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Saturday, June 08, 2013

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PROMOTION POLICY FOR OFFICERS 1. POLICY - THE RATIONALE The Government of India vide their letter No. F.No.4/11/1/2011-IR dated 14.03.2012 in supersession of their earlier guidelines, has issued revised guidelines with regard to promotion in Public Sector Banks for adoption by the respective Banks with immediate effect. Keeping in view the guidelines received from Government of India and also the aspirations of the Officers of the Bank for career progression in the organization and the need to keep pace with the rapidly changing banking environment, the revised promotion Policy for Officers has been designed. 2. The channel of promotion and minimum experience requirement at various levels shall be as follows: Scale Promotion Channel Minimum Experience Requirements (in years) 5 3 5 3 3 3 3 3 Maximum permissible relaxation by Board (in years) 1 1 1 1 1 1 1 1 Minimum length of services (in years) NA NA NA NA NA 12 15 18

Home History of AIUCBOF Constitution AIUCBOF Structure AIUCBOF Office Bearers State Affiliates Circulars Service Conditions Transfer & Promotion Policy Pension Scheme in Bank Communique Class Room

I to II II to III III to IV IV to V V to VI VI to VII

Normal/Seniority Channel Merit/Fast Track Channel Normal/Seniority Channel Merit/Fast Track Channel Merit/Fast Track Channel Merit Channel Merit Channel Merit Channel

3. CUT OFF DATE FOR ELIGIBILITY: I. The cutoff date for determining eligibility as well as completed years of service will be as

on the 1st of April of the financial year ( April March ) in which the vacancies arise. II. All vacancies likely to arise in the financial year shall be taken into account for the purpose of promotion exercise. Vacancies due to deputation of officers for a period of one year and more should be treated as vacancy during the year. 4. MINIMUM ELIGIBILITY CRITERIA FOR PROMOTION: 4.1 Promotion from JMGS-I to MMGS-II (a) For Normal/Seniority Channel : i) 5 years of satisfactory service in JMGS- I ii) Must have completed two years of continuous service in rural areas subject to relaxations mentioned under Para 5. iii) Officers who have put in more than 2 years service in rural areas will get an advantage of further relaxation of 50% weightage in minimum experience for each additional completed year of service (b) For Merit/Fast Track Channel: i) 3 years of satisfactory service in JMGS-I. ii) Must have completed two years of continuous service in rural areas subject to relaxations mentioned under Para 5. iii) Must have secured minimum average of 75% marks in APAR for last three years of service required for eligibility for promotion. 4.2 Promotion from MMGS-II to MMGS-III (a) For Normal/Seniority Channel :
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i. ii.

5 years of satisfactory service in MMGS- II. Provided the officer must have completed total of three years of service in Rural/ Semi Urban Areas including the rural service in JMG Scale I subject to relaxations mentioned under under Para 5 iii. The Officers, who have put in more than two years of service in rural areas will get an advantage of further relaxation of 50% weightage in minimum experience for each additional completed year of service while assessing their eligibility as per para (i) above. This relaxation shall however not be available to the candidates who have availed the relaxation at the time of promotion from JMG ScaleI to MMG Scale-II. Further, the relaxation shall be admissible to those candidates only who complete the additional period of rural posting in MMG Scale-II.

(b) For Merit/Fast Track Channel: i) 3 years of satisfactory service in MMGS-II. ii) Provided the officer must have completed total of three years of service in Rural/ Semi Urban Areas including the rural service in JMG Scale I subject to relaxations mentioned under under Para 5. iii) Must have secured minimum average of 75% marks in APAR for last three years of service required for eligibility for promotion. 4.3 Promotion from MMGS-III to SMGS-IV Only Merit/Fast Track Channel: i) 3 years of satisfactory service in MMG Scale-III. ii) Provided the officer passes an examination for computer literacy and computer knowledge. ii) Provided the officer should have been Branch Head or Branch Experience for at least three years subject to relaxations mentioned under para 5.

iv) Must have secured minimum average of 75% marks in APAR for last three years of
service required for eligibility for promotion.

