MINUTES OF A MEETING OF TTIE GO\TERN-INGBODY

OX'PELICAN BAY
DECEMBER12.2006

On the l2th day of December 2006, the Council of the City of Pelican Bay convened in a meeting, the same being
open to the public at a regular meeting place thereof, in the City Hall, and notice of said meeting having time,
place and subject thereof, having been posted as prescribed in Article 6261-17V.S.C.S.

1. CALL TO ORDER Mayor Reed openedthe meeting at 6:29 P.M.

2. ROLL CALL AND DECLARE A QUORUM. Alderman(s) Hubbert, Tolbert, McWhorter, Sparks and
Regina Reed were present.Mayor Reed declared a quorum.

WORKSHOP SESSION-6:30 p.m.

Discussion of ConsentAgenda
Discussion to Decrease/lncreaseUtility Deposits
Discussion on Code of Ordinance Manual
Discussion on Securitv Proceduresin Citv Offices.

A motion was made by Alderman McWhorter for a short break. Alderman Sparks seconded.Motion
PASSED 5FOR and O/OPPOSED.
Break prior to Regular Meeting at 6:37 P.M.

REGULAR MEETING-7:0O n.m.

The regular meeting was called back to order at 7:00 P.M.
3. PLEDGE OF ALLEGIAIICE. Mayor Reed lead the pledge.

4. CITIZEN PARTICIPATION. There were no concernsat this time.

5. CONSENT AGENDA.
A. REVIEW AI\D APPROVE THE CITY COUNCIL MIFIUTES FROM THE PREVIOUS
MEETING; NOVEMBER 14, 2006.
Alderrnan McWhorter motioned to approve the minutes as written. Alderman Tolbert seconded.Motion
PASSED 5IFOR and 0/OPPOSED.
B.CONSIDER APPROVAL TO DECREASE/INCREASE UTILITY DEPOSITS.
Alderman Tolbert motioned to approve the decreasein utility deposits from $155.10 to $100.00 for
deposit and $50.00 for connect fee. Alderman McWhorter seconded.Motion PASSED 5/FOR and
O/OPPOSED.
C. CONSIDER APPROVAL OF'CODf, OF ORDINAIICE MANUAL.
Alderman McWhorter motioned to approve the Code of Ordinance as written. Alderman Reed seconded.
Motion PASSED 5/FOR and 0/OPPOSED.
D. CONSIDER APPROVAL SECTJRITY PROCEDTJRES IN CITY OFFICEWS.
Alderman Tolbert motioned to approve Mayor Reed to set proceduresfor security in city offrces.
Alderman Reed seconded.Motion PASSED 5/FOR and 0/OPPOSED.

6.DISCUSS A}[D APPROVE THE MOVING OF'FUIDS INTO UTILITY ACCOI.]NT.

Alderman Tolbert motioned to approved to move funds into the utility account in the amount of $40,000.00
and to remove excessivefunds on a monthlv basis.Alderman Reed seconded.Motion PASSED 5/FOR and
O/OPPOSED.
PAGE 2-MINUTES OF MEETING-DECEMBER 12.2006

7. POLICE/CODE ENFORCEMENT ACTIVITY R"EPORT.

Chief Frankumgavereport.203 citationswereissued,l8 misdemeanors, 6 felonies.Impoundlot hasmade
S10,670.00andthe scheduled reviewwill be in January.First AnnualChief s Little ChristmasPartywas
held. Over 60 childrenwere treatedtn puza andparty.
AldermanSparksmotionedto approyereport.AldermanReedseconded. Motion PASSED5/FORand
O/OPPOSED.

8. PRESENTATION FROM WARREN O'DOI{LEY. O'Donleypresented councilwith a UnitedStates

flag that had beenflown over the White Housein honor of the City's 25h Anniversary.Representative
Kay
Grangerrequested this honor.

9. ACCEPT THE RESIGNATION OF OFFICER GILBERT TOWNS. AlderrnanReedmotionedto

Motion PASSED5lpORand0/OPPOSED.
accept.AldermanMcWhorterseconded.

f 0. CONSIDER APPROVAL OF RESERVE OFFICERS: Kenny Wilson and GeorgeVan Pool.

AldermanHubbertmotionedto acceptWilsonandVan Pool.AldermanTolbertseconded.
Motion
PASSED5/FORand0/OPPOSED.

ll. REVIEW, DISCUSSAI\D CONSTDERAPPROVAL OF SUSPENSIONOF CITY IMPOUND.

AldermanTolbertmotionedto tableuntil meetingwith City Attorney,GeorgeStaples.AldermanSparks
MotionPASSED4IFORandI/OPPOSED.
seconded..

12.DISCUSS AIID CONSIDER APPROVAL OF FEES/RATESFOR CITY IMPOUIID.

AldermanSparksmotionedto tablethe item until a meetingcanbe heldwith City Attorney.Alderman
Tolbertseconded.
Motion PASSED4/pORand I/OPPOSED.

13.DISCUSSAITD CONSIDER APPROVAL TO RECETVESEALED BIDS FOR TOWING

SERVICES.AldermanHubbertmotionedto acceptsealedbids,to be reviewedat workshopin January
2007.AldermanTolbertseconded.
Motion PASSED5/FORandO/OPPOSED.

14. FIRE DEPARTMENT ACTMTY REPORT. Departmenthasreceivedfederalgrantstotaling

S45.600.00towardsnew brushtruck.Targetamountfor grantstur2007is $80,000.00.Total manhours,64.
Total communityservicehours,849.Explorersraised$ I ,615.92 for the city Chrisftnasbasketprogriun.
Milk & cookieswith Santaon December17frandSantaride-a-longis December22 &23.
AldermanReedmotionedto acceptreport.AldermanTolbertseconded. Motion PASSED5/FORand
O/OPPOSED.

15. DISCUSSAIID CONSIDER APPROVAL ON DEPARTMENT FUIYDRAISINGPROCEDURES.

AldennanTolbertmotionedthatno actionbe taken.AlderrnanReedseconded.
Motion PASSEDslpoR
andO/OPPOSED.

16.DISCUSSAND CONSIDER APPROVAL FOR RESOLUTION ON VOLUNTEER SERVICES

FOR COUNCIL MEMBERS. AldermanMcWhortermotionedto approveResolution# 139to allow
councilto volunteerwith a statement to read;"No activecouncilmembershallbe allowedto haveor
receivean officer statusin any volunteerdepartment."AldermanTolbert seconded.Motion PASSED
S/FORand0/OPPOSED.

17.DISCUSSAND CONSIDER APPROVAL ON WATER MORATORIUM. AldermanTolbert

motionedto approve Ordinance# _Water Moratoriumto be effectiveuntil city hassufficient water
supply for new customersor until Ordinanceexpiresin 120days. AldermanMcWhorterseconded. Motion
PASSED5/FORandO/OPPOSED.
PAGE 3-MINUTES OF MEETING-DECEMBER 12.2006

18.REVIEW BUDGET AND SET DATE FOR JANUARY 2007WORKSHOP. AldermanMcWhorter

motionedto setJanuary20,2007 at 10:00a.m.for workshop.AldermanHubbertseconded.
Motion
PASSED5/TORand0/OPPOSED.

19.REVIEW, DISCUSSAI\D CONSIDER APPROVAL OF ADMENDMENTS TO EXPEI{DITI.JRE

LIMITS, SETTING RESOLUTION ON ACTION. AldermanMcWhorterexplainedthatthis actionwas
passedon April 11,2006 but wasneverwritten or given resolutionmrmber.The only changeswould be a
typing error in sectionD, line 3, to be corrected.And thatall department
headsshallreceivea copy.
McWhortermotionedto acceptResolution# l4l, ExpenditureLimits with correctionto sectionD, line 3.
AldermanTolbertseconded. Motion PASSED5IFORandO/OPPOSED.

20. DISCUSSAND CONSIDER APPROVAL OF PELICAN BAY POLICE DEPARTMENT

SCHOLARSHIP PROGRAM. AldermanTolbert motionedto acceptprogrnm,authorityto appointa
committeeto set criterionandsubmittedto councilfor approval.AldennanReedseconded.
Motion
PASSED5/FORand0/OPPOSED.

