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Fencing of the Playing Fields Project

Submitted by:

Teachers Advocating for Play- TAP

Submitted to:
The Ministry of Education and the Sports
Development Initiatives Foundation (SDIF
COVER SHEET

Name of Organization: Teachers Advocating for Play- TAP

Purpose of funding: Teachers Advocating for Play- TAP will utilize Sports

Development Initiatives in Caribbean Grant to acquire will utilize Sports

Development Initiatives in Caribbean Grant to acquire materials, equipment and

labour for the fencing and improvement of the Play grounds

Address:

12 SunValley Avenue

P.O Box 212

Kingston 10

Telephone number: 178-45-71505

Email address: TAP@ @yahoo.com

Contact Persons

Director of Project: Mrs. Bobzie Joyette

Project Manager: Jacinth Waugh

Human Resource Manager : Christine Wilson

Grant request: US$45,000


Budget Period: April 17th 2009 to August. 30th, 2009

Total Budget: US$55,000

Project Title: Fencing of the Playing Fields Project

Re: Sports Development Initiatives in Caribbean Grant rant

Dear Sir/Madame,

Teachers Advocating for Play- TAP is pleased to present this proposal for funding
from your organization for review. We look forward to partnering with you to
provide a this necessary intervention

Teachers Advocating for Play- TAP proposes to conduct an intervention


programme for users of the playing field. Over 500 students plus adults use the
playing field on a daily basis. However the playing filed has become a dangerous
place for all concerned.

Teachers Advocating for Play- TAP has been piloting programs related to the
importance of play and exercise especially in our young students who had begun to
show signs of obesity and low energy levels and have seen dramatic improvements
with the majority of the students. .

We have seen measurable success and now we are seeking to expand our
Programme to address the need for a safe environment where children can play.
Our proposal request US$55,000 in funding to acquire materials, equipment and
labour for the fencing and improvement of the Play ground located in ……….

This is in concord with your organization’s focus on improving performance,


increase efficiency, the improvement of education and Sports Development
Initiatives in the Caribbean. Your support of this project will strengthen our resolve
to provide our students and by extension our communities with same areas to play
We sincerely appreciate The Ministry of Education and the Sports Development
Initiatives Foundation (SDIF) taking an interest in helping our children in having
access to a safe play area

Yours truly,
Bobzie Joyette
Project Director

TABLE OF CONTENTS

Background of Organization

Executive Summary

Overview of Project

Project Abstract

Statement of Problem

Statement of Need

Goals and Objectives

Project Description

Budget

Activities of the Project


Preliminary Project Risk Assessment

Evaluation

Sustainability

Background

Teachers Advocating for Play (TAP) is a not for profit group comprising of three purpose
driven females on a mission for the establishment of suitable playground for children in
communities across Jamaica. The Advocacy group shares a conviction that play is the
nucleus of
a child’s world.

The mission of TAP is to bring to our community leaders and stakeholders a greater
awareness of the importance of play in the physical and social development of children
and to sensitize them to recognizing the need to provide for our children adequate and safe
areas for play.

Objectives:
To use a variety of media to create awareness and sensitize members in the local
community on the importance of play.

To raise funds through a variety of activities to purchase and supply local schools with
suitable equipment for play and create safe play grounds for children.

To build and maintain a network of active supporters through regular meetings and online
social groups who will advocate for the need for all schools to be provided with safe and
adequate play areas.

Project Abstract

Teachers Advocating for Play is seeking a grant to expand our programme of establishment
of suitable playground for children in communities across Jamaica. The objective is that by
the end of six months we should have fence at least three play grounds

The establishment of suitable playground is based on the current research on effective of


safe environments for children to play. Funding in the amount of US$45,000.00 is
requested for purchase of the required software and hardware and for erecting of fences to
cover two playing fields
Summary of Project

a. Goal :The main goal of the project is to fence the playing fields at …….

And ……….. and to provide equipment and facilities that is representative

of a safe playing environment

b. Clientele: caters for Students of the ……………… and the communities of

c. Methods: The methods that will be used for this project includes:

• Use self help ( community involvement in the fencing of playing field

• Use strategies and methodologies to encourage cleanup campaigns of play area

• Provide training for facilitators

• Involvement of other government agencies, NGO,s etc

d. The Staff / Administration of Project Read to succeed

• Project Manager

• Project Director

• Project Coordinator

f. Available Resources: Resources available for use by the project:

• Personnel from Ministry of Education

• Personnel from Ministry of Works

• Local experts in project management


Needed Resources

a. Personnel .

Carpenters to build fence

Driver to deliver material to playing field

b. Facilities

two(2) fenced playing fields

c. Equipment

Specialized equipment that includes

Fencing wire

Poles

Nails

Equipment for children plays ground: swings etc

Instructional materials

d.Budget

Items that are suggested in the budget

Fence wire

Personnel salary

Equipment
Travel

Miscellaneous

Evaluation Plan

Stakeholders Evaluation

Users Evaluation

Project Team Evaluation

External Evaluation

Statement of Problem

Students of ………………………..School and…………………….are faced with the


problem of having no where to play . The reasons being that the playing field in the area is
un safe and unhealthy .This is because the playing field is exposed and is littered with
garbage.

Statement of Problem

There is a need to fence the playing fields at …………….. and ………………… with
materials that are durable and meet the required standard of the Building Division and
Building codes.
There is also a need to equip these playing fields with suitable equipment for play and
proper garbage disposal .

Project Details
Goals and Objectives of Project
The goals of the Project are
Goal 1-To reduce the possibility of accidents occurring because of unsafe play areas by
fencing fields and providing proper equipment for play and garbage disposal .
Goal 2- To effectively use the playing field to increase children’s awareness of the
importance of physical activities
Goal 3- To provide a safe and comfortable playing environment for children and other
users of the playing field.