4.4

Promotion from SMGS-IV to SMGS-V Only Merit Channel: i. 3 years of satisfactory service in SMGS-IV. ii. Provided the officer passes an examination for computer literacy and computer knowledge. iii. Provided that the Officer has put in a minimum service of 12 years in Officer Cadre in the Bank. iv. Provided the officer should have been a Branch Head for at least three years in Scale-III/Scale-IV subject to relaxations mentioned under para 5. Promotion from SMGS-V to TEGS-VI Only Merit Channel : i. 3 years of satisfactory service in SMGS-V. ii. Provided that the Officer has put in a minimum service of 15 years in Officer Cadre in the Bank. iii. Provided that the officer should have worked as Branch/Head/Zonal Head/Circle Head for atleast three years in Scale-III to V subject to relaxation mentioned under para 5. Promotion from TEGS-VI to TEGS-VII Only Merit Channel : i) 3 years of satisfactory service in Top Executive Grade Scale-VI ii) Provided that the Officer has put in a minimum service of 18 years in Officer Cadre in the Bank. iii) Provided that the officer should have worked as Zonal Head/Circle Head or must have worked in Scale-III to V in the Zonal Office/Circle Office, for two years subject to relaxations mentioned under under Para 5. The experience as Chairman of RRB would be treated as equivalent to experience as Zonal Head/Circle Head.

4.5

4.6

5. RELAXATION FOR PROMOTION Relaxation for Promotion Years Stipulation

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2012-13

2013-14

2014-15

2015-16

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Para 4.1a(ii) & 4.1b(ii) 2 2 years years continuous service in rural areas Para 4.2a(ii) & 4.2b(ii) Total 3 years of 3 years service in rural/ semiurban areas including 2 years in rural areas in JMG Scale-I Para 4.3(iii) Branch Head or Branch Experience for at least three years Para 4.4(iv) Branch Head for atleast 3 years in Scale-III/IV Para 4.5(iii) Branch Head /Zonal Head/Circle Head for atleast three years in Scale-III to V Para 4.6(iii) Zonal /Circle Head or must have worked in Scale-III to V in any Zonal/ Circle Office for 2 years 3 years

1 year 3 months 2 year 3 months

3 months

Nil

1 year 3 months

3 months

2 year 3 months 2 year 3 months 2 year 3 months 1 year 3 months

1 year 3 months 1 year 3 months 1 year 3 months 3 months

3 months

3 years 3 years

3 months 3 months

2 years

Nil

Officers promoted for the promotion year upto 2012-13 would need to be posted to Rural/Semi-Urban areas immediately on posting if they do not meet the condition of such posting as mentioned at para 4 of the policy. 6. ZONE OF CONSIDERATION 6.1 The zone of consideration for promotion will be strictly maintained at 1:3 ratio. In case fresh candidates equal to the number of anticipated vacancies are not available by keeping zone of consideration at 3 times the anticipated vacancies, the zone of consideration may be extended to 4 times the number of anticipated vacancies, with the prior approval of the Board. In case it is not possible for the Bank to fill all the post under merit quota, the Bank may at its discretion, decide to fill the remaining posts under Normal/Seniority Channel. RELAXATION FOR ELIGIBILITY CRITERIA The eligibility criteria in respect of minimum number of years of service required for promotion from one scale to another may be relaxed by the Board maximum by one year and will be as under. Promotion Channel Minimum Experience Requirements (in years) 5 3 5 3 3 3 3 3 Maximum permissible relaxation by Board (in years) 1 1 1 1 1 1 1 1 Minimum length of services (in years) NA NA NA NA NA 12 15 18

6.2

7. 7.1

Scale

I to II II to III III to IV IV to V V to VI VI to VII 7.2

Normal/Seniority Channel Merit/Fast Track Channel Normal/Seniority Channel Merit/Fast Track Channel Merit/Fast Track Channel Merit Channel Merit Channel Merit Channel

No officer would be given the benefit of relaxation in the minimum required experience by the Board at two successive levels of promotion in Scale-III and above. It means if an officer is promoted to MMG Scale III availing the benefit of relaxation in the minimum required experience, allowed by the Board, he/she will not be eligible for availing the benefit of relaxation in the minimum required experience, allowed by the Board under this policy for promotion to SMG Scale IV and so on.

8.

SELECTION AREA The selection area for promotion in all scales shall be on all India basis inclusive of India based expatriate officers working at overseas branches/offices of the Bank. INVITING APPLICATIONS FOR PARTICIPATION IN PROMOTION PROCESS FOR PROMOTION UPTO SMGS-V. For promotion up to SMG Scale-V applications will be invited from all eligible officers for participation in the promotion process in all channels for being eligible for consideration for
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promotion to next higher scale. 9.2 The names of officers who have applied for participation in the promotion process and who have not been found eligible on account of not having obtained required minimum percentage of marks in APAR for relevant years, shall be communicated to the officers mentioning the reasons for disqualification. An Officer on promotion shall not be allowed to seek Reversion or to refuse Promotion or posting on such promotion. TWO TRACK PROMOTION SYSTEM FOR PROMOTION UP TO SMGS-III, NAMELY, NORMAL/SENIORITY CHANNEL AND MERIT/FAST TRACK CHANNEL.

