Guideline For Applicants

Guideline for Applicants of the IPARD-like Grant Scheme for Agro-Food Sector Development in Albania 2012 - 2014
December 2012
Version 1.0
This document has been produced with the financial assistance of the European Union. The views expressed herein can in no way be taken to reflect the official opinion of the European Commission.
Table of Contents
1. Objectives, Priorities and Measures of the Grant Scheme. ................................ 7 Background................................................................................................... 7 Objectives and Measures of the IPARD-like Grant Scheme...................... 8 Key Definitions.............................................................................................. 9 1.1 1.2 1.3 2.
Measure 1 - Investments in Agricultural Holdings: Financial Conditions, Eligibility of Applicants and Investment Actions..................................................11 Aid Intensity under Measure 1.....................................................................11 Eligibility of Applicants under Measure 1.................................................... 12 Eligible Investment Actions under Measure 1............................................. 14
2.1 2.2 2.3
3. Measure 2 - Investments in Processing and Marketing of Agricultural Products Financial Conditions, Eligibility of Applicants and Investment Actions.............. 19 3.1 3.2 3.3 4. 4.1 4.2 5. 5.1 5.2 5.3 6. 6.1 Aid intensity under Measure 2.................................................................... 19 Eligibility of Applicants under Measure 2.................................................... 20 Eligible Investment Actions under Measure 2............................................. 21 Eligible Expenditure.................................................................................... 26 Ineligible Expenditure. ................................................................................ 27 Content of the Application........................................................................... 29 Submission of Applications......................................................................... 30 Further Information to Applicants................................................................ 31 Selection Procedure. .................................................................................. 32
Rules for Eligibility of Expenditures................................................................... 26
Application Procedure....................................................................................... 29
Selection, Contracting and Implementation of Actions...................................... 32
6.1.1 Check for Administrative Compliance and Eligibility................................... 32 6.1.2 Assessment of the Business Plan. ............................................................. 32 6.1.3 On-the-Spot Check..................................................................................... 33 6.1.4 Ranking of Applications. ............................................................................. 33 6.2 6.3 6.4 6.5 6.6 7. 8. Award Decision and Notification of Applicants............................................ 34 Conditions Applicable to the Implementation of the Investments Action..... 34 Payment of Grant........................................................................................ 34 Ex-post Monitoring...................................................................................... 35 Early Warning System and Central Exclusion Database............................ 35
Important Notes to the Applicant for Rejection of Applications.......................... 36 List of Annexes.................................................................................................. 38
1. Objectives, Priorities and Measures of the Grant Scheme

1.1 Background
The Instrument for Pre-accession Assistance (IPA) 2007 2013 is the main tool used by the European Union (EU) to provide financial and technical support to enlargement countries. The overall IPA objective for Albania is to support reforms and capacity building needed to achieve compliance with EU law in order to fully prepare the country to take on the obligations of membership in the EU. IPA has a Rural Development component (IPARD), which provides assistance to EU candidate countries for the implementation of multiannual programmes contributing to the sustainable development of the agricultural sector and rural areas and their preparation for the implementation of the EU policies and law. The Ministry of Agriculture, Food and Consumer Protection (MAFCP) has the overall responsibility for preparation for the IPARD implementation in Albania. The draft IPARD Programme for Albania has been developed and discussed with key economic and social partners in the country. The designated IPARD Operating Structure (Paying Agency for Rural Development and Agriculture/ ARDA; and Managing Authority of MAFCP) is responsible for the management and control of the future IPARD programme and their capacity are gradually developed. The European Community, represented by the Commission of the European Communities, which is further represented by the EU Delegation to Albania, delegated to the GIZ Deutsche Gesellschaft fuer Internationale Zusammenarbeit the implementation of the IPA 2011 Project Support to Agriculture and Rural Development (SARD-IPARD) through Delegation Agreement No. 2012/295-403. The Project duration is from 07/ 2012 until 06/2014. This Project provides assistance to the designated Albanian IPARD Operating Structure and other stakeholders to increase awareness on EU standards and to strengthening their management and implementation capacity of future IPARD funds. One of the components of the IPA 2011 Project is the implementation of an investment Grant Scheme for agro-food sector development based on IPARD compliant rules (IPARD-like). The IPARD-like Grant Scheme is co-funded by the EU (75%) and the Government of Albania (25%), and implemented by GIZ as Contracting Authority for the EU funds and ARDA. This Guideline for Applicants sets out the rules for the submission, selection and implementation of investment actions under the two measures Investments in agricultural Holdings and Investments in processing and marketing of agricultural products of the IPARD-like Grant Scheme. Further copies of this Guideline together with all information related to the Call for Application can be downloaded via www.azhbr.gov.al and www.IPARD-like.al.
Guideline for Applicants
ObjeCtivES
1.2
Objectives and Measures of the IPARD-like Grant Scheme
The overall objectives of the Grant Scheme for agro-food sector development are as follows: To contribute to increasing competitiveness of Albanian agricultural sector and food industry by support restructuring and modernisation; To contribute to the preparation of Albanian agricultural sector and food industry for its accession to the European Union by support to alignment to Community standards; To support capacity-building of the Albanian structures responsible for the implementation of the IPARD programme in the future.
Two measures are implemented under the IPARD-like Grant Scheme for agro-food sector development. Measure 1: Investments in Agricultural Holdings Its overall objectives are as follows: Preparing for the future accomplishment of Article 12 (2) of the IPA Regulation (EC) No 1085/2006; and Article 174 of the IPA Implementing Regulation (EC) No 718/2007 Gradually upgrade Albanian agricultural holdings towards Community standards, mainly in the fields of environmental protection, food safety and quality, animal welfare, animal and plant health; Improving overall performance and competitiveness of the production of primary agricultural products. Measure 1 supports investments in agricultural production activities in four priority agricultural sectors: milk, meat, fruits and vegetables aiming to increase the supply of safe and environmentally friendly farm products. Measure 2: Investments in Processing and Marketing of Agricultural Products Its overall objectives are as follows: Preparing for the future accomplishment of Article 12 (2) of the IPA Regulation (EC) No 1085/2006; and Article 176 of the IPA Implementing Regulation (EC) No 718/2007 Improving the processing and marketing of agricultural products in Albania through gradually upgrading toward Community standards in the fields of environmental protection, food safety and quality, animal welfare and occupational safety; Improving the overall performance of the processing and marketing of primary agricultural products and to contribute to improving the situation of the basic agricultural production sectors in question. Measure 2 supports investments in four agro-food industry sectors: milk and dairy, slaughterhouses and meat processing, fruits and vegetable, thus complementing the interventions under measure 1 contributing to improve the situation in the basic agricultural production sector. The overall indicative budget of the Grant Scheme is EUR 8,270,000 of which
EUR6,200,000 is Community contribution and EUR2,070,000 is national contribution.. The indicative allocation of funds by measure is as follows: Measure 1 62% or up to EUR 5,130,000; Measure 2 38% or up to EUR 3,140,000. In the case where the minimum percentage foreseen for a specific measure cannot be used due to insufficient quality or number of proposals received, the remaining funds will be reallocated to the other measure. The table below specifies Guideline sections, which apply to different measures and common provisions:
Eligibility Rules Size of the investment projects and grants Eligibility of applicants: who may apply for grant Eligibility of investments: investments for which an application may be made
Measure 1 Section 2.1 Section 2.2 Section 2.3 Section 4
Measure 2 Section 3.1 Section 3.2 Section 3.3
Eligibility of expenditures: types of expenditures which may be taken into account in setting the amount of the grant
Application procedure: content and submission of Section 5 applications Selection, contracting and implementation of investment Section 6 action (project)
1.3
Key Definitions
Applicant: is a natural or legal person submitting an application for grant under a Call for Applications; Beneficiary (or grant beneficiary): is a natural or legal person who has been awarded a grant to implement an investment action (project). Investment action (project): is composed of set of activities for investment in tangible and intangible fixed assets aiming at objectives of the supported sectors. Grant: is a payment by the Contracting Authority reimbursing part of the eligible expenditures made by the beneficiary for the investment action (project) in tangible and intangible assets Grant Award Decision: is a decision of an Authorising officer to award grant to successful applicants finalising the selection process. Community contribution: is the amount of financial contribution granted by GIZ which is equal to 75% of the total public contribution. National contribution: is the amount of financial contribution granted by ARDA which is equal to 25% of the total public contribution. Eligible expenditures: are the expenditures approved in accordance with the Grant Scheme requirements stated in Annex 6 of this Guideline for Applicants.
Mountain area: the areas in Albania listed in Annex 7 of this Guideline for Applicants Young Farmer: a farmer under 40 years of age at the time of application. Enterprise: a legal entity that can consist of one or more establishments (local production/ processing units). Establishment: is a local production unit not registered as a legal entity, belonging to an enterprise eligible for support under this grant scheme. Reconstruction: renovation/ refurbishment of an existing building/ facility (excluding extension) Construction: construction of a new building/ facility of an existing agricultural holding/ enterprise/ establishment
10
2.1
Aid Intensity under Measure 1
Under Measure 1 the total eligible expenditures (see Section 4) for which a grant may be requested must fall between the following minimum and maximum amounts: minimum amount of total eligible expenditures: maximum amount total eligible expenditures: EUR 2,500; EUR 150,000.
For applications above EUR 150,000 of total eligible expenditures and up to maximum EUR 300,000 the following rule shall apply: In case applications exceed the maximum amount of total eligible expenditure of EUR 150,000 and are up to maximum EUR 300,000 of total eligible expenditures, they will be considered for contracting only if there is budget available and all the other requirements (eligibility and selection criteria including ranking) are met. The maximum grant expressed as a percentage of total eligible expenditure is as follows: maximum 50% of the total eligible expenditure of the investment; The following exceptions shall apply: maximum 55% of total eligible expenditure of the investments implemented by young farmers; maximum 60% of total eligible expenditure of investments executed in the mountain areas. maximum 65% of total expenditure of investments executed in the mountain areas, made by young farmers. The table below summarises the financial conditions under Measure 1:
11
2.
Measure 1 - Investments in Agricultural Holdings: Financial Conditions, Eligibility of Applicants and Investment Actions
M e as u r e 1
2. Measure 1 - Investments in Agricultural Holdings: Financial Conditions, Eligibility of Applicants and Investment Actions
Prqindja e Grantit
Minimum i totalit t shpenzimeve t pranueshme n EURO 2,500 2,500
Granti minimal n EURO
Maksimumi Maksimumi i totalit t i totalit t Granti Granti shpenzishpenziMaksimal Maksimal meve t meve t n EURO n EURO pranueshme pranueshme n EURO n EURO 150.000 150.000 75,000 82,500 300.000 300.000 150.00 165.000
Norma standarde 50% Norma pr fermert e rinj 55% Norma pr zonat malore 60% Norma pr fermert e rinj n zonat malore 65%
1,250 1,375
2,500
1,500
150.000
90,000
300.000
180.000
2,500
1,625
150.000
97,500
300.000
195.000
The grant is paid in one instalment after the completion of the investment action (project) and payment of the investment expenditures by the beneficiary (See Section 6.4). Advance and interim payments are not eligible under this Grant Scheme. Number of applications and grants: The total number of investment projects (contracts) for one beneficiary during the Projects period is restricted to one under this measure.
2.2
Eligibility of Applicants under Measure 1
The applicants under Measure 1 must respond to all the criteria listed below. In order to be eligible for a grant under Measure 1: (1) The applicants must:
tbe natural or physical persons and be owners of the land in Albania according to the national legislation performing agricultural activities and demonstrating legal documentation of the ownership of the land according to the national legislations or be legal entities 100% privately owned or with up to 25% of whose capital is held by a public body or bodies and/ or Associations for Cooperation in Agriculture established according to the national legislations and registered in accordance with the Albanian legislation at the Central Register and licensed if required according to the national legislation for the eligible agriculture activity (eligible investments) under this measure or
be natural or physical persons, legal entities or Associations for Cooperation in Agriculture, which have rented the land for the eligible agriculture activity/ activities (eligible investments) under this measure according to the national legislations for a minimum of 5 years.
12
(2) The applicants must have on the territory of the Republic of Albania minimum agricultural activities specified in the table below: Sector Milk sector for investments in cows Minimum requirement minimum 10 registered cows at date of application under the MAFCP animal register; whereas a cow is defined as female cattle born in 2011 or older for the first call for application minimum 100 registered sheep and/or goats at date of application of all ages and sex under the MAFCP animal register
M e as u r e 1 Guideline for Applicants
for investments in sheep / goats Meat sector for investments 10 registered cattle of all ages under the MAFCP animal register in beef and veal at date of application meat sector for investments 100 registered sheep and/or goats registered under the MAFCP in sheep meat/ animal register at date of application goat meat sector for investments in 10 heads of breeding sows pig meat sector for investments in poultry meat 1,000 heads of poultry (broilers) (broilers) sector Fruit sector and vegetable sector - a cultivated area of a minimum 1 ha in specialised or mixed crops at date of application, and for investments in in open field - minimum 0.5 ha of land cultivated with vegetables or minimum 0.5 ha of land cultivated with fruit in one or several blocks with the possibility of rotation on the farm at the end of the investment (before payment of the grant). - minimum cultivated area of 0.4 ha at date of application, and - minimum of 0.2 ha protected area in form of glasshouses/ greenhouses/or tunnels with a minimum height of 2.8 meters at the end of the investment (before payment of the grant).
for investments in protected fruits and vegetables
(3) The applicants must: have fulfilled all obligations relating to the payment taxes, including land tax, and social security (pension and health) contributions and have no overdue financial obligations to the MAFCP and must not be on the bad debtor list with ARDA and have sufficient financial means to pre-finance the investments and to finance own contribution without putting at risk the normal operation of the holding, and must not be on the bad debtor list with the Bank of Albania. (4) The applicants must prove adequate occupational skills and competence either through:
13
Formal agricultural education certificate (university degree or agricultural vocational school qualification), or Professional service records of working experience for at least 3 years in the respective agriculture field of the investment; or If natural or physical persons have at least 3 years of work experience in the respective agricultural field of the investment by filling in Section 4, Part 4.2 Declaration on work experience of the Application Form given in Annex 1 (Annex 1.1 for Measure 1). (5) The applicants must declare in Section 4 (Declaration by the applicant) of the Application form given in Annex 1 (Annex 1.1 for Measure 1) that they do not fall in any of the situations listed in Annex 5 of this Guidelines for Applicants, which are grounds for exclusion from participation in the call for proposals.
Applicants have to submit all required supporting documents which are stated in the Application Form given as Annex 1 (Annex 1.1 for Measure 1) proving their compliance with the above stated eligibility of applicants rules. Applicants must follow the instruction notes of the Application Forms in order to submit the required documents depending on the type of applicant and type of investment for which the Application Form is submitted.
2.3
Eligible Investment Actions under Measure 1
Duration The planned implementation period of an investment action must end in 31 January 2014, and will be specified in the individual grant contracts between the Contracting Authority and the final beneficiaries. Location All investments must take place in the territory of the Republic of Albania. Common requirements to all investment actions under Measure 1 Applications may include only investments in tangible and intangible assets. The grant scheme supports only investments that will be implemented after the signature of the Grant Contract. Only general costs which are realized prior to the submission of application and which are activities necessary for the preparation of the investment project are eligible (preparation of business plans, technical designs, etc.). Investments that have been executed in the past or started implementation before the signature of the Grant contract are not eligible under the Grant Scheme. All investments must comply with the relevant national minimum standards regarding environmental protection, food safety, animal and plant health, animal welfare, and occupational safety. This will be confirmed during the on-the-spot controls before contracting and before authorization of the claim for payment by relevant authorities subordinated to the MAFCP (National Veterinary Service, National Authority for Seeds and Seedlings and/ or National Food Authority) based on confirmation templates prepared for the purpose of the IPARD-like grant scheme for these Authorities. The relevant authorities will also check if relevant for the investment:
14
buildings and facilities which were constructed/reconstructed; and/or buildings/ facilities where the newly acquired equipment is installed; and/or Investments such as equipment/ machinery/ or technologies falling under the CE Marking Directives must also comply with EC standards proven by the CE marking at the end of the realisation of the investment. All purchased machinery and equipment must be new. The equipment and machinery must originate from Albania, EU member states or from other eligible countries under the IPA regulation. The list of eligible countries is given in Annex 9. In case of construction and/or reconstruction, technical documentation with construction/ reconstruction plans must be prepared including other relevant documents as requested by national law and submitted with the application. Environmental impact assessment has to be carried out, if required by national legislation. If building, premises or land are not owned by the applicant, the applicant must have a rental contract for minimum 5 years from the date of application. To be eligible for support investment actions (projects) proposed under the measure must be economically viable. The economic viability is defined as the ability to sustain operation on the basis of current and projected revenues equal to or in excess of current and planned expenditures. The applicant has to prepare and to submit a business plan using the template provided in Annex 2 (Annex 2.1 Narrative Part and Annex.2.2 Financial Tables), which has to demonstrate economic viability of the agricultural holdings at the end of the realisation of the project. Annex 3 of these Guidelines for Applicants are the instructions for the preparation of the business plan, which give detailed explanation how to prepare and fill in the template of the Business Plan.
Guideline for Applicants M e as u r e 1
land site where investments took place.
Eligible sectors
Under Measure 1 investments in the following primary agricultural sectors are eligible: 1. Milk sector 2. Meat sector 3. Fruits and vegetable sector One application may include investments in one sector only. Applications envisaging investments in more than one eligible sector or in non-eligible agricultural sectors will be rejected. Fruits and vegetable sector is considered as one sector. The specific objectives by sector and eligible investments are given below. One application may target one or more objectives of one sector and to include one or more investment types listed for one sector. A detailed List of Eligible Expenditures is provided in Annex 6.
15
Milk sector
Eligible for support are investment actions targeting following objectives: Improve raw milk hygiene and quality conditions on the farm through modernization of production, storage and transportation technologies and practices; Improve animal health and welfare through investments in animal housing and handling facilities; Introduce environmentally friendly manure handling, storage and treatment facilities.
Eligible types of investments under this sector are as follows:

Milking equipment, cooling or storage facilities; Construction and/ or reconstruction including installations of pre-fabricated animal housing, storage sheds or machine sheds. On-farm animal feed preparation, handling, distribution systems and storage facilities; On-farm silage preparation, handling and storage facilities; Manure and waste storage facilities, manure handling and treatment facilities, and protective fencing; Fences and gates, feed fences, short stands, animal weighing systems, disinfections units, loading ramps, laneways, branding and injection chutes; Animal watering systems Renewable energy technologies (such as solar panels or other technologies, except bio-gas facilities for heating, ventilation, powering electric fences or water pumps for on-farm consumption only). IT (hardware and software) for herd management, milk registry or general farm management.
Meat sector
Eligible for support are investment actions targeting following objectives: Improve meat quality through investments in modernization of production technologies and practices to gradually achieve Community standards; Improve animal health and welfare through investments in animal housing and handling facilities; Support introduction of environmentally friendly manure handling, storage and treatment facilities; Encourage meat production from small ruminants, extensively raised on natural pastures in the mountain areas.
Eligible types of investments under this sector except poultry are as follows:
Construction and/ or reconstruction including installations of pre-fabricated animal housing, storage sheds or machine sheds;
16
On-farm animal feed preparation, handling, distribution systems and storage facilities; On-farm silage preparation, handling and storage facilities;
Animal feeding equipment, heating and ventilation, automatic environmental control systems, including energy saving equipment; Manure and waste storage facilities, manure handling and treatment facilities, and protective fencing; Fences and gates, feed fences, short stands, animal weighing systems, disinfections units, loading ramps, laneways, branding and injection chutes; Animal watering systems Renewable energy technologies (such as solar panels or other technologies except bio-gas facilities for heating, ventilation, powering electric fences or water pumps for on-farm consumption only). IT (hardware and software) for herd management, or general farm management.
Poultry (broiler) farms are eligible only for the following types of investments:
Construction or reconstruction of buildings and facilities for manure collection, storage, disposal and treatment; Purchase of equipment and machinery for manure and waste handling, storage facilities, manure handling and treatment facilities, and protective fencing; Production of energy from renewable energy sources for on-farm consumption only for heating, ventilation, powering electric fences or water pumps (such as solar panels or other technologies except bio-gas facilities). For the need of this measure broiler is described as an animal of a species Gallus gallus kept for meat production.
Fruits and vegetable sector

Eligible for support are investment actions targeting following objectives: Improve production technique and technology, and also certified seedlings production to enable farmers to produce fruit and vegetables of a quality that can compete in the rapidly changing Albanian marketplace; Improve fruit and vegetable production technology for the overall improvement of the relevant minimum standards applicable in Albania and in particular in the storage and application of crop protection chemicals and fertilizers, and in chemical residue levels; Reduce postharvest losses through on-farm investments in storage technology and infrastructure and postharvest handling equipment, including cooling capacities, sorting and packaging lines.
17
Eligible types of investments under this sector are as follows:

Fruits and vegetable sector are considered as one sector. Investments must relate to fruits and/or vegetables listed in Annex 8. Investments in restructuring (rehabilitation) of existing orchards (excluding vineyards and olive groves), including cost of certified propagation material; pruning and other services carried out by a third party for soil preparation, with the exception of soil fertilizing; Purchase of new or upgrading of existing on-farm drip-irrigation and water sprinkling systems and services for digging dwells, when primary irrigation is not available; Purchase of specialized horticultural machinery and equipment (such as specialized tractors and cultivators, equipment for crop protection by spraying, tractor trailers or other specialized vehicles used for harvesting); Construction and/ or reconstruction of glasshouses/ greenhouses/ tunnels, including installations encompassing also renewable energy technologies for heating or watering systems; Investments in harvesting and post-harvest specialized equipment and facilities on the farm (such as collection bins, packaging material, temporary storage facilities, pre-cooling equipment and tools, cleaning, sorting, grading, packaging lines, cooling units and cold stores, and non-conditioned potato storages); Production of energy from renewable energy sources for on-farm consumption only heating, cooling, ventilation, irrigation or water pumps (such as solar panels or other technologies except bio-gas facilities).
Specific requirements apply for the following types of investments:

For investment for on-farm-irrigation systems the applicant has to prove the appropriate license, authorisation, or concession for water use according to the current Albanian Law on Water Resources before submission of Claim for payment; For investments in fruits and/ or vegetable propagation material and/or seedlings, the seeds must be certified by the State Body for Seed and Seedlings according to the current law. Expenditures for plastic cover of greenhouses and tunnels is eligible provided that material is guaranteed by a manufacturer through warranty duration of minimum 3 years The following types of investments/activities are not eligible for co-funding under Measure 1: Purchase of second hand equipment; Investments in biogas facilities.
18
3.1 Aid intensity under Measure 2

Under Measure 2 the total eligible expenditures (see Section 4) for which a grant may be requested must fall between the following minimum and maximum amounts: minimum amount: EUR 20,000 maximum amount: EUR 500,000 For applications above EUR 500,000 of total eligible expenditures and up to maximum EUR 1,000,000 the following rule shall apply: In case applications exceed the maximum amount of total eligible expenditure of EUR 500,000 and are up to maximum EUR 1,000,000 of total eligible expenditures, they will be considered for contracting only if there is budget available and all the other requirements (eligibility and selection criteria including ranking) are met. Under Measure 2, the grant expressed as a percentage of total eligible expenditure is: maximum 50% of the total eligible expenditure of the investment. The grant must fall between the following minimum and maximum amounts: minimum amount: EUR 10,000 maximum amount: EUR 250,000 In case of maximum amount of total eligible expenditure exceeding EUR 500,000 and are up to maximum EUR 1,000,000 the same rule shall apply that the grant is maximum 50% of the total eligible expenditure of the investment. The grant is paid in one instalment after the completion of the investment action (project) and payment of the investment expenditures by the beneficiary (See Section 6.4). Advance and interim payments are not eligible under this Grant Scheme. Number of applications and grants: The total number of investment projects (contracts) for one beneficiary during the Projects period is restricted to one under this measure.
3.2
Eligibility of Applicants under Measure 2
The applicants under Measure 2 must respond to all the criteria listed below. In order to
19
M e as u r e 2
3.
Measure 2 - Investments in Processing and Marketing of Agricultural Products - Financial Conditions, Eligibility of Applicants and Investment Actions
3. Measure 2 - Investments in Processing and Marketing of Agricultural Products - Financial Conditions, Eligibility of Applicants and Investment Actions
be eligible for a grant under Measure 2; (1) The applicants must: Be legal persons, with no more than 25% of the capital held by public body(ies) or Associations for Cooperation in Agriculture and Be established according to the national legislation, and registered in accordance with the Albanian legislation at the Central Register and licensed if required in accordance with the Albanian legislation for the eligible processing activity (eligible investments) under this measure and Be enterprises, which employ fewer than 250 persons and which have an annual turnover not exceeding EUR 50 million, and/or an annual balance sheet in total not exceeding EUR 43 million. (2) The applicants must have a dairy processing enterprise: In a non-mountain area with minimum processing capacity of 1 ton of raw milk per day, or In a non-mountain area with minimum processing capacity of 0.5 ton of raw milk per day in an establishment, located in a mountain area, or In a mountain area with minimum processing capacity of 0.5 tons of raw milk per day. (3) The applicants must: Have fulfilled all obligations relating to the payment taxes, including land tax, and social security (pension and health) contributions, and Have no overdue financial obligations to the MAFCP and must not be on the bad debtor list with ARDA, and Have sufficient financial means to pre-finance the investments and to finance own contribution without putting at risk the normal operation of the holding and must not be on the bad debtor list of the Bank of Albania. (4) The applicant, the applicants legal representative or employee at management level must:
Have formal education certificate (university degree or vocational qualification) in relevant agricultural/food science field and/or economics/law; or
Have professional service records of working experience for at least 3 years in the respective food processing field; (5) The applicants must declare in Section 4 (Declaration by the applicant) of the Application form given in Annex 1 (Annex 1.2 for Measure 2) that they do not fall in any of the situations listed in Annex 5 of this Guidelines for Applicants, which are grounds for exclusion from participation in the call for proposals. Applicants have to submit all supporting documents which are stated in the Application Form given as Annex 1 (Annex 1.2 for Measure 2) proving their compliance with the above stated eligibility of applicants rules. Applicants must follow the instruction notes of the Application Forms in order to submit
20
the required documents depending on the type of applicant and type of investment for which the Application Form is submitted.
3.3
Eligible Investment Actions under Measure 2
Duration The planned implementation period of an investment action must latest end on 31 January 2014, and will be specified in the individual grant contracts between the Contracting Authority and the final beneficiaries. For any implementation period of the investment action (project) planned after this deadline, the application will be rejected. Location All investments must take place in the territory of the Republic of Albania. Common requirements to all investment actions under Measure 2 Applications may include only investments in tangible and intangible assets. The grant scheme supports only investments that will be implemented after the signature of the Grant Contract. Only general costs which are realized prior to the submission of application and which are activities necessary for the preparation of the investment project are eligible (preparation of business plans, technical designs, etc.). Investments that have been executed in the past or started implementation before the signature of the Grant contract are not eligible under the Grant Scheme. All investments must comply with all relevant national minimum standards regarding environmental protection, food safety, animal and plant health, and animal welfare. This will be confirmed during the on-the-spot controls before contracting and before authorization of the claim for payment by the relevant authorities subordinated to the MAFCP (National Veterinary Service, National Authority for Seeds and Seedlings and/ or National Food Authority) based on confirmation templates prepared for the purpose of the IPARD-like grant scheme for these Authorities. The relevant authorities will also check if relevant for the investment: building/ facilities which were constructed/reconstructed; and/or building/ facilities where the newly acquired equipment is installed; and/or land site where investments took place. Investments such as equipment/ machinery/ or technologies falling under the CE Marking Directives must also comply with EC standards proven by the CE marking at the end of the realisation of the investment. Investments in agro-processing establishments already compliant with the relevant Community standards are not eligible. All purchased machinery and equipment must be new. The equipment and machinery must originate from Albania, EU member states or from other eligible countries under the IPA regulation. The list of eligible countries is given in Annex 9. In case of construction and/or reconstruction, technical documentation with
21
M e as u r e 2
construction/ reconstruction drawings/plans must be prepared including other relevant documents as requested by national law. Environmental impact assessment has to be carried out, if required by legislation. If building, premises or land are not owned by the applicant, the applicant must have a rental contract for minimum 5 years from the date of application, 10 years in case of slaughterhouses. To be eligible for support investment actions (projects) proposed under the measure must be economically viable. The economic viability is defined as the ability to sustain operation on the basis of current and projected revenues equal to or in excess of current and planned expenditures. The applicant has to prepare and to submit a business plan, using the template provided in Annex 2 (Annex 2.1 Narrative Part and Annex.2.2 Financial Tables), which has to demonstrate economic viability of the enterprise at the end of the realisation of the project. Annex 3 of these Guidelines for Applicants are the instructions for the preparation of the business plan, which give detailed explanation on how to prepare and fill in the template of the Business Plan Eligible sectors Under Measure 2 investments in food processing and marketing in the following sectors are eligible: 1. Milk and dairy sector 2. Slaughterhouses and meat processing sector 3. Fruits and vegetable processing sector One application may include investments in one sector only. Applications envisaging investments in more than one eligible sector or in non-eligible sectors of processing and marketing of agricultural products will be rejected. Fruits and vegetable sector are considered as one sector.
The investment project must concern the processing and/or marketing of agricultural products of the sectors eligible for support and the end product must be included in the Annex I of the Treaty on the Functioning of the European Union (see Annex 10).
Prepared or convenience foods, or confectionery industry products are not included in Annex I of the Treaty establishing the European Union and investment actions (projects) focused on these products are not eligible for support. Processing and marketing of olive oil, wine and, fishery products is not eligible under this measure. The specific objectives by sector and eligible investments are given below. One application may target one or more objectives of one sector and to include one or more investment types listed for one sector. A List of Eligible Expenditures is provided in Annex 6.
22
Milk and dairy sector Eligible for support are investment actions targeting following objectives: Improve milk hygiene at milk collection points, owned by milk processors, through support to investments in milk cooling tanks and specialised milk transport vehicles; Encourage introduction of technologies and practices at milk processing plants, contributing to the production of dairy products gradually meeting Community standards and improving competitiveness; Support introduction of food safety and quality systems;
M e as u r e 2
Improve treatment and handling of waste. Eligible types of investments under this sector are as follows: Milk Collection and Storage facilities: Construction and/ or reconstruction of milk collection centres; milk storage and cooling facilities and equipment; Equipment and technology for control and testing of raw milk quality and hygiene; Introduction and/ or improvement of food safety systems, Good Hygiene Package/ GHP (HACCP); (excluding certification costs) Specialised IT hardware and software for milk registry and monitoring, control and management. Milk Processing facilities: Reconstruction of milk processing plants; Technologies, equipment and machinery of processing lines for milk and dairy products such as yoghurt, cream, cheese, whey or casein; filling and packaging systems; Equipment and technology for testing, monitoring and control of raw milk quality and hygiene, including in-factory laboratories Investments for the introduction and/ or improvement of quality management systems (ISO) (excluding certification costs); Investments for the introduction and/ or improvement of food safety systems Good Hygiene Package/ GHP, (HACCP) (excluding certification costs) Investment in energy saving technologies, and environmental protection, equipment and facilities for processing of intermediate products and wastes; treatment and elimination of wastes; Specialised transport vehicles for distribution of products - refrigerated trucks, or milk transport vehicles; Specialised IT hardware and software for product and process management;
23
Slaughterhouses and meat processing sector Eligible for support are investment actions targeting following objectives: To encourage investments in slaughtering facilities to comply gradually with the Community standards; To support introduction of food safety and quality systems; To improve treatment and handling of waste and by-products. Eligible types of investments under this sector are as follows: Slaughterhouses: Reconstruction of slaughterhouses; Machinery and equipment for slaughtering; Reconstruction of cooling storage rooms Technology and equipment for treatment of waste and by-products; Purchase of specialised transport vehicles - lorries for live animal transport meeting animal welfare requirements and refrigerated lorries for meat transport; Investments for the introduction and/ or improvement of food safety systems, Good Hygiene Package/ GHP (HACCP), (excluding certification costs). IT hardware and software for monitoring, control and management. Meat processing plants: Investments for the introduction and/ or improvement of food safety systems Good Hygiene Package/GHP, (HACCP), excluding certification costs Investments in increasing environmental protection such as water treatment or purification facilities, equipment for treatment and elimination of waste, and byproducts. Fruits and vegetable sector Eligible for support are investment actions targeting following objectives: Gradually upgrade the fruit and vegetables processing sector to the Community standards; Improve production techniques and technologies; Reduce the postharvest loses and improve storage techniques and capacities; Support introduction of food safety and quality systems; Improve the marketing of fruit and vegetable processed products; in particular addressing the problem of high costs of packaging material.
24
Eligible types of investments under this sector are as follows: Construction and/ or reconstruction of fruit and/or vegetable processing plants; Processing lines for canning, preserving, pasteurising, or drying fruit and/ or vegetables; Facilities and equipment for post-harvest handling and/ or storage for raw material, storage for packaging; Packaging and labelling equipment, including filling lines, wrappers, or other specialised equipment; Cold chain equipment, such as cold and deep freezing storage, freezing tunnels, specialized refrigerated transport and other equipment necessary to ensure continuity in the cold chain; Equipment for quality control, including in-factory laboratories; Investments for the introduction and/ or improvement of quality management systems (ISO) (excluding certification costs); Investments for the introduction and/ or improvement of food safety systems Good Hygiene Package /GHP (HACCP) (excluding certification costs) Environmental protection technologies and facilities, equipment for treatment and elimination of waste; Specialized IT systems including software for product and process management. The following types of investments are not eligible to be funded under Measure 2: Projects where the end product is not within the list of selected primary agricultural products defined in Annex I of the Treaty on the Functioning of the European Union (see Annex 10); Investments at retail level; Purchase of second hand equipment.
Technologies for energy saving,
25
4.
Rules for Eligibility of Expenditures
Only eligible expenditures can be taken into account for a grant. The categories of expenditure considered as eligible and non-eligible are indicated below. The budget is both a cost estimate and a ceiling for eligible expenditure. Note that the eligible expenditure must be based on real costs and supporting documents has to be presented and retained. Recommendations to award a grant are always subject to the condition that the checking process which precedes the signing of the contract does not reveal problems requiring changes to the budget (for instance arithmetical errors, inaccuracies or unrealistic costs and other ineligible costs). The checks may give rise to requests for clarification and may lead the Contracting Authority to impose modifications or reductions to address such mistakes or inaccuracies or unrealistic costs. The amount of the grant and the percentage of the EU co-financing as a result of these corrections may not be increased. It is therefore in the applicants interest to provide a realistic and cost-effective budget of the investment.
4.1
Eligible Expenditure
To be eligible under the Call for Proposals, expenditure must comply with the provisions of the general conditions to the Grant Contract that will be made available on the website www.IPARD-like.al and www.azhbr.gov.al. Eligible expenditures are expenditures actually incurred by the beneficiary which meet all following criteria: tIncluded in the List of Eligible Expenditure given in Annex 6 and the budget of the grant contract; Necessary for the implementation of the investment action described in the application; Identifiable and verifiable; Reasonable, justified and comply with the requirements of sound financial management, in particular regarding economy and efficiency. Subject to the above the following expenditures are eligible under both measures of the Grant Scheme: 1. Purchase of new machinery and equipment, including computer software up to the market value of the asset; 2. Construction or improvement of immovable property; Routine maintenance works of buildings and facilities are not eligible. Routine
26
maintenance means services that are performed on a regular schedule and that are intended to extend the useful life of a building system and reduce the need for major repairs. Construction works must be carried by a third contracted party. Labour of the farmer or his relatives /enterprise workers is ineligible cost. 1. General costs linked to expenditure referred to in points (1) and (2) such as architects, engineers and other consultation fees, feasibility studies, the acquisition of patent rights and licences, up to a ceiling of 12% of the expenditures referred to in points (1) and (2). Expenditures paid by the applicant for the preparation of a business plan are included in the group of the general costs and are eligible up to a ceiling of 4% of the costs in points (1) and (2) but may not exceed EUR 5,000 For all expenditure items of the investment actions (projects) offers have to be collected. One offer may contain quotation of more than one expenditure items, including for services (of third parties). The requirements are as follows:
Eligibility Guideline for Applicants
Three offers from independent suppliers are required for all expenditure items or contracts with one supplier. Companies invited to submit offers must not be related to each other or to the applicant. If the lowest value offer is not selected, the applicant has to provide justification. The main requirements on the format of the offers are given in Section 5.1.
4.2
Ineligible Expenditure
The following expenditures are not eligible and will not be taken into account for calculating the grants: Purchase, rent or leasing of land and existing buildings; Purchase, rent or leasing of animals and agricultural production rights; Purchase of annual plants and their planting; Purchase of second hand equipment; Expenditure incurred prior to the signature of the Grant contract with the exception of general costs as defined in section 4.1; Operating costs (such as consumables, service and fuel supplies electricity, water, oil, gas, etc.), maintenance, depreciation and rental costs; Contributions in kind; Taxes, including value added taxes; Customs and import duties, or any other charges; Fines, financial penalties and expenses of litigation; Bank charges, costs of guarantees and similar charges; Conversion costs, charges and exchange losses, as well as other purely financial expenses;
27
4. Rules for Eligibility of Expenditures
Lease-purchase, lessors margin, interest refinancing costs, overheads and insurance charges; Debts and debt service charges provisions for losses or potential future liabilities; Interest owed; Costs declared by the grant beneficiary and covered by another action funded by national or donor programme Any costs incurred by public administration in managing and implementing assistance.
28
5.
5.1
Application Procedure
Content of the Application
The applicants have to submit Application Form, Business Plan and supporting documents, described below. Applicants must apply in Albanian. Documents have to be type-written. Hand-written applications will not be accepted. Applicants must submit: 1. Application Form using the template provided in Annex 1: Annex 1.1 if applying for Measure 1; Annex 1.2 if applying for Measure 2. The application form has to be submitted in one original paper print and in electronic format. The electronic format must contain exactly the same application as the paper version enclosed. Narrative part of the Business Plan has to be prepared using the template given in Annex 2.1 and to be submitted in one original paper print and in electronic format; Financial Part of the Business Plan has to be prepared using the template given in Annex 2.2 and to be submitted in printed and electronic format (CD-Rom). Any error or major discrepancy related to the points listed in the instructions on the Application form and Business plan or any major inconsistency in the application form may lead to the rejection of the application. Clarifications will only be requested when information provided is unclear, thus preventing the Contracting Authority from conducting an objective assessment. 3. Applications must be accompanied by supporting documents, to allow verification of eligibility of the applicant, investments and expenditures. The supporting documents requested must be supplied in the form of originals or photocopies certified as true by the legal representative or notary, as indicated for each document in the Application Form given as Annex 1. If the supporting documents are not issued in Albanian an official translation into Albanian language must be attached. The following groups of supporting documents have to be submitted: 1) Documents verifying eligibility of the applicant, listed in the Application Form by measure; 2) Documents verifying eligibility of the investments, listed in the Application Form
A PPLI C ATI O N Guideline for Applicants
2. Business Plan consisting of narrative and financial part provided in Annex 2:
29
5. Application Procedure
by measure; 3) Original offers for all expenditure items of the investment action (project), as well copies of the invoices for general cost expenditure (such as business plans, architects, engineers and other consultation fees) incurred and paid before the application. Please note that three offers from independent suppliers are required for all expenditure items or contracts with one supplier. All offers must contain following information: Reference number and date of issue; Name, address of the supplier; Registration number of the supplier; Statement on the origin of goods to be supplied (Certificate of Origin is not required at the application stage but must be submitted with the Claim for payments); Model and technical specification, in case of equipment or mechanisation; Bill of quantities, in case of works; Price, VAT and other taxes quoted separately; Validity of the offer; Signature of the legal representative and stamp, where applicable. Each offer has to include also a copy of the certificate of registration of the supplier. Note, that contract with suppliers should not be signed before the signature of the Grant Contract. Offers have to be comparable and therefore, in the request for offers the applicant has to include a detailed technical specification.
5.2 Submission of Applications

