1.

INTRODUCTION
1.1 ORGANIZATION PROFILE "MEENAKSHI & CO" is one of the leading companies in HR Services. The company is involved Business divisions are HR (Recruitment and Staffing solutions) and Web Applications Development. HR (Recruitment and Staffing) and Web Applications Development are two key areas. Established in 1994, MEENAKSHI & CO is one of the leading full service recruitment solutions company in India. We offer a wide range of recruitment solutions like Recruitment, Staffing, Executive Search, RPO. Our solutions can be configured to address your business needs. MEENAKSHI & CO, has a pan India presence, with offices in Mumbai, Bangalore, Delhi, Chennai and Pune. This gives the ability to tap the best of talent available in India and also provide clients personalized account management. MEENAKSHI & CO holistic approach to recruitment ensures a correct fit both technically and culturally with our client's organization. At focus we believe in the Partnership Approach with our clients and consider ourselves as an extension of clients. The company always aspires to add value to our clients, maintain a very high level of confidentiality and help the customer at all stages of the recruitment procedure. It is extremely well networked with the best of talent at all times and our research team helps in providing a great insight into narrowing down our search making it more relevant and specific. The company services have been appreciated by our customers and MEENAKSHI & CO has won several awards and citations from various clients. MEENAKSHI & CO has also been awarded as the fastest growing Mid-sized recruitment firm by ERA, the Chamber of commerce for the recruitment industry in February 2008.

1.2 ABOUT THE PROJECT The "PRE POST RECRUITMENT" is an application which handles the various activities of the recruitment department in MEENAKSHI & CO and Publishers. This project is helpful in recoding the details of the candidates appearing for an interview. It manages the details like the personal details of the candidate - name, age, address, educational qualification, etc. it also maintains the details like how the candidate knew about job openings like Paper AD - which paper - Job Website which job websites, or by any Consultant - Name , Address , consultant fees or % of salary. This project keeps track of the candidates who are enrolled for the interview and their interview date and other details. The details of interview like the candidates attended the interview and their performances are handled by this module. The details of various tests like Aptitude test, Technical session, Communication skills and their score are managed by this project. Various reports can be generated by this tool like candidate report, performance report which is very useful for the management. The project is developed with VB.NET as front end tool and Ms-Access as the backend for database. The modules covered in the project are Personal Details Appointment details Performance details Job details Reports Personal Details This module is helpful in recoding the details of the candidates appearing for an interview. It manages the details like the personal details of the candidate - name,

age, address, educational qualification, etc. it also maintains the details like how the candidate knew about job openings like Paper AD - which paper - Job Website which job websites, or by any Consultant - Name , Address , consultant fees or % of salary. Appointment details This module keeps track of the candidates who are enrolled for the interview and their interview date and other details. Performance details The details of interview like the candidates attended the interview and their performance are handled by this module. The details of various tests like Aptitude test, Technical session, Communication skills and their score are managed by this module. Job details This module gives the details of the candidates who are recruited for company and the details department and the designation for which they are selected and their proposed joining date. Reports Various reports can be generated by this tool like candidate report, performance report which is very useful for the management.

2. SYSTEM ENVIRONMENT
2.1 HARDWARE SPECIFICATION PROCESSOR MEMORY SIZE HARD DISK DISPLAY KEYBOARD 2.2 SOFTWARE SPECIFICATION OPERATING SYSTEM FRONT - END BACK - END : : : Windows XP Visual basic.NET 2003 Ms-Access 2000 : : : : : Pentium IV 1 GB RAM 80 GB 15" TFT Monitor Samsung 104 Keys

2.3 SOFTWARE FEATURES The .NET Framework is a new computing platform that simplifies application development in the highly distributed environment of the Internet. The .NET Framework is designed to fulfill the following objectives: To provide a code-execution environment that guarantees safe execution of code, including code created by an unknown or semitrusted third party. To provide a consistent object-oriented programming environment whether object code is stored and executed locally, executed locally but Internet-distributed, or executed remotely. To make the developer experience consistent across widely varying types of applications, such as Windows-based applications and Webbased applications. To provide a code-execution environment that minimizes software deployment and versioning conflicts. To provide a code-execution environment that eliminates the performance problems of scripted or interpreted environments. New Features in Visual Studio .NET A number of additions have been made to Windows Forms in this release. FolderBrowserDialog Component The Windows Forms FolderBrowserDialog component is a modal dialog box that is used for creating, browsing, and selecting folders. Security in Windows Forms A fundamental aspect of programming is making sure your applications are secure. In Windows Forms, a great deal of work has been done to make this as easy as possible for developers. Nonetheless, there are important issues to be aware of. Nonrectangular Windows Forms 5