9.3

10.

Available vacancies in different scales may be distributed over aforesaid two channels of promotion in the following proportion: Movement JMGS-I TO MMGS-II MMGS-II TO MMGS-III Normal/Seniority Channel 60 60 Merit/Fast Track Channel 40 40

NOTE: The entire promotion process under Normal/Seniority Channel and Merit/Fast Track Channel will be initiated simultaneously. While preparing the final list, first vacancies under Merit/Fast Track Channel will be filled up and then the vacancies under Normal/Seniority Channel will be filled up. The promotion process, however, under both the channels shall be completed simultaneously and promotion result will be declared on the same date and interse seniority of the promoted candidates will be maintained as in feeder scale. 10.1 An officer who is not selected through Merit/Fast Track Channel shall not be disqualified for consideration under Normal Seniority Channel. 10.2 In case it is not possible for the Bank to fill all the post under merit quota, the Bank may at its discretion, decide to fill the remaining posts under Normal/Seniority Channel. 11. CRITERIA FOR PROMOTION TO MMGS II & III A Under Normal/Seniority Channel

i) ii) iii) iv)

B. i) ii) iii)

Merit as determined by on the Job performance as reflected in last 2/3 annual Performance Appraisal Reports (APARs) as the case may be. Professional Qualifications. Branch experience and Branch Head experience and posting in Hard Area as identified by the Central Government. Interview to assess potential - by Interview Committee(s) to be appointed by the Chairman & Managing Director. Under Merit/Fast Track Channel Merit as determined by on the Job performance as reflected in last 2/3 Annual Performance Appraisal Reports (APARs) as the case may be. Written Test - to be conducted by IBPS/NIBM or any other Institute of similar repute/standing. Professional qualifications. Branch experience and Branch Head experience and posting in Hard Area as identified by the Central Government.

v)
NOTE:

i) Under Normal/Seniority Channel the eligible candidates who shall apply to take part in the promotion process shall be ranked according to their inter-se seniority and candidates equivalent to three to four times the vacancies declared under this channel shall be called for Interview. Promotion will be decided on the basis of aggregate marks secured on all the four factors, namely, Annual Performance Appraisal Reports, Branch experience/Branch Head experience/Posting in Hard Areas as identified by the Central Govt., Interview and Professional Qualification. ii) Under Merit/Fast Track Channel for promotion upto MMGS-III, those who fulfill the eligibility
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ii) Under Merit/Fast Track Channel for promotion upto MMGS-III, those who fulfill the eligibility criteria would be eligible to participate in Written Test. Promotion will be decided on the basis of aggregate marks secured on all four factors, namely, Annual Performance Appraisal Report, Written Test, Branch experience/Branch Head experience/Posting in Hard Areas as identified by the Central Govt., and Professional Qualifications. There shall be no interview for promotion under Merit/Fast Track Channel. Distribution of Marks Percentage Points: Professional Performance Branch/ BH Written Interview Total Qualifications (APAR) Experience/Posting Test in Hard Area 1 JMGS-I to MMGS-II Normal/Seniority 5 60 10 25 100 Channel Merit/Fast Track 5 60 10 100 175 Channel 2 MMGS-II to MMGS-III Normal/Seniority 5 60 10 25 100 Channel Merit/Fast Track 5 60 10 100 175 Channel 12. CRITERIA FOR PROMOTION TO SMG SCALE IV Movements

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There will be only one channel of Promotion from MMGS-III to SMGS- IV i.e. Merit/Fast Track Channel. Criteria for promotion would be as under. i) ii) iii) iv) v) Merit as determined by on the job performance as reflected in last 3 Annual Performance Appraisal Reports (APARs) Branch experience and Branch Head experience. Written Test - to be conducted by IBPS/NIBM or any other Institute of similar repute/standing. Group Discussion to assess the communication, conceptual and leadership capabilities. Interview to assess potential by Interview Committee(s) to be appointed by the Chairman & Managing Director.

NOTE: Under Merit/Fast Track Channel the eligible candidates who shall apply to take part in the promotion process shall be ranked according to their inter-se seniority and candidates equivalent to three to four times the vacancies declared under this channel shall be called for Interview. Promotion will be decided on the basis of aggregate marks secured on all the five factors, namely, Annual Performance Appraisal Report, Branch experience & Branch Head experience, Written Test, Group Discussion and Interview. Distribution of Marks - Percentage Points: Performance Merit / Fast Track Channel 13. 60 Branch/ BH Experience 10 Written Test 80 Group Discussions 20 Interview 30 Total 200

CRITERIA FOR PROMOTION TO SMG SCALE-V

There will be only one channel of Promotion from SMGS-IV to SMGS- V i.e. Merit Channel. Criteria for promotion would be as under: i) ii) iii) Merit as determined by on the Job performance as reflected in last 3 Annual Performance Appraisal Reports (PARs). Branch experience and Branch Head experience. Group Discussion to assess the communication, conceptual and leadership capabilities. iv) Interview to assess potential by the Interview Committee.

