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Recording
4 Hold
Earphone jack
Set the HOLD switch to the HOLD position. All operation buttons are disabled. This feature is useful when the recorder has to be carried in a handbag or pocket. Remember to reset the HOLD switch before attempting to use the recorder.
Playing Back
a
4 Identification of Parts
Built-in Microphone Microphone jack Display (LCD panel) Record/play indicator light Hold switch STOP button USB terminal* PLAY button 0 (Rewind) button FOLDER/INDEX button REC (Record) button + button 9 (Fast Forward) button button DISPLAY/MENU button ERASE button
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To Stop
Press the FOLDER button to select the desired folder. Press the 9 or 0 button to select the file to play back. Press the PLAY button to start playback.
The Record/play indicator light turns green, and the elapsed playing time is indicated on the display.
b
Notes
s The alarm will sound at the scheduled time even if the recorder is set to HOLD. The recorder will then begin to play the file associated with the alarm once you press any button (Excluded VN-1100/VN1100PC). s The recorder functions as follows with the HOLD switch set to the HOLD position: If the recorder is playing, the display goes dark when playback of the current file has completed. If the recorder is recording, the display goes dark when the recorder stops recording automatically upon running out of free memory.
a Current folder
INSTRUCTIONS
Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Strap hole
3
*Strap is not supplied. Use the optional accessory. Current folder
Battery cover
a Current folder b Current recording mode c Current file number d Recording time e Remaining recording time
4 Inserting Batteries
Built-in speaker
The recorder provides four folders, A, B, C, and D (D is for VN-2100/ VN-2100PC/VN-3100/VN-3100PC only). To change the folder selection, press the FOLDER button while the recorder is stopped. Each recorded file is stored in a folder. Using folders to classify files makes it convenient to find files you want to access later. Up to a total of 100 files can be recorded in each folder.
To Resume Playback
Press the PLAY button again. Playback will resume at the point of interruption.
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Lightly press down on the arrow and slide the battery cover open.
To Resume Recording
Press the REC button again. Recording will resume at the point of interruption.
Rewind
Press and hold the 0 button while playing a file. When you release the 0 button, the recorder will resume normal playback.
s The end of the file is located by pressing and holding the 9 button during fast forwarding. The recorder will pause at the end of the file. If you do not release the 9 button, the recorder will continue fast forward. s The beginning of the file is located by pressing and holding the 0 button during rewinding. The recorder will pause at the beginning of the file. If you do not release the 0 button, the recorder will continue rewinding. s When the index mark is shown in the middle of a file, it will stop temporarily in the position of the index mark.
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Press and hold the MENU button for 1 second or longer. Press the + or button until TIME flashes on the display. Press the PLAY button.
The hour indicator flashes.
battery
cover
Time/Date screen appears. The hour indicator flashes, indicating the start of the Time/Date setup process. (See Setting Time/Date (TIME) for details)
Notes
s If FULL appears on the display, you cannot record in the selected folder. In such a case, erase unnecessary files or download to PC (VN-1100PC/VN-2100PC/VN-3100PC). s If the recorder is placed directly on a table when recording a meeting, it tends to pick up table vibrations. Put a notebook or other item between the table and the recorder so that the vibration is not easily transmitted for clearer recording. s Even if you press the DISPLAY button, the display will not change to current recording time if the remaining recording time is 5 minutes or less. s When remaining recording time falls to 1 minute or less, the Record/play indicator light flashes red. s The recorder will enter Stop mode if it has been left paused for 60 minutes or longer. s In case of difficult acoustic conditions or low speakers voice, recording in XHQ or HQ is recommended. Also, usage of an external microphone (sold separately) could improve the quality of recordings. s The input level cannot be adjusted on this recorder. When you connect the recorder to an external device, execute a test recording and adjust the output level of the external device.
An optional Ni-MH Rechargeable Battery (BR401) from Olympus can be used for the recorder.
Press the + or button to set the hour. Press the PLAY or 9 button to accept the minute.
The minute indicator flashes. Pressing the 0 button enables the hour setting again.
