DOCUMENT NAME DOCUMENT CODE Issue Number INS-P 1

Instruments Procedure
Prepared By Approved By Instruments Manager Chairman

Instrumentation Procedure INS-P

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DOCUMENT APPROVAL / REVISION DC-3 Rev. Effective Date Summary of Change 1 2 3 4 6 Rev. Effective Date Summary of change 1 2 3 4 6 Approver's Name / Position Signature Approvers Name/Position Signature

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1.0

Purpose A mechanism for establishing the calibration process for all monitoring & measurements devices existed in factory and in instruments lab beginning with planning for that & ending to execution & follow-up. Identifying and controlling the expired monitoring devices.

2.0

Scope This procedure applies to all monitoring devices calibration activities.

3.0

Definitions Calibration

A set of procedures which carried out under specification condition to final a relation between the measured value by the instrument and the standard value Calibration period

The period between two successive calibration which determined by the section who is responsible for calibration Verification

This is a periodic process used to verify the accuracy of the instrument result comparing with that of standard value. Also can be compare with the instrument trend with the previous data for the same result. 4.0 Related Documents Control of non conforming service procedure (NC-P) Devices manuals Standards for calibration tests and results Warehouse Procedure (WH-P) Purchasing Procedure (PR-P) Records control (RC-P)

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5.1 5.2

Calibration: Planning for Calibration 5.1.1 The head of planning department shall set a list for all monitoring &measuring devices in the company and send this list to instruments manager via MAXIMO. 5.1.2 In case of any new monitoring & measuring device, planning department responsible shall enter the data of the new devices as mentioned above 5.1.3 Every week, planning department shall send a weekly inspection plan via MAXIMO to instruments manager including work order(s) to all activities should be executed by instruments department

5.2 Establishment & follow-up 5.2.1 Internal Calibration 5.2.1.1. In due date of calibration, the head of instruments department shall establish the checking process according to both Plan and work order(s) 5.2.1.2. According to the check the instruments responsible decide if these devices need to be calibrated or not, if the calibration required the instruments responsible perform the calibration process via the calibration devices in instruments lab and issue calibration report (INS-1) which contains the following data 5.2.1.3 Device name Device code Actual date of calibration Due date of the next calibration process Details of test/s being established to calibrate the device The standard for elected test The reference for controlling the results The actual and acceptable tolerance The conclusion and the final status of calibration If the calibration is not required, instruments responsible fulfill his notes and remarks in work order(s) and send it to Planning department for information
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5.2.1.4 After the completion of the calibration process, the instruments responsible shall put a sticker label (INS-2) on the out of use device which to ensure that the device can not be used for another time and to identify the following: Name of device Device code (if exist) Actual date for calibration Reason for exclusion

5.2.1.5 During the checking and/or calibration process if the instruments responsible need any further resources to complete his own job , the required resources should be obtained from warehouses or purchasing departments as mentioned in Warehouse Procedure (WH-P) & Purchasing Procedure (PR-P) 5.2.2 External Calibration of Instruments lab devices: 5.2.2.1 The head of instruments department shall inform the external party with the due date for calibration and the data for the devices that will be calibrated by phone and/or fax before the due date of calibration. 5.2.2.2 In the due date the external party will calibrate the related devices according to their method and supervised by the head of calibration department. 5.2.2.3 5.2.2.4 In case of any delaying in the calibration date the step 5.2.1.2 shall be repeated. After executing the calibration process, the external party shall give a certificate for completion. The certificate should mention the status of device and the standard instrument. 5.2.2.5 All related records such as the calibration certificates shall be controlled according to the record control procedures (RC-P) 5.2.2.6 The instruments responsible shall choose the calibration providers for the approved providers list (INS-3) of service providers is based on certain criteria as follows-but not limited to:
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o Reputation o Curriculum vitae o Competence 5.2.2.8Every six months the instruments manager evaluate external calibration parties which offered the calibration service to MOPCOS devices and record the results on calibration provider evaluation (INS-4) form . 5.2.3 Every six months the instruments responsible issuing a report to identify the out of use devices during the last six months this report acts as a historical record the report contains the following data : meetings. Device S.N. Device Name Replacement date

These data will be analyzed periodically and to be discussed during the management review

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7. QUALITY RECORDS

Title calibration report sticker label Approved providers list calibration provider evaluation Out of use report 8. APPENDICES

Form # INS-1 INS-2 INS-3 INS-4 ----------

Kept By Instruments manager On device Instruments manager Instruments manager Instruments manager

Where Local Local Local Local Local

Time 3 years 3 years Till it is amended 3 years 3 years

calibration report sticker label Approved providers list calibration provider evaluation

INS-1 INS-2 INS-3 INS-4

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Calibration Report INS-1

DOCUMENTATION TITLE .Report no CALIBRATION REPORT No. Of pages Date

:INSTRUMENT IDENTIFICATION

SECTION/UNIT NAME MANUFACTURE MODEL .S/N

LOACTION

EQUIPMENT/DEVICE

MEASURMENT RANGE RESOULATION CALIBRATION DATE

:CALIBRATION RESULTS .TEST.NO
INSTRUMENT READING DEVIATION

ACCURACY ACCEPTANCE CRITERIA CALIBRATION DUE DATE REPLACEMENT DATE

.TEST.NO

INSTRUMENT READING

DEVIATION

:CONCLUSION

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DONE BY

NAME

POSITION

SIGNATURE

DATE

Out of Use INS-2

INSTRUMENT: S/N : EXCLUSION REASON:

SIGNATURE:

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Approved providers list INS-3

No. Provider Phone Fax Email Remarks

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Calibration Provider Evaluation INS-4

Service provider name: Evaluation criteria
Quality of service (50%) On time delivery (30%)
Administrative

Decision
(%) Sum

issues (20%)

Continue dealing

Warning

Stop dealing

How to decide?
Collect the overall ratio for evaluation on based on the defined weights for evaluation criteria. When the sum is less than 50%, the service provider will be directly removed from the approved providers list When the sum is in the region between 50% and less than 70%, the service providers will be warned, and in case for repeating for 3 times the provider will be removed from the approved providers list When the sum equals 70% or higher and the quality of service criteria is not less than 40% continues dealing with the provider.

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