For promotion from SMGS-IV to SMGS-V, the eligible candidates who apply to take part in
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For promotion from SMGS-IV to SMGS-V, the eligible candidates who apply to take part in the promotion process shall be ranked according to their inter-se-seniority and candidates equivalent to three to four times the vacancies declared shall be called to participate in the Group Discussion & Interview. Promotion will be decided on the basis of aggregate marks secured on all the four factors namely, Annual Performance Appraisal Reports, Branch experience & Branch Head experience, Group Discussions and Interview. Distribution of Marks Percentage Points. Performance Merit Channel 14. 60 Branch/ BH Experience 10 Group Discussions 20 Interview 30 Total 120

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CRITERIA FOR PROMOTION TO TEG SCALES VI & VII i Merit as determined by on the job performance as reflected in last 3 Annual Performance Appraisal Reports (APARs) ii Interview to assess potential by the Interview Committee.

All promotions to TEGS VI and VII would be guided by the guidelines issued by the Government of India from time to time. All promotions to TEGS VI would be decided by the Departmental Promotion Committee constituted by the Board of Directors of the Bank, on the basis of the evaluation of past performance, assessment of potential of the eligible Officers by such Committee. All promotions to TEGS-VII will be made by a Committee of Directors comprising the Chairman and Managing Director, the Government Directors and the RBI Director on the Board of the Bank on the basis of evaluation of past performance and assessment of potential of the eligible officers by such Committee. Distribution of Marks Percentage Points Promotions: SMGS-V to TEGS-VI TEGS-VI to TEGS-VII Performance 60 60 Potential (Interview) 40 40 Total 100 100

15. PERFORMANCE Performance marks will be awarded through performance appraisal system in force from time to time. Performance Appraisal Reports for the last three appraisal periods immediately preceding the accounting year of commencement of promotion process shall be taken into account. Performance Report should not be appraised by an Officer in the same Scale as that of the Appraisee officer. Calculation of PAR marks is on basis of maximum marks for performance provided in the promotion policy multiplied by total marks obtained in 3 relevant performance appraised divided by 300 excepting for Officers who have completed only 2 years service (if eligible) and for them the calculation of PAR marks is on the basis of maximum marks for performance provided in the Promotion Policy multiplied by total marks obtained in 2 relevant performance appraised divided by 200. Note In respect of Officers who remained under suspension for more than 6 months in any financial year (s) no marks will be awarded for the said year (s) under Performance Appraisal (PAR). In case the period of suspension is for six months or less the performance marks shall be allotted for that year. While calculating the average PAR marks, the calculation for arriving at the average marks will be uniform, irrespective of the fact that an officer may be under suspension during the period under reckoning. That is, a common denominator of three years will adopted for every officer. Example: In case Mr. X was under suspension for one year period, he will be awarded zero marks in PAR for that year. If he is awarded 77 and 75 marks in PAR in other two years, his average marks in PAR will be 77 + 75 = 152 divided by 3. 16. WRITTEN EXAMINATION
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16.1 Written Test in respect of Promotion in different scales as mentioned in this Promotion Policy will be conducted by IBPS/NIBM or any other outside agency of similar repute or standing. Written Test will be mainly of objective type and job oriented for promotion from JMGS-I to MMGS-II & MMGSII to MMGS-III. Written Test (objective type) for promotion from MMGS-III to SMGS-IV will be (i) job oriented, (ii) practice and Law of banking (iii) Current affairs in finance and banking. Suitable circular will be issued giving outline of the written examination well in advance. Request for revaluation of written test shall not be entertained. 16.2 For Promotions upto SMGS-IV : In case more than one officer secures marks equivalent to the marks of the last candidate within the zone of consideration, all such officers will be taken under the consideration zone even if the number exceeds the stipulation of 3 to 4 times of the vacancies and all such officers will be called for Interview. 17. BRANCH / BRANCH HEAD/POSTING IN HARD AREA EXPERIENCE Marks for Branch Experience / Branch Head Experience shall be reckoned as follows: 17.1 For Promotion from JMGS-I to MMGS-II & MMGS-II to MMGS-III 2 marks for each completed year of service as Branch Head/Posting in hard areas as identified by the Central Govt. and/or 1 mark for each completed year of service in a branch as on cut-off date in feeder scale subject to maximum of 10 marks. 17.2 For Promotion from MMGS-III to MMGS-IV & SMGS-IV to SMGS-V 2 marks for each completed year of service as Branch Head/Posting in hard areas as identified by the Central Govt. and/or 1 mark for each completed year of service in a branch as on cut-off date in feeder scale subject to maximum of 10 marks. Note : The marks for Branch experience / Branch Head experience/ Posting in hard areas as identified by the Central Govt. will be awarded for each completed year of service. Incomplete year of six months or more will be reckoned as one year and marks will be awarded accordingly. 18. GROUP DISCUSSION 18.1 It shall be mandatory to have a Group Discussion to assess the communication, conceptual and leadership capabilities for promotion to Scale-IV and Scale-V. For this purpose, a Board consisting of outside experts and officers of the Bank would be constituted with the approval of the Board. 19. INTERVIEW