The Call for Applications notice will be published in the national media and on the website of ARDA www.azhbr.gov.al, of MAFCP www.mbumk.gov.al and on the Grant Scheme web site www.IPARD-like.al. It will inform applicants about the period and the deadline, the place and address for submission of applications. The Contracting Authority will return all applications submitted prior the publication of the Call for Applications. The applications must be submitted in sealed envelope and must bear the title of the Call for Proposals, together with the title of the measure, the full name and address of the applicant and the words Not to be opened before delivery. Applications must be submitted either: by recorded delivery by post; or
30
hand delivered (including courier services) directly to the Contracting Authority in return for a signed and dated receipt to: <Agriculture and Rural Development Agency Sheshi Skenderbeg No.2 1001 Tirana, Albania>
Applications sent by any other means (e.g. by fax or by e-mail) or delivered to other addresses will be rejected. Any application submitted or received after the deadline will automatically be rejected. The Contracting Authority retains ownership of all applications received. Consequently, applicants have no right to have their applications returned to them.
5.3
Further Information to Applicants
In the notice of publication of this Guideline for Applicants the schedule of information meetings is published. It is also available on the website of ARDA<www.azhbr.gov.al> of MAFCP <www.mbumk.gov.al> and on the Grant Scheme website <www.IPARD-like.al>.
A PPLI C ATI O N Guideline for Applicants
Questions may be sent by e-mail or by fax no later than 21 days before the deadline for the submission of applications, which will be published with a separate notice (see 5.3). The questions have to be send to the below address(es), indicating clearly the name of the Grant Scheme: E-mail address: <info@azhbr.gov.al> or <SARD-IPARD@giz.de> Fax: < + 355 4 224 8208> Replies will be given no later than 11 days before the deadline for the submission of applications. The Contracting Authority has no obligation to provide further clarifications after this date. In the interest of equal treatment of applicants, the Contracting Authority cannot give a prior opinion on the eligibility of an applicant, a partner, an action or specific activities. Questions that may be relevant to other applicants, together with the answers, will be published on the above indicated internet websites. It is therefore highly recommended to regularly consult the abovementioned website in order to be informed of the questions and answers published.
31
6.
6.1
Selection, Contracting and Implementation of Actions

Selection Procedure
All applications received before the deadline for the submission of applications will be examined by the Contracting Authority with the possible assistance of external assessors. All submitted applications will be assessed according to the following steps and criteria:
6.1.1 Check for Administrative Compliance and Eligibility

At this stage the eligibility of the applicant, investments and expenditures will be verified against to the criteria set out in Sections 2, 3, and 4 of this Guideline for Applicants. The administrative compliance and eligibility verification will be carried out based on the submitted supporting documents (see Section 5.1 and Annex 5). If any of the requested supporting documents is missing or incomplete, or administratively incompliant, the applicant will be invited in written to resubmit the document(s) within 15 calendar days. If documents are not provided within this deadline, the application will be rejected. If the examination of the application reveals that the applicant or the investment action does not meet the eligibility criteria stated in Section 2 and 3, the application shall be rejected.
6.1.2 Assessment of the Business Plan

The applications that have passed the first administrative and eligibility check will be assessed for economic viability of the business plan. Based on the information provided in the business plan following financial ratios will be calculated: Net present value (NPV): The NPV is defined as the present value of net cash flows and analyses the profitability of the planned investment. The NPV provides a discounted value of an investments future net cash flows. For the assessment of the business plan, the cash flows generated by the investment will use a discount rate of 6.77%. To be considered viable the business plan must have a NPV equal or greater than zero at the 6.77% discount rate. Internal Rate of return (IRR): The internal rate of return is computed by finding the discount rate that equates the present value of a projects net cash flow. The IRR is an annualized effective compounded return rate which can be earned on the invested capital. A project is a good investment proposition if its IRR is higher than the project cost of capital or if not known with the rate of return that could be earned by alternate investments.
32
Therefore the minimum IRR to be achieved by the investment action (project) must be equal or greater than 6.77%. Thus, the investment will be considered economically feasible and acceptable if: the NPV 0; and, the IRR discount rate (6.77%).
6.1.3 On-the-Spot Check

All applications which comply with the administrative and eligibility rules will be checked on-the-spot to verify that the information submitted in the application form is correct. The applicants will be visited by experts from ARDA and GIZ, and eventually by National Authorities verifying the relevant national minimum standards of the planned investment project (action). During the on-the-spot checks documents and assets will be checked. If the on-the-spot checks reveal that the applicant or the investment action does not meet the required national minimum standards and/ or the eligibility criteria stated in Section 2 and 3, the application shall be rejected on this sole basis.
6.1.4 Ranking of Applications

All eligible and economically viable applications will be ranked according to the criteria given in the tables below. Ranking Criteria for Measure 1: Investments in Agricultural Holdings
Ranking criteria 1. The investment is carried out in a mountain area listed in Annex 7 Agricultural holding is certified for bio production or in process of 2. conversion according to the current national law on organic farmin 3. The applicant is a young farmer 4. The applicant is a woman The applicant is an agricultural cooperation association established by 5. Law No. 38 of 05.04.2012 Total Points 20 10 30 15 25 100
Selection
1. 2. 3. Total
Ranking criteria The investment involves the establishment of food safety standard systems/ GHP (HACCP) Investments are related to waste treatment, water purification, and/ or utilisation of waste products The investment includes instalment of renewable energy technologies
Points 40 40 20 100
33
Ranking Criteria for Measure 2: Investments in Processing and Marketing of Agricultural Products
6. Selection, Contracting and Implementation of Actions
Following the ranking, the highest scored applications will be selected up to the limits of the budget of the call for applications. If the budget is not sufficient to fund two or more equally ranked proposals, the grant will be awarded on the first-come, first-served principal. A reserve list will be also drawn. If after the completion of contracting of the main list, for whatsoever reason, the total budget of the call for applications is not contracted, the projects from the reserve list will be contracted.
6.2
Award Decision and Notification of Applicants
Applicants will be informed in writing of the Contracting Authoritys decision concerning their application and, in case of rejections, the reasons for the negative decision. Applicants believing that they have been harmed by an error or irregularity during the award process may file a complaint. The complaint is to be submitted in written form, signed by the applicant referring to a justification of the decision taken by the Contracting Authority. Following the reassessment of the situation for which a complaint has been submitted the Contracting Authority will issue an answer to the complaint in a period of 15 days.
6.3
Conditions Applicable to the Implementation of the Investments Action
Following the decision to award a grant, the Beneficiary will be offered a grant contract that will be made available online on www.azhbr.gov.al of MAFCP www.mbumk.gov.al and on the Grant Scheme website www.IPARD-like.al. By signing the Application form (Annex 1.1 or 1.2 of this Guideline), the applicant declares accepting, in case where it is awarded a grant, the contractual conditions as laid down in the grant contract. IMPORTANT: The contracts with suppliers must not be concluded and investment activities must not start before signature of the grant contract. The grant contract consists of Special Conditions A and B, General Conditions and annexes. Special Conditions A are signed by ARDA and the Grant Beneficiary and sets out the rights and obligations of ARDA and the Grant Beneficiary. Special Conditions B are signed by GIZ and the Grant Beneficiary and sets out the rights and obligations of GIZ and the Grant Beneficiary. Special Conditions will only be in full force and effect as long as Special Conditions A is in full force and effect is legally valid and binding. GIZ will only be obliged to fulfil its obligations towards the Grant Beneficiary under Special Conditions B if and to the extent ARDA fulfils its obligations towards the Grant Beneficiary under Special Conditions A. In no way the amount disbursed under Special Conditions B can be higher than three times the amount disbursed by ARDA under Special Conditions A.
6.4
Payment of Grant
After completion of the investments and payment of all expenditures to the suppliers, the beneficiary has to submit a Claim for Payment (see Annex 4.1 for Measure 1 and Annex
34
4.2 for Measure 2) and all required supporting documents (contracts and invoices proving expenditure and bank statements proving payments). All Claims for Payment will be checked for compliance and eligibility and on-the-spot check will be carried out to verify that the equipment and mechanisation are delivered and put in operation, works completed, and payments to all suppliers executed. After completion of all administrative and on-the-spot checks, the final amount of grant will be calculated and payment to beneficiary authorised. The grant will be transferred to the beneficiary after authorisation of payment. ARDA will transfer the national contribution and GIZ will transfer the EU contribution of the authorized payment. In no way the amount disbursed by GIZ can be higher than three times the amount disbursed by ARDA.
6.5
Ex-post Monitoring
Ex post monitoring of the EU funds will be implemented according to the governing rules for the EU funds and executed by the EU Delegation to Tirana. The final beneficiary is obliged to keep the original documents for a 7 years period for any possible ex post monitoring implemented by EC and/ or the Contracting Authority. GIZ monitors the use of the investments financed under the grant from the final payment of funds to a beneficiary until the termination of the Projects Delegation Agreement and duly inform the EU Delegation about any irregularity found. The Albanian Authorities will execute the ex post monitoring of the Albanian funds according to national legislation.
6.6
Early Warning System and Central Exclusion Database
The applicants and, if they are legal entities, persons who have power of representation, decision-making or control over them, are informed that, should they be in one of the situations mentioned in: the Commission Decision of 16.12.2008 on the Early Warning System (EWS) for the use of authorising officers of the Commission and the executive agencies (OJ, L 344, 20.12.2008, p.125) or the Commission Regulation of 17.12.2008 on the Central Exclusion Database (CED) (OJ L344, 20.12.2008, p.12), their personal details (name, given name if natural person, address, legal form and name and given name of the persons with powers of representation, decision-making or control, if legal person) may be registered in the EWS only or both in the EWS and CED, and communicated to the persons and entities listed in the above-mentioned Decision and Regulation, in relation to the award or the execution of a grant agreement or decision.
Selection Guideline for Applicants
35
7. Important Notes to the Applicant for Rejection of Applications

If some of the formal requirements stated above are not fully respected the reaction will be proportional to the omission identified and not distorting equal treatment of potential applicants: A. For major omissions of the formal requirements the application will be rejected without requesting submission/ resubmission of documents The following will be considered as major omissions: Application submitted after the deadline; Application form, Narrative or Financial Part of the Business plan is missing; Standard template of the application form or business plan is not used; Application or business plan is handwritten; The detailed list of investment items is missing (Sheet b Results of Tenders); No supporting documents are attached to the application form; No offers are collected; The same applicant submitted two applications for the call for proposals under one measure. B. For smaller omissions clarifications /resubmission of missing documents will be requested. The following will be treated as small omissions: Application form and Narrative part of the Business Plan is submitted with the correct templates and the requested information is provided, but the way in which the document has been filed is incorrect, e.g. the information is provided in a section X of the template and such information should have been correctly provided in section Y; CD with Financial information to the business plan is attached, file is recorded but the Excel files cannot be opened Excel file opens but some of the information is incomplete and the financial ratios are not correctly calculated; If the input information is available the Experts correct the formula without requesting the information from the applicant. If the input information is incomplete There is a discrepancy between the data entered in the Sheet b Results of Tenders and the submitted tenders; Proposal / declaration are not signed or contains a scanned signature. Part of the supporting documents are missing; Validity of the document has expired; Wrong template of the document is used or the document is not correctly entered.
36
C. In all other cases that are not explicitly stated above, ARDA and GIZ will take a decision on a case by case basis ensuring The equal treatment of proposals and In accordance with the principle of proportionality. The applicant will be given 15 days deadline to resubmit missing documents, and if the documents are not delivered within the deadline or incomplete the application will be rejected. D. Eligibility criteria Applications will be rejected if one or more of the criteria for eligibility of the applicants or investments are not respected. The application will be rejected if: The total eligible costs are below or above the limit stated in the guidelines for applicants; The applicant requests more than 50% co-financing to the total eligible costs; The following corrections will be made before contracting: Arithmetical errors corrected; Ineligible items deleted. If thresholds for the general costs or business plan are exceeded, the costs are reduced; Prices of the selected offer exceed the market price, the expenditure will be approved up to the market price.
37
Rejection
8.
List of Annexes
DOCUMENTS TO BE SUBMITTED BY THE APPLICANT
Annex 1: Annex 1.1: Annex 1.2: Annex 2: Annex 2.1: Annex 2.2:
Application Forms Application Form for Measure 1 Investments in Agricultural Holdings (Word format) Application Form for Measure 2 Investments in Processing and Marketing of Agricultural Products (Word format) Business Plan Business Plan Part 1 Narrative Part (Word format) Business Plan Part 2 Financial Tables (Excel format)
DOCUMENTS FOR INFORMATION

Annex 3: Annex 4: Annex 5: Annex 6: Annex 7: Annex 8 Annex 9: Annex 10: Instructions for the Preparation of the Business Plan Template of the Claim for Payment Annex 4.1: Annex 4.2: Claim for Payment for Measure 1 Claim for Payment for Measure 2
Grounds for Exclusion List of Eligible Expenditures List of Mountain Areas List of Eligible Fruits and Vegetable List of Eligible Countries of Origin List of Relevant Agricultural Products Included in Annex I of the Treaty on the Functioning of the European Union
39
8. List of Annexes
Annex 1.1: Application Form Measure 1: Investments in Agricultural Holdings
Agro-Food Sector Development in Albania 2012-2014

< Name and surname of the applicant, if natural person Full name by registration, if legal entity > Title of the Investment Action <please give short title of your project, example: Investment in milk quality improvement of Zeta LTD Farm>
IPARD-like Grant Scheme for
Name of the applicant
TO BE FILLED IN BY OFFICIALS ONLY PROTOCOL NO. ID NO. OF APPLICATION
40
PART 1 The Applicant