It is easy to customize the shape of Windows Forms. All that is required for nonrectangular forms is an image file and a few property settings. Windows Forms Designer for Managed Extensions for C++ Visual C++ introduces a rapid application development solution for creating your Windows Forms applications in Managed Extensions for C++. For details, see Managed Extensions for C++ Windows Applications. Smart Device Programmability Visual Basic .NET now allows you to develop rich applications for resourceconstrained devices. You can use the tools provided by Visual Studio .NET and the .NET Compact Framework, a subset of the .NET Framework, to create, build, and debug applications that run on smart devices. While almost the entire Visual Basic language is supported for device development, certain Visual Basic .NET features were changed or dropped to accommodate for the inherent differences in device applications. Ms-Access 2000 On a program of software that can help us to access data and perform operations it is called a "Data Base Management System". The DBMS whose design is based on the ; Relational Theory is called "The Relational Database Management System" or RDBMS. MS-Access is the default background for Visual Basic. Creating tables and making data entries in MS-Access are made easier. It has the advantage of querying. It is more faster in retrieving data can also be external to the database. It has enriched data types. MS-Access provides access to many concurrent users to the order of thousands managing large amount of data could present administrative and performance challenges. MS-Access is a RDBMS, offers capabilities of both Relational and Object Oriented database systems. It supports very large databases that could contain hundreds of terabytes of information. The records are represented in a flat two6

dimensional table with rows and columns. Each column has an unique name. all elements in each column are of same kind. Features of MS-ACCESS: Wizards and builders. Macros. Windows based application Large data management capacity. Importing, exporting and linking external files. Built-in security.

3. SYSTEM STUDY AND DESIGN

To develop an user friendly software that meets the user needs any time. Information can be created and altered by administrator. In the system the customer can access the product catalog of the organization. 3.1 EXISTING SYSTEM The system phase studies the problem, identifies alternate solution, evaluates those solutions and finally recommends the best solution. The system study gives the structure and function of the system. The system study can be performed only on existing system. The system study gives an idea of the user requirements. The Primary Objective of the existing system is to achieve competitiveness. Increases the customer satisfaction through shorter delivery cycle Data tampering is reduced Provides security that protect against outsider crime Reduces cost of operations Observation The observation is helpful to understand and study the entire system. By observing, we can understand the working of the existing system. It also validates the data gathered by other means. It also gives a better understanding of the workload and pressures faced. Limitations of the existing system, uncertainly is Incused. the exact measurement is not possible in

the system study. It will take more time in speed and accuracy is very low. Then the

3.2 SYSTEM DESIGN System design centers the software engineering and applied science regardless of the software process model that is used. Once the software requirements have been analyzed and specified, tests that are in the building and verifying the software is done. Each activity transforms information in a number that ultimately results in validated computer software. System design is a process of planning a new system or to the complement of the existing system. The design based on the limitation of the existing system. The requirements specification gathered in the phase of system analysis. 3.2.1 Logical Design 3.2.1.1 Context Analysis Diagram A Context Diagram confines project scope to an agreed limit by obtaining agreement from the customer on the data flows that are included in the scope of a project. The Context Diagram focuses on relationships with external entities and identifies the information that is exchanged between these external entities and the business system under review. The external entities themselves are outside the scope of the project but the data flows between the entities and the business system are within the project scope.