19.1 Potential of Officers shall be assessed through a process of interview. In the case of promotions upto SMGS IV, interview shall be by a committee to be formed by the Chairman & Managing Director. The Chairman and Managing Director may form as many Committees as are necessary depending upon the number for Officers to be interviewed. The Interview Committee shall evaluate the potential of Officers to shoulder higher responsibilities and other relevant functions. 19.2 For Promotion from JMGS-I to MMGS-II and from MMGS-II to MMGS-III, there will be no qualifying marks in the interview. 19.3 For Promotion from MMGS-III to SMGS-IV in order to be eligible for promotion, a candidate must secure 30% marks in the interview. 19.4 For Promotion to SMGS-V and above, in order to be eligible for promotion, a candidate must secure 50% marks in the interview. 19.5 The interview committee for promotion to Scale-V, VI and VII will be having two outside expert with domain knowledge approved by the Board of Directors for each year. 19.6 following. a) b) c) During interview for promotion to Scale-V, VI and VII, weightage will be given to the

Whether the officer has worked in different specialized areas of the banks. Whether officer has been posted to different parts of India or has been only one /few Region / Circle. Whether the officer has experience of working in the field as well as working in Regional /Zonal and Head Office.
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d)

Whether the officer has professional qualifications and has the officer acquired additional qualifications after joining the service.

20. PROFESSIONAL QUALIFI CATIONS i) ii) iii) JAIIB/CAIIB Part I of IIB/ AIB (London) Part -I CAIIB Part II of IIB/AIB (London) Part-II CA/ICWAI/MBA/CFA/CISA awarded by the Institutes recognised by the Govt. of India 2 marks 3 marks 3 marks

Maximum marks will be 5 marks. Marks for one particular Qualification will be awarded only on one occasion in the entire service career in the Bank. It may be clarified by the following example. Example 1: An Officer passed JAIIB/CAIIB Part-I in clerical cadre and got benefit of such qualification in promotion from clerical cadre to officers cadre. He will not get any marks for such qualification in inter-scale promotion from JMGS-I to MMGS-II or from MMGS-II to MMGS-III. Example 2: An Officer passed JAIIB/CAIIB Part-I in JMGS-I. He will get 2 marks for such qualification in promotion from JMGS-I to MMGS-II, but will not get any marks for the same qualification in promotion from MMGS-II to MMGS-III. Example 3: An Officer qualified as Chartered Accountant before promotion to JMGS-I. He will not get any marks on account of the said qualification in promotion from JMGS-I to MMGS-II or from MMGS-II to MMGS-III if he has got promotion by virtue of having qualified as Chartered Accountant. However, if he acquires new qualification like MBA/ICWA while in JMGS-I he will get marks for such new qualification in promotion from JMGS-I to MMGS-II. Example 4: An officer in JMGS-I has acquired Professional Qualification beyond 5 marks in while JMGS-I. He can not have the benefit of residual marks for promotion from MMGS-II to MMGS-III on the plea that in Scale-I he did not get the benefit of a particular Professional Qualification because of overall restrictions of 5 marks on this count. 21. COMPUTER LITRECY AND COMPUTER KNOWLEDGE TEST: 21.1 In case of promotion from Scale-III to IV and Scale-IV to V it is mandatory to pass a test on Computer Literacy and Computer Knowledge preferably conducted online. 21.2 The test will be of qualifying nature and will not rank for merit listing. 21.3 The candidates will be required to obtain minimum 40% marks in order to qualify the said test. 21.4 Suitable guidelines will be issued giving outline/modalities of the test in advance. 22. 22.1 22.2 PREPARATION OF FINAL LIST The Competent Authority appointed under Regulation 14 of UCO Bank (Officers) Service Regulations, 1979 may review the marks awarded for Performance, Interview. All promotions to Top Executive Grade Scale VII will be made by a Committee of Directors consisting of the CMD, the Government Director and the RBI Director on the Board of the Bank, on the basis of the evaluation of past performance and assessment of potential of the eligible Officers by such Committee. 22.3 The marks of eligible officer on different factors so arrived at under the Policy. shall be aggregated and the final merit list shall be prepared in the descending order of such aggregate marks, provided that the officers obtaining equal number of aggregate marks shall be ranked on the basis of their inter-se-seniority. The panel in order of rank so prepared for officers in respective scales will be placed before the Competent Authority as per Regulation 14 of UCO Bank (Officers) Regulations, 1979 for approval. Subject to what is stated below, the Competent Authority shall release promotions from the merit list in order of Merit to the extent of vacancies in the next higher grade/scale. Where, however, the Competent Authority considers in their judgment that notwithstanding the order of merit of an officer, he is not promotable on the grounds of moral turpitude, criminal offence and or such other reasons etc. they may, after recording specific reasons for reaching such judgment either exclude the name of the officer concerned from the merit list or hold his promotion in abeyance. If the Competent Authority does not include the Chairman and Managing Director, the Chairman and Managing Directors specific approval shall be obtained in all such cases.
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obtained in all such cases. 22.5 22.6