2I. DISCUSSATID CONSIDER APPROVAL F'ORFI]IYDRAISERX'ORPELICAN BAY POLICE

DEPARTMENT SCHOLARSIilP FIllID. AldermanReedmotionedto approvefund raisor.Alderman
Sparksseconded.
Motion PASSED5/nORand0/OPPOSED.

22. DISCUSSAIID CONSIDER APPROVAL FOR SAVINGS ACCOUNT ISSUESFOR TIIE

PELICAII BAY POLICE DEPARTMENT SCHOLARSHIP FUI\ID.AldermanTolbertmotionedto
allow savingsaccount.AldermanReedseconded.
Motion PASSED5lpORand0/OPPOSED.

23. DISCUSSA}{D CONSIDERAPPROVAL ON UPDATED/REVISEDPOLICE POLICY

(GENERAL ORDERS). AldermanTolbertmotionedto acceptchanges.
AldermanSparksseconded.
Motion PASSED4/FORand I/OPPOSED.

24. EXECUTIVE SESSIONPTJRSUA}ITTO SECTIO 55I.074.PERSONI\'ELMATTERS. TO

DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUTIONS, REASSIGNMENT,
DUTIES.DISCTPLINEOR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE. TO WIT:
EDDIE FRANKUM, WARREN O'DONLEY AND MICHAEL SHELBY.

COUNCIL ADJOL]RNEDTO EXECUTM SESSIONAT 8:19P.M.

COUNCIL RECOI{VENDED FRON EXECUTM SESSION AT 8:57 P.M.

25. PERSONNEL ACTION ON AIIY MATTER LISTED FOR DELIBERATION IN THE

EXECUTIVE SESSION.
AldermanSparksmotionedthat no actionbe takenat this time.AldermanTolbertseconded.
Motion
PASSED5/n'ORandO/OPPOSED.

26. ADJOURNMENT.
AldermanSparksmotionedto adjournthe meeting.AldermanMcWhorterseconded.
Motion PASSED
5/FORand0/OPPOSED.
MAYOR REED ADJOURNED THE MEETING AT 8:59 P.M.

PASSEDAND APPROVED THIS DAY OF ,2007

ATTEST:

Mayor City Secretary

 MINUTES OF A MEETING OF THE GOVER}ING BODY
OF'PELICAN BAY
DECEMBER12.2006

On the l2o day of December 2006, the Council of the City of Pelican Bay convened in a meeting, the same being
open to the public at a regular meeting place thereof, in the City llall, and notice of said meeting having time,
pface and subject thereof, having been posted as prescribed in Article 6261-17 V.S.C.S.

1. CALL TO ORDER. Mayor Reedopenedthe meetingat 6:29P.M.

2. ROLL CALL Af{D DECLARE A QUORUM. Alderman(s)Hubbert,Tolbert,McWhorter,Sparksand

ReginaReedwerepresent.Mayor Reeddeclareda quorum.

WORKSHOP SESSION-6:30p.m.
Discussionof ConsentAgenda
Discussionto Decrease/lncrease
Utility Deposits
Discussionon Codeof OrdinanceManual
Discussionon SecuritvProcedures
in Citv Offrces.

A motionwasmadeby AlderrnanMcWhorterfo, u ,fro* break.AldermanSparksseconded.

Motion
PASSED5FORandO/OPPOSED.
Breakprior to RegularMeetingat 6:37P.M.

REGULAR MEETING-7:O0p.m.
Theregularmeetingwascalledbackto orderat 7:00P.M.
3. PLEDGE OF ALLEGIANCE. Mayor Reedleadthe pledge.

4. CITIZEN PARTICIPATIOI{. Therewereno concernsat this time.

5. CONSENT AGEIYDA.
A. REVIEW AND APPROVE THE CITY COUNCIL MII\ruTES FROM THE PREVIOUS
MEETING; NOVEMBER 14,2006.
AldermanMcWhortermotionedto approvethe minutesaswritten.AldermanTolbertseconded. Motion
PASSED5/FORandO/OPPOSED.
B.CONSIDER APPROVAL TO DECREASE/INCREASEUTILITY DEPOSITS.
AldermanTolbertmotionedto approvethe decrease
in utility depositsfrom $155.10to $100-00for
depositand$50.00for comect fee.AldermanMcWhorterseconded. Motion PASSED5/FORand
O/OPPOSED.
C. CONSIDER APPROVAL OF CODE OF ORDINANCE MANUAL.
AldermanMcWhortermotionedto approvethe Codeof Ordinanceaswritten.AldermanReedseconded.
Motion PASSED5/FORand0/OPPOSED.
D. CONSIDER APPROVAL SECURITY PROCEDTJRES IN CITY OFFICEWS.
AldermanTolbertmotionedto approveMayor Reedto setprocedures for securityin city offices.
AldermanReedseconded. Motion PASSED5/FORand0/OPPOSED.

6.DISCUSSAND APPROVE TIIE MOVING OF'F'UI\DSINTO UTILITY ACCOUNT.

AlderrnanTolbert motionedto approvedto move fundsinto the utility accountin the amountof $40,000.00
andto removeexcessivefi.ndson a monthlvbasis.AldermanReedseconded. Motion PASSED5/FORand
O/OPPOSED.
PAGE 2-MIhIUTESOF MEETING-DECEMBER12.2006

7. POLICE/CODE ENF'ORCEMENTACTTVITY REPORT.

Chief Frankumgavereport.203 citationswereissued,I 8 misdemeanors, 6 felonies.Impoundlot hasmade
S10,670.00andthe scheduled reviewwill be in January.First AnnualChiefs Little ChristnasPartywas
held. Over 60 childrenweretreatedto pizza and party.
AldermanSparksmotionedto approvereport.AldennanReedseconded. Motion PASSED5/FORand
O/OPPOSED.

8. PRESENTATION FROM WARREN O'DONLEY. O'Donleypresented councilwith a United States

flag that had beenflown overthe White Housein honorof the City's 25e Anniversary.
Representative Kay
Grangerrequested this honor.

9. ACCEPT THE RESIGNATION OF OFFICER GILBERT TOWNS. AldermanReedmotionedto

Motion PASSED5IFORand0/OPPOSED.
accept.AldermanMcWhorterseconded.

10.CONSIDERAPPROVAL OF RESERVEOFFICERS:Kenny Wilsonand GeorgeVan Pool.

Motion
AldermanHubbertmotionedto acceptWilsonandVan Pool.AldermanTolbertseconded.
PASSED5/FORandO/OPPOSED.

ll. REVIEW, DISCUSSAND CONSIDER APPROVAL OF SUSPENSIONOF CrTY TMPOUND.

AldermanTolbertmotionedto tableuntil meetingwith City Attorney,GeorgeStaples.AldermanSparks
MotionPASSED4/FORand1/OPPOSED.
seconded..

12.D]ISCUSSAND CONSIDER APPROVAL OF'F'EES/RATESFOR CITY IMPOUND.

AldermanSparksmotionedto tablethe itemuntil a meetingcanbe heldwith City Attorney.Alderman
Motion PASSED4/FORand I/OPPOSED.
Tolbertseconded.

13.DISCUSSAND CONSIDERAPPROVAL TO RECEIVE SEALED BIDS FOR TOWING

SERVICES.AldermanHubbertmotionedto acceptsealedbids,to be reviewedat workshopin January
2007.AldermanTolbertseconded.
Motion PASSED5/FORand0/OPPOSED.

f 4. FIRE DEPARTMENT ACTIVITY REPORT. Departmenthasreceivedfederalgrantstotaling

$45.600.00towardsnewbrushtruck.Targetamountfor grantslrr2007is $80,000.00.Total manhours,64.
Total communityservicehours,849.Explorersraised$1,615.92for the city Christnasbasketprogram.
Milk & cookieswith Santaon December17* andSantaride-a-longis December22 &23.
AldermanReedmotionedto acceptreport.AldermanTolbertseconded. Motion PASSED5/FORand
O/OPPOSED.

15.DXSCUSSA}[D CONSIDER APPROVAL ON DEPARTMENT FIJI\DRAISING PROCEDURES.

AldennanTolbertmotionedthatno actionbe taken.AlderrnanReedseconded.
Motion PASSED5/FOR
and0/OPPOSED.