Replacing Batteries
When appears on the display, replace the batteries as soon as possible. Size-AAA alkaline batteries are recommended. When the batteries are depleted, appears on the display, and the recorder shuts off. It is recommended to set the HOLD switch to the HOLD position before you replace batteries to maintain the current settings (Time/Date, etc.). For your convenience,the recorder also logs the current settings in nonvolatile memory at hourly intervals.
s When the slow playback mode is selected, the SLOW appears and, for the fast playback mode, FAST appears on the display while the recorder is playing back. s The recorder stops playing when you press the STOP button while playing back in the slow/fast mode, or when it reaches to the end of the file. If you once press the STOP button and start playback again, the recorder will play back files in normal speed as well.
4 Power Supply
The HOLD switch functions as a power button. When you do not use the recorder, set the HOLD switch to the HOLD position while the recorder is stopped. This will power off the recorder and minimize the battery drain. Power onReset the HOLD switch. Power offSet the HOLD switch to the HOLD position.
HOLD
Press and hold the STOP button Press the DISPLAY button Press the DISPLAY button
The total number of files recorded in the folder and remaining recording time appears on the display. The display switches between current recording time and remaining recording time. Playing time Remaining playing time Recording date of the file Recording time of the file Playing time . . .
s You can switch the time indication between the 12-hour system and the 24-hour system by pressing the DISPLAY/MENU button while you are setting the hour or minute. s You can change the order of the date indication by pressing the DISPLAY/MENU button while you are setting the year, month, or day.
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Erase
4 Erasing
You can easily erase unnecessary files. Sequential file numbers are reassigned automatically.
Menu
4 Basic Operation of the Menu Mode
Using the menu function, you can change various settings according to your preference.
Other Functions
Batteries
Warning
LOW)
Microphone sensitivity is adjustable to meet your recording needs. In Menu mode selection... HI, LOW HI: High-sensitivity mode that records sounds in all directions. LOW: Low-sensitivity mode suited for dictation.
s To ensure successful recording, make a test recording to choose appropriate microphone sensitivity before recording. s If you choose HI, we recommend setting the recording mode to XHQ or HQ to best take advantage of the higher sensitivity. s If you choose HI, background noise may be high depending on the recording conditions.
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Press and hold the MENU button for 1 second or longer while the recorder is stopped.
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VCVA indicator
Choose the file you want to transfer and press the PLAY button to play it. Press and hold the MENU button for 1 second or longer while the file is playing. Press the 9 or 0 button to choose a destination folder. Press the PLAY button. The destination folder and the number of the moved file appear on the display, and moving is completed.
a Destination folder b Destination number of the file
Batteries should never be exposed to flame, heated, short-circuited or disassembled. Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. Never use any battery with a torn or cracked outer cover. Keep batteries out of the reach of children. If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: 1 remove the batteries immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for servicing.
Troubleshooting
Q1 Nothing happens when a button is pressed. A1 The HOLD switch may be set to HOLD. The batteries may be depleted. The batteries may be inserted incorrectly. Q2 No sound or quiet sound is heard from the speaker while playing back. A2 The earphone plug may be plugged into the recorder. The volume may be set to the minimum level. Q3 Recording is not possible. A3 By pressing the STOP button repeatedly while the recorder stops, check if the display shows: The remaining recording time in the selected folder may have reached00:00. The number of files is 100. Check if the display shows FULL by pressing the REC button. Q4 The playback speed is too fast (slow). A4 The recorder may be set to Fast (slow) Playback.
Press the + or button to select what you would like to set up.
The selected menu item flashes.
s If the destination folder is full (100 files), FULL appears on the display, and you cannot move the file to that folder.
4 Index Marks
Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file.
File to be erased
4 5
Menu setting screen
Press the INDEX button during recording (pause recording) or playback to set an index mark. An index number appears on the display.