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Officers equal to the number of actual vacancies notified would be promoted in one lot to the next higher grade/scale as on a common date. All promotions will be made only prospectively. In case implementation of promotion is delayed due to unavoidable reasons, promotions can be effected from a date not earlier than the date on which the Competent Authority has cleared the promotions. Where number of officers equivalent to the number of vacancies notified does not qualify for promotion, the bank management may keep the vacancies unfilled. The number of vacancies in all grades/scales shall be determined by the Chairman and Managing Director from time to time subject to the guidelines as may be issued by the Govt. in this regard. WAIT LIST For promotion in all scales a panel of waiting list of the candidates as determined by the Bank may be prepared and the vacancies that may arise during the accounting year in which promotions are effected or during the period upto the date of initiation of next promotion process whichever is earlier shall be filled up from such waiting list. Such waiting list shall lapse thereafter. The maintenance of wait list at the time of declaration of promotion result will be governed by Government guidelines.

22.7 22.8

23.

24.

SEALED COVER SYSTEM AND AD-HOC PROMOTION Promotion/Adhoc Promotion of Officers under suspension or against whom disciplinary proceedings or prosecutions are pending shall be governed by Government guidelines issued in this behalf from time to time as circularized by means of separate circular(s).

25. 25.1

APPELLATE PROCEDURE For promotions upto SMGS-V any officer who feels that his case for promotion has not been properly dealt with has a right of appeal. The appeal should be made within 45 days from the date on which promotion results are announced. The appeal should be addressed to the Chairman and Managing Director. To deal with the cases of appeal for promotion, the Chairman and Managing Director may constitute a Committee consisting of three members not below the rank of General Manager to process the appeal and submit recommendations to him. The Chairman & Managing Director may consider the appeal taking into account the recommendations submitted by the Committee and may, if necessary, review or modify the decision of the Competent Authority. The decision of the Chairman & Managing Director shall be final and the same shall be communicated to the concerned officer within a period of 6 months from the date of declaration of results.

25.2

NOTE: In case the Competent Authority for promotion comprises of the Chairman & Managing Director in respect of promotion to SMGS-IV and above, such appeals will be dealt with by a Committee of Directors, comprising of the Chairman & managing Director, Government Director and RBI Director and decision of the said Committee shall be final. 25.3. There shall be no appeal against the decision of the Competent Authority for promotion to Top Executive Grade/Scale VI and VII. However, an officer aggrieved with the decision of the Competent Authority may make a representation to the Competent Authority within a period of three months from the date on which promotions are announced. The Competent Authority as soon as it may and in any case not later than six months from the date of receipt of the representation consider the representation and review or modify the earlier decision, if necessary. The decision of the Competent Authority shall be recorded in writing and shall be placed before the Board of Directors for ratification before being implemented. CONCESSION/RELAXATIONS ETC. FOR SC/ST, PHYSICALLY HANDICAPPED, EX-SERVICEMEN AND OTHER CATEGORIES OF OFFICERS. The guidelines/directives/administrative instructions issued by the Government of India from time to time regarding relaxation/concession/reservation etc. for SC/ST, Physically Handicapped, Ex-Servicemen and such other special categories of Officers in the matter of scale to scale promotions within the Officers Grade shall be deemed to be part of the Policy and given effect to accordingly. ACCOUNTING YEAR
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26.