16.DISCUSSAND CONSIDER APPROVAL FOR RESOLUTION ON VOLUNTEER SERVICES

FOR COUNCIL MEMBERS. AldermanMcWhortermotionedto approveResolution# 139to allow
councilto volunteerwith a statement
to read;"No activecouncilmembershallbe allowedto haveor
receivean offrcerstatusin anyvolunteerdepartment."AldermanTolbertseconded. Motion PASSED
5/FORandO/OPPOSED.

17. DISCUSSAI{D CONSIDER APPROVAL ON WATER MORATORIUM. AldermanTolbert

motionedto approveOrdinance# _Water Moratoriumto be effectiveuntil city hassufficientwater
supply for new customersor until Ordinanceexpiresin 120days. AldermanMcWhorterseconded. Motion
PASSED5IFORand0/OPPOSED.
PAGE 3-MIITUTES OF MEETING-DECEMBER T2.2006

18. REVIEW BIIDGET AND SET DATE FOR JANUARY 2007WORKSHOP. AldermanMcWhorter
motionedto setJanuary20,2007 at 10:00a.m.for workshop.AldermanHubbertseconded.
Motion
PASSED5ffOR andO/OPPOSED.

19.REVIEW, DISCUSSAND CONSIDER APPROVAL OF ADMENDMENTS TO EXPENDITTJRE

LIMITS, SETTING RESOLUTION ON ACTION. AldermanMcWhorterexplainedthatthis actionwas
passedon April 11,2006but wasneverwrittenor givenresolutionnumber.The only changeswould be a
typing error in sectionD, line 3, to be corrected.And that all deparhent headsshallreceivea copy.
McWhortermotionedto acceptResolution# 14l, ExpenditureLimits with correctionto sectionD, line 3.
AldermanTolbertseconded. Motion PASSED5/FORandO/OPPOSED.

20. DISCUSSAIYD CONSIDER APPROVAL OF PELICAN BAY POLICE DEPARTMENT

SCHOLARSHIP PROGRAM. AldermanTolbert motionedto acceptprogram,authorityto appointa
Motion
committeeto set criterionandsubmittedto councilfor approval.AldermanReedseconded.
PASSED5/FORand0/OPPOSED.

2I. DISCUSSAI\D CONSIDER APPROVAL FOR F'UI\DRAISERF'ORPELICAN BAY POLICE

DEPARTMENT SCHOLARSHIP FUND. AldermanReedmotionedto approvefundraiser.Aldorman
MotionPASSED5/FORand0/OPPOSED.
Sparksseconded.

22. DISCUSSA}ID CONSIDER APPROVAL FOR SAVINGS ACCOUNT ISSTIESFOR THE

PELICAN BAY POLICE DEPARTMENT SCHOLARSHIP Ful{D. AldermanTolbertmotionedto
allow savingsaccount.AldermanReedseconded.
Motion PASSED5/FORandO/OPPOSED.

23. DISCUSSAND CONSIDER APPROVAL ON UPDATED/REVISEDPOLICE POLICY

(GENERAL ORDERS). AldermanTolbertmotionedto acceptchanges.
AldermanSparksseconded.
MotionPASSED4/FORand I/OPPOSED.

24. nXECUTTVE SESSTONPURSUAT{TTO SECTIp ss),l74,pERSONNEL MATTERS, TO

DELIBERATE THE APPOINTMENT, EMPLOYM.ENT, EVALUTIONS, REASSIGNMENT,
DUTIES,DISCPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO WIT:
EDDIE FRANKUM, WARREN O'DONLEY AND MICHAEL SHELBY.

25. PERSONNEL ACTION ON AT{Y MATTER LISTED FOR DELIBERATION IN THE

EXECUTIVE SESSION.
Alderman Sparksmotioned that no action be taken at this time. Alderman Tolbert seconded.Motion
PASSED 5/FOR and 0/OPPOSED.

26. ADJOURNMENT.
Alderman Sparks motioned to adjourn the meeting. Alderman McWhorter seconded.Motion PASSED
5/FOR and 0/OPPOSED.
MAYOR R.EED ADJOURIIED THE MEETING AT 8:59 P.M.

PASSEDANDAPPROVEDTHIS DAYOF 2007

APPROVED: ATTEST:
-r ^. tA /l
M"y* Citv Secretarv
 NOTICE OF A SPECIAL MEETING
OF THE GOVERNING BODY
OF PELICAN BAY

On the 2lst day of December,2006,the Council of the City of PelicanBay convenedin a meeting,the same being open to
the public at the regular meeting place thereot in the City Hall, and notice of said meeting having time, place and subject
thereof,having beenpostedas prescribedin Article 6261-17V.S.C.S.

l. CALL TO ORDER. MayorReedcalledthemeetingto orderat 6:30p.m.

2. ROLL CALL AND DECLARE QUORUM. Alderman

Hubbert,
Alderman
Tolbert,
Alderman McWhorter, and Alderman Reedwere present.Alderman Sparkswas absent.Mayor
Reeddeclareda quorum.

3. PLEDGE OF ALLEGIANCE. MayorReedleadthe Pledge.

4. DISCUSSAND APPROVE ORDINANCE ESTABLISHING TOWING, STORAGE,

PROCESSING,AND NOTIFICATION FEESFOR VEHICLES TOWED TO THE
CITY OF PELICAN BAY PGLICE IMPOUND FACILITY. AldermanHubbertmada."a-
motionto acceptthe Ordinanceaswritten,with theexceptionof thetowingfeeto be
temporaryuntil the BudgetMeetingon January20,2007.AldermanTolbertseconded.
Motionpassed 4/FORandO/OPPOSED.

5. DISCUSSAND APPROVE THE PURCHASEOF A NEW POLICE PATROL

VEHICLE. AldermanTolbertmadea motionto tableuntil theregularmeetingon January
the motion.Motionpassed.
9,2007.AldermanHubbertseconded 4/FORand
O/OPPOSED.

6. DISCUSS,REVIEW AND APPROVEAN ORDINANCE ON PIPELINE RIGHT

OF WAY. ALDERMAN TOLBERTMADE A MOTION TO ACCEPTTHE
ORDINANCEAS WRITTEN.ALDERMAN REEDSECONDED.MOTION PASSED
4/FORAND O/OPPOSED.

7. ADJOURNMENT. Therewar:no furtherbusiness

andMayorReedadjoumedthe
meeting
at 7:33P.M.

PASSEDAND APPROVEDTHIS 9th DAY OFJANUARY. 2007.

APPROVED: ATTEST:

Mayor City Secretary

 Page:I
PelicanBay, CitY of
IncomeStatement
For the ThreeMonths EndingDecember3l, 2006

Current Month Current Month Year to Date Yearto Date

Actual Budget Actual Budget
Revenues
Property Tax 348.11 $ (18,333.33)
$ 473.r r (54,999.99)
Verizon FranchiseTax 0.00 (l s5.so) 461.24 (466.50)
Awin/Trinity WasteFranchise 21.77 (2s.00) 65.3I (7s.00)
SouthtelCable 0.00 0.00 0.00 0.00
Tri-County Electric 0.00 (3,166.67) l2,l10.31 (9,500.01)
Ski-Wi InternetTower Rentals ' 0.00 (3s0.oo) 0.00 (1,0s0.00)
SalesTax 0.00 (2s0.00) 534.s7 (750.00)
Permits 709.40 (r,083.33) 1,275.25 (3,249.99)
Mowing 0.00 ( r 87.s0) 0.00 (s62.so)
PoliceTraining 0.00 (70.83) 0.00 (212.4e)
Reno InterlocalAgreement 0.00 0.00 0.00 0.00
Fire DepartmentDonations 216.00 (125.00) 3,844.35 (37s.00)
F. D. Utility Billed Donations 7,500.00 (s00.00) 7,500.00 (1,500.00)
Fire DepartmentTarrantCo. 509.40 (625.00) 579.40 (l,875.00)
Fire Department Miscellaneous 0.00 0.00 (3rs.00) 0.00
F.D. - FundRaisingIncome ' 61.00 (333.33) 2,272.06 (eee.ee)
Fire Dept. Grant Awards 0.00 (2,500.00) 0.00 (7,500.00)
Animal Control Donations 0.00 0.00 0.00 0.00
Animal VaccinationClinics 0.00 0.00 0.00 0.00
Annual Registration 0.00 0.00 0.00 0.00
Animal Impounds 0.00 0.00 0.00 0.00
Animal RabiesQuarantine 0.00 0.00 0.00 0.00
Animal Neuter/Spay Grant 0.00 0.00 0.00 0.00
Fines/Warrants 11,154.75 (7,166.67) 36,930.40 (2l ,s00.01)
lourt TechnologyFees . 0.00 (166.67) 0.00 (s00.o l)
uilding SecurityFees 0.00 (50.00) 0.00 (r 50.00)
Time PaymentEfficiencyFee . 0.00 (16.67) 0.00 (s0.0r)
SeizedPropertyFees 0.00 (166.67) 0.00 (s00.01)
Boat Launch 0.00 (2s.00) 0.00 (7s.00)
Boat Stalls 42.50 (83.33) 397.50 (249.ee)
AmbulanceCollections 0.00 0.00 0.00 0.00
Interest 0.00 (s0.00) 0.00 ( l s0.00)
Miscellaneous 21,010.72 (8.33) 24,716.59 (24.ee)
Returns& Allowances 0.00 0.00 0.00 0.00
Policeimpoundfee 3,088.19 (2,500.00) t7,148.29 (7,s00.00)

