CURSO EFA SECUNDRIO- TURMA D- 2009 / 2010

Avaliao

Formando Formador

Formando: Anabela Casimiro Data: 28 / 04 / 10 REA/Assunto: Formao Tcnica - Ingls Formador / Mediador: Ana Teresa Cortez Neves

How to Write a Letter of Request

A letter of request is what you write to ask for information from a company or an individual. A letter of request should be considered a formal letter. Close attention to spelling and grammar is important. Here are some guidelines and recommendations for writing a formal letter of request.

Step 1 Begin the letter with the proper formal letter formatting. The date goes at the top, followed by your return address, the name and address of the recipient, the greeting, the subject line, the body of the letter, and the closing. Step 2 State the purpose of your letter in the first paragraph. Be direct, yet polite. Examples: "I am writing you to ask for additional information about..." "Would you be available to meet with me briefly next week?" "Is it possible for our group to use your meeting room next week?"

Step 3 Explain your request in the next paragraph with some details. Be sure to mention a deadline, if applicable. If it is necessary, provide background information about yourself or the situation. Examples: "I need more information to help my family make a decision about..." "The reason I would like to meet is discuss ways I can help your..." "Our usual meeting space is being painted and won't be available."

Step 4 Provide all the information necessary for your recipient to make a decision and grant what you ask. Show the reader how he or she will benefit by saying yes. Examples: "Once we have made a decision, we'll be ready to use your service." "I've helped your friends save money and may be able to help you, too." "We would be happy to pay you a fair fee for the rental."

Step 5 Include your telephone number and e-mail address as part of the body of the letter. Invite the recipient to contact you with any questions she may have. Step 6 Finish the body of the letter by thanking the recipient for his consideration and help. Example: "I appreciate your help and look forward to hearing from you." "I would sincerely appreciate the chance to meet." "Your help is greatly appreciated."

Step 7 Close the letter with the closing "Sincerely." Step 8 Print the letter on plain white paper. Sign and fold the letter and place into a business-size envelope. Print the address on the envelope with your printer and mail the letter of request.

Difficulty: Easy

Instructions
Things You'll Need: Computer Printer Decent quality paper Envelope Postage Stamp 1. Step 1 Briefly explain the request. Be specific and polite. Examples: "I am writing you to ask for additional information about..." "Would you be available to meet with me briefly next week?" "Is it possible for our group to use your meeting room next week?" 2. Step 2 Explain why you are asking for the request. Give a bit of detail and appeal to the readers desire to help. Examples: "I need more information to help my family make a decision about..." "The reason I would like to meet is discuss ways I can help your..." "Our usual meeting space is being painted and won't be available." 3. Step 3 Show the reader how he or she will benefit by saying yes. Examples: "Once we have made a decision, we'll be ready to use your service." "I've helped your friends save money and may be able to help you, too." "We would be happy to pay you a fair fee for the rental." 4. Step 4

Show sincere appreciation for the readers consideration and help. Example: "I appreciate your help and look forward to hearing from you." "I would sincerely appreciate the chance to meet." "Your help is greatly appreciated." Tips & Warnings Make sure you include your contact information so the reader can easily respond to your request. Phone and email are usually the best bets. Remember that people generally like to help if possible. So, make your request with confidence. Being polite, respectful and appreciative is VERY important if you want good results.