26.1

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27.

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27. 27.1 28.

ACCOUNTING YEAR The term year in this policy shall mean accounting year from 1st April to 31st March. COMPETENT AUTHORITY The list of Competent Authorities for the purpose of promotion to various scales in the Officers Cadre as per guidelines issued by the Government in terms of Regulation 14 of UCO Bank (Officers) Service Regulations, 1979 has been revised as per Circular No. CHO/POS/23/2010-11 dated 17.01.2011 and is as follows: Level JMGS-I to MMGS-II Competent Authority

One Deputy General Manager and two Asstt. General Managers. MMGS-II to MMGS-III One General Manager, One Dy. General Manager and one Asstt. General Manager. MMGS-III to SMGS-IV Two General Managers and one Deputy General Manager. SMGS-IV to SMGS-V Executive Director and two General Managers. SMGS-V to Top Executive Grade Chairman & Managing Director, Executive Scale-VI Director and one General Manager Top Executive Grade Scale-VI to Committee of Directors consisting of Chairman & Top Executive Grade Scale-VII Managing Director, Government nominee Director and RBI nominee Director. 29. While forwarding the application for participation in the promotion process, the authority forwarding such applications shall certify on the application that the candidate concerned has already submitted the required Performance Appraisal Reports. Promotion affected upto SMGS-IV on account of opening of sealed covers and upholding of appeals against non-promotions etc. will be adjusted against future vacancies. REMOVAL OF DOUBTS/DIFFICULTIES Chairman and Managing Director shall have the authority to issue the administrative guidelines/instructions for removal of any doubts and/or difficulties arising during the implementation of this policy. If any question arises regarding the application and interpretation of any of the provisions contained herein, a reference shall be made to the Chairman and Managing Director and his decision shall be final. POLICY SUBJECT TO GOVERNMENT GUIDELINES The provisions of this policy shall be subject to any guidelines/instructions/ /directives etc. as may be issued by Central Government or Reserve Bank of India from time to time. Wherever the provisions herein contained do not explicitly stipulate the norms for promotions, the extent guidelines issued by Government of India will be applicable. 33. POLICY SUBJECT TO APPROVAL OF BOARD The Promotion Policy as laid down hereinabove will be subject to approval by the Board of Directors of the Bank. The Review of the Policy will be preferably undertaken after two years . 34. 35. Any amendment to the Promotion Policy will be made after mutual discussion between the parties. The number of vacancies in all grades / scales shall be determined by the Chairman & Managing Director from time to time subject to the guidelines as may be issued by the Govt. in this regard. Actual number of vacancies and in which specialized area, these vacancies will be utilized, would be decided by the CMD.

30.

31. 31.1

31.2

32.

36. PROMOTION POLICY FOR SPECIALIST OFFICERS 36.1. The following categories are to be treated/covered as specialist categories: a) Security Officers b) Law Officers c) Hindi (Official Language) Officers d) Engineers e) HR Specialist f) Executive Secretary g) IT Officers
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g) IT Officers h) Risk Management Officers i) Economist j) Chartered Accountants k) Marketing Officers l) Company Secretary m) Dealers/Forex n) Wealth Management o) Credit

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The Bank reserves the right to identify any other disciplines in specialist category in case of administrative exigencies of the Bank. 36.2 : The channel of promotion in Specialist Cadre and minimum experience requirement at various levels shall be as follows: Scale Promotion Channel Minimum Experience Requirements (in years) 3 3 3 3 Maximum permissible relaxation by Board (in years) 1 1 1 1 Minimum length of services (in years) NA NA NA 12

I to II II to III III to IV IV to V

Merit/Fast Track Channel Merit/Fast Track Channel Merit/Fast Track Channel Merit Channel

36.3 : CUT OFF DATE FOR ELIGIBILITY: III. The cutoff date for determining eligibility as well as completed years of service will be as

on the 1st of April of the financial year ( April March ) in which the vacancies arise. IV. All vacancies likely to arise in the financial year shall be taken into account for the purpose of promotion exercise.

V. No officer would be given the benefit of relaxation in the minimum required experience by the Board at two successive levels of promotion in Scale-III and above. 36.4. MINIMUM ELIGIBILITY CRITERIA FOR PROMOTION: 36.4(i) Promotion from JMGS-I to MMGS-II Only Merit/Fast Track Channel:

iv) 3 years of satisfactory service in JMGS-I. v)

Must have secured minimum average of 75% marks in APAR for last 3-years of service required for eligibility for promotion.