44,661.84 (37,938.83) r 07,993.38 (l13, 816. 49)

Total Revenues

Costof Sales

Total Cost of Sales 0.00 0.00 0.00

44,661.84 (37,938.83) 107,993.38 (l 13, 816. 49)

GrossProfit

Expenses
Mowing 0.00 83.33 0.00 249.99
Bank Charges 0.00 0.00 0.00 0.00
Auto Gas& Oil 0.00 66.67 0.00 200.01
Insurance 0.00 1,000.00 6,737.00 3,000.00
Legal Fees 0.00 208.33 0.00 624.99
Attorney Fees 440.43 708.33 I ,085.82 2,124.99
\ccountingFees& Audit 0.00 1,250.00 0.00 3,750.00
Notices . 0.00 166.67 0.00 500.01
-egal 0.00 25.00 0.00 75.00
Elections
250.00 810.33 750.00
Office Supplies .425.27
0.00 I 25.00 3,100.00 37s.00
Computer& Software
For ManagementPurposesOnlY
 Page'.2
PelicanBay, City of
.. IncomeStatement
For the ThreeMonthsEndingDecember31,2006

CurrenfMonth CurrentMonth Yearto Date Yearto Date

Actual Budget Actual Budget
Postage 0.00 s0.00 195.00 150.00
EquipmentLease i 48.00 148.00 444.00 444.00
Building & Office Maitenance 48.00 208.33 2,506.10 624.99
SocialSecurity& Medicare 0.00 87.25 60.16 261.75
a1 aA
UnemploymentTaxes 0.00 7.08 425.00
Tax CollectionFees . 0.00 391.67 906.15 1,175.01
AdministrationTelephones 0.00 r9t.67 0.00 575.01
Insurance . 0.00 0.00 0.00 0.00
utilities 843.02 9s8.33 2,517.71 2,874.99
Salaries 0.00 1,140.00 0.00 3,420.00
ManagementDiscretionaryIncen 0.00 0.00 0.00 0.00
SocialSecurity& Medicare 0.00 0.00 0.00 0.00
Ambulance 0.00 0.00 0.00 0.00
Miscellaneous 0.00 8.33 130.00 24.99
ConsultingFees 0.00 250.00 616.66 750.00
Asphalt/RoadRepair
- 0.00 2s0.00 0.00 750.00
Signs 0.00 41.67 0.00 125.01
Maintenance 0.00 8.33 0.00 24.99
Lake PropertyPermit 0.00 0.00 0.00 0.00
Mo wi n g 0.00 0.00 0.00 0.00
Dispatch I,583.34 3,166.61 4,750.02 9,500.01
Auto Gas& Oil 936.85 r ,083.33 3,592.38 3,249.99
P.D.Telephone 0.00 41.67 0.00 125.01
InvestigativeExpenses 0.00 125.00 1,028.72 375.00
ReturnedCheckCharges 0.00 0.00 0.00 0.00
D D. Office Supplies 104.86 208.33 430.77 624.99
D. WreckerService r,510.00 0.00 5,853.35 0.00
ComputerTechnologyFund 0.00 41.67 0.00 125.01
ComputerSoftware 0.00 0.00 0.00 0.00
Postage 0.00 16.67 72.77 50.01
Auto Repairs& Maintenance 1,080,98 291.67 4,538.92 875.01
Auto Lease 609.01 304.17 1,827.03 912.s,1
SocialSecurityandMedicare 1,171.94 1,020.00 3,538.52 3,060;00
UnemploymentTax 0.00 28.33 0.00 84.99
P.D.Telephone . s3.00 4t.67 106.00 125.01
Repeater 0.00 r 50.00 0.00 450.00
Salary- Chief 4,615.36 5,000.00 14,999.92 r s,000.00
P.D.Reserves 0.00 100.00 500.00 300.00
Salary- Officers 8,138.44 8,333.33 24,004.57 24,999.99
SocialSecurityand Medicare 0.00 0.00 0.00 0.00
Equipment 231.00 166.67 1,868.24 500.01
Equip.Purchases 266.98 166.67 266.98 500.01
SeizedPropertyExpenditures 0.00 166.67 0.00 500.01
TrainingExpense 0.00 83.33 0.00 249.99
F.D .Gas& O il r22.23 125.00 363.01 375.00
F.D. - Fund RaisingExpense 241.32 83.33 389.r2 249.99
F.D. Dues& Subscriptions 335.00 35.42 373.40 106.26
F.D. ConsultingFees 0.00 0.00 0.00 0.00
Fire DepartmentSupPlies 0.00 89.58 151.04 268.74
F.D. Bldg/Office Maint. 200.00 104.17 200.00 312.51
Grant Match 0.00 JJJ.JJ 0.00 999.99
F.D. Utilities 310.74 213.75 653.02 64!,?,5
F.D. BuildingMaintenance 0.00 0.00 265.58 0.00
'niforms 0.00 62.50 0.00 187.50
8.96 I,386.00 6,498.42 4,158.00
rre DepartmentEquiPment
Training 0.00 131.25 0.00 393.75
Chief Salary l+so.oo 4s0.00 900.00 1,350.00
Miscellaneous 0.00 8.33 363.90 24.99
Fire Department
For ManagementPurposesOnlY
 Page:3
"
PelicanBaY,CitY of
Income Statement
For the ThreeMonths Ending December3l ,2006

CurrentMonth CurrentMonth Yearto Date Yearto Date

Actual Budget Actual Budget
0.00 34.58 0.00 103,74
Social Security& MedicareTax
0.00 5.00 0.00 15.00
UnemploymentTaxes
0.00 0.00 0.00 0.00
PersonnlRabiesVac
., 0.00 0.00 0.00 0.00
Auto Gas and Oil
0.00 0.00 0.00 0.00
Auto Repair& Maintenance
0.00 0.00 0.00 0.00
Duesand Subscriptions
0.00 0.00 0.00 0.00
RabidAnimal Testing
0.00 0.00 0.00 0.00
VerterinarianRabiesQuarantin
0.00 0.00 0.00 0.00
Office Supplies
0.00 0.00 0.00 0.00
Postage
0.00 0.00 0.00 0.00
ComputerExpenses
0.00 0.00 0.00 0.00
Postage
0.00 0.00 0.00 0.00
ContractLabor
. 0.00 0.00 0.00 0.00
KennelsMaintenance and EquiPm
0.00 0.00 0.00 0.00
Animal Food
0.00 0.00 0.00 0.00
Vaccines,Wormers,HW Preventi
0.00 0.00 0.00 0.00
Social Securityand Medicare
0.00 0.00 0.00 0.00
Unemployment
0.00 0.00 63.96 0.00
Telephone
0.00 0.00 0.00 0.00
Utilities
0.00 100.00 0.00 300,00
Animal Control ExPenditures
0.00 1,050.00 0.00 3,150.00
Salaries
0.00 1,050.00 810.00 3,150,00
Animal Control Contract
0.00 0.00 0.00 0.00
ManagementDiscretionaryIncen
0.00 0.00 0.00 0.00
PersonnelRabiesVaccination
training Expenses 0.00 0.00 0.00 0.00
and Membersh
0.00 0.00 0.00 0.00
l i sce l laneous
0.00 4t.67 0.00 125.01
Legal Fees/Books
0.00 1,000.00 7,920.4s 3,000.00
StateCourt Costs
0.00 20.83 263.66 62.49
Office Supplies
Fund 0.00 JJJ.JJ 66.00 999.99
ComputerTechnologY
0.00 16.67 0.00 50.01
Building Fund
Security
, 0.00 16.67 0.00 50.01
Time PaymentEfficiencYFund
0.00 20.83 39.00 62.49
Postage
0.00 154.17 0.00 462.5r
SocialSecurityandMedicare 21.24
0.00 7.08 0.00
Unemployment
s00.00 s00.00 1,500.00 1,500.00
Judge
0.00 100.00 100.00 300.00
Coun Bailiff
1,782.50 1,993.33 5,594.75 5,979.99
Court Clerk
24.39 250.00 590.46 750.00
Court ProsecutingAttorneY