1.1 Name and contacts
Name of the applicant Official address: Correspondence address Telephone number: Fax number: E-mail of the applicant: Legal representative (for legal entities only) Correspondence address and contacts of the legal representative <Village/town, region> Tel: e-mail < Name and surname of the applicant, if natural person or Full name by registration, if legal entity > <Village/town, region> <Village/town, region> <fixed and mobile: area code + number> < area code + number>
1.2 Legal status

Natural Person Legal status of the applicant

<specify legal form, ex. LTD, JSC, etc.>
Association for Cooperation in Agriculture If Legal Entity
NCR registration Tax Number VAT registration ID / Passport Number of the applicant
Share of private property in the capital ____% Share of public property ____% No No No
Yes NCR number/ date < if required by the type of applicant Yes
VAT number
41
Annexes
8. List of Annexes
1.3 Bank detail

Name of the bank Address of the bank SWFT/ bank code IBAN/ account number
1.4 Specialisation and experience record

Main area of activity of the applicant Years of experience in agriculture of the applicant Does the owner or the manager of the agricultural holding has university degree or vocational qualification diploma in the agriculture related field or has proven work experience through professional service records or in case of a natural/ physical persons has self-declared relevant work experience. < please describe > <number of years>
Yes
No
<please provide the appropriate type of document as proof under point 18 or 19 under Section 3 of the Application Form; if not, then provide the document as proof under point 20, Section 3 of the Application Form please fill in and submit the Declaration as indicated in Section 4.2 below>
1.5 Previous grants under national or donor funded schemes

Investment subsidies/grants received by the applicant in the last 5 years
Yes
No
National Agency / Donor Name of the support scheme Year Amount of grant Description of the support, if such received in the previous 5 years
<Specify>
<Short description of the support>
42
PART 2 Description of the Investment Action

2.1 General Information about the Investment Action
Title: Type: <please give short title of your Investment Action, example: Investment in milk quality improvement of Zeta LTD Farm> <please enter the type of the Investment Action as stated in the Guideline for Applicants under each sector>
<please give short description of the investment for which the Application for is submitted as extract from the Narrative of Business Plan> Short Description:
Location(s): Implementation period.
<specify region(s), village/ town(s) that will benefit from the Investment Action> <...> months The applicant is young farmer (up to 40 years old at date of application) Date of birth of the farmer ____/___/19_ _ The applicant is a women
Yes Yes Yes Yes Yes
Priorities
The applicant/ agricultural holding is certified for bio production or in process of conversion The applicant is an Association for Cooperation Agricultural established by Law No. 38 of 05.04.2012 The investment is in mountain area <specify the name of the regions as listed in Annex 7>
Total amount of the investment: Total amount of estimated eligible expenditures:
<________________>EUR
<________________ ALL>
(enter amount from Table 4 of Narrative Part 1 of Business plan) <________________>EUR <________________ ALL>
(enter amount from Table 4 of Narrative Part 1 of Business plan)
Requested grant:
<__________________> EUR <__________________> ALL
_____% of total eligible expenditure as aid intensity (50%, 55%, 60% or 65%) Annexes
43
8. List of Annexes
2.2 Objectives of the Investment Action

Please tick the sector and the objectives of the Investment Action. One sector only must be selected (see Guideline for Applicants Section 2.3)
1. Milk sector
1. Improve raw milk hygiene and quality conditions on the farm through modernization of production, storage and transportation technologies and practices;
Objectives
2. Improve animal health and welfare through investments in animal housing and handling facilities; 3. Introduce environmentally friendly manure handling, storage and treatment facilities.
2. Meat sector
1. Improve meat quality through investments in modernization of production technologies and practices to gradually achieve Community standards;
Objectives
2. Improve animal health and welfare through investments in animal housing and handling facilities; 3. Support introduction of environmentally friendly manure handling, storage and treatment facilities. 4. Encourage meat production from small ruminants, extensively raised on natural pastures in the mountain areas.
3. Fruit and vegetable sector

1. Improve production technique and technology, and also certified seedlings production to enable farmers to produce fruit and vegetables of a quality that can compete in the rapidly changing Albanian marketplace. 2. Improve fruit and vegetable production technology for the overall improvement of the relevant minimum standards applicable in Albania and in particular in the storage and application of crop protection chemicals and fertilizers, and in chemical residue levels. 3. Reduce postharvest losses through on-farm investments in storage technology and infrastructure and postharvest handling equipment, including cooling capacities, sorting and packaging lines.
Objectives
44
PART 3 List of Supporting Documents Attached

Instruction: Please complete the tables 3.1 to 3.3 below indicating supporting documents, which are to be attached to the application. Tick Yes, if the document is attached; and tick N/A if the requested documents is not applicable for the status/ type of the applicant and/or the investment. Attach all supporting documents of tables 3.1 to 3.3 in a separate folder. In the upper right corner of the first page of the document place the reference number (1, 2, 3 etc.) and order the documents by reference number. IMPORTANT: Please follow carefully the instructions regarding the type of the documents to be submitted as indicated in point 5.1 of the Guideline for Applicants originals or copies. Copies have to be certified by a signature of the Applicant / Legal representative unless notary verification is explicitly required for a specific document and indicated in the table. Note: all original documents should be available on site and will be checked during on-the-spot controls prior contracting.
3.1 Documents related to the eligibility of the applicant

No
Type of Document Copy of the ID/Passport of the applicant/legal representative Copy of the certificate of registration in the National Registration Centre (NRC) as Association for Cooperation in Agriculture Copy of the certificate of registration in the National Registration Centre (NRC), if required by the legal status Copy of the licence certificate from the National Licensing Centre (NLC), if required by the legal status Copy of the certificate of registration in the tax authority including VAT registration if the applicant is VAT registered, if required by the legal status Copy of the articles of association, in case of legal entities Copy of the balance sheet for the past two years, if the required by the legal status, or trial balance in case of the company being established in 2012. Copy of the income statements (profit and loss statement) for the past two years, if the required by the legal status Original document issued by the National Bank of Albania - Credit Register stating that the applicant has no bad debt Original certificate proving that the applicant has no overdue liabilities to MAFCP, not earlier than 30 days before the application
Yes
N/A
Documents related to the legal status and financial standing of the applicant 1 2 3 4 5 6 7 8 9 10
Documents related to grounds for exclusion in Annex 6 of the Guideline for Applicants
45
Annexes
8. List of Annexes
No 11
Type of Document Original document - confirmation by the court that the Applicant, if natural/ physical person <or the Owner/Legal representative (if applicant is legal entity)> has not been convicted, issued not earlier than 30 days, before the submission of the application Original document - confirmation by the Prosecutors Office that the Applicant (if natural person) or the Owner/Legal representative (if applicant is legal entity) has not been under investigation, issued not earlier than 30 days, before the submission of the application Original document from NCR proving that the legal entity is not under bankruptcy or liquidation procedure, issued not earlier than 30 days before the application, if the applicant is registered in NCR Original certificate proving that the applicant has fulfilled its tax payment obligations (social, pension and health), issued by Tax Office not earlier than 30 days before the application Original document about payment of land tax issued by Municipality not earlier than 30 days before the application
Yes
N/A
12
13
14
15
Documents related to the minimum required size of the agricultural holding 16
Original certificate from the Regional Offices of MAFCP Farm Register that the applicant has the minimum number of ear-tagged animals required under Section 2.2 of the Guideline for Applicants Copy of ear tags of the animals (for the minimum number of animals required under Section 2.2 of the Guidelines for applicants
Documents proving education or professional experience in agriculture
17
18 19
Copy of formal agricultural education certificate (university degree or agricultural vocational qualification), or Copy of professional service records of working experience for at least 3 years in the respective agriculture field of the investment; or For a natural/ physical person: Original declaration for at least 3 years of work experience in agriculture in the respective agricultural field of the investment action according to the template given in Section 4.2 of this Application.
Other requirements related to the eligibility or ranking
20
21
Copy of certificate proving that the applicant is certified for bio production or in process of conversion according to Albanian law
46
3.2 Documents related to the eligibility of investments

No. Type of Document For planting and replanting 22
Copy of the ownership certificate issued by the Office for the Registration of Immovable Property accompanied by the indicative map, file and the planimetry (lay out) stating the ownership of the land, on which the investments will take place, or Copy of the ownership confirmation issued by the Office for the Registration of Immovable Property accompanied by the indicative map, file and the planimetry (lay out) stating the ownership of the land, on which the investments will take place, or Copy of the ownership proof issued by Municipality or Commune accompanied with the indicative map, file and the planimetry (lay out) concerning the land on which the investment action will take place, in case when distribution of ownership titles has not yet finished or Copy of rental contract with a minimum duration at least 5 years after the date of application, with notary verification and Copy of ownership Certificate issued by for the Registration of Immovable Property accompanied with the indicative map, file and the planimetry (lay out) on the registered land titles stating the ownership of the land to the person who is renting the land.
Yes
N/A
23
24
25
26
For construction/reconstruction activities 27

Copy of the ownership certificate issued by the Office for the Registration of Immovable Property accompanied by the indicative map, file and the planimetry (lay out) stating the ownership of the land and building(s), on which the investments will take place, or Copy of the ownership confirmation issued by the Office for the Registration of Immovable Property accompanied by the indicative map, file and the planimetry (lay out) stating the ownership of the land and building(s), on which the investments will take place, or Copy of the ownership certificate issued by Municipality or Commune accompanied with the indicative map, file and the planimetry (lay out) concerning the land and building on which the investment action will take place, in case when distribution of ownership titles has not yet finished Copy of rental contract with a minimum duration at least 5 years after the date of application, with notary verification and Copy of ownership Certificate issued by for the Registration of Immovable Property accompanied with the indicative map, file and the planimetry (lay out) on the registered land titles stating the ownership of the land and buildings to the person who is renting it. Copy of the construction permit, if required by legislation Copy of the architectural design /technical design of the investment, if required by legislation Copy of the environmental impact assessment, if required by the legislation

Annexes
28
29
30
31 32 33 34
47
8. List of Annexes
3.3 Business plan and attachments

No. 35 37 Type of Document
Business plan Part 1: Narrative Section in paper print and in electronic format (CD-ROM) Business plan Part 2: Financial Section in paper and in electronic format (CD-ROM) All Original offers (of selected and non-selected suppliers) listed in the Table b of Part 2: Financial Section of the Business plan with Technical Specifications from the selected offer/s for all items, including for services (of third parties), which shall be supplied. Note: Offers must be ordered by reference number given in the Table b, of the Financial S of the Business plan - in paper print
Yes
N/A
38
39 40 41 42
Copy of NCR registration of the selected and non-selected suppliers. Copy of the invoice or Service Contract, for eligible general costs incurred before the application Payment order for paid general costs incurred before the application Bank statement for the paid general costs incurred before the application
48
PART 4 Declarations
4.1 Declaration by the applicant Declaration by the applicant
The applicant, represented by the undersigned, being the authorised signatory of the applicant, in the context of the present call for proposals, hereby declares that: the information in this application is true and complete and that the situation has not changed, since the date of issue of supporting document; the applicant is directly responsible for the preparation, management and implementation of the action and is not acting as an intermediary; the applicant is eligible in accordance with the criteria set out under Section 2.2 of the Guideline for Applicants; the applicant is not in any of the situations excluding them from participating in contracts which are listed in Annex 6 of the Guideline for Applicants. if recommended to be awarded a grant, the terms and conditions set out in the grant contract template available via download from www.IPARD-like.al and www. azhbr.gov.al.; the investments included in this application has not been funded by other national, EU or other donor supported programme; the applicant /and its shareholders/ legal representatives are not in conflict of interest with the suppliers, from which offers were collected; the applicant is aware that, for the purposes of safeguarding the financial interests of the EU, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-Fraud Office; if awarded a grant, the applicant and/or the person authorised accepts to provide access to the premises, documents and any information required for any ex post control implemented according to the governing rules of the IPARD-like Grant Scheme that shall be carried out according to Section 6.5 of the Guideline for Applicant, and accepts to support these control mission; if awarded a grant, the applicant accepts the beneficiary name and grant details to be published on the grant scheme website www.IPARD-like.al and www.azhbr. gov.al. I am fully aware that I am liable under Albanian law for provision of false, incomplete or misleading statements.
Full Name of Applicant / Legal Representative Signature Place, Date Annexes
49
8. List of Annexes
4.2 Declaration on work experience in agriculture

To be submitted only, if the applicant, either natural or physical person, has no proof of formal education in agriculture, or no or insufficient professional service records of working experience as requested under Section 1.4. I, the undersigned, <insert name of the Applicant>, hereby declare, that I have at least 3 years of work experience in the respective agriculture field of the investment which are stated in the table below. Farm (own farm, other Years of farm)/ Company/ experience Organisation name and location
Dates from to
Position / Type of Activity (also self - employed)
If requested, I can provide evidence proving my experience record such as employment contracts or references, or statements by local authorities.
Full Name of Applicant Signature Place, Date
50
Annex 1.2: Application Form
Measure 2: Investments in Processing and Marketing of Agricultural Products
Name of the applicant Title of the Investment Action
< Full name by registration of legal entity > <please give short title of your project, example: Investment in milk quality improvement of Zeta LTD>
TO BE FILLED IN BY OFFICIALS ONLY PROTOCOL NO. ID NO. OF APPLICATION
51
Annexes
8. List of Annexes
PART 1 The Applicant

1.1 Name and contacts
Name of the applicant Official address: Correspondence address Telephone number: Fax number: E-mail of the applicant: Legal representative Correspondence address and <Village/town, region> contacts of the legal representative Tel: < full name by registration, if legal entity > < Village/town, region > < Village/town, region > < fixed and mobile: area code + number > < area code + number >
e-mail
1.2 Legal status

Association for Cooperation in Agriculture
< specify legal form, ex. LTD, JSC, etc > Legal status of the applicants Legal Entity Share of private property in the capital ____% Share of public property ____% No. Of employees ____________ < in words.................................... > Yes NCR registration NCR number/ date < tax number > Yes VAT registration
No
Tax number
(VAT number)
No
ID / Passport Number of the applicant
52
1.3 Bank detail

Name of the bank Address of the bank SWFT /bank code IBAN/ account number
1.4 Specialisation and experience record

Main area of activity of the applicant Vitet e eksperiencs t aplikantit n agro-prpunim Does the owner or the manager of the agroprocessing enterprise has university degree or vocational qualification diploma in the relevant agricultural/food science field and/or economics/ law or has proven work experience through professional service records < please describe > < number of years >
Yes
No
< please provide the appropriate type of document as proof under point 17 or 18 under Section 3 of the Application Form >
1.5 Previous grants under national or donor funded schemes

Investment subsidies/ grants received by the applicant in the last 5 years Yes
no
National Agency / Donor Name of the support scheme Year Amount of grant
<Specify>
Description of the support, if such received in the previ<Short description of the support> ous 5 years
53
Annexes
8. List of Annexes
PART 2 Description of the Investment Actiont

2.1 General Information about the Investment Action
Title : Type : <please give a short title of your Investment Action, example: Investment in milk quality improvement of Zeta LTD> <please enter the type of the Investment Action as stated in the Guideline for Applicants under each sector>
Short Description
<please give a short description of the investment for which the Application is submitted as extract from the narrative part of the Business Plan>
Location(s): Implementation period:
<specify region(s), village/ town(s) that will benefit of the investment> <.....> in months The investment involves the establishment of food safety standard systems (GHP, HACCP)
Po Po Po
Priorities:
Investments are related to waste treatment, water purification, and/ or utilization of waste products The investment includes installment of renewable energy technologies
Total amount of the investment: Total amount of estimated eligible expenditures of the Investment Action: Requested grant:
<________________>EUR <________________ ALL> (enter amount from Table 4 of the narrative part 1 of the Business Pan) <________________>EUR <________________ ALL>
(enter amount from Table 4 of the narrative part 1 of the Business Plan) <__________________> EUR <___________________>ALL 50% of total estimated eligible expenditure as aid intensity
54
2.2 Objectives of the Investment Action

Please tick the sector and the objectives of the Investment Action.
One sector only must be selected (see Guideline for Applicants Section 2.3.)
1. Milk and dairy sector
Improve milk hygiene at milk collection points, owned by milk processors, through support to investments in milk cooling tanks and specialised milk transport vehicles; Encourage introduction of technologies and practices at milk processing plants, contributing to the production of dairy products meeting Community standards and improving competitiveness; Support introduction of food safety and quality systems; Improve treatment and handling of waste
Objectives
2. Slaughterhouses and meat processing sector
To encourage investments in slaughtering facilities to comply gradually with the Community standards Objectives To support introduction of food safety and quality systems To improve treatment and handling of waste and by-products
3. Fruit and vegetable sector

Annexes
Gradually upgrade the fruit and vegetable processing sector to the Community standards Improve production techniques and technologies Reduce the postharvest loses and improve storage techniques and capacities
Objectives
Support introduction of food safety and quality systems;
Improve the marketing of fruit and vegetable processed products, in particular addressing the problem of high costs of packaging material.
55
8. List of Annexes
PART 3 List of Supporting Documents Attached

Instruction: Please complete the tables 3.1 to 3.3 below indicating supporting documents, which are to be attached to the application. Tick Yes, if the document is attached; and tick N/A if the requested documents is not applicable for the status/ type of the applicant and/or the investment. Attach all supporting documents of tables 3.1 to3.3 in a separate folder. In the upper right corner of the first page of the attached supporting documents place the reference number (1, 2, 3 etc.) and order the documents by reference number. IMPORTANT: Please follow carefully the instructions regarding the type of documents to be submitted as indicated in point 5.1 of the Guideline for Applicants originals or copies. Copies have to be certified by signature of the applicant / legal representative unless notary verification is explicitly required for a specific document and indicated in the table. Note: All original documents should be available on site and will be checked during on-the-spot controls prior contracting.
3.1 Documents related to the eligibility of the applicant

