Reference Sheet

Mac Excel

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Note: Some third party utilities, macros and add-ins can overwrite native shortcut keys, in which case they will not work. General Excel navigation Activate menu bar (ALT in PC) Page Up / Page Down Moving to left/right tabs Excel Options Edit cells (F2 in PC) Formatting shortcuts Bold Italic Underline Format Box Outline border Left, right, top, and bottom border Remove border Insert / delete a comment Copy Paste Paste Special formats Paste Special formulas Cut Repeat Undo Delete selected cells Workbook navigation shortcuts Toggle Excel workbooks New workbook Print Open workbook Save workbook Close window Other useful shortcuts Recalculate all workbooks Display a drop-down list Display Insert Function box Display Name box Using Toolbars Make a toolbar active Moving to left / right in toolbar Select the next / previous toolbar Perform the desired action CTRL + F2 (see WSP Mac Setup) CTRL FN + UP / DOWN CTRL + PAGEUP/DOWN +, CTRL+U +B +I +U +1 +ALT+ZERO +ALT+ARROW KEYS +ALT+HYPHEN SHIFT + F2 / SHIFT + F2 + DELETE +C +V CTRL + + V, + T (Excel 2011 only) CTRL + + V, + F (Excel 2011 only) +X +Y +Z + Minus sign CTRL + TAB +N +P +O +S +W SHIFT F9 ALT + up/down arrow keys SHIFT F3 CTRL+L Row / column shortcuts Select column Select row Delete row(s) / column(s) Add row(s) / column(s) Group / ungroup rows and columns Data editing shortcuts Select All Fill Down Fill right Find Replace Start a formula Insert AutoSum formula Cell navigation shortcuts Go to end of contiguous range Select a cell range Highlight contiguous range Move to beginning of line Delete cell/selection Show formulas/values Fill selection w/ entry Data editting shortcuts when inside cell Start new line in same cell Highlight within cells Highlight contiguous items Delete preceding character Delete character to the right Anchor Fix Cells Cancel a cell entry Auditing shortcuts Go to precedent cells Go to dependent cells Go back to original cell Go to CTRL + Space (see WSP Mac Setup) Shift + Space CTRL + 'minus sign' CTRL + i + Shift + K / J +A CTRL+D CTRL+R CTRL+F CTRL+H = (equal sign) + SHIFT + T CTRL + Arrow keys (see WSP Mac Setup) SHIFT + Arrow keys SHIFT + CTRL + Arrow keys HOME Fn + Delete CTRL + ~ CTRL+RETURN

Mac Excel (2008 and 2011)

CTRL+ALT+RETURN SHIFT + Arrow keys SHIFT + CTRL + Arrow keys DELETE FN + DELETE +T ESC CTRL + [ CTRL + ] F5, ENTER F5

ALT + F10 TAB / SHIFT + TAB CTRL + TAB / CTRL + SHIFT + TAB RETURN

General Windows Shortcuts (Mac)

Universal applications shortcuts Switching between applications Show the desktop / restore view Office forms (dialog boxes) navigation To go from tab to tab Move in a list To move to the next form field clockwise To move counter clockwise Select 'OK' Select 'Cancel' +TAB SHIFT F11 CTRL+TAB Up and down arrow keys Tab Shift tab Enter Esc

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Accessing Excel menus using the keyboard (Ctrl F2)

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2. Go to keyboard shortcuts tab 1. Go to System Preferences > Keyboard (Keyboard & Mouse on Leopard OS)

3. Select Move focus to the menu bar ^F2 Cant find it? In Snow Leopard, Lion, Mountain Lion, select Keyboard & Text Input from left column (not pictured)

4. Select All controls

Optimal Excel Preferences settings ( ,)

Calculation: Enable iterations. Set calculations to automatic except for tables Error Checking: Disable Error Checking AutoComplete: Disable AutoComplete except for functions

Enabling Ctrl + Spacebar for highlighting columns Enabling Ctrl + arrow keys
Leopard/Snow Leopard: 1. Go to System Preferences > Expose & Spaces 2. Go to Spaces tab 3. Deselect enable spaces Lion/Mountain Lion: 1. Go to System Preferences > Keyboard 2. Go to keyboard shortcuts tab 3. Select Mission Control, disable arrow keys shortcuts 1. System Preferences > Keyboard (Keyboard & Mouse on Leopard) 2. Go to keyboard shortcuts tab In Leopard: Disable Show spotlight search field In Snow Leopard, Lion, Mountain Lion: Select Spotlight from the left column Disable Show spotlight search field

Identify your Mac OS

Version 10.5: "Leopard" Version 10.6: "Snow Leopard" Version 10.7: "Lion" Version 10.8: "Mountain Lion