26,181.62 37,876.66 114,017.89 I 13, 629; 98

Total Expenses

18,480.22 S (75,815.49) (6,024.51) $ (227,446.47)

Net Income

For ManagementPurPosesOnlY
 Page: I
PelicanBay Utilities
IncomeStatement
For the ThreeMonths Ending December31,2006

Curent Month CurrentMonth Yearto Date Yearto Date

. Actual Budget Actual Budget
Revenues
Water Sales& RelatedFees 21,062.60 $ (23,000.00)$ 68,688.53 (69,000.00)
Late Charges 2,758.36 (2,333.33) 7,994.49 (6,999.99)
Connectand DisconnectFees r,152.24 (1,541.67) 3,359.99 (4,625.01)
RepairCharges 0.00 (41.67) 0.00 (l2s.0r )
New ServiceDeposit 625.00 0.00 2,425.00 0.00
New ServiceDepositRefunds 337.96 0.00 337.96 0.00
Water Tap Fees 0.00 (r 25.00) 0.00 (37s.00)
SewerSales 15,062.13 (15,833.33) 49,510.03 (47,499.99)
SewerTap Fees ' 0.00 (208.33) 0.00 (624.99)
SanitaryTrash ColIected 7,243.17 (3,958.33) r 9,383.87 (11,814.99)
Stateand CountyTaxes 523.17 (2e1.67) 1,391.52 (87s.0 r)
Fire DepartmentDonationsColl 632.00 (s00.00) I,892.00 ( I ,500.00)
Animal ControlDonationsColle 0.00 0.00 0.00 0.00
Refunds 0.00 0.00 0.00 0.00
ReturnedCheckFees 0.00 0.00 0.00 0.00
Checking& SavingsInterest 0.00 (166.67) 0.00 (s00.01)
MiscellaneousUtilitiesIncome . 0.00 (8.33) 0.00 (24.ee)
-OVER/+SHORT 0.00 0.00 0.00 0.00

Total Revenues 49,396.63 (48,008.33) 154,983.39 (144,024.99)

Cost of Sales

Total Costof Sales 0.00 0.00 0.00 0.00

GrossProfit 49,396.63 (48,008.33) r 54,983.39 (144,024.99)

Expenses
WaterChemicals 2r l.l8 300.00 1,241.12 900.00
LaboratoryFees 30.00 I JJ.JJ 90.00 399.99
SewerTreatmentExpense 1,347.38 3,000.00 4,01L l5 9,000.00
TrashCollectionFees 7,820.08 3,583.33 15,955.88 10,749.99
Engineering 0.00 2,083.33 520.00 6,249.99
ConsultingFees 0.00 250.00 0.00 750.00
Auto Expenses 910.76 916.67 3,492.59 2,7s0.01
Insurance 0,00 1,291.67 12.t2 3,875.01
Legal and AccountingFees " 0.00 666.67 0.00 2,000.01
Acccount CollectionFees 23.69 25.00 200.50 75.00
ReturnedCheckCharges . 0.00 r6.67 0.00 50.01
Office Supplies 0.00 125.00 0.00 37s.00
ComputerSoftware 0.00 25.00 0.00 75.00
Postage 131.28 225.00 398.40 675.00
ContractLabor 0.00 166.67 0.00 s00.0r
EquipmentMaintenance & Purcha 3,632.26 2,083.33 4,704.78 6,249.99
Suppliesand Parts 372.s8 r,250.00 8,48t.8r 3,7s0.00
SocialSecurityand Medicare 608.36 s88.33 1,926.37 |,764.99
UnemploymentTaxes 0.00 20.75 0.00 62.25
SalesTaxes 0.00 290.42 866.48 871.26
Telephone 72.22 120.00 223.64 360.00
Pagers& Mobile Phones 130.59 0.00 483.14 0.00
Electricity 3,096.68 3,666.67 9,104.33 I I,000.01
rffice Utilities 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
^ ire ProtectionExpense
Utilities Office ManagerSalar 0.00 0.00 0.00 0.00
SecretarySalary 2,280.00 1,330.00 7,459.88 3,990.00
OperatorSalary 2,952.32 3,198.33 9,595.04 9,594.99
For ManagementPurposesOnlY
 Page:2
PelicanBaYUtilities
IncomeStatement
For the ThreeMonthsEndingDecember31,2006

CurreritMonth CurrentMonth Yearto Date Yearto Date

Actual Budget Actual Budget
MaintenanceWorkers 2,720.00 3,162.25 8,120.00 9,486.75
0.00 0.00 0.00 0.00
ManagementDiscretionaryIncen
Education& Books 0.00 41.67 0.00 r25.01
0.00 83.33 0.00 249.99
Miscellaneous
0.00 0.00 56s.41 0.00
ConsultingFees
Equipment 0.00 2,083.33 0.00 6,249.99
Bond Interest 0.00 16,666.67 33,334.00 50,000.01
ServiceCharge- C.O, PaYments . 0.00 0.00 0.00 0.00
Bond Reserve 0.00 0.00 0.00 0.00
Fire DepartmentDonationsPd. 660.00 500.00 660.00 1,500.00
Animal Control DonationsPd 0.00 0.00 0.00 0.00

Total Expenses 26,999.38 47,893.42 t11,446.64 t43,680.26

1) ?O1 ) S q (95,90r.75)$ 43,536.75 $ (287,705.2s)

Net Income

For ManagementPurposesOnlY
 O F F I CE of COURT A D MIN ]S TR A TION
T E XA S J U D IC AL C OU N C IL

Q ffi c i a l Mu n i c i p a l C ourt Monthl y R eport

F o r th e Mo n th o f D ecember, 2006

Mu n i c i p a l C o u rt fo r the C i ty of P E LIC A N B A Y

Plea se c hec k below

if n e w J udge or Cf e rk :

P re s i d i n g J u d g e B IL L LA N E

If N e w , D a te As s u me d Offi ce

C o u rt C fe rk GA IL W A ITS

Ma i l i n g a d d re s s C IT Y OF P E LIC A N B A Y

t'-i i- rr PELICAN BAY Texas 76020'4500

F a x N u mb e r 8 ]-7 -444-2725

C o u rt' s P u b L i -c E -M a i1

C o u rt W e b S i te h ttp : //

Th e a t t ac hed r ep o rt is a tru e a n d a c curate refl ecti on of the records of

th i s c our t

Pre p a red by

D a te P hone: (817) 444-1234

OFFICE OF COURT ADMINISTRATION

P.O. Box 12066
n,.^+;-. n^,,
Au sL .].n , r e XaS Id I ff'ZU OO
(5r2) 46 3 -I 6 2 s
Fax: (5 7 2 ) 463-1648

Revised (O-l /0 3)
 OFFICIAL MUNICIPAL COURT MONTHLY REPORT P age 1 of 2

MUNICIPAL COURT Of PEL]CAN BAY

+ -------- -------+
I TRAFFIC I NON_TRAEFIC I

::-:::-v::::-::-:lltitr:-::::i-y::!:::-i--!1liT--l--:i1!:
1. Ne w C as es F iled D u ri n q M o n th I L02 | | 16 |