No. Type of Document 1 2 3 4 5 6 7 8 9 10 Copy of the ID / Passport of the applicant/legal representative Copy of the certificate of registration in the National Registration Centre (NRC) Copy of the licence certificate from the National Licensing Centre (NLC) Copy of the certificate of registration in NCR as Association for Cooperation in Agriculture Copy of the certificate of registration in the tax authority including VAT registration if the applicant is VAT registered,, if required by the legal status Copy of the articles of Association, in case of legal entities Copy of the balance sheet for the past two years, if the required by the legal status or trial balance in case of the company being established in 2012. Copy of the income statements (profit and loss statement) for the past two years, if required by the legal status Original document issued by the National Bank of Albania Credit Register stating that the applicant has no bad debt Original certificate proving that the applicant has no overdue liabilities to MAFCP, not earlier than 30 days before the application Original document - confirmation by the court that the Applicant <the Owner/ Legal representative > has not been convicted, issued not earlier than 30 days, before the submission of the application Yes N/A Documents related to the legal status and financial standing of the applicant
Documents related to grounds for exclusion in Annex 6 of the Guideline for Applicants 11
56
No. Type of Document 12 Original document - confirmation by the Prosecutors Office that the Applicant < Owner/Legal representative (if applicant is legal entity) > has not been under investigation, issued not earlier than 30 days, before the submission of the application Original document from NCR proving that the legal entity is not under bankruptcy or liquidation procedure, issued not earlier than 30 days before the application Original certificate proving that the applicant has fulfilled its tax payment obligations to payment of taxes (social, pension and health), issued by Tax Office not earlier than 30 days before the application Original document about payment of land tax issued by Municipality not earlier than 30 days before the application, if applicable depending on the type of investment Copy of List of employees with an official signature and stamp by the legal representative and/or Original Certificate from NRC proving that the Enterprise/Establishment employs fewer than 250 persons and annual turnover of not exceeding 50 mil euro and/or annual balance sheet not exceeding 43 mil euro (prove that the Enterprise is small or medium sized) Copy of formal education certificate (university degree or vocational qualification) in the relevant agricultural/food science field and/or economics/law or Copy of professional service records of working experience for at least 3 years in respective food processing field of the investment, certified by Public Social Insurance Institute
Yes
N/A
13
14
15
Documents related to the minimum required size of the enterprise/ establishment
16
Documents proving education or professional experience in agro-food processing 17 18
3.2 Documents related to the eligibility of investments

No. 19 20 21 Type of Document Document proving that the enterprise in a non-mountain area has a processing capacity of minimum 1t of raw milk per day Document proving that the enterprise in a non-mountain area has an establishment located in mountain area with a processing capacity of minimum 0.5t of raw milk per day Document proving that the enterprise in a mountain area has a processing capacity of minimum 0.5t of raw milk per day For renting of building, premises or land not owned by the applicant 22 Copy of rental contract with at least 5 years from the date of application or at least 10 years from the date of application in case of slaughterhouses, with notary verification and Copy of ownership Certificate issued by for the Registration of Immovable Property accompanied with the indicative map, file and the planimetry (lay out) on the registered land titles stating the ownership of the land and/or building(s) to the rentee For construction/ reconstruction activities Yes N/A
Documents proving compliance with specific eligibility criteria for milk and dairy

Annexes
23
57
8. List of Annexes
No. 24
Type of Document Copy of the ownership certificate issued by the Office for the Registration of Immovable Property accompanied by the indicative map, file and the planimetry (lay out) stating the ownership of the land and building(s), on which the investments will take place, or Copy of the ownership confirmation issued by the Office for the Registration of Immovable Property accompanied by the indicative map, file and the planimetry (lay out) stating the ownership of the land and building(s), on which the investments will take place, or Copy of the ownership proof issued by Municipality or Commune accompanied with the indicative map, file and the planimetry (lay out) concerning the land and building(s) on which the investment action will take place, in case when distribution of ownership titles has not yet finished Copy of rental contract with a minimum duration of at least 5 years from the date of application or minimum duration of at least 10 years from the date of application in case of slaughterhouses, with notary verification and Copy of ownership Certificate issued by for the Registration of Immovable Property accompanied with the indicative map, file and the planimetry (lay out) on the registered land titles stating the ownership of the land and building(s) to the person who is renting it Copy of the construction permit Copy of the architectural design and construction plan /technical design of the investment, if required by the legislation Copy of the environmental impact assessment, if required by the legislation
Yes
N/A

Yes

N/A
25
26
27
28 29 30 31
3.3 Business plan and attachments

No. 32 33 Document Business Plan Part 1: Narrative Section in paper print and electronic format (CD-ROM) Business Plan Part 2: Financial Section - in paper print and electronic format (CD-ROM) All Original offers (of selected and non-selected suppliers) listed in the Table b of Part 2: Financial Section of the Business plan with Technical Specifications of the selected offer/s for all items, including for services (of third parties), which shall be supplied. Note: Offers must be ordered by reference number given in Table b of the Financial S of the Business plan - in paper print Copy of NCR registration of the selected and non-selected suppliers. Copy of the invoice or Service Contract, for eligible general costs incurred before the application Payment order for paid general costs incurred before the application Bank statement for the paid general costs incurred before the application
34
35 36 37 38
IMPORTANT: Please read carefully Section 5.1 of the Guideline for Applicants describing the requirements for collection of offers and content of the offers.
58
PART 4
Declarations
4.1 Declaration by the applicant Declaration by the applicant

The applicant, represented by the undersigned, being the authorised signatory of the applicant, in the context of the present call for proposals, hereby declares that: the information in this application is true and complete and that the situation has not changed since the date of issue of supporting document; the applicant is directly responsible for the preparation, management and implementation of the action and is not acting as an intermediary; the applicant is eligible in accordance with the criteria set out under Section 2.2 of the Guideline for Applicants; the applicant is not in any of the situations excluding them from participating in contracts which are listed in Annex 6 of the Guideline for Applicants. if recommended to be awarded a grant, the applicant, accepts the terms and conditions set out in the grant contract template available via download from www.IPARD-like.al and www.azhbr.gov.al.; the Investment Action applied for has not been funded by other national, EU or other donor supported programme; the applicant /and its shareholders/ legal representatives are not in conflict of interest with the suppliers, from which offers were collected; the applicant is aware that, for the purposes of safeguarding the financial interests of the EU, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-Fraud Office; if awarded a grant, the applicant and/or the person authorised accepts to provide access to the premises, documents and any information required for any ex post control implemented according to the governing rules of the IPARD-like Grant Scheme that shall be carried out according to Section 6.5 of the Guideline for Applicant, and accepts to support these control mission. if awarded a grant, the applicant accepts the beneficiary name and grant details to be published on the grant scheme website www.IPARD-like.al and www.azhbr. gov.al. I am fully aware that I am liable under Albanian law for provision of false, incomplete or misleading statements.
Full Name of Applicant / Legal Representative Signature Place, Date
59
Annexes
8. List of Annexes
Annex 2: Business Plan Part 1
Annex 2.1: Narrative Part
for Agro-Food Sector Development in Albania 2012 2014
IPARD-like Grant Scheme
Prepared by (Applicant Name and registered address) Or (Full Name and address of Service provider-Consultant)
Date:___/___/___
60
Table of Contents
1. Background to the existing business........................................................................62 1.1. Current business activities of the applicant (up to 1,000 words)......................62 1.2. Structure of ownership (up to 200 words).........................................................62 1.3. Human Resources (up to 200 words). ..............................................................62 1.4. Business performance of the last three years and future outlook for the underlying business (up to 300 words). ...................................................................62 1.5. Description of fixed assets (up to 200 words)...................................................63 2. The proposed new Investment Action......................................................................63 2.1. Provide an overview of the new investment with a short description and your rationale for undertaking the project (up to 500 words)............................................63 2.2. Market review of the product.............................................................................63 2.3. Please describe inputs related to the investment action including its costs and suppliers...................................................................................................................64 2.4. People and skills required.................................................................................64 2.5. Outline of the legislation that applies to this investment action and how it will comply:.....................................................................................................................64 2.6. Outline of the risks associated with this investment (up to 200 words)............64 2.7. Expected social and environmental impacts of the new project (up to 200 words). .65 3. Technical description of the proposed Investment ACTION.....................................65 3.1. The proposed production process and technology (up to 500 words)..............65 3.2. Building / reconstruction (up to 200 words).......................................................65 3.3. Equipment required (up to 300 words)..............................................................66 4. Financal details for The proposed new project. .......................................................66 4.1. Summary of costs and funding (up to 200 words).............................................66 4.2. Value Added Tax (VAT) (up to 100 words).........................................................67 4.3. Comments on the cash flow and profit forecasts (up to 100)............................67
61
Annexes
8. List of Annexes
1.
Background to the existing business
1.1. Current business activities of the applicant (up to 1,000 words)

Briefly describe the existing business as a whole, including the market for your product/service and indicate your key customers and their buying preferences Describe the size and type of activities within the business. (Please remember that these should be in accordance with the eligibility criteria of the measure being applied for) Describe existing contracts with buyers. Describe your main competitors and how you compete with them. Please provide information of the existing volumes of sales and average prices received Please provide information on the availability (volumes and types) and prices of raw materials/inputs for your present production.
1.2.
Structure of ownership (up to 200 words)
Please explain and provide list of companies related to ownership of your business that are integrally linked to the operation of your existing business (if applicable). Describe the ownership relationship of your business in relation to the other companies listed herein. Please describe the number of years you have been in relation to and how many years you have been operating.
1.3.
Human Resources (up to 200 words)

Total Number of full time employees as well as number of part-time and seasonal employees. Describe the management structure of the business
1.4.
Business performance of the last three years and future outlook for the underlying business (up to 300 words)
Give a description on recent financial performance levels. For Tax registered businesses briefly analyse the information from the Balance Sheets and Income Statements for the past three years which have been submitted with the Application Form. In case the company doesnt have a financial history data to provide for the past three years, then the company should provide any existing information on the business activities (eg. last year). In case the applicant (only for Measure 1) is not registered at tax authorities, the applicant may leave this table blank.
62
Table 1:
Profit
Summary of Accounts
Year 2009 Year 2010 Year 2011
Summary of accounts Total asset value Total liabilities
1.5.
Description of fixed assets (up to 200 words)
Indicate the current value of the fixed assets, and clarify the ownership of the major fixed assets such as land, buildings and major equipment and machinery, with focus on assets which are related to the new investment.
2. 2.1.
The proposed new Investment Action Provide an overview of the new investment with a short description and your rationale for undertaking the project (up to 500 words)
Briefly outline the type of investment, the production process and the expected outputs from the investment where relevant. Explain the objective for wanting to carry out the new project, for example - to improve hygiene standards to produce longer lasting fresh products which generate higher prices, close the circle from production through processing to sales to ensure supply of raw materials and a high quality final product, etc.
2.2.
Market review of the product
Please consider the following issues if a new product/market is developed/ introduced based on the new investment while: Describing the nature and size of the market for your product/service and indicate your key customers and their buying preferences. Dynamics of prices and market demand. Prices of the new products to be developed (if applicable). Describing provisional agreements with buyers for the added output/services produced as a result of the investment. Describing your main competitors and how you plan to compete with them. If you intend to export your product describe; your previous activities with the customers, contracts fulfilled agreement to increase supply, their financial strength in terms of previous payment history (time taken to pay, terms of payment), quality requirements and your ability to meet these requirements. Confirm the sales targets (these numbers feed into the financial tables excel sheets e) income statement and f) cash flow forecasts).
63
Annexes
8. List of Annexes
2.3.
Please describe inputs related to the investment action including its costs and suppliers
Please give narrative description related to sheet e Income statement from the Financial Tables of the Part 2 of Business Plan.
2.4.
People and skills required
Explain what skills are required to make this investment a success and how you intend to supply these skills. Please indicate, if applicable, the training that the existing staff and new staff will undergo. If you intend to use the existing staff of the business please describe how this will be arranged In case the investments would require new staff please fill the Table 2 below. If you intend to employ new staff please describe the number, experience and qualifications they will require. If you intend to employ seasonal staff indicate the annual cost.
Table 2:
Cost of new staff (if applicable)

Number of employees Monthly gross salary Annual gross salaries
Education / Qualification level / no. years of experience
Total
2.5. Outline of the legislation that applies to this investment action and how it will comply:
List the legislation that applies to this new enterprise and describe the steps you are taking to ensure the business is compliant. You will need to attach to the Application Form written evidence of the outcome of consultations with control bodies e.g. the National Veterinary Service, Phytosanitary Control Service, Environmental Agency, Health and Hygiene Service, Planning Authorities. Also describe how the future investment will improve towards the achievement of the National Minimum Standards. Please note that further evidence of achieving of necessary National Standards should be provided with the submission of the Claim for Payment depending on the type of investment.
2.6.
Outline of the risks associated with this investment (up to 200 words)
All business ventures carry a degree of risk. Identify and describe the major areas of risk within your project and the impact these could have on the success of the new project. Describe also what you are going to do to mitigate/minimise the impact of these risks.
64
2.7.
to 200 words)
Expected social and environmental impacts of the new project (up
Give details of the social and environmental impacts of the project on your own business and on the wider community.
3.
Technical description of the proposed Investment ACTION
The information presented in this section provides the overview of the production process, the technology related to the new investment, the need for the new investment, and predicted performance. The information presented here will be the basis for the Technical Specifications that must be provided for the proposed investment and used as the basis for the Procurement Procedure (Competitive Tendering). If any building/ reconstruction work is required, the existing buildings must be described and the new building work explained and justified. 3.1.
The proposed production process and technology (up to 500 words)
Measure 1 Investments in Agricultural Holdings and Measure 2 Investments in the Processing and Marketing of Agricultural Products provides the applicant with a list of eligible expenditures, which must be referred to when developing this section of the business plan. This is given as Annex 7 of the Guidelines for Applicants. In the case of primary agricultural activities (Measure 1) the technology chosen should be compatible with the physical characteristics of the agricultural holding i.e. geographical location, soils, rainfall, irrigation availability and must take into consideration the genetic potential of livestock breeds, and the potential of the existing/planned fruit and vegetable varieties. For processing (Measure 2) there must be a full description of the technology being introduced, its capacity, and the rationale for the capacity being chosen in relation to the available raw materials available. Where the production process/es takes time to reach its full capacity, this must be clearly explained and reflected in the financial analysis (sheet f Cash flow, Table 1) of this business plan. For example in year 1 after installation capacity is 50%, in year 2 it reaches 80% and in year 3 it reaches full capacity. Take into consideration that the fact that the index of capacity use effects output sales figures as well as variable costs projections. This description must be in line with the technical specifications which have been provided with the Application Form. This description must be prepared for the proposed machinery, equipment, building work.
3.2.
Building / reconstruction (up to 200 words)
Please provide a summary description of the planned construction/reconstruction. All building/reconstruction must comply with each sector, for example with livestock minimum required areas for livestock, ventilation requirements for intensive livestock accommodation etc. For a Processing investment the buildings must incorporate the necessary facilities to comply with minimum hygiene, health and safety, animal welfare and environmental legislation. The relevant Agency will provide advice on these standards and must approve the design plans before the application can be submitted.
Annexes
65
8. List of Annexes
Ownership documents and planning permissions must be submitted with the Application Form as requested.
Table 3: No. 1. 2.
Structure of the construction facilities