Project Budget
Organization: TAP Year: 2009

Department: Literacy Submitted by: B. Joyette Project Manager

Annual training allotment:

1M Budget: $31,970 2M Budget: $7,700 Total Budget: $47,370

3m Budget: $7,700

1 Months Budget
L
ine Item Description/Justification Qty. Unit Cost/Rate Total
1 Courseware purchase Fence Wire 10 $196 $1,960
2 Courseware purchase Poles Needed to hole fence in place 10 $149 .00 $1490

Courseware purchase Cement Needed to anchor poles 10 $149.00 $1490


3 Driver 1 $2,500 2,500
4 Nails Needed to hold fence in place 10 $945 9,450
5 Instructional materials Signs and Posters for safety uses 10 $60 600
6 Garbage Bins Bins needed for Garbage disposal 10 $ 400.00 4,000
7 Travel Shipping of materials and delivery to playgrounds 1 $2,000 2,000
and reimbursement to Helpers
8 Per diem Incentive for Main volunteers $25 3,000
0
0
Grand Total $31,970
2 Months Budget
L
ine Item Description/Justification Qty. Unit Cost/Rate Total
1 Courseware purchase Playground equipment 0 Per Kit 2000
2 Courseware purchase 0 0
3 1 $500
4 Hardware purchase 0 0
5 10 $10
6 10 $400.00 4,000
7 Travel Travel to monitor project 10 $10 100
8 Per diem Incentive for Main volunteers $ 25.00 3,000
9 0
0
Grand Total $7,700
3rd Months Budget
L
ine Item Description/Justification Qty. Unit Cost/Rate Total
1 Courseware purchase 0 0
2 Courseware purchase 0 0
3 1 $500 500
4 Hardware purchase 0 0
5 Instructional materials 10 $ 10.00 100
6 Instructor fees Facilitators stipend 10 $400 4,000
7 Travel Travel to monitor project 10 $ 10.00 100
8 Per diem Incentive forMain Volunteers 120 $25.00 3,000
0
0
Grand Total $7,700

484 $10,814 $47,370

SCHEDULE 1
The proposed schedule for the project is shown in the below table. Please note that an
incidental week will be given but is not depicted below. Therefore, the entire project should
span four Months.
Component Date (2008) Personnel Outcome
April MOW and TAP Suitable materials
1. Selection of

equipment and

materials

Suitable equipment
2. Procurement of May MOE and TAP

equipment

Furnished and
3. Installation of June MOW and fenced Playgrounds
Community .
equipment Volunteers

August Purchasing of photo


4. Exhibition products.

LIST OF DELIVERABLES

Tasks and Subtasks Deliverable


Schedule
Task 1

1.1 Meeting with Project Officer, Staff, and MOE Within 1 week of signed Task
Foundation representative Order

1.4 Work plan for study sites


Within 3 months from date of
signed Task Order
Task 2

Acquiring of equipment and materials to fence With in 1 month


and furnish playing field

2.1 Evaluation Summaries End of each month

Task 3
By the 15th day of beginning
Foundation work on Field project

3.2 Fencing of playing field By 2 months of Task Order

40 days after completion of the


3.3 Equipping playing area with new equipment Task Order
3.4
3.5 Development of information packet Three months

3.6 Ad hoc reports based on data from grant As requested


reports

Human Resources Planning Schedule


When Source Responsibility/
Item from Skills Required Hours
WBS Required (Department or
Required External) Contact Details

Builders Ability to build 168 Throughout Building Mr. Cecil


Fence project Division Charles SEO
MOE
Driver Ability to drive 24 Start of Ministry Of Mr. Monty Bob
T license project Transport Supervisor of
vehicle Govt
Transportation
Playing 168 Throughout ACED Msr Frances
Filed care project Palmer
taker

Project Project 168 Throughout MOE


Manager Management project
Skills and risk
management
Project Direct and Throughout MOE
Director monitor project project
Project Coordinate the Throughout MOE
Coordinator day to activity project

Project Risk : In any unforeseen eventualities we are prepared to take action


Risk Management Plan

Risk Likelihood Impact Risk response Responsibi


(H/M/L) (H/M/L) (Containment or lity
contingency strategies)
Late Shipment M H Order well in advance of Project
installation Manager
Unavailability M H Order From USA Project
of most Director
suitable
materials
Volunteers L H Advocacy / PTA HRM
Affected by L L
weather

Evaluation
Evaluation of project will be done monthly using the following format

Evaluation
Issued By: Date:

Key Project Stakeholders Consulted:

Milestone/Phase What Worked What Didn’t Work Ways to Improve


Sustainability: The project will be sustained because of the following

1. Management team to manage playing fields.

2. Interventions by Ministry of Works and Sports.

3. Interventions by Principals of surrounding schools.

4. Interventions by other community groups.

5. Interventions by TAP .
Appendix

Items in the Playground Kit and sample Pictures

[ JUNGLE FORT SWING SETS ] [ JUNGLE FORT ] [ JUNGLE FORT CAMPUS ]


[ JUNGLE FORT SWINGSET + TOWER [ JUNGLE FORT CAMPUS + TOWER
] [ JUNGLE FORT + TOWER ]
]
[ JUNGLE FORT + BUBBLE PANEL
[ FORT SWING SET + ROCK WALL ] [ JUNGLE FORT + PICNIC TABLE ]
]
[ FORT SWINGSET + MONKEY BARS ] [ SWING SET + 2nd A-FRAME ] [ JUNGLE FORT + MEGA TOP ]
[ SWINGSET + TIRE SWING ]
Sample Site Plans
Additional templates

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