A. Bo n d F or f eit ed

B. f 1ne o | 4 | | 2 |

3. Di sp o s it ions at T ri -a l :

A. (1 ) T r ial by . t r 1d d 6
-
t-r11
vsf
trttl
+e J I
?)l | 11 | 3l

(2 ) T r ial by

B. (1 ) T r ial by J u ry - Gu i l ty | | |

(2 ) T r ial by J u ry - N -Gl ty

C. Di sm is s ed at T ri a 1 | 12 1 | 6l 8l

4. Ca se s Dis m is s ed:

a. After Dr iv er S a fe ty C o u rs e I 1l

B. After Def er r ed D i s p o s i ti o n l 24 1 | 4 | 1l

C . Afte r P r oof Fin. Respons. I 1t I

D. C o mplianc e Dis m i s s a l I 7t I

5. Co mmu nit y S er v ic e O rd e re d : I 7l I l-l I

 OF T IC IAL M U N IC IP AL C OU R T MON TH LYR E P OR T P age 2 of 2

' 1. Ju ve n i le, / M inor A c ti v i tY I It u,A Pr r onf C onf ri r vqhr

u r rrr Y
f i nr r f n I
I

11^*^ll^^i-^^^

.. T ranspo rtatio n Code Cas | 4 | -------- - - - - +- - - - - - - - t

lO Q:fol - r r R oqnnns i hi I i tr r r*r | |

:,-1{-::a:-:ll::+:-lrlt
i-------
C. DUI A lc ohol-
---I i
r--3i-i:::-i:iii::i-::11
f i -l -e d I 1 10. S earch W arrants Issued I I

D . H eS ( T ab) O f f en s e s fi l e d I 111. Arrest Warrants Issued: I I

I
I A . C l ass C Mi sdemeanors I 100 |
1__litlll:_::_i:::::_:::::
i I ----------l B . Fel oni es C l -ass A -B Mi sd | |
F. E ducatio n Co de
-;';;;;;;;-;;;;";-;;;:-- r 12 ' Masistrate warninss Given | |
; i
tl
H. N on- T r af O f f en s e s | + | e.
! eronJ-es

I. Wa iv e J ur is dlc ti o n Non- I | 1?
I tJ.
F'maraannrr Mgp. H ea]th H ea I I

J. R ef er r ed J uv e n i fe C o u rt I 1 14. Maq. Ord. of P rotecti on | |

K. HeI d Cont e m p t, F i n e d I
in I I
---------l -------l I
Ma g i str at e W ar nin g s (J u v ) | | I
L . W ar nings A d mi n i s te re d | | I
TOTA L R E V E N U E <T n 01q 7q I
M. S t at em ent s C e rt I I 15. YLet JLJ. tJ I
NORTH TEXAS AXTH,IAICOXTNOLAUTHORITY
2813Chelsea
LaneFlowerMoundTexas75028Phone (214-513-8228)
Onthewebat WWW.NTACA.COM or by emailatNTACA@Hotrnail.com

My sincereapologiesfor taking so long this month to get your monthly report to you. Tis the
season. I would greatly appreciateany help in processingour payment as soon as possible.

Thank You!!!

Kerry Payne
DecemberB, 2006

Chief Paul Stetzel

PelicanBaYFire/Rescue
1300PelicanCircle
PelicanBaY,Texas 76020

l)car Paul,
Kay Granger'Shewould like this
Enclosedpleasefind a donation from Conglesswoman
park you are planning to-build directly
donationto be put toward the constructioriofthe
in projectssuch as this one' and has
acrossfrom city Hall on Pelicancircle. Ifuy believes
place for areachildren to play'
faith that your departmentwill provide a safe
on construction as far as
Kay also asksthat you pleasekeep her updated lqt ?.|]L?l.^Tk:
please do
If you have any questions'
the datesfor beginning and frnishingconstruction'
not hesitateto contactme at (817) 870-5000'
and enrichmentof our commttnity
Thank you for your efforts toward the improvement
with this Project.

Most sincerelY,

Kelseyde la Torre
Coordinator
Car-npaigr-r
eraueer.com
keIselr(a)kay

phorct(817)870-5000w Fax:(817)820-0083
ror v2,
LW t
Hz
Fort.worth,TbxasT6102
Ar-/,
Tl5JonesStreet,Suite
Information on savings accounts for Christnas Basket Program.

Bank: StateNational, Azle

Titled: Pelican Bay Christmas Prograrr

Signatories: Sameas with all city accounts;Mayor, Mayor Pro Tem, City Secretaryand
one Council member

No withdraws until December, only deposits allowed during the year.

REGULAR SAVINGS
And/or
NON-PERSONAL SAVINGS:
lnterest bearing account.
Maintain minimum balanceof S0.01in account each dav to obtain disclosedannual
percentageyield.
Deposit $50.00to open account (balanceafter expenses: )
Minimum balanceof $200.00 is required or $3.00 monthly maintenancefee will
apply.
 NOTICE OF A MEETING
OF'THE GOVERNING BODY
OF PELICAI\ BAY

Notice is hereby given that a regular meetingof the City Council of the City of PelicanBay will be
held on Tuesday,December12,20A6at 6:30F.M. in the City Hall at 1300PelicanCircle,Pelican
Bay, Texas,at which time the followingsubjectswill be discussed, to wit:

1. CALL TO ORDER

2. ROLL CALL AND DECLARE A QUORUM.

WORKSHOP SESSION-6:30P.M.
DISCUSSIONOF CONSENT AGEI\DA ITEMS
DISCUSSIONTO DECREASE/INCREASEUTILITY DEPOSITS
DISCUSSIONON CODE OF'ORDINAI\ICE MAIruAL
DISCUSSIONON SECT]RITYPROCEDT]RESIN CITY OFFICES.

3. PLEDGE OF ALLEGIANCE

4. CITIZEN PARTICIPATION

5. CONSENTAGENDA
A. APPROVE THE MINUTES FROM THE PREVIOUS MEETING:
NOVEMBER14,2006.
B. CONSIDER APPROVAL TO DECREASE/INCREASEUTILITY DEPOSITS.
C. CONSIDER APPROVAL OF CODE OF ORDINANCE MAI\UAL.
D. CONSIDER APPROVAL SECURITY PROCEDTJRES IN CITY OFFICES.

6. DISCUSSA}ID APPROVE MOVING OF FUI\DS INTO UTII.ITY ACCOUNT.

7. POLICWCODE ENFORCEMENT ACTIVITY REPORT.

8. PRESENTATION FROM WARREN O'DONLEY

9. ACCEPT RESIGNATION OF OFFICER GILBERT TOWNS.

10. CONSIDER APPROVAL OF RESERVE OFFICERS: KENIIY WILSON AND

GEORGE VAN POOL.

II. REVIEW. DISCUSSAND CONSIDER APPROVAL OF SUSPENSIONOF CITY IMPOUND.

12. DISCUSSAND CONSIDER APPROVAL OF FEES/RATESFOR CITY IMPOUIID.

13.DISCUSSAND CONSIDER APPROVAL TO RECET\/E SEALND BIDS FOR TOWING

SERVICES

14.FIRE DEPARTMENT ACTTVITY REPORT.

15. DISCUSSAFID CONSIDER APPROVAL ON DEPARTMENT FUIIDRAISING PROCEDURES.

16.DISCUSSAND CONSIDER APPROVAL FOR RESOLUTION ON VOLUNTEER SERVICES

FOR COUNCIL MEMBERS.
PAGE 2-MEETING NOTICE-DECEMBER 12. 2006

17. DISCUSSAND CONSIDER APPROVAL ON WATER MORATOTIUM.

18.REVIEW BTIDGETA}ID SET DATE FOR "IAI\IUARY2OO7WORKSHOP.

19. REVIEW, DISCUSSAND CONSIDER APPROVAL OF ADMENDMENTS TO EXPENDITURE

LIMITS, SETTING RESOLUTTONON ACTION.

20. DISCUSSAND CONSIDER APPROVAL OF PELICAN BAY POLICE DEPARTMENT

SCHOLARSHIP PROGRAM.

21. DISCUSSAND CONSIDER APPROVAL FOR FUI{D RAISERS FOR PELICAII BAY
POLICE DEPATMENT SCHOLARSHIP FUI{D.

22. DISCUSSAND CONSIDER APPROVAL F'ORSAVINGS ACCOUNT ISST]ESFOR THE

PELICAN BAY POLICE DEPARTMENT SCHOLARSHIP FUI{D.

23. DISCUSSAND CONSIDER APPROVAL ON UPDATED/REVISEDPOLICE POLICY

(GENDRAL ORDERS).