Type of facility New (m2/m3) Existing (m2/ m3) Planned reconstruction (yes / no)
3.3.
Equipment required (up to 300 words)
Please provide a list of the equipment and machinery required. Please only include the main items here, the complete list must be included in the Technical Specifications which must be prepared for the supply companies that will provide their quote. The quotes from the supply companies will be transferred into the Financial Tables sheet b Tender.
4.
Financal details for The proposed new project
The Financial Tables which are considered as Part 2 of the Business Plan are given as Annex 2.2 of the Guidelines for Applicants. They provide the basis for the financial analysis of the proposed project. These must be completed fully with baseline data from the existing business and with budgeted projections for the new investment project. Guidelines on how to fulfil the Financial Tables are attached as Annex 3 to the Guidelines for Applicants. Please make full use of the instructions in order to fill in correctly the Financial Tables.
4.1.
Summary of costs and funding (up to 200 words)
Please provide in Table 4. below a summary of the total costs of the proposed investment and total eligible costs. Remember that, in a lot of cases, not all your investment costs will be eligible for RDP grant/RDP match funding therefore eligible costs need to be identified and separated from non-eligible costs. Profile of costs and funding
Costs Total Amount of the Investment (all costs including ineligible costs) Total Eligible Costs of the Investment (All costs that are to be claimed for in the Application) Value (Albanian Lek)
Table 4.
66
Sources of Funding Grant Private funds Commercial loans
Value (Albanian Lek)
Total
4.2.
Value Added Tax (VAT) (up to 100 words)
Remember that VAT is not an eligible cost. Therefore in calculating your RDP grant and match funding values do not include VAT. In preparing the sheet e Income Statement of the Financial Tables take into consideration the VAT as an operating expense if you are not able to claim it back from the tax authorities, if you are able to claim it back from the tax authorities do not include it into the calculations. Please explain your legal statues in regards to VAT
4.3.
Comments on the cash flow and profit forecasts (up to 100)
The sheet f Cash flow of the Financial Tables aims to show the financial performance relating to the new investment. In the case where an existing enterprise is being developed with the expectation of generating additional income it is necessary to provide financial information for the existing enterprise before the investment and then to budget the financial flows after the investment. This will allow you to distinguish between the before and after scenario and thus show the income generated by the new investment. The results of the marketing review in section 2.2 and the input review in section 2.3 above should form the basis for the budgeted cash flows presented in sheet f of the Financial Tables.
Table 5.
Should be completed using the indicators from the sheet g) Financial Indicators of the Financial Tables without Interest and Principal.
Financial Indicator Internal Rate of Return (IRR) Net Present Value (NPV)
Both IRR and NPV are calculated automatically in this sheet. The investment is considered economically feasible and acceptable when NPV >= 0 and IRR >= 0 Discount rate.
67
Annexes
8. List of Annexes
Annex 2: Business Plan PART 2
Annex 2.2 Financial Tables
Name of the Applicant
Title of the Investment Action
Date:___/___/___
68
LOAN - Table 1
Result of Tenders
Table 1 : Investment costs
No.
Investment Item
I Machinery and Equipment 1 2 3 4 5 II Construction or improvement works 6 7 General costs linked to III expenditure in I and II (no 8 more than 12% of I + II) 9 IV Total 0 0
Preferred/Selected Offer Price per Total value Total value Total value unit (incl. (including (including VAT & (excluding VAT & VAT & Number Exchange VAT & other VAT & Unit Currency other other of units rate other taxes (in other taxes in taxes) (in taxes) (in ALL) taxes) (in original original ALL) ALL) currency) currency)
Offer 2 Offer 3 Notes / Justificatio n in case Total value Total value Specificati the prices Specificati excluding excluding on on of items in VAT (in VAT (in reference selected reference ALL) ALL) offer are higher
Total investment
Annexes
69
LOAN - Table 2
70
Table 2: Technical specification of the investment items Supplier Type of document Document Date of issue Model Short technical specification/ description
8. List of Annexes
Result of Tenders
Ref
Name of the investment item
Machinery and equipment 1 2 3 4 5 6 7 8 9 10 II. Construction or improvement works 11 12 13 14 General costs linked to expenditure in I and II (no more than III. 12% of I + II) 15 16 17 18
I.
LOAN
Description of Pre-investment and Planned New Loans
Interest of Pre-investment Loans (ALL)
Year Last year Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20 Year 21 Year 22 Year 23 Year 24 Year 25 Loan 1 Loan 2 Loan 3 Loan 4 Loan 5 Total yearly payment -
Interest of Investment related loans (ALL) Year Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20 Year 21 Year 22 Year 23 Year 24 Year 25 Loan 1 Loan 2 Loan 3 Loan 4 Loan 5 Total yearly payment -
Annexes
71
DEPRECIATION
72
Aset Value Number of years Yearly Amortization Details about references of amortization calculation 0
8. List of Annexes
Depreciation of Pre-investment and post-investment assets
Table 1: Depreciation of existing assets (related to the investment project - last year before the investment)
Value ( ALL per year)
Table 2: Depreciation of investment/new assets
No.
Asset (Name)
Machinery and Equipment 1 2 3 4 5 6 7 8 9 10 II. Construction or improvement works 11 12 13 14 III TOTAL
I.
INCOME STATEMENT
Profitability of Pre-investment and post-investment assets
Table 1: Normal year before investment (average last 3 years) Units Quantity Price Yearly values Value with VAT VAT Value Value without VAT
Category
Output sales
Total output sales
0 0 0 0
0 0 0
Production costs
Total production costs EBITDA EBIT EBT Net Profit
Amortization/depreciation
Interest
Tax on profit
0 0 0 0 0 0 0 0 0 0 0
Table 2: Normal post-investment production year Units Quantity Price Yearly values Value with VAT VAT Value Value without VAT
Category
Output sales 0 0 0 0 0
Total output sales
Production costs
Total production costs EBITDA EBIT EBT Net Profit
Interest
Tax on profit
0 0 0 0 0 0 0 0 0 0 0
Table 3: Investment Impact Results Yearly values Value with VAT VAT 0 0 EBITDA EBIT EBT Net Profit 0 0
Category
Total Output sales Total Production costs
Interest
Annexes
73
Tax on profit
Value without VAT 0 0 0 0 0 0 0 0 0
CASH FLOW
74
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
8. List of Annexes
Profitability of Pre-investment and post-investment assets
Table 1: Capacity use Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20 Year 21 Year 22 Year 23 Year 24 Year 25
Table 2: Cash-flow
Construction phase
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20 Year 21 Year 22 Year 23 Year 24 Year 25
I. Project Investment Cost and IPARD Like Grant IPARD grant Project Investment Cost II. Investment Impact Results
Category Total Output sales Total Production costs EBITDA Amortization/depreciation EBIT Interest EBT Tax on profit Net Profit Cash-flow
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
Table 7 CASH FLOW
IRR and NPV of the project 6.77%
Bank of Albania interest rate
NPV and IRR before taxes, interests and principal NPV IRR
Note: Please do Value not change. #NUM! This value
Annexes
75
8. List of Annexes
Annex 3:
Instructions for Applicants on how to fill in Annex 2.2 Financial Tables, Part 2 of the Business Plan
for Agro-Food Sector Development in Albania 2012 - 2014
IPARD-like Grant Scheme
76
The Financial Tables consist of 7 excel sheets, namely: a) Cover sheet b) Tender c) Loans both existing and proposed d) Depreciation e) Income statement f) Cash-Flow g) Financial Indicators For each of the Excel Sheets, below is an explanation of how to complete them using detailed information from your business and the budgets for the new investment. In principle one should only fill in the white cells in the table, whereas highlighted/coloured cells should not be entered/ changed as they contain formulas. a) Cover Sheet In this sheet the applicant should enter general information as indicated in the Application Form depending on the type of applicant. In the case the applicant is a legal entity, then the official name of the company should be stated. In case the applicant is not legally registered (e.g. at QKR or tax authorities), than the name of the person applying should be stated. Note: - The Business Name will be automatically transferred to all the excel sheets.
b) Tender Selected offer/s Sheet b Tender-Selected offer/s consists of two tables, Table 1 Investment Costs and Table 2 Technical Specification of the investment items, which are expected to show detailed data of all selected offers preferred from the applicant. As a general rule, for all investment assets applicant must provide at least three offers that have been given in response to the procurement procedure undertaken to ensure that the purchase prices for the investment are competitive. Table1: is identified as Investment Costs showing the Preferred/selected offer. The applicant should refer to the preferred/selected offer/s which is/are the applicants favourite and in principle should be the cheapest in price/value compared to the other two offers. In case the selected offer/s is more expensive than the other proposed, the applicant should give a justified explanation why he/she has pre-selected the more expensive offer in the column titled Notes / Justification in case the prices of items in selected offer are higher than the other two offers. The column Investment item is split into three sections, namely: - - - Section I) Machinery and Equipment, Section II) Construction or Improvement Works, and Section III) General costs linked to expenditure I and II.
Annexes
77
8. List of Annexes
Section I) Machinery and Equipment will have to be filled in with correct title of each investment item stating all relevant data as given in the pre-selected offer. Section II) Construction or Improvement works should be filled in only in case the applicant is applying for such activities for construction and reconstruction purposes. Section III) General costs linked to expenditure I and II should be filled in case the applicant has made any general costs such as engineers fee, consultancy fees in line with the expenditures stated under section I and II, which should not exceed 12% including the 4% for the costs of Business Plan as total of I + II (Machinery and Equipment + Construction or Improvement Works). In case when the value of the Preferred/ selected offer is given in foreign currency it is required to convert the amount in Albanian Lek (ALL) and it should be entered in separate columns. The applicant should make sure to use the official conversion exchange rate of the first working day of the month in which the call is made, as calculated and published by the Bank of Albania (available on the web page of Bank of Albania: http://www. bankofalbania.org). The other offers (Offer 2 and Offer 3), should be stated only in ALL if the original offers are in foreign currency, the applicant should apply the exchange rate of the first working day of the month in which the call is issued. Note: - Before filling in all Sections (I, II and III) of the Table 1 please refer to the Annex 7 of the Guideline for Applicants regarding the eligible expenditures for grant application. There should not be any discrepancies between the information stated in the Financial Information sheet (b) and the original offer/s submitted with the Application Form. Total investment cost is automatically calculated in the end of the table as total eligible amount of the investment. VAT and other taxes or tariffs (such as custom tariffs/taxes) are not eligible, but the total values with and without VAT should be shown in the table as stated in the original offer/s. The information from sheet (b) Preferred/selected offer is automatically transferred into the sheet (f) Cash flow under the title Project Investment Costs and IPARD Like Grant.
- -
Table 2: is identified as Technical Specification of the investment items must be used as the basis of the detailed list of items to be purchased. It requires a full list of the elements of the preferred offer accompanied with supplied offer document including relevant financial and technical details. This table should reflect the technical specification which is submitted with the Application Form and it should be provided for all items for which the applicant is applying. c) Loans both existing and proposed The value of the interest of existing loans as well as new loans which the applicant will use for the new investment should be provided by the bank(s) from which the applicant has or is expected to receive a loan. The applicant should also include the interest of the latest year before the application as indicated in the excel table. Please note that Year 1 is the first calendar/fiscal year of the project. The applicant should express all loans values in ALL using the central bank exchange rate of the first day of the month the call is issued.
78
The sums of yearly interest payments are inputted automatically in the cash-flow sheet and in the income sheet. d) List of Assets and calculation of depreciation on these assets The depreciation rate should be based on the applicant books/documents (when applicable) in line with the regulations approved by the Ministry of Finance (for example Law No. 8438, 28.12.1998 revised1) and/or according to technical specification of the asset. In this excel sheet in Table 1 the applicant should state the total amount of depreciation for year 2011 of the existing assets related to the activity for which investment will be done. In case some assets are used for several activities, the applicant should include only the contribution related to the activity for which the investment is planned. In this table, in case of an applicant subject to VAT the value of the assets should not include VAT, otherwise for an applicant not subject to VAT, the value of the asset should include VAT. This data is then automatically transferred into the Income statement excel sheet. e) Income statement for the present situation and the after investment situation. Income statement consists of total output value, production costs, EBITDA (Earnings before interest, tax, depreciation and amortization), Depreciation, EBIT (Earnings before interest and tax), Interest, EBT (Earnings before tax), and tax on net profit. In this sheet there are two income statements to be filled. Table 1 consists of the Normal year before investment (yearly average for the last 3 years) where the applicant should list the average revenues and the costs before the new investment, only for the activity to which the investment is directly related (eg. investment consists of irrigation into an existing orchard). In case the investment will be a new economic activity (eg. new greenhouse), than Table 1 should be left empty. In case the enterprise has been established recently and does not have 3 years of experience, than should be based on the latest/last year(s). Normally these figures are inputted based on financial declarations/records of the applicant. Whereas in the case of interest rate, automatically is transferred the value of last year before the application from Sheet c Loans. In Table 2 Normal post-investment production year the values of the revenues and costs should be estimated for a normal post-investment year. In these tables the candidate should enter the quantity of each product sold and the price. The total value will be automatically calculated. If the applicant is subject to VAT, amount of VAT paid for sales should be also filled in. The value without VAT will be automatically calculated and transferred to Table 3: Investment impact result and to sheet f) Cash flows. If the applicant is not subject to VAT he/she should leave the VAT column blank. The same is applied also for the Production Costs where each cost item should be listed and filled for VAT if applicable. Quantity and price are not required (therefore the cells are coloured). Table 3: Investment Impact result will be automatically calculated from the values declared in the Table 1 and 2. If the investment aims at meeting certain standards (eg. safety or environmental stan1 For more details visit the page of the General Tax Office http://www.tatime.gov.al/gdt/ Tax_legislation_in_Force.aspx
79
Annexes
8. List of Annexes
dards) the investment may result in negative financial indicators (calculated in Sheet g Financial Indicators. Therefore, in this case (investment aims at meeting certain standards), the applicant may leave empty (or 0) the table Table 1. Normal year before investment. For further explanation, please see the last section of this document named Important Notes. f) Cash flow analysis The first table of the Cash flow excel sheet, named Capacity use expresses the assumed ratio of capacity that will be used throughout the lifespan of the investment - the highest possible value is 100% (or 1) which corresponds to the foreseen normal year of production under optimal use of the investment technology. In the first years, it may occur that the investment is not operating to full capacity and therefore all yearly values, which are calculated in the following table, will be adjusted (multiplied by) the ratio of the used capacity (i.e. 0.5 or 50% in the first year). The applicant should make sure to insert the rate of capacity use for the years it is applicable and to live the remaining cells blank. This coefficient will automatically determine all financial indicators, and will index the production and income figures as well as variable costs. In the following table the applicant should fill the amount of IPARD grant she/he is applying for, while the Investment Cost is referred to the relevant cell located at the Tender sheet. The second part of this table will be automatically calculated using information from the Income Statement sheet. g) Financial Indicators In this table are analyzed two indicators Net Present Value (NPV) and Internal Rate of Return (IRR). Net present value (NPV) is defined as the present value of net cash flows. It measures the excess or shortfall of cash flows in present value terms, once financing charges are met. NPV is an indicator of how much value an investment or project adds to the value of the firm. Appropriately projects with a positive NPV could be accepted. The internal rate of return (IRR) is an annualized effective compounded return rate which can be earned on the invested capital. A project is a good investment proposition if its IRR is greater than the project cost of capital or if not known with the rate of return that could be earned by alternate investments. The discount rate used to calculate NPV and as a comparison rate for IRR is the Bank of Albania Interest rate (6.77%). The applicant should not change this rate. Both IRR and NPV are calculated automatically in this sheet. The investment is considered economically feasible and acceptable when NPV >= 0 and IRR >= Discount rate. IMPORTANT NOTES FOR THE APPLICANT! 1. 2. In principle one should only fill in the white cells in the table, whereas -highlighted/ coloured cells should not be intervened as they represent formulas. Make sure cells content are not shifted, but either inserted or copy-paste (the later should be done carefully). Shifting may cause serious problems in the formula relations between cells. All data should be stated in Albanian currency, except for values in Tender sheet in case the original transaction value is in foreign currency (for more details see Tender sheet). Central Bank exchange rate of the first working day of the month, in
3.
80
which the call was issued, will be the reference for the exchange rate used in the Tender sheet. 4. 5. All the figures represented in this business plan should derive from the specific activity related to the new investment. In case the applicants will change anything in the coloured cells of any sheet, they should explain and motivate in details the modification done, in the narrative part of the Business Plan. In case the applicant needs to make changes or include additional data, is free to do so, but should explain clearly in the Narrative Section of the Business Plan this change/editions. If the investment aims at meeting certain standards (eg. safety or environmental standards) the investment could not result in improved financial performance in case there does not occur additional income, and thereby NPV would be negative and the project would not acceptable. However, the assumption is that the investment in meeting standards is done, to comply with the laws and regulations, as otherwise the company cannot continue to carry out its activity. Therefore, in this case (investment aims at meeting certain standards), the applicant may leave empty (or 0) the Table 1. Normal year before investment in Sheet e Income Statement.
6.
7.
81
Annexes
8. List of Annexes
Annex 4.1: Claim for Payment for Measure 1: Investments in Agricultural Holdings IPARD-like Grant Scheme
for Agro-Food Sector Development in Albania 2012 - 2014
ID No. of Application Grant Contract No. Title of the Investment Action
< No. of the application form by registration > < No. of the Grant Contract > <please give short title of your project, as in Application form and in Grant Contract >
82
Note: please select the type of Grant Beneficiary accordingly.
TYPE OF GRANT BENEFICIARY NATURAL / PHYSICAL PERSON (Individual agricultural producer) Name and Surname_____________________________________________________ Personal ID number_____________________________________________________ Address___________________________________ District__________________________ Region __________________ Municipality/Commune________________
Location of the investment_______________________________________________ Mob/Telephone_______________________ E-mail___________________________ Bank name __________________________________________________________ Bank account LEK_____________________________________________________
LEGAL ENTITY
(Privately owned commercial company or Association for Cooperation in Agriculture) Company Name_______________________________________________________ Name of the Owner ____________________________________________________ Name of Legal Representative (if different from above)_________________________ NIPT number__________________________________________________________ Personal ID number of Owner_____________________________________________ Personal ID number of Legal Representative (if different from above)______________ Address_____________________________________ Region __________________ District__________________________ Municipality/Commune__________________ Location of the investment________________________________________________ Mob/Telephone_____________________ E-mail _____________________________ Bank name___________________________________________________________ Bank account LEK_____________________________________________________ IBAN _______________________________________________________________
83
Annexes
8. List of Annexes
LIST OF GENERAL DOCUMENTS TO BE SUBMITTED: Note: Please use this list as your own control check for the documents you have to submit. All documents relevant to the Investment Action must either be sent as originals or copies depending on the type of the document. All documents marked as YES represent compulsory documents and must be submitted. All documents marked with N/A and YES must be submitted depending on the type of investment, type of Grant Beneficiary, type of activity or requirement it fulfils.
No. 1. 2. Type of Document Copy of ID card/copy of the passport Yes Original document from proving that the legal entity is not under bankruptcy or liquidation procedure, issued by NCR not earlier than 30 days before the Yes application, if the applicant is registered in NCR Original certificate proving that the applicant has fulfilled its obligations to payment of taxes (social, pension and health), issued by Tax Office for Legal Entities or issued by Municipality/Communes for Physical Persons. Yes (The documents should not be issued earlier than 30 days before submission of the claim) Original document about land tax issued by Municipality/Commune the not earlier Yes than 30 days before the application Document issued by the Regional Directorates of MAFCP stating that there are no Yes outstanding financial obligations towards MAFCP Copy of the document issued by the Office for Registration of Immovable Property stating the ownership of the land and/or building(s), on which the investments took Yes place, containing indicative map, file and the planimetry (lay out) according to the current national legislation Inventory sheet/print out of the accounting system (for all assets) by the date of submission of the claim for payment, proving the accounting of the assets N/A Yes (signed and stamped) Inventory sheet/print out of the accounting system for the previous year (for N/A Yes all assets) Copy of Book of fixed assets for the previous year - year before signing the N/A Yes contract (signed and stamped by certified accountant) Copy of Book of fixed assets for the year when the contract is signed (signed N/A Yes and stamped by the certified accountant) Copy of Book of fixed assets by the date of submission of the claim for payment (only if the year of submission of the claim is different from the year N/A Yes of the signing of the contract) All Invoices for the incurred expenditures as indicated below under Table of Yes Invoices Contracts with the suppliers/service providers/construction companies defining Yes the assets, models, price in EURO/ Lek with and without VAT Detailed technical specifications for each of the items supplied under point 12 and Yes 13 Statement from the suppliers/service providers proving that the equipment is not Yes second hand Payment orders for each of the payments performed in the country Yes
3.
4. 5.
6.
7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
84
No. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27.
Type of Document Payment orders (Letter of Acreditive) for each of the payment N/A Yes done internationally Detailed (daily) bank statements for the payments done in the country Copy of SWIFT for all international payments Dispatch/Receipt note (for equipment supplied) Copy of custom declaration for all imported goods Consignment note CMR, including translation by certified translator (for imported goods) Yes N/A Yes Yes N/A Yes N/A Yes
Certificate for quality or Declaration of conformity for all the goods purchased N/A Yes (CE Marking) N/A Certificate EUR 1 for all imported goods Certificate of origin for all the goods purchased Construction book N/A Yes Yes N/A Yes
Technical approval for the use of the Construction (only when construction N/A Yes / reconstruction is foreseen)
LIST OF SPECIFIC DOCUMENTS TO BE SUBMITTED:

Note: all listed documents below must be submitted depending on the type of Investment Action for which the Claim for Payment is submitted. Please select YES and submit only the documents which refer to your type of investment. For the rest of the documents which are not required to be submitted please select N/A. No. Type of Document Certificate from the Office for Registration of Immovable Property stating the ownership of the land, on which the investments will take place, and N/A contains the indicative map, file and the planimetry (lay out) according to the current national legislation proving that the beneficiary has: 1. - - - 2. 3. 4. 5. 6. at least 0.5ha of land cultivated with vegetables in one or more N/A blocks or at least 0.5ha of land cultivated with fruits in one or more blocks N/A at least 0.2ha protected area in form of glasshouse and/or N/A greenhouse and/or plastic tunnels Yes
Yes Yes Yes Yes Yes Yes Yes Yes Annexes
License/Authorisation or Concession for water use for investments in N/A irrigation system in open field production of fruit/vegetables Certificate of origin and quality of the seeds used (for fruit and vegetables) issued by State Body for Seeds and Seedlings depending on type of N/A investment Certificate for environmental impact assessment depending on type of N/A investment (License, Authorization) issued by the Ministry of Environment Certificate for milk hygiene and quality depending on type of investment N/A issued by National Food Authority Certificate for animal health and welfare depending on type of investment N/A issued by the Veterinary Office
85
8. List of Annexes
TABLE OF INVOICES:
Note: Please introduce the list of all invoices submitted as required under point 12. of the General Documents of the Guideline for Applicants. Please calculate the total sum requested as total estimated eligible expenditure. No. of invoice Date of the invoice Type of asset Quantity Amount without VAT Aid intensity
Totali:
The total amount of the investment action is ____________________________ Lek. The total estimated eligible expenditure of the investment action (amount w/o VAT) is _____________________________Lek. Aid intensity of the reimbursed grant is: 50%; 55%; 60%; or 65% and it equal to the total amount of the estimated eligible expenditure of ____________________________ Lek.
Grant Beneficiarys name Date: _______________
Signature Stamp _________
86
Annex 4.2. Claim for Payment for Measure 2: Investments in Processing and Marketing of Agriculture Products IPARD-like Grant Scheme for
Agro-Food Sector Development in Albania 2012 2014
ID No. Of Application Grant Contract No. Title of the Investment Action
< No. Of the application form by registration > < No. Of the Grant Contract > < please give short title of your project, as in Application form and Grant Contract >
87
Annexes
8. List of Annexes
Note: please select the type of Grant Beneficiary accordingly.

TYPE OF GRANT BENEFICIARY LEGAL ENTITY (Privately owned commercial company or Association for Cooperation in Agriculture) Company Name__________________________________ Name of the Owner _______________________________ Name of Legal Representative (if different from above)_____________________________ TAX number____________________ Personal ID number of Owner_______________________________ Personal ID number of Legal Representative (if different from above)__________________ Address______________________________ Region ______________________ District_________________________ Municipality/Commune___________________ Location of the investment___________________________________________________ Mob/Telephone___________________ E-mail ___________________________________ Bank name_______________________________________________________________ Bank account LEK__________________________________________________________ IBAN____________________________________________________________________
88
LIST OF GENERAL DOCUMENTS TO BE SUBMITTED:

Note: Please use this list as your own control check for the documents you have to submit. All documents relevant to the Investment Action must either be sent as originals or copies depending on the type of the document. All documents marked as YES represent compulsory documents and must be submitted. All documents marked with N/A and YES must be submitted depending on the type of investment, type of Grant Beneficiary, type of activity or requirement it fulfills. No. 1. 2. Type of Document Copy of ID card/copy of the passport Yes Original document from NCR proving that the legal entity is not under bankruptcy Yes or liquidation procedure, issued not earlier than 30 days before the application, if the applicant is registered in NCR. Original certificate proving that the applicant has fulfilled its obligations to payment Yes of taxes (social, pension and health), issued by Tax Office not earlier than 30 days before the application Document issued by the MAFCP stating that there are no outstanding financial Yes obligations towards MAFCP Copy of the document issued by the Office for the Registration of Immovable Yes Property stating the ownership of the land and/or building(s), on which the investments will take place, and contains the indicative map, file and the planimetry (lay out) according to the current national legislation Inventory sheet/print out of the accounting system (for all assets) by the date of submission of the claim for payment, proving the accounting of the assets (signed and stamped) Inventory sheet/print out of the accounting system for the previous year (for all assets) Copy of Book of fixed assets for the previous year (the year before signing the contract), signed and stamped by certified accountant Copy of Book of fixed assets for the year when the contract is signed (signed and stamped by the certified accountant) Copy of Book of fixed assets by the date of submission of the claim for payment (only if the year of submission of the claim is different from the year of the signing of the contract) N/A N/A N/A N/A N/A Yes Yes Yes Yes Yes
3.
5. 6.
7.
8. 9. 10. 11.
12. 13. 14. 15. 16. 17. 18. 19.
All Invoices for the incurred expenditures as indicated below under Table of Invoices Yes Contracts with the suppliers/service providers/construction companies defining the Yes assets, models, price in EURO/Lek with and without VAT Detailed technical specifications for each of the items supplied under point 13 Yes and 14 Statement from the suppliers/service providers proving that the equipment is not Yes second hand Payment orders for each of the payments performed in the country Payment orders (Letter of Acreditive) for each of the payment done internationally Detailed (daily) bank statements for the payments done in the country Copy of SWIFT for all international payments N/K N/A Yes Yes Yes Po Annexes
89
8. List of Annexes
No. 20. 21. 22. 23. 24. 25. 26. 27.
Type of Document Dispatch/Receipt note (for equipment supplied) Copy of custom declaration for all imported goods Consignment note CMR, including translation by certified translator (for imported goods) N/A N/A Yes Yes Yes Yes Yes Yes N/A N/A Yes Yes
Certificate for quality or Declaration of conformity for all the goods purN/A chased (CE Marking) Certificate EUR 1 for all imported goods Certificate of origin for all the goods purchased Construction book Technical approval for the use of the Construction (only when construction/ reconstruction is foreseen) N/A
LIST OF SPECIFIC DOCUMENTS TO BE SUBMITTED:

Note: all listed documents below must be submitted depending on the type of investment for which the Claim for Payment is submitted. Please select YES and submit only the documents which refer to your type of investment. For the rest of the documents which are not required to be submitted please select N/A. No. 1 2 3 Type of Document Certificate for environmental impact assessment depending on type of investment Certificate for milk hygiene and quality Certificate for animal health and welfare N/A N/A N/A Yes Yes Yes
TABLE OF INVOICES:
Note: Please introduce the list of all invoices submitted as required under point 12. of the General Documents of the Guideline for Applicants. Please calculate the total sum requested as total estimated eligible expenditure. No. of invoice Date of the invoice Type of asset Quantity Amount without VAT Aid intensity
90
The total amount of the investment action is _________________________ Lek. The total eligible expenditure of the investment (amount w/o VAT) is ___________________Lek. Aid intensity of the reimbursed grant is: 50%; and it equal to the total amount of the estimated eligible expenditure of _____________________ Lek.
Grant Beneficiarys name Date: _______________
Signature Stamp ___________
91
Annexes
8. List of Annexes
Annex 5:
Grounds for Exclusion from Participation in the Call for Proposals
Applicants will be excluded from participation in this call for proposals if: a)they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations; b)they have been convicted of an offence concerning their professional conduct by a judgment which has the force ofres judicata; (i.e. against which no appeal is possible); c)they have been guilty of grave professional misconduct proven by any means which the Contracting Authority can justify; d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the Contracting Authority or those of the country where the contract is to be performed; e)they have been the subject of a judgment which has the force ofres judicatafor fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the EUs financial interests; f)they are currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation (BUDGET)/ Article 99 of the Financial Regulation. The cases referred to in point (e) applicable are the following: 1)cases of fraud as referred to in Article 1 of the Convention on the protection of the European Communities financial interests drawn up by the Council Act of 26 July
92
1995 (OJ C 316, 27.11.1995, p.48.) 2)cases of corruption as referred to in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, drawn up by the Council Act of 26 May 1997 (OJ C 195, 25.6.1997, p.1.) 3)cases of participation in a criminal organisation, as defined in Article 2(1) of Joint Action 98/733/JHA of the Council (OJ L 351, 29.12.1998) 4)cases of money laundering as defined in Article 1 of Council Directive 91/308/EEC (OJ L 166, 28.6.1991, p. 77.; OJ L 344, 28.12.2001, p.76). Contracts may not be awarded to applicants who, during the procedure for awarding grants: a) are subject to a conflict of interest; b) are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the contract procedure or fail to supply this information;
93
Annexes
8. List of Annexes
Annex 6:
List of Eligible Expenditures
Measure 1: Investments in Agricultural Holdings

Sector 1:
1.1.01
Milk Sector (cows, sheep and goats)
Purchase and installation of on-farm milking equipment, milk cooling or storage equipment: - Milking equipment - Milking parlour - Milking pipeline, or similar on-farm milk transport equipment - Vacuum pumps and controllers - Milk-metering systems - Milking system cleaning units - Milk receiver - Cooling and storage tanks, only if part of an investment project for installation/ renovation of the milking systems - IT equipment and software where it is considered as integral part of the investment Construction and/or reconstruction of agricultural buildings and facilities (including installations of pre-fabricated structures): - Construction or reconstruction of animal housing: closed, open and semiopen stables; - Construction or reconstruction of milking room, milk storage rooms and cold storages; - Construction or reconstruction of storage sheds (water reservoirs, roughage storage, compound feed storage/silo and silage storage/hole); - Construction or reconstruction of machine sheds; - Construction or reconstruction of buildings/facilities for manure collection and disposal;
1.1.02
94
1.1.03
On-farm animal feed preparation, handling, distribution systems and storage facilities: - - - Equipment and machinery, for on-farm animal feed preparation, handling, Distribution systems and storage Mixers)
1.1.04
On-farm silage preparation, handling and storage facilities: - Equipment and machinery for on-farm silage preparation, handling and storage - Mowers - Mower conditioners, tedders, precision chop forage harvesters - Other equipment and machinery for on-farm silage preparation Manure and waste storage facilities, manure handling and treatment facilities, and protective fencing. - Slurry/effluent tank - Decanter centrifuge systems - Automatic slurry scrapers - Slurry/soiled water pumps/agitators/ aeration systems - Equipment for the application of slurry, farmyard manure and soiled water - Turning equipment - Protective fences - IT equipment and software, where it is considered as integral part of the investment. Gardhe dhe porta, sisteme pr manovrimin dhe peshimin e kafshve: - Fences and gates - Cubicle dividers - Feed fences - Short stands - Partitions - Animal weighing systems, weigh-scales - Disinfection units - Loading ramps - Laneways, - Branding and injection chutes - IT equipment and software, where it is considered as integral part of the investment. Animal watering systems. Renewable energy technologies for heating, ventilation, powering electric fences or water pumps for on-farm consumption only: - Solar panels - Microeolic turbines up to 20 kW. - Other technologies except bio-gas facilities IT (hardware and software) for herd management, milk registry or general farm management. Annexes
1.1.05
1.1.06
1.1.07 1.1.08
1.1.09
95
8. List of Annexes
Sector 2:
1.2.01
Meat Sector (beef, sheep and goat, pigs, and poultry)
Construction and/or reconstruction of agricultural buildings and facilities (including installations of pre-fabricated structures): - Construction or reconstruction of animal housing: closed, open and semiopen stables; - Construction or reconstruction of storage sheds (water reservoirs, roughage storage, compound feed storage/silo and silage storage/hole); - Construction or reconstruction of machine sheds; - Construction or reconstruction of buildings/ facilities for manure collection and disposal On-farm animal feed preparation, handling, distribution systems and storage facilities: - Mixers - Equipment and machinery, for on-farm animal feed preparation, handling, - Distribution systems and storage On-farm silage preparation, handling and storage facilities: - Equipment and machinery for on-farm silage preparation, handling and storage - Mowers - Mower conditioners, tedders, precision chop forage harvesters - Other equipment and machinery for on-farm silage preparation Animal feeding equipment, , heating and ventilation, automatic environmental control systems, including energy saving equipment. Manure and waste storage facilities, manure handling and treatment facilities, and protective fencing - Slurry/effluent tank - Decanter centrifuge systems - Automatic slurry scrapers - Slurry/soiled water pumps/agitators/ aeration systems - Equipment for the application of slurry, farmyard manure and soiled water - Turning equipment - Protective fences - IT equipment and software, where it is considered as integral part of the investment Fences and gates, animal handling and weighing systems. - Fences and gates - Cubicle dividers - Feed fences - Short stands - Partitions - Animal weighing systems, weigh-scales - Disinfection units - Loading ramps - Laneways, - Branding and injection chutes Animal watering systems
1.2.02
1.2.03
1.2.04 1.2.05
1.2.06
1.2.07
96
1.2.08
Renewable energy technologies for heating, ventilation, powering electric fences or water pumps for on-farm consumption only: - Solar panels - Microeolic turbines up to 20 kW - Other technologies except bio-gas facilities IT (hardware and software) for herd management, or general farm management
1.2.09
Poultry (broiler) farms are eligible for the following type of investments: - Construction or reconstruction of buildings and facilities for manure collection, storage, disposal and treatment; Purchase of equipment and machinery for manure and waste handling, storage facilities, manure handling and treatment facilities, and protective fencing; Production of energy from renewable energy sources for on-farm consumption only heating, ventilation, powering electric fences or water pumps (such as solar panels or other technologies except bio-gas facilities).
Sector 3: Fruit and Vegetable sector

1.3.01 Investments in restructuring (rehabilitation) of existing orchards (excluding vineyards and olive groves): - - 1.3.02 Services carried out by a third party for pruning and for soil preparation, with the exception of soil fertilizing Purchase of certified propagation material
Purchase of new or upgrading of existing on-farm drip-irrigation and water sprinkling systems: - - - - - Services carried out by a third party for digging wells, when primary irrigation is not available; Purchase of piping materials; Purchase of sprinkling and misting installations; Purchase of pumps; Purchase of IT equipment including software
1.3.03
Purchase of specialized horticultural machinery and equipment: - - - Specialised tractors and cultivators (small-size/narrow vehicle, row-crop tractors or similar) and their specialist applications Tractor trailers and other vehicles used for harvesting; Other specialized horticultural equipment and machinery: sprayers, seeders, transplanters, pruners, mulch layers, compost handling equipment, or similar.
1.3.04
Construction and/or reconstruction of glasshouses/ greenhouses/ tunnels: - - - Construction or reconstruction of glasshouses/ greenhouses/ tunnels Purchase of specialized equipment including potting and filling machines and harvesters, heating and ventilation systems, irrigation systems. Purchase of computers, specialized software and special technological equipment (inspection, monitoring and recording equipment, cooling control systems in frigorific vehicles etc.);
97
Annexes
8. List of Annexes
1.3.05
Investments in harvesting and post-harvest specialized equipment and facilities on the farm: - Construction or reconstruction of existing facilities or purchase and installation of prefabricated structures for permanent or temporary storage, nonconditioned potatoes storages, cleaning, sorting, grading and packaging; - Purchase of machinery and equipment for pre-cooling, cooling units and cold stores - Purchase of machinery and equipment for washing, cleaning, selecting, sorting, grading, cutting, drying and packaging, marking and labelling of fresh fruits and vegetables - Purchase of transport and handling equipment for internal use: forklifts, trailers, containers, vans, crane, pallet truck, trolley, or similar transport or handling equipment). - Purchase of computers, specialized software and special technological equipment (inspection, monitoring and recording equipment, cooling control, etc.) Renewable energy technologies for heating, cooling, ventilation, irrigation or for water pumps for on-farm consumption only: - - - Solar panels Microeolic turbines up to 20 kW Other technologies except bio-gas facilities
1.3.06
Measure 2: Investments in Processing and Marketing of Agricultural Products

