that of 2nd and later submission : 6 days (10 days and 5 days respectively after 2 years) d) Inspections to be carried out within 24 hours notice upon request by Contractor - for works requiring site supervision( 95% ) (97% after 2 years) e) For other works - to be completed within 2 days ( 95% ) after notice (97% after 2 years) f) Regular review and monitoring of contractors submissions to ensure that submissions are in time to be approved within 28 days of 1st submission by contractor (95%-)3 (97% after 2 years).

Continuous improvement in review and inspection works are expected over the course of the QP(S) services. The Quality performance evaluation criteria for the 6 month to over 2 year period is summarized in Appendix 2C

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011

3.0 Organization chart and Quality Manager

3.1 Organization chart and Quality Managers Responsibilities The QP(S) team comprises the following: A) 1 QP(Struct) Part time B) 1 QP(Geo) Part time C) 3 RE Full time D) 4 RTO Full time They are being deployed and will be stationed at site/office to carry out works as assigned. The list of Staff and organization chart is shown in (To be inserted) Appendix 3 A-list of staff, and Appendix 3B- org chart The key responsibilities for the staff in QP is as shown in Appendix 3C

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011

4.0 Quality Plan

4.1 Material quality plan Generally the material testing plan will refer to the SS and other accepted standards A list of such codes standards used for permanent work design is indicated in TOR APP B 27 - Annex B1 Schedule of Documents Relating to Design of Permanent Structures. A compilation of full list of codes/standards/regulations will be kept at the site office. (Please see Appendix 4A - for the Material Quality Plan) 4.2 Work Quality Plan (Please refer to Appendix 4 B - for list of work quality plan) 4.3 Project documentation The projects stakeholders comprises Client ( LTA) Main contractor( SSJV) Subcontractors Suppliers QP(S) C&V QP(D) CPG AC Authorities ( BCA /LTA/PUB/N Parks /PGrid etc ) Public

4.4 Definition of project correspondence Project correspond ice /documents is to be defined as follows ER296-date (yymmdd)-Originator (Ref) - (-CV Ref no) SSJV (Ref No)=Approval of statement method

Example Letter from LTA ref no: 1234 ,dated 24 Apr 09- to SSJV (For QP(S) information- on approval of method statement ( Submitted via letter SSJV 106) -- , is filed as 2001 ( for those meant for QP(S) , no need to mention party sent to ER296-110808-LTA (1234)-2001L -SSJV-Approval method statement (106) C&Vs Review on similar SSJVs submission will be

ER296-110808-CV-5002-SSJV (106) method statement on bridge. ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 For subsequent reviews, the prefix will be used to denote same doc nature E.g.: ER296-110808-CV-5002A--SSJV (106A) - method statement on bridge (rev 1) Letter and documents series and symbols used (note 3 ) are summarised in Appendix 4 C Series used in documents classifications. Letters/Documents received date are noted , and all replies/action to be recorded in sample Excel form ( See Appendix 4D - Document summary -actions taken) 4.4.1 Email and fax: Although emails and faxes are not normally adopted as contractual in this project , they nevertheless were useful for minor clarifications /etc . It is important to file /save copies of such to supplement the hard copies of docs .The soft copy can be saved in PDF format. All reviews letter submitted to LTA will be in sample form as shown in Appendix 4 D Standard Review Letter , indicating comments in Annex A .No reviews will be sent to Contractor directly. 4.4.2 Hard copies of documents received Docs received from contractor or other party are filed and responded to all letters/docs issued out are filed- one hard copy and one soft copy in a dedicated computer , and achieve weekly Parallel copy of Hard and soft copy are stored in HQ and site office, the HQ stores the original. The copies are filed in chronological order carding to the folders to be named as in the series( 1001 to 8999). All received hard copies o the documents will be complied and archived periodically. Soft copies of these will be kept and submitted to LTA every month or periodically. Hard copies were received with a stamp as shown. C & V Engineering ER296QP (LTA) Incoming Letter No Total pages____ Date received Designation Initial Action QP(Struct) QP(Geo) RE 1 RE 2 RE 3 Office RTO1 RTO2 RTO3 RTO4 Note : Replied :
3

It is estimated that each series will not exceed 1000 for the project ) Another number will be added if necessary when the time is appropriate

