Managing Files from the FTP to Graphic Applications and Production

condensed by:

Ricardo Romero, M.I.D Dania Beach, FL - June 2008

FILES

files at SDMod, are managed between the sales-persons, clients and the Design Department in four different ways 1) the first one is via the FTP on the local network:

2 ) via USB devices from other computers

3) via CDs / DVDs sent by the clients

4 ) as attachmets via e-mail

HARDWARE

Computer 5: MacG5 Computer Design: Compaq Color Printer / Color Scanner : Hewlett Packard OfficeJet 6200

Hewlett Packard OfficeJet 6200 printer/scanner

comp 5

H on Design

network router

Computer 6: Power PC- G4

computer 6

PLOTTERS

#1 Hewlett Packard 5500 PS ( PostScript ) 60 wide #2 Hewlett Packard 5500 42 wide

Hewlett Packard DesignJet 5500 PS (plotter 1 )

Hewlett Packard DesignJet 5500 (plotter 2 )

Network laser printer

Hewlett Packard LaseJet 4000N

TRANSFERING FILES

from DESIGN Desktop on Compaq computer open MY NETWORK PLACES choose SHARED to access shared folders

* access FTP ( FTPROOT) on R: drive * on R: choose folder and select file

open Computer 5 desktop window, on Design computer once selected the file on the FTP, drag file(s) to Computer 5 desktop

a copy of the file is already on Computer 5 desktop

in the mail box, youll find the Work Order hardcopy, with these elements:

Work Order Number

dealers name clients name

dates !!!!
description

proofing reqs.

quantity needed special notes

plus this:

job details

* get a copy of the two pages Work Order

* leave it to the Trimming Department along with the laminated banner

* save record of sequence of jobs for further reference on Work Flow on Design Computer

* write it down in your daily planner for fast tracking

register date when job done

* save it with previous Work Orders

WORKING WITH THE FILES

open the Finder from desktop Computer 5 and choose H2 ( Hard Drive 2 ), where all files are saved

the files structure on H2, is as follows: 1) create a New Folder if needed, or 2) open an existing folder

location

WO number

clients name

date

in this New Folder you must place all arts and print jobs, for easy management and/or future reference:

WORKING WITH THE FILES normally, the files are transferred in one of this formats: *.ai ( Adobe Illustrator version CS2 )

as Photoshop CS2, *.PSD or *.PSB formats

or as a *.PDF file:

when the files are checked OK, they are normally printed from InDesign CS2

NOTE: the files with extension *.JPG, *.PSB, *.PSD, *.TIFF, *.PDF and *.INDD are RASTER ( pixel-based ), non-editable images the files with extension *.EPS, *.AI, are VECTOR, editable images; eventhough, all these formats can be printed from InDesign; for that: 1) OPEN InDesign 2) cretate a NEW DOCUMENT

enter document dimensions

check printing orientation

click OK; the printing page appears

this is the real size printing page

click on PLACE at the File menu; the file selection window opens:

select the file to work on:

file selection

preview and file details appear on the windows:

click OPEN, to bring file to the InDesign workpage

the file is placed on the workpage

to resize it to the workpage, use one of this methods: with the SELECTION ARROWS or with the SCALE input windows, resize it

now the file fits the work page, and is ready to be printed

check the documents WIDTH

check the documents HEIGHT

check GRAPHICS

to PRINT the file: from FILE, choose DOCUMENT SET UP, a dialog window opens:

on PAGE SIZE, select CUSTOM and fill in the spaces with the document dimenstions, click OK on FILE, go to PRINT, a new dialog window opens

PRINTING 1) Select the proper PRINTER: 192.168.1.45 is the address for PRINTER # 1 192.168.1.118 is the address for PRINTER # 2 HP LaserJet 4000 is the black and white printer HP OfficeJet 6200 is the color printer or Adobe PDF 7 printer

2) follow the sequence:

3 ) on the GENERAL tab, specify number of COPIES and the printing RANGE, click on PAGE SET-UP button; a new window opens 4 ) on the PRINTER SET-UP window, specify: * FORMAT FOR: choose the printer to be used * set the proper pre-set PAPER SIZE settings, or MANAGE CUSTOM SIZES, if needed * the printing ORIENTATION, and * the SCALE ( default 100%)

click OK in all cases to accept, but NOT the PRINT button yet

5) on the SET UP tab, specify:

printer to be used

custom paper size or preset

custom sizes if needed

standard orientation

centered

6) on the MARKS AND BLEED tab, specify:

check PRINTER

check CROP MARKS ON

check FLIPing note: * FLIP horizontal when printing on Clear Polycarbonate or Reverse Backlit * leave unfliped when printing on Canvas fabric

6) load the proper media to the printer to be used: * POLYESTER FABRIC, 36 wide for FABRIC BANNERS * CLEAR FILM 36, for standard laminated GRAPHIC BANNERS

this sign shows the way the roll MUST be loaded into the bar, thus, the printable side will come out in the correct position

appropiate lenght to start printing job

shiny (printable side)

7) have the blue lever UP and feed media manually as shown above, then press the LOAD / UNLOAD MEDIA button at the printers front panel....leave innitial lenght media as show above 8) Printer set-up: * on the printer screen, select the following:

ROLL menu

select SELECT MEDIA

select HEWLETT PACKARD

select either: * CLEAR FILM * CANVAS MATTE or * BACKLIT FILM

with all settings done and the media loaded, you can already send the print job....

press PRINT

the printer starts printing; pay special attention to the way the media comes out, according to have the appropiate lamination later: new media roll feed

printing on shiny side

take-up roll, to be moved to laminator weight-tube to maintain media straight fan always turned on to help dye drying

LAMINATING 1. turn ON the laminator 2. load lamination media according to shown next:

back opaque side

loading media reference guides

on the lower front side of the machine:

adhesive side going up

clear cover going down

clear cover take-up roll INSERTING MEDIA

* insert the roll on the bar as shown above, put the locks * keep special attention to unroll the media as shown above * the printed side MUST be DOWN, this is the side to be laminated

in the control panel:

1. push PULL roller down 2. push MAIN roller down

note: no need to change the other settings unless necesary

with the rolls down, trim media 1 above the crop marks and place it in between the rolls

media feed direction

press pedal to start laminating: one hit, slow speed two hits, fast speed

media will start moving forward

the laminated media will come out

when printing is finished: 1) cut media out from the laminator ( watch for the crop marks !! ) 2) take the laminated media out and pass it to final trimming 3) lever rolls up 4) separate spare media from rolls 5) load new job or turn machine OFF