Sector 1:
2.1.01
Milk and dairy sector
Milk collection and storage facilities: - - - - Construction, and/or reconstruction of milk collection centres, milk storage and cooling facilities and equipment Equipment and technology for control and testing of raw milk quality and hygiene Investments for the introduction and/ or improvement of food safety systems, Good Hygiene Package/ GHP (HACCP), excluding certification costs Specialised IT hardware and software for milk registry and monitoring, control and management
98
2.1.02
Milk processing facilities: - - - - - - - - Reconstruction of milk processing plants Technologies, equipment and machinery of processing lines for milk and dairy products such as yoghurt, cream, cheese, whey or casein; filling and packaging systems Equipment and technology for testing, monitoring and control of raw milk quality and hygiene, including in-factory laboratories Investments for the introduction and/ or improvement of quality management systems (ISO), excluding certification costs Investments for the introduction and/ or improvement of food safety systems Good Hygiene Package/GHP (HACCP), excluding certification costs Technologies, equipment and facilities for energy saving, and environmental protection; equipment and facilities for processing of intermediate products and wastes; treatment and elimination of wastes Specialised transport means for distribution of products such as refrigerated trucks Specialised IT hardware and software for product and process management
Sector 2:
2.2.01
Meat and meat processing sector
Slaughterhouses: - - - - - - - - Reconstruction of slaughterhouses Machineries, equipment and technologies for slaughtering Reconstruction of cooling storage rooms Lorries for living animal transport meeting animal welfare requirements Refrigerated lorries for meat transport Technology and equipment for treatment of waste and by-products Investments for the introduction and/ or improvement of food safety systems Good Hygiene Package/GHP, (HACCP), excluding certification costs IT hardware and software for monitoring, control and management Investments for the introduction and/ or improvement of food safety systems Good Hygiene Package/GHP, (HACCP), excluding certification costs Water treatment or purification facilities, equipment and facilities for treatment and elimination of waste, and of by-products
2.2.02
Meat processing plants: - -
Sector 3:
2.3.01 2.3.02
Fruit and vegetables processing and marketing sector
Construction and/ or reconstruction of fruit and/or vegetable processing plants; Fruits and vegetable processing facilities: - Technologies, machinery and equipment for canning, preserving, pasteurising, or drying fruit and/ or vegetables
2.3.03 2.3.04
Facilities and equipment for post-harvest handling and/ or storage for raw material, storage for packaging Packaging and labelling equipment, including filling lines, wrappers, or other specialised equipment Annexes
99
8. List of Annexes
2.3.05 Energy saving technologies 2.3.06 Cold chain equipment: - - - - Cold and deep freezing storage Freezing tunnels Specialized refrigerated transport Other specialized equipment to ensure continuity in the cold chain
2.3.07 Equipment for quality control, including in-factory laboratories 2.3.08 Investments for the introduction and/ or improvement of quality management systems (ISO), excluding certification costs 2.3.09 Investments for the introduction and/ or improvement of food safety systems Good Hygiene Package/GHP (HACCP), excluding certification costs 2.3.10 Environmental protection technologies and facilities, equipment for treatment and elimination of waste; 2.3.11. Specialized IT systems including software for product and process management
100
Annex 7: List of Local Government Units classified as disadvantaged mountain areas

as listed in Annex 1 of the Instruction No 3 of 10/02/2011 on the definition of disadvantaged mountain areas.
Nn-prefekturat BERAT
NQV t klasifikuara si zon m pak e avantazhuar malore 6 ROSHNIK SINJ TRPAN URA VAJGURORE VELABISHT VRTOP 8 BULQIZ FUSH BULQIZ GJORIC KLENJ (TREBISHT) MARTANESH OSTREN SHUPENZ ZERQAN 4 DELVIN FINIQ MESOPOTAM
NQV t tjera 6 BERAT CUKALAT KUTALLI LUMAS OTLLAK POSHNJE -
BULQIZ
DELVIN
101
Annexes
8. List of Annexes
DEVOLL
VERGO 5 BILISHT BILISHT QENDR HOISHT MIRAS PROGR 15 ARRAS FUSH CIDHN KALAJA E DODS KASTRIOT LUR LUZNI MAQELLAR MELAN MUHURR PESHKOPI SELISHT SLLOV TOMIN ZALL-DARDH ZALL-RE -
DIBR
DURRS
ELBASAN
10 BRADASHESH FUNAR GJINAR GRACEN LABINOT FUSH LABINOT MAL MOLLAS SHUSHIC TREGAN
10 DURRS GJEPALAJ ISHM KATUND I RI MAMINAS MANZ RRASHBULL SHIJAK SUKTH XHAFZOTAJ 13 BELSH CRRIK ELBASAN FIERZ GJERGJAN GOSTIM GREKAN KAJAN KLOS
102
ZAVALIN
FIER
GJIROKASTR
GRAMSH
103
Annexes
13 ANTIGON CEPO DROPULL I POSHTM DROPULL I SIPRM GJIROKASTR LAZARAT LIBOHOV LUNXHRI ODRIE PICAR POGON QENDR LIBOHOV ZAGORI 10 GRAMSH KODOVJAT KUKUR KUSHOV LENIE PISHAJ POROAN SKNDERBEGAS
PAPR RRAS SHALS SHIRGJAN 17 CAKRAN DERMENAS FIER FRAKULL KUMAN KURJAN LEVAN LIBOFSH MBROSTAR PATOS PORTEZ QENDR ROSKOVEC RUZHDIE STRUM TOPOJ ZHARRZ -
8. List of Annexes
HAS
SULT TUNJ 4 FAJZ GJINAJ GOLAJ KRUM -
KAVAJ
10 GOLEM GOS HELMAS KAVAJ KRYEVIDH LEKAJ LUZ I VOGL RROGOZHIN SINABALLAJ SYNEJ -
KOLONJ
KOR
8 BARMASH LIRIM ERSEK LESKOVIK LESKOVIK QENDER MOLLAS NOVOSEL QENDR ERSEK 16 DRENOV GORE KOR LEKAS LIBONIK LIQENAS MALIQ MOGLIC MOLLAJ PIRG POJAN QENDR VITHKUQ VOSKOP VOSKOPOJ VRESHTAS
104
KRUJ
3 CUDHI KRUJ NIKL -
3 BUBQ FUSH KRUJ KODR THUMAN 3 KOZARE KUOV PERONDI -
KUOV
KUKS
15 ARRN BICAJ BUSHTRIC GRYK CAJE KALIS KOLSH KUKS MALZI SHISHTAVEC SHTIQN SURROJ TRTHORE TOPOJAN UJMISHT ZAPOD 1 MILOT
KURBIN
LEZH
2 KALLMET KOL
LIBRAZHD
105
Annexes
11 HOTOLISHT LIBRAZHD LUNIK ORENJ POLIS PRRENJAS
3 FUSH KUQE LA MAMURRAS 8 BALLDREN I RI BLINISHT DAJ LEZH SHNGJIN SHNKOLL UNGREJ ZEJMEN -
8. List of Annexes
QENDR QUKS RAJC STEBLEV STRAVAJ LUSHNJE 16 ALLKAJ BALLAGAT BUBULLIM DIVJAK DUSHK FIER SHEGAN GOLEM GRABIAN GRADISHT HYSGJOKAJ KARBUNAR KOLONJ KRUTJE LUSHNJE REMAS TRBUF 2 KOPLIK QENDR
MALSI E MADHE
MALLAKASTR
MAT
4 GRUEMIR KASTRAT KELMEND SHKREL 6 ARANITAS FRATAR GRESHIC KUTE NGRAAN SELIT 12 BAZ BURREL DERJAN GURR KLOS KOMSI LIS MACUKULL RUKAJ SU
3 BALLSH HEKAL QENDR
106
MIRDIT
PEQIN
ULZ XIBR 7 FAN KAINAR KTHJELL OROSH RRSHEN RUBIK SELIT -
PRMET
POGRADEC
PUK
107
Annexes
9 BALLABAN AROVE DISHNIC FRASHR KELCYR PRMET PETRAN QENDR SUK 8 BUIMAS ERRAV DARDHAS POGRADEC PROPTISHT TREBINJ UDENISHT VELAN 10 BLERIM FIERZ FUSH ARRZ GJEGJAN IBALL PUK QAF-MAL QELZ
6 GJOCAJ KARIN PAJOV PEQIN PRPARIM SHEZ -
8. List of Annexes
SARAND
SHKODR
QERRET RRAPE 6 DHIVER KONISPOL KSAMIL LIVADHJA LUKOV MARKAT 7 POSTRIB PULT SHAL SHLLAK SHOSH TEMAL VAU I DEJS
3 ALIKO SARAND XARR
10 ANA E MALIT BRDIC BUSHAT DAJ GURI I ZI HAJMEL RRETHIN SHKODR VELIPOJ VIG-MNEL -
SKRAPAR
TEPELEN
TIRAN
10 BOGOV EPAN OROVOD GJERBS LESHNJE POLIAN POTOM QENDR VNDRESH ZHEP 10 BUZ KRAHS KURVELESH LOPS LUFTINJ MEMALIAJ MEMALIAJ FSHAT QENDR QESARAT TEPELEN 6 BRZHIT DAJT
13 BALDUSHK BRXULL
108
KRRAB SHNGJERGJ ZALL BASTAR ZALL HERR
TROPOJ
VLOR
8 BAJRAM CURRI BUJAN BYTY FIERZ LEKBIBAJ LLUGAJ MARGEGAJ TROPOJ 6 BRATAJ HIMAR KOT ORIKUM SEVASTR VRANISHT 240
FARK KAMZ KASHAR NDROQ PASKUQAN PETREL PEZ PREZ TIRAN VAQARR VOR -
Total
7 ARMEN NOVOSEL QENDR SELENIC SHUSHIC VLLAHIN VLOR 133
109
Annexes
8. List of Annexes
Annex 8:
Eligible fruits and vegetables Measure 1

Product Names:
Potatoes Tomatoes, fresh Onions and shallots Oignons Garlic Leeks Cauliflowers and broccoli Brussels sprouts White cabbages and red cabbages Cabbage lettuce (head lettuce) Witloof chicory Other chicory Carrots and turnips Other edible roots Cucumbers Gherkins Peas (Pisum sativum ) Beans (Vigna spp., Phaseolus spp. ) Other leguminous vegetables Asparagus Asperges Spargel Aubergines (eggplants) Celery other than celeriac Mushrooms of the genus Agaricus Other mushrooms and truffles Sweet peppers Spinach, Chard (or white beet) and cardoons Capers
110
Fennels Courgettes Globe artichokes Other vegetables Almonds Hazelnuts or filberts (Corylus spp;) Walnuts Chestnuts (Castanea spp.) Pistachios Macadamia nuts Other nuts Fresh bananas Figs, fresh Pineapples Avocados Guavas, mangos and mangosteens Oranges Mandarins Grapefruit, including pomelos Lemons (Citrus limon, Citrus limonum ) and limes (Citrus aurantifolia, Citrus latifolia ) Other citrus fruits Fresh table grapes Watermelons Other melons Pawpaws Apples Pears Quinces Apricots Cherries Peaches, including nectarines Plums Strawberries Raspberries, blackberries, mulberries and loganberries Cranberries, bilberries and other fruits of the genus Vaccinium Kiwifruit Other fresh fruit Saffron Thyme Basil, melissa, mint, origanum vulgare (oregano/wild marjoram), rosemary, sage
111
Annexes
8. List of Annexes
Annex 9:
List of Eligible Countries of Origin IPARD-like Grant Scheme for

The country of origin is the country in which the goods have undergone their last, economically justified, substantial transformation and the provisions of Article 24 of the EU Customs Code must therefore be applied on a case by case basis to those goods1. All good purchased under the grant scheme must originate (have last substantial transformation) in the following countries. 1. EU Member States Austria, Belgium, Bulgaria, Czech Republic, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom 2. IPA Countries Albania; Bosnia and Herzegovina; Croatia; Former Yugoslav Republic of Macedonia; Iceland; Montenegro; Serbia; Turkey; including Kosovo. 3. Neighbourhood and Partnership Instrument (ENPI Countries) Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Israel, Jordan, Lebanon, Libya, Moldova, Morocco, Occupied Palestinian Territory, Russia, Ukraine, Tunisia. 4. European Economic Area: Lichtenstein, Norway, Switzerland In the offer the supplier must provide statement on the origin of goods. After delivery of goods with the invoice the supplier must present to the Beneficiary Certificate of Origin. The Certificate of origin must be made out by the competent authorities of the country of origin of the supplies and must comply with the rules laid down by the relevant Community legislation.
1 - The term origin is defined in the relevant international agreements (notably WTO agreements), which is reflected in EU legislation on rules of origin for customs purposes (i.e. Council Regulation (EEC) No 2913/92 - the EU Customs Code and its implementing provisions, Commission Regulation (EEC) No. 2454/93.
112
Annex 10: Agriculture products according to Annex I of the EC Treaty

(consolidated Version, O.J. of EU C 83/331, 30.03.2010) List referred to in Article 38 of the Treaty on the Functions of the European Union
No in the Brussels nomenclature Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 05.04 05.15 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 ex 13.03 Chapter 15 15.01 15.02 Lard and other rendered pig fat; rendered poultry fat Unrendered fats of bovine cattle, sheep or goats; tallow (including premier jus) produced from those fats Pectin Guts, bladders and stomachs of animals (other than fish), whole and pieces thereof Animal products not elsewhere specified or included; dead animals of Chapter 1 or Chapter 3 unfit for human consumption Live trees and other plants; bulbs, roots and the like; cut flowers and ornamental foliage Edible vegetables and certain roots and tubers Edible fruit and nuts; peel of melons or citrus fruit Coffee, tea and spices, excluding mat (heading No 0903) Cereals Products of the milling industry; malt and starches; gluten; inulin Oil seeds and oleaginous fruit; miscellaneous grains, seeds and fruit; industrial and medical plants; straw and fodder Description of products Live animals Meat and edible meat offal Fish, crustaceans and molluscs Dairy produce; birds eggs; natural honey
113
Annexes
8. List of Annexes
15.03 15.04 15.07 15.12 15.13 15.17 Kapitulli 16 Kapitulli 17 17.01 17.02 17.03 17.05 Kapitulli 18 18.01 18.02 Kapitulli 20 Kapitulli 22 22.04 22.05 22.07 ex 22.08 ex 22.09
Lard stearin, oleostearin and tallow stearin; lard oil, oleo-oil and tallow oil, not emulsified or mixed or prepared in any way Fats and oil, of fish and marine mammals, whether or not refined Fixed vegetable oils, fluid or solid, crude, refined or purified Animal or vegetable fats and oils, hydrogenated, whether or not refined, but not further prepared Margarine, imitation lard and other prepared edible fats Residues resulting from the treatment of fatty substances or animal or vegetable waxes Preparations of meat, of fish, of crustaceans or molluscs Beet sugar and cane sugar, solid Other sugars; sugar syrups; artificial honey (whether or not mixed with natural honey); caramel Molasses, whether or not decolourised Flavoured or coloured sugars, syrups and molasses, but not including fruit juices containing added sugar in any proportion Cocoa beans, whole or broken, raw or roasted Cocoa shells, husks, skins and waste Preparations of vegetables, fruit or other parts of plants Grape must, in fermentation or with fermentation arrested otherwise than by the addition of alcohol Wine of fresh grapes; grape must with fermentation arrested by the addition of alcohol Other fermented beverages (for example, cider, perry and mead) Ethyl alcohol or neutral spirits, whether or not denatured, of any strength, obtained from agricultural products listed in Annex I to the Treaty, excluding liqueurs and other spirituous beverages and compound alcoholic preparations (known as concentrated extracts) for the manufacture of beverages Vinegar and substitutes for vinegar Residues and waste from the food industries; prepared animal fodder Unmanufactured tobacco, tobacco refuse Natural cork, unworked, crushed, granulated or ground; waste cork Flax, raw or processed but not spun; flax tow and waste (including pulled or garnetted rags) True hemp (Cannabis sativa), raw or processed but not spun; tow and waste of true hemp (including pulled or garnetted rags or ropes)
ex 22.10 Kapitulli 23 Kapitulli 24 24.01 Kapitulli 45 45.01 Kapitulli 54 54.01 Kapitulli 57 57.01
114

Guideline For Applicants

Caricato da

Informazioni sul documento

Titolo originale

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Guideline For Applicants

Caricato da

Copyright:

Formati disponibili

Guideline for Applicants of the IPARD-like Grant Scheme for Agro-Food Sector Development in Albania 2012 - 2014

2.1 2.2 2.3

Rules for Eligibility of Expenditures................................................................... 26

Selection, Contracting and Implementation of Actions...................................... 32

Important Notes to the Applicant for Rejection of Applications.......................... 36 List of Annexes.................................................................................................. 38

1. Objectives, Priorities and Measures of the Grant Scheme

Guideline for Applicants

Objectives and Measures of the IPARD-like Grant Scheme

Measure 1 Section 2.1 Section 2.2 Section 2.3 Section 4

Measure 2 Section 3.1 Section 3.2 Section 3.3

Aid Intensity under Measure 1

Guideline for Applicants

Minimum i totalit t shpenzimeve t pranueshme n EURO 2,500 2,500

Granti minimal n EURO

Eligibility of Applicants under Measure 1

for investments in protected fruits and vegetables

Eligible Investment Actions under Measure 1

land site where investments took place.

Eligible types of investments under this sector are as follows:

Fruits and vegetable sector

Eligible types of investments under this sector are as follows:

Specific requirements apply for the following types of investments:

3.1 Aid intensity under Measure 2

Eligibility of Applicants under Measure 2

Guideline for Applicants

Eligible Investment Actions under Measure 2

Guideline for Applicants

Guideline for Applicants

Technologies for energy saving,

Rules for Eligibility of Expenditures

4. Rules for Eligibility of Expenditures

2. Business Plan consisting of narrative and financial part provided in Annex 2:

5.2 Submission of Applications

Further Information to Applicants

Selection, Contracting and Implementation of Actions

6.1.1 Check for Administrative Compliance and Eligibility

6.1.2 Assessment of the Business Plan

6.1.3 On-the-Spot Check

6.1.4 Ranking of Applications

Guideline for Applicants

6. Selection, Contracting and Implementation of Actions

Award Decision and Notification of Applicants

Conditions Applicable to the Implementation of the Investments Action

Early Warning System and Central Exclusion Database

7. Important Notes to the Applicant for Rejection of Applications

DOCUMENTS FOR INFORMATION

Annex 1.1: Application Form Measure 1: Investments in Agricultural Holdings

Agro-Food Sector Development in Albania 2012-2014

IPARD-like Grant Scheme for

Name of the applicant

TO BE FILLED IN BY OFFICIALS ONLY PROTOCOL NO. ID NO. OF APPLICATION

PART 1 The Applicant

1.2 Legal status

Association for Cooperation in Agriculture If Legal Entity

1.3 Bank detail

1.4 Specialisation and experience record

1.5 Previous grants under national or donor funded schemes

<Short description of the support>

PART 2 Description of the Investment Action

Location(s): Implementation period.

Yes Yes Yes Yes Yes

Total amount of the investment: Total amount of estimated eligible expenditures:

(enter amount from Table 4 of Narrative Part 1 of Business plan)

<> EUR <> ALL