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 Reference: 4.4.3 Additional documentations /working files 1) All approved drawings are to be kept /stored at site , with superseded ones stamped with superseded or discarded 2) All inspection forms are to be serialised and file in chronological order in a book title (Inspections records )Sample of inspection records is shown in Appendix 4E (sample of inspections records) 3) All monitoring records are to be stored in chorological ordered and indexed 4) All contractors daily records are to be stored in chronologic order 5) Separate folders have records for : A. Meeting ( separate in types of meetings ) B. QP(Struct), QP(Geo), RE/ RTO attendance C. Material submissions and approvals D. Etc 6) Please see Appendix 4F List of records to be kept at site. This contain a list of folders to be kept at site for all inspections records and working Files 7) FORMS used for check list of works for inspections- complied as shown in Appendix 4 G List of Inspections Forms to use. 4.5 Procedures of Review of documents 1) Upon receipt of doc from LTA/Contractor , a soft copy is made( if not already sent) 2) Check if doc is clear enough for review- if not clear or in unsuitable size or format- to inform sender ASAP 3) Doc is studied by site and HQ in parallel. 4) Reference made to the documents nature , consult corresponding code and SS , and previous review status 5) Site staff raise matters , and prepare draft comments to send to HQ 6) In review emphasis on fact and accuracies , and not to over comment on grammar unless exceptionally incomprehensible .Submission to be nevertheless clear ,straightforward and precise, concise devoid of unnecessary jargons

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 7) Check and ensure that the documents contain sketches. Illustrations/enclosures .brochures. , attachments as required under the Contract specifications .Also to check that it is signed off/endorsed by PE. Project manager /etc where necessary 8) HQ (QP(S) review and send out letter/doc commenting on the adequacy of the docs , and the action to be taken by Main Contractor: a) Accepted with no comments ( note 4 ) b) Accepted with comments- no need re -submissions c) Accepted with comments- require re- submissions d) Rejected , to resubmit e) Noted , for information or no comment needed 9) Review letter to be concise and not take up further issues if the doc is a re-submission 4.6 Monthly Report Under the terms of the Contracts ER296QP ,QP(S) shall submit by the 5 th of the month a monthly report , covering : A review of the construction and other activities and problems encountered with solutions Details on the status and progress of all the tasks described in the Terms of Reference the Consultant shall submit three (3) copies of the monthly report a soft copy in PDF format to the Authority every month until the completion of the Contract.

A sample of the monthly Report is covered shown in Appendix 4H.

5.0 Building control Requirements

QP(S) team to check and adhere to requirements of BCA as follows 1) Assist in the obtainment of ST after QP(D), LTA and AC has completed the final design 2) Where no BCA approval is needed( such as excavations less than 1.5m) , to provide necessary supervision 3) To provide team for supervision of critical works at all times available to the contractor.

Ref to TOR-26 , The QP(S) shall comment and notify the Contractor within fourteen (14) calendar days, upon notification to him to collect the submission. A reply of Accepted with No Comment is necessary if he thinks that the submission is acceptable without any amendments.

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011 4) To work together with LTA/Contractor to ensure all works are certified as of sufficient quality so that CSC can be obtained 5) To ensure QP( Temporary/TERS) carry out work and agreed with QP(D) on alert /other monitoring levels , and submit to BCA regular reports on this 6) To sign off certificate of supervision 7) To provide services to rectify works-supervise such rectifications during the 12 months defect liability period 8) To review and check as built drawings submitted by QP(D)

The Full test of BCA regulations for site supervision is attached as Appendix 1A. Periodic updates will be notified by QP(S) and to adhere to by all QP(S) s staff

ER296-110901-6007-CV-PQP (Project Quality plan

Project Quality Plan September 2011

6.0 Project Quality Audit/Review

6.1 Audit and Review The following audit and review will be carried out .This audit and review will help to track weakness and identify the areas to improve on .It will be scheduled every 6 month , starting 28 Feb 2012 Project Quality Audit Review To be conducted Planned date 28 Feb2012 Quality Review Auditor Project director or Managing Director will conduct this audit Comments

6.2 Resolving unsolved Quality non compliance issues The following table set out plan to track and resolve teething issues .From the management chain to Managing director

Escalation level

Management title

Name Xu Lei

RTO/RE - issues not Resident engineer solve at inspections levels Resident Engineer If still unresolved Senior Resident Engineer Project or Managing Director

Huang Yang Nee Vashdev Khialani

6.3 Project Quality Plan Audit Log The table below will track the non compliance of the PQPThe series of Audit and improvement Quality Review date Activity reviewed Issue Resolution

ER296-110901-6007-CV-PQP (Project Quality plan