24. EXECUTTVE SESSTONPLJRSUAI{TTO SECTION 551.074,PERSONNEL

MATTERS, TO DELIBERATE TIIE APPOINTMENT, EMPLOYMENT,
EVALUTIONS, REASSIGNMENT, DUTIES, DISCIPLINE OR DISMISSAL OF
A PUBLIC OFFICER OR EMPLOYEE, TO WIT: EDDIE FRANKUM,
WARREN O'DOIYLEY. AND MICHAEL SHELBY.

25. PERSONNELACTION ON AIIY MATTER LISTED FOR DELIBERATION IN

THE EXECUTIVE SESSION.

26. ADJOI'R}IMENT.

I, the undersignedauthority,do herebycertify that the aboveNoticeof a Meetingof the Governing

Body of the City of PelicanBay is true and correctof saidnoticeand that I postedtrue and correct
copyof said noticeon the bulletinboard,in the City Hall in PelicanBay, Texas,a placeconvenient
and readily accessibleto the generalpublicat all timesand saidnoticepostedon December8, 2006at
5:00 p.m. and remainedso postedcontinuouslyfor at least72 hoursprecedingthe scheduledtime of
the meeting.

Dated this the 8thDay of December,2006.

iA* Q. tZ*-tf
^
THOMAS A. REED, MAYOR
City of PelicanBay, Texas
 A MEETING OF THE GOVERNING BODY
OF PELICAI\ BAY
DECEMBER 12,2006
**STATEDATEAND TI TING FOR RECORDIN' **

I. CALL TO ORDER >*c,

THIS MEETING IS CALLED TO ORDER AT

2. ROLL CALL AND DECLARE QUORTIM

STASTE y SANDY i/_ RENEE_rZ_ J[rMiMYj/_ REGTNA 'r./

S mnMBERS ARE PRESENT. I DECLARE WE HAVE A QUORUM.

WORKSHOP SESSION-6:30P.M.
DISCUSSIONOF CONSENT AGEI\IDA
DISCUSSIONTO DECREASE/INCREASEUTILITY DEPOSITS
DISCUSSIONON CODE OF ORDINA}{CE MAIIUAL
DISCUSSIONON SECTJRITYPROCEDT]RESIN CITY OFFICES.

(IF TIME ALLOWS)* ******

I HAVE A MorIoN
\
FROM ALDEBMAN
r/,'
Wn te. AIID A sECoND FROM
ALDERMAN TO: V,tr(lc-9
VOTE: S FOR \ (.) OPPOSED ABSTAIN

BREAKIN THE MEETINGN,(P."b1 P.rvI.

REGULAR SESSION-7:00
P.M.
tf
THE REGULAR MEETING IS CALLED (BACK) TO ORDER AT P.M.

3. PLEDGE OFALLEGIANCE

AT THIS TIME, I'LL ASK I {.] TO LEAD IN THE PLEDGE OF ALLEGIANCE.

4. CITIZEN PARTICIPATION
ARE THERE AII'Y CONCERNSFROM THE CITIZENS?
COUNCIL SHALL NOT RESPONDTO AI\TYQUESTIONSAT THIS TIME. YOU WILL HAVE 2
MINUTES TO MAKE A}IY STATEMENTS.

5. CONSENT AGENDA:
A. REVIEW AND APPROVE THE CITY COUNCIL MI}{UTES FOR TIIE PREVIOUS
MEETINGS: NOVEMBER 14. 2006.

B. CONSIDER APPROVAI TO DECREASE/INCREASEUTILITY DEPOSITS

C. CONSIDER APPROVAL OF CODE OF'ORDINANCE MANUAL

D. CONSIDER APPROVAL SECTJRITYPROCEDT]RESIN CITY OFF'ICES.

 MAY I HAVE A MOTION ON TIIE CONSENT AGENDA ITEMS?

>( *\o Ll-u,,9)"7

ABSTAIN
r.4
C. \L v iL
FOR 4 ABSTAIN

i 4>10L
VOTE: OPPOSED \ ABSTAIN

6. DISCUSS.A}ID.APPROVtrMOVING OF FUI\DS INTO UTILITY ACCOUNT.

**Diane, will you explain?
MAYIHAVEA MOTION?

I HAVE A MOTION FROM ALDERIVIAI| 'rLL,l)d"/t AND SECONDEDBY

ALDERJT{Ary\&S-^1IOz*-a v' 4 +ta-^nu+L ltr',,w'' t^t(, u.-l -l
VOTE: L...> FbR OPPOSED ABSTAIN Q'{p- O1c ic. , : \ &. r 'c{

1o3ea+ "
7. POLICE/CODE EI\FORCEMENT ACTIVITY REPORT.
**Chief Frankum,will you give report?
MAYIHAVEAMOTION?

I HAVE A IUOTION FROM ALDERMAN J .,\ AND SECONDEDBY

ALDERIT{AI\ 1Vr"A,tfO: Ar'(
vorst ri--Fol-\ .:r o ABSTAIN
{ lrtg rl c\ (l vItl
oNLEY{)n,*-.r,^Ar{1.6'- o"\
g.ACCEPTTHE RESIGNATIONOF OFFICER GILBERT TOWNS.
t MAYIHAVEAMOTION?

I HAVE A MOTIPN FROM ALDERMAN AND SECOI\DED I

ALDERMA.II \/rt ag,ZOt AVt C 14 .r^*d,t.j- I o,^ O

t IO.CONSIDERAPPROVAL OF RESERVE OFFICERS: Kennv Wilson & GeoreeVan Pool.

**Are theseofficers present?
MAYIHAVEAMOTION?

I HA\TE A MOTION FROIVIALDERIUATI IC.'-t AIYDSECOI{DED BY

L/*,rulr\
ALDERMAN roz Ore7nn4-W t,- O{J ic*", --
VOTE: 4- FON_.4_-OPPOSED'J 4BSTAIN
t
rT. REVIEW. DISCUSS A}ID CONSIDERAPPROVAL OF SUSPENSION OF CITY IMPOUI\D.
I **Mr. Staples,would you explain why we need to suspendthe impound lot?
MAY IHAVE A MOTION?

I HAVE A MOTION FROM ALI)

n I OeRMA\Sfrreoc=r,+To :
\
 .4)
, 0({'
tZ#;D-ABSTAIN
vorn: & rt"_L
12.DISCUSSAND CONSIDER APPROVAL OF FEES/RATESFOR CITY IMPOUND.
**Mr. Staples,will you addressthis?
MAYIHAVEAMOTION?
I

V**'ot''
d T3. DISCUSSAND CONSIDER APPROVAL TO RECEIVE SEALED BIDS FOR TOWING
tsnn
i rmvn A MorroN FR'M ALDERMAN:",ffi
47l" ,"v\r u"
ALDERMAN ,r ro; N'c ,opI-177J (d \>i&3 *a '- I o t J, l4 | , ,.
vorE: 4 FO-R_\d'__OPPOSEE_ABSTAIN j ,rJ.5W o t K-'Ytct 1' '
-tr f e,L,,r,{.rL1cry
14. FIRE DEPARTMENT ACTIVITY REPORT.
**Chief Stetzelwill you giveyour report?
MAY IHA\TE A MOTION?

I HAVE A MOTION FROM ALDE AN

l\
ALDERIVTAI{ - \ \ i?l'"{Ur,(4AYlz'e/
VOTE: FOR ABSTAIN

15 .DISCUSSANIDCONSIDER APPROVAL ON DEPARTMENT FT]NDRAISINGPROCEDURES.

**Do we haveany discussions
on this matter?
MAYIHAVEAMOTION?

r HAVEA MOITON-FROM
nr,nnnrUlr.f- AND BY
ALDERMAN td7411916a
ALDERMAry_.]4lAlt&f rO: *t,l
fa_ro: --t, 1..-
i '.e*'-
vorE: t1---iffiT opposnn ABSTAIN

{ TE.DISCUSSAND CONSIDER APPROVAL FqR RESoLUTIoN oN VoLUNTEER SERVICES

\ c ic)
fon cotrxCfr. nnnnanrnS.** Is there any discussioof6nsO fiffi+,.*,v f,::'':'{t
MAYIHAVEAMOTION? i-( ov, (t;avP L (

I HAVE A MOTION FROM ALDERMA}I \(E,T,.AXdVN

SECOIIDED BY
;l.n;il'ind;[ii;'' o,'..,.
rfG]l,".ffi-,,t1',liZ*)'J^'I".-^,-r ,- c-*'t/tv
o-(-r,,
VOTE: "1 FORI__-.(1-_OPPOSED_ABSTAIN t , o \ <;(y' ^._, -(
d^ r-- L\ \ a4.>

**Mike Lowery, will you addressthe situation?(RESOLUTION#

MAYIHAVEAMOTION?
.
I HA\TE A MOTION FROM ALDERMATI ' 'T\AND SECONDEDBY
ALDERM4N&:,t\!2flro:
nvr+Ngal^i2lfo;.{AT
ALDERMAy'{Iwb#.o' o: / p
{A'ir .^.z D*i,r--,
da--uFlFl (i a."-t+
+r^J+, , ,r "a. -f u;i'L' , ttal* )11 [ -f;
d--4-4; v
VOTE: t4 FOR_94__"6eIOSED_
FOR ABSTATN
^ ,t._) 6; n, r_ / c_{.t, b;L_ .
 18.REVTEWBUDGET AND SET DATE FOR JANUARY 2OO7WORKSHOP
**Is there any discussion???
MAYIHAVEAMOTION?

I HAVE A MOTION FROM t( -fute-*tns ECOI\DED BY *-r0.\

ALDERIVIAN \r r"" ag ru .) r-Kr1je' r4 1 L D.A
VOTE: -> OPPOSED AIN

19 .REVIEW. DISCUSSAND CONSTDERAPPROVAL OF ADME\pMENTS TO EXPEI\IDITURE

LIMITS. SETTING RESOLUTION ON ACTION. t, r I
**Renee,would you addressthis issue? (RESOIUUON # JIJ)

MAYIHA\rEAMOTION?
1-

I HAVE A MOTION FROM q,v^'t{lixo sEcoNDED BY

VOTE: ,4 FOR

il zo.ntscussAr[DcoNSIDERAppRovAL oF pELrcANBAy poLICE DEpARTMENT, , r ,

'tatavt<',
n (,"'*:Y;w
sc
f f iwi||y o u e x p l a i n to " o u o " " i tz c ,U ..7 c t{ o:4\^n{u;(Q(o" ,e,,oa1L(L* .> C .} l (/:\.

I HAVE A MQDION FROM ALDERMAI\ A}[D SECONDEDBY

\(- rc{.ni-{O:
ALDERMAII \L P1"{.n4O: \\ \ O
L\\ o'-.-
\_.v sr)&
VoTE. 4 FoFA- oPPoSED ABSTAIN
--rcoLh"r'.. t
*[ O.

21 .DISCUSSAIID CONSIDER APPROVAL FOR FUND RAISERS FOR POOICE DEPT

SCHOLARSHIP FUI\[D.
**Chief, explain?

SECONDEDBY
'r' L\*'> ev.
VOTE: 6 F''OR ED ABSTAIN

22 .DISCUSSA}[D CONSIDER APPROVAL FOR SAVINGS ACCOUNT FOR PD

SCHOLARSHIP FUIID.
MAYIHAVEAMOTION?
THAVE A MOTION FROM ER]VIAN AI\D SECONDED BY {i

'74,' .:) p*.r? c_-F.-*

-;,O . ,- e-
ABSTAIN

23 .DISCUSSAIID CONSIDER APPROVAL ON UP-DATED/REVISEDPOLICE POLICY

(GENERAL ORDERS)
**IIas councilhad time to reviewthe policychange?Chief will you explainthe changesto council?
MAYIHAVEAMOTION?
I HAVE A MOIION FROM ALDERMAN_-:4::ry SECOI{DED BY
ALDERMANJ\,1\p s 1l fO: (\ CC:y'tl4 \/,
ABSTA

{a*1t'
 24. EXECUTTyE SESSIONPLRSUANT TO SECTTON551.074,PERSONNEL MATTERS, TO
DELIBERATE THf APPOINTMENT, EMPLOYMENT, EVALUTION, REASSIGIIMENT,
DUTIES. DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR.EMPLOYEE, TO WIT:
EDDIE FRANKUM. WARREN O'DONLEY AND MICHAEL SHELBY

COT]NCIL WILL NOW ADJOT]RN TO EXECUTIVE SESSIONAT P.M.

THE MEETING IS RE-COITVENDEDA

't 1 P.M.

{ 25..AcrroNS oN ANy MATTERLrsrED FoR DELIBERSATIoNrN THE ExEcurrvn

l srs
MAYIHAVEAMOTION?

MOTION MADE BY: SECOITIDED:

lcLV'q'u^
VOTE .:FOR
1- /

t7 OPPOSED ABSTAIN

VOTE FOR OPPOSED ABSTAIN

3.

VOTE: FOR_OPPOSED_ABSTAIN

26. ADJOURNMENT.
x
MAY I IIAVE A MOTION TO ADJOURN TIIIS MEETING?

I HAVE A MQTtrON FROM ALDERMA*J.^

---1- \ \-4 AND SECONDEDBy
ALDERTVIANV4".,€{ To:
vors; *---ponZ^or

rs ADJouRNEoot S S /'1
rHrs MEETTNG p.M.
 CITY OF PELICAN BAY UTILITY DEPARTMENT

December12,20A6

Re: Utility Deposits

To: City Council and Mayor Reed,

The City of PelicanBay is currentlyin needof a changein policy on

depositsand depositrefunds.I havecheckedwith the citiesof Azle,Reno,
and Springtownon their policiesregardingthis matter.At this time, we are
only giving refundsafterthe accountis closedand any outstandingbalance
is paid in full. When a customermakesa requestto havetheir service
disconnected,this is explainedto themcarefully.Currently,oncewe receive
the requestto closean account,a work orderis filled out for a final read.
once we receivethe final readandthe chargesare calculated,we apply the
depositto that balance.If thereis a credit,they aregiven a refund for that
amount.If the depositdoesnot coverthe balance,they are senta letterwith
the balanceowed and given 30 daysto pay. If the balanceis not paid within
this time, they are sentto a collectionagency.We are not giving refundsfor
a good paymenthistory.For instance,if they arenot late more than twice in
one year.I also believethat the breakdownon the depositneedsto be
checked.At this time only $75.00out of the $155.10chargedis actuallyheld
in escrowto be usedor refunded.Thereis a $50.00connectionfee charged,
as well as $22.00for sewerand $8.10for garbageservice.This amount
could be adjustedso that moremoneywould be held in escrowand could be
usedtoward a customer'sunpaidbalance.The city has a lot of customers
who move without noticeand we haveno way to recovermost of this
expense.If they had a largeramountof the depositin escrowit could be
appliedto that balance.It is my understanding that we only pay Trinity
Wasteon the amountthat we actuallycollect.So we arepaying them $8.10
on eachnew customerbefore they have actuallypicked up any garbage.I
believethat this moneycould utilized more efficiently in anotherarea.

I am enclosingthe informationI receivedfrom the citiesof Azle,Reno,and

Springtown.
Azle: $100.00Deposit(all of this goesinto escrow)
$15.00ServiceCharge(connectfee)
$115.00DepositTotal
Customersare not given a refunduntil the accountis closed.Oncethe
accountis closedthe depositis appliedto their final bill. They are then either
billed for the balanceor refundedany credit.All unpaidbalancesare sentto
collectionsafter 30 days.

Springtown:$75.00Deposit(recentlyreducedfrom $100.00)all in escrow

No serviceor connectfee
$75.00DepositTotal
Customersare given a full refundafterone year of goodpaymenthistory.
(No more than two late chargesin one year.)Accounts are researchedfor
paymenthistory twice ayear.This is the only time that thesetypesof
refundsare done.Oncethe accountis closedthe depositis appliedto their
final bill. They are then eitherbilled for the balanceor refundedany credit.
All unpaidbalancesare sentto collectionsafter30 days.

Reno: $100.00Deposit (all goesin escrow)

$50.00ConnectFee
$150.00DepositTotal
Customersare only given a refundafterthe accounthasbeenclosedand all
chargeshavebeenpaid in full. All unpaidbalanceare sentto collections
after 30 days.
I am proposingthat we changethe depositto $150.00,with $50.00goingto
connectfee and the $100.00going to the escrowaccount.

pleasefeel free to contactme at City Hall.

If I can be of further assistance,

Respectfully,

Diane Hester
utility clerk
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