Pre Post Recruitment

Fig 1 9

3.2.1.2 Data Flow Diagram (DFD) Data Flow diagram is a graphical representation of the "flow" of data through in information system. DFD's can also be used for the visulalization of data processing. on a DFD's data items flow from an external data source or an internal data store to an internal data store or an external data sink, via an internal process. a DFD' provides no information about the timings of process, or about whether processes will operate in sequence or in parallel. it is therefore quite different from a flowchart which shows the flow of control through an algorithm, allowing to determine what operation will be performed, in what order, and under what circumstances but nt what kinds of data it be input to and output from the system over where the data will come from and go to, where the data will be stoud. This is the graphical representation of the data processes and used in the support of an information system they describe system as collections of data that are manipulated by functions. Data can be organised in several way. The basic elements are Bubbles Arrows Open boxes Input/output boxes

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DFD FOR FABRIC ROLL CUTTING Basic DFD Notations Source (or) Designation

Process

Data Storage

Data Flow

Level 0
Candidate Name, Address

Company

Candidate Details Fig 0.1 Interview & Performance Details Fig 1.1

Candidate Name, Address

Candidate

Level 1 Enroll

Candidate id, score

Interview

Level 2 Dept
Department name

Selection Details

Candidate id, basic, net

Salary

Selection

Department name, design

Fig 2.1

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3.2.1.1 Entity-Relationship Diagram ER diagram is a model that describes the store layout of a system at high level abstraction. The diagram is based on the three primitive concepts entities, relations and attributes. E-R diagram enables to examine and highlight the data structure and relationship between the data stores in data flow diagram based on the information provided by the E-R diagram, the kind of keys or indexes needed to access the data base can be determined. E-R diagram can express the overall logical structure of a database graphically .E-R diagrams are simple and clear __ qualities that may well account in large part for the widespread use of the E-R model. Such a diagram consists of the following major components. Rectangles which represent entity sets Ellipses which represent attributes Diamonds which represent relationship sets Lines which link attributes to entity sets and entity sets to relationship sets

Entity

Relationship

Attribute

Link

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ENTITY RELATIONSHIP DIAGRAM

Dcode

DOJ

Dname

Desg cname name

cname

idate

Sex DOB Address

cid
cname

Selection m

apt

Candidate
City

Pre Post Recruitment

Tech

Interview

Comm

m
Phone

Salary
commen t

Perform

cname

cid

net

1-m
LIC

one to many many to one many to many

m-1 m-m

basic HRA

PF

Fig 1 13

3.2.2. Physical Design 3.2.2.1. Database Design In system design it is necessary to develop a conceptual model of data, which specifies the relationship between data. This is used to group data into a number of tables. The tables are organized to: Reduce duplication of data. Simplifying functions like adding, deleting and changing data. Select data required for processing. The method of organizing and structuring data into tables is known as normalization. The collection of tables of data is called database. Using the entity relationship diagram, the table have been designed and normalized. The tables are shown, from pages

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TABLE NAME DESCRIPTION PRIMARY KEY Field name cid Cname Sex Dob Qual Addr City Pincode Phone Media. Comments

: : :

Candidate This table contains details about candidate. Cid Description Candidate Id Candidate name Candidate sex Date of Birth Qualification Candidate address

Data type Text(10) Text(25) Text(8) Date/time Text( 10) Text(50) Text(30) Text(6) Text( 10) Text(25) Text (150) Table 1

Telephone number Media by which the candidate came to know about the job opportunity comments

TABLE NAME DESCRIPTION Field name Dcode Dname

: :

Depart This table contains details about depart. Data type Text(lO) Text(25) Table 2 Description. Department code Department name

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TABLE NAME DESCRIPTION PRIMARY KEY Field name cid Cname Edate Idate

: : :

Enroll This table contains details about enroll. cid Data type Text(lO) Text(25) Date/time Date/time Table 3 Description. Candidate id Candidate name Unroll date Interview date

TABLE NAME DESCRIPTION PRIMARY KEY Field-name cid Cname Idate Apt Tech Comm. Perform Comment

: : :

Interview This table contains details about interview. cid Data type Text(10) Text(25) Date/time Number(3) Number(3) Number(3) Number(3) Text(50) Table 4 Description. Candidate id Candidate name Interview date Aptitude Test Technical session Communication skills Total Score Remarks

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TABLE NAME DESCRIPTION PRIMARY KEY Field name cid Cname Basic HRA PF LIC Net

: : :

salary This table contains details about salary. cid Data type Text(10) Text(25) Number(5) Number(3) Number(3) Number(3) Number(6) Table 5 Net .salary Description Candidate id Candidate name Basic salary Allowances Provident fund