Specifications
Recording medium: Overall frequency response: Built-in flash memory XHQ mode 300 to 7,200 Hz HQ mode 300 to 7,200 Hz SQ mode 300 to 5,400 Hz LP mode 300 to 3,100 Hz VN-3100/VN-3100PC: 128 MB XHQ mode: Approx. 5 hours 40 minutes HQ mode: Approx. 11 hours 40 minutes SP mode: Approx. 23 hours 30 minutes LP mode: Approx. 71 hours 40 minutes VN-2100/VN-2100PC: 64 MB XHQ mode: Approx. 2 hours 50 minutes HQ mode: Approx. 5 hours 50 minutes SP mode: Approx. 11 hours 40 minutes LP mode: Approx. 35 hours 50 minutes VN-1100/VN-1100PC: 32 MB XHQ mode: Approx. 1 hour 25 minutes HQ mode: Approx. 2 hours 50 minutes SP mode: Approx. 5 hours 50 minutes LP mode: Approx. 17 hours 50 minutes Electret Condenser Microphone (monaural) Built-in 28 mm round dynamic speaker 120 mW 3.5 mm diameter, impedance 8 3.5 mm diameter, impedance 2 k Two AAA (LR03 or R03) batteries or Two Ni-MH rechargeable batteries Alkaline batteries. 25 hours Ni-MH rechargeable batteries: Approx. 15 hours 102(L) 39 (W) 19.5 (T) mm 63 g (including battery)
s If the alarm playback function has been set, the alarm will sound at the scheduled time even if the system sounds are disabled (Excluded VN-1100/VN-1100PC).
Recording time:
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Notes
(Excluded VN-1100/VN-1100PC)
You can use the alarm playback function to sound the alarm tone for 5 minutes at the scheduled time. Within this 5 minutes, pressing any button other than the HOLD switch starts the recorder to play back the preselected file. In Menu mode selection... SET, On, OFFAfter selecting SET, press the PLAY button to set the time. With the alarm playback function, only one file can be played back. Select a file for the function before setting the time.
This function resets the current time and other settings to their initial status. It is useful if you are having problems with the recorder, or if you want to erase the entire memory of the recorder.
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Hold the STOP button, and hold the ERASE button for 3 seconds or longer. Press the 9 or 0 button to select the YES. Press the PLAY button.
s If you leave the recorder untouched for 8 seconds or longer before you press the PLAY button in Step 3, Clear mode will be canceled, and the recorder will enter Stop mode.
Notes
s The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected item is not applied. s If you press the STOP button during a menu setup operation, the recorder will stop and apply the items that were set to that point.
General Precautions
Read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
Folder to be erased
Microphone: Speaker: Maximum power: Earphone jack (monaural): Microphone jack(monaural): Power supply: Continuous battery use time: Dimensions: Weight:
Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. For important recorded content, we recommend you to write it down somewhere (for VN-1100/VN-2100/VN-3100) or make a back-up by downloading to a PC (for VN-1100PC/ VN-2100PC/VN-3100PC). Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reasons is excluded from the Olympuss liability.
* Battery life is measured by Olympus. It varies greatly according to the type of batteries used and the conditions of use. * Your recorded contents are for your personal use or pleasure only. It is prohibited to record copyrighted material without permission of the copyright holders according to copyright law. * Specifications and design are subject to change without notice for improvement of performance.
Accessories (Optional)
Ni-MH Rechargeable Battery Charger: BU-400 (Europe only) Ni-MH Rechargeable Battery: BR401 Connecting cord (Earphone jack Microphone jack): KA333 Noise-Cancellation microphone: ME52 Electret condenser microphone: ME15 Dual monaural earphone: E20 Telephone pickup: TP7 Neck Strap: ST26
Model
Mode
XHQ
HQ
SP
LP
In Menu mode selection... SET, On, OFFAfter selecting SET, press the PLAY button to set the time.
Approx.1 hour 25 minutes Approx.2 hours 50 minutes Approx.5 hours 50 minutes Approx.17 hours 50 minutes
s An erased file cannot be restored. s If operation is not executed for 8 seconds during the setting, it will return to the stop status. s Completion of erasing may take several seconds. Do not attempt to remove, replace battery or attempt any other functions on the voice recorder during this period because data may be corrupted.
Approx.2 hours 50 minutes Approx.5 hours 50 minutes Approx.11 hours 40 minutes Approx.35 hours 50 minutes Approx.5 hours 40 minutes Approx.11 hours 40 minutes Approx.23 hours 30 minutes Approx.71 hours 40 minutes
s The recording time shown above is for one continuous file. The available recording time may be shorter than specified if several files are recorded. (Use the remaining time and recorded time only as references.)
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