Consulate General of Switzerland in New York

Posted: June 10th, 2013

JOB OPENING The Consulate General of Switzerland in New York is looking for a Receptionist / Administrative Assistant Starting date: July 15th, 2013 (or upon agreement)
The Consulate General of Switzerland in New York is seeking a qualified candidate for a part-time permanent position as Receptionist / Administrative Assistant (Mon-Fri 8am-1pm). The objective of the position is to provide customer information by way of phone, email and responding to reception desk inquiries. In addition to this, administrative work in the chancery will be assigned; this includes proper record keeping and other clerical duties. The candidate will be able to multitask between several duties at once and can work under pressure in a team. Further, the candidate must be able and willing to learn about the business of the chancery and to communicate this to customers in a courteous fashion. Additional duties beyond those listed here will be determined and assigned as needed. Preference will be given to those candidates who have a relationship with Switzerland and / or Swiss citizenship. Duties and Responsibilities: Operate the phone system both externally with inquiries and internally by forwarding calls Supply useful information to customers while assisting them with obtaining further information Support in-house logistics and projects from an administrative standpoint Maintain lists and Excel sheets as needed Assist in the organization of events Perform other administrative work including filing and assisting head of departments as required Requirements: Employment experience in a related field, experience in Manhattan or North America preferred Fluency in written and spoken English Fluency in at least one of the official languages of Switzerland and knowledge of at least one more of the other official languages of Switzerland (German, French, Italian) Full computer literacy with Microsoft Office Able to multitask and pay attention to details Excellent organizational skills and ability to work independently Hold either a Green Card or a US work permit We offer: Inviting work atmosphere Interesting work in a foreign representation Competitive salary and benefits package 100% matching in 401 k plan Paid vacation American and some Swiss holidays Location in midtown Manhattan

To Apply: th Please send your resume, a letter of interest and salary expectations no later than June 25 , 2013 in electronic format (word or pdf) to nycjob@eda.admin.ch. Please write into the subject line Receptionist / Administrative Assistant to ensure timely processing of your application . Any incomplete application will be disregarded. Please do not contact the Consulate General or the Permanent Mission. Only those who are chosen for an interview will be contacted.