TABLE NAME DESCRIPTION PRIMARY KEY Field name cid Cname DOJ Dcode Dname Desg

: : :

selection This table contains details about selection. cid Data type Text (10) Text(25) Date/time Text(10) Text(25) Text(25) Table 6 Description Candidate id Candidate name Dale of joining Department code Department name Designation

3.2.2.2. Input design Based on the user requirements and the detailed analysis of the existing system, the new system must be designed. This is the phase of system designing. It is the most crucial phase in the developments of a system. The logical system design 17

arrived at as a result of systems analysis is converted into physical system design. Errors committed by data entry operator can be controlled by the input design. The following approaches have been incorporated into the input design of the proposed system. Consistent format A fixed format is adopted for displaying the title and the messages. Bach screen has a status line, which displays the operation that can, be performed after data entry. Department details Department form handles the department details in the company. Interactive dialogue The system participates in. interactive dialogue and is able to cope with missing or omitted information. It covers the dialogue by retaining adequate information between each dialogue. Candidate form Candidate form manages the details like the personal details of the candidate name, age, address, educational qualification, etc. it also maintains the details like how the candidate knew about; job openings like Paper AD which paper - Job Website - which job websites, or by any Consultant - Name , Address , consultant fees or % of salary. User friendliness Appropriate messages are provided to the user to inform of what is happening. Errors are used to indicate the error code and specific error message. Formatted screen Data entry screens have been, designed which are similar in formatting source documents. Help screens have been designed the user to enter data without confusion. The Following are the input forms used in the project 18

Master form Master form contains all the menus for accessing the different forms in the project. Enrollment form Enrollment form keeps track of the candidates who are enrolled for the interview and their interview date and. other details. Interview details The details of interview like the candidates attended the interview and their performance are handled by this form.. The details of various tests like Aptitude lest, Technical session, Communication skills and their score are managed by this form. Performance details form The details of the marks scored, by the candidates are listed in this form so that the selection of candidates can be made easy. Selection details form Selection details form, gives the details of the candidates who are recruited for company and the details department and the designation for which they ore selected and. their proposed joining date. Salary details form Salary details form, gives the details of the salary fixed for the candidates who are selected in the interview.

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Form Name : Description F Personal Details :

Personal Details This form contains details about personal

Meenakshi & Co Geethanjali Printers Personal Details Personal Details

Priya

Form 1

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Form Name : Description :

Personal Details This form contains details about Personal

Meenakshi & Co Department Details

Form 2

21

Form Name Description

: :

Candidate Details This form contains details about candidate

Meenakshi & Co Candidate Details 110

M.B.A

Form 3

22

Form Name Description

: :

Enrollment Details This form contains details about enrollment

Meenakshi & Co Enrollment Details

110

03/12/2010 03/15/2010

Form 4

23

Form Name Description

: :

Interview Details This form contains details about interview

Meenakshi & Co Interview Details

110

03/15/2010

Form 5

24

Form Name : Description :

Performance Details This form contains details about performance

Meenakshi & Co Performance Details

Form 6

25

Form Name Description

: :

Selection Details This form contains details about selection

Meenakshi & Co Selection Details

Form 7

26

Form Name Description :

Salary Details

This form contains details about salary

Meenakshi & Co Salary Details

Form 8

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3.2.2.3. Output design The output from the system is either by screen or by hard copies. Output design aims at communicating the results of the processing to the users. The reports are generated to suit the needs of the users. The reports have to be generated with appropriate levels. The objective of any information system is the generation of the reports. The output provides direct source of Information to the user and so it is the most in the design phase. They also provide a permanent hard copy of the results. The output design should he well framed and it contains all the required information and should be well formatted avoiding complexity in. getting information from the input. So a lot of care has been taken, while designing the output. The output design should contain all the user requirements specified in the study phase Interview report The details of interview conducted and the marks scored by the candidates arc listed in this report. Candidate report This report lists out the details of candidates appearing for the interview. Department report The details of various departments in the company ore listed in this report. Reports Various reports can be generated by this tool like candidate report, performance report which is very useful, for the management. Selection report The details of the candidates who arc selected in the interview are listed in this report. Salary report The salary fixed for the selected candidates is reported in this report.

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Report Name : Description :

Candidate Details