36.4.(ii) Promotion from MMGS-II to MMGS-III Only Merit/Fast Track Channel: iv) 3 years of satisfactory service in MMGS-II. v) Must have secured minimum average of 75% marks in APAR for last 3-years of service required for eligibility for promotion. 36.4.(iii) Promotion from MMGS-III to SMGS-IV Only Merit/Fast Track Channel: v) 3 years of satisfactory service in MMG Scale-III. vi) Provided the officer passes an examination for computer literacy and computer knowledge. vii) Must have secured minimum average of 75% marks in APAR for last 3-years of service required for eligibility for promotion. 36.4.(iv) Promotion from SMGS-IV to SMGS-V Only Merit Channel: v. 3 years of satisfactory service in SMGS-IV. vi. Provided the officer passes an examination for computer literacy and computer knowledge. vii. Provided that the Officer has put in a minimum service of 12 years in Officer Cadre in the Bank.

36.5 . ZONE OF CONSIDERATION The zone of consideration for promotion will be strictly maintained at 1:3 ratio. In case fresh
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candidates equal to the number of anticipated vacancies are not available by keeping zone of consideration at 3 times the anticipated vacancies, the zone of consideration may be extended to 4 times the number of anticipated vacancies, with the prior approval of the Board. 36.6 SELECTION AREA The selection area for promotion in all scales shall be on all India basis inclusive of India based expatriate officers working at overseas branches/offices of the Bank. 36.7. INVITING APPLICATIONS FOR PARTICIPATION IN PROMOTION PROCESS FOR PROMOTION UPTO SMGS-V. 36.7 (i) For promotion up to SMG Scale-V applications will be invited from all eligible officers for participation in the promotion process in all channels for being eligible for consideration for promotion to next higher scale. 36.7 (ii) The names of officers who have applied for participation in the promotion process and who have not been found eligible on account of not having obtained required minimum percentage of marks in APAR for relevant years, the names of such ineligible officers shall be communicated to the candidates. 36.7 (iii) An Officer on promotion shall not be allowed to seek Reversion or to refuse Promotion or posting on such promotion. 36.8. Distribution of Marks for Promotion from JMGS-I to MMGS-II & MMGS-II to MMGS-III & MMGS-III to SMGS-IV & SMGS-IV to SMGS-V

Distribution of Marks Percentage Points: Movements 1 Professional Qualifications JMGS-I to MMGS-II Merit/Fast Track 5 Channel MMGS-II to MMGS-III Merit/Fast Track 5 Channel MMGS-III to SMGS-IV Merit/Fast Track NA Channel SMGS-IV to SMGS-V Merit Channel NA Performance (APAR) 60 Interview Group Discussion NA Total

35

100

60

35

NA

100

60

20

40

120

60

20

40

120

36.9. Special Provisions : 1. The officers in specialist category shall have career path upto to Senior Management Grade ScaleV. 2. For Specialist Cadres, namely forex, credit, Technology, HR, Wealth Management and all other categories as mentioned in Clause 36.1 of this Policy, it shall be mandatory that prior to joining mainstream cadre, such officers should remain in specialized cadre for at least five years for atleast five completed years of service. Thereafter the officers should experience of at least two years in filed operations. There will be exemptions for posting to rural areas for these officers subject to relaxations as noted in Clause 5 of the Promotion Policy for the Generalist Officers 3. Those officers who opt for conversion will be eligible for promotion only after completion of 2-years of Field Operations. 4. Officers recruited in Specialist Cadre would be eligible for promotion in their respective cadre as per the eligibility and experience mentioned at para 5 above and shall be allowed to join mainstream in the event of completion of service as mentioned in para 2 above. 5. In case the specialist officers joins at a Scale higher than Scale-I, the minimum service requirement in para 4 of this policy would be reckoned from the level at which they enter the service. For example if an officer enters in Scale-II, the minimum length of service for promotion from Scale-IV to Scale-V will be 9 years instead of 12 years. 6. Bank would ensure that before moving the officer to a field position or to main stream cadre, it would develop the capacities of other officers of the bank in order to ensure proper functioning of that specialized vertical. No officer shall be moved to the mainstream cadre/field positions without ensuring

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specialized vertical. No officer shall be moved to the mainstream cadre/field positions without ensuring this. 7. The Seniority of the Specialist Officer converted to Generalist stream will be reckoned from the date of such conversion. In case of conversion in a batch on a common date, there seniority will be reckoned as per the interse seniority in the segment prior to conversion and just below the Generalist officers on that date. NOTE: All other provisions as laid down in Clause 15, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33,34,35 of Promotion Policy for Generalist Officers in the above mentioned paragraphs shall also be applicable in inter-scale promotions of Specialist Officers if and as and when required. ----------------------------------------------------------------------

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