BUSINESS BLUEPRINT ADDENDUM MATERIALS MANAGEMENT (MM)

Release Version: V1.0

Document Changed: 23 May 2013

Client: Tel.One

Document Number: MM -002

Blueprint Addendum

Materials Management

DOCUMENT APPROVAL SHEET

The signatures below signify acceptance by all parties of the terms and conditions as stipulated in this document. AGREED AND ACCEPTED: For Client: Name: Position: Mr. D Muyambo Project Director Name: Position: Mr. B Kazengura Project Manager

Signature: Date: Name: Position: Mr. B Zvinavashe Team Leader

Signature: Date:

Signature: Date: For Twenty Third Century Systems: Name: Position: Mr. A Marufu Project Director Name: Position: Mrs. E Sahondo Project Manager

Signature: Date: Name: Position: Signature Miss. T Zhande Team Leader

Signature: Date:

Date:

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Materials Management

DOCUMENT HISTORY
Document History Version 1.0 State / Changes Initial version Date (dd.mm.yyyy) / Author 13.05.2009/Tafadzwa Zhande

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The following table elaborates the changes which have been done to the document version V1.0 to create the current version

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Changes Organisational Structure: Split Lab Stores into 2 storage locations: Electro Mechanical Store and Electronic Components Store Master Data: 1. The following material groups were added under different Material Types: General: Added material group gas Apparatus: sockets, batteries, phone, VDU teleprinters, solder resins, Wooden apparatus, PCB cards Motor Spares: oils and lubricants, tune up kits, bulbs Tools: protective clothing, photocopier parts Overhead Lines: Base Plates, Insulators, Bow stay, stay rod

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2. Material Group 2000 was adjusted to fax cartridges 3. Additional material groups for Electro Mechanical Stores: Iron Sheets Angle Irons Flat Bars Galvanised Sheets Metal Tubes Aluminium Sheets Steel Rods Mesh Wires Paints Lubricants Thinners Chemicals (PCB) Cleaning Materials Strawger Exchange Spares Bolts, nuts, washers Factory tools Electronic cards Switchboard Cables Exchange tools Exchange Installation brackets Electrical components Exchange Rakes

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4. Additional material groups for Electronic Components Stores: Integrated circuits Transistors Diodes Resistors Terminal wires Connectors PCBs Telephone spares Coil winding spares PCB spares Volume control spares Rectifiers Laminations Transformer core Crystals Capacitors Terminal strips 5. Materials Groups found in Radio & Carrier and Electronic Repair Centre are the same as those found in Electronic Components Stores. 28 Roles and Responsibilities: Chief Buyer The following additional roles and responsibilities were added for the chief buyer Select suppliers and create request for quotations. Prepare comparative schedules and evaluation reports. Create, Change Vendors Business Process Master List: Added the following processes Create Service Master Record Processing a Purchase Requisition for a service item MM-02-01 Processing a Purchase Requisition for non-stock items Process Steps Table Steps 5,6,7,8,9 Add Chief Buyer MM-02-04 Request for Quotation and Vendor Selection Process Steps Table Steps 2,3,4,5,6 For values up to 35 000USD quotations are dropped off in the competitive tender box. For quotations from 35000USD - 50000USD are dropped in the informal tender box and Quotations above 50000USD are dropped in the formal tender box. MM-03-02 Processing Goods Rejected Voucher Process Steps Table Steps 2,3 Stores sends the defective goods back to the supplier MM-03-08 Stock Take Variance Posting

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Principles and Policies Stock Take team must carry out a comprehensive stock take that shows actual stock quantities in stock 96 MM-04-02 Variation of Purchase Orders Process Steps Table Steps 3,4,5 If there a variations between the Purchase Order and the invoice, the variation is sent for approval first before being made to the Purchase order. These variations might affect the authorities that approve depending on the limits similar to those of the Business Process MM-02-04 Integration Points Purchasing delete FI Asset procurement Reports For the following reports there are additional columns of the item full description and the item key word: Stock Age analysis Fast/Slow/ Non-Moving stock Stock Usage/Consumption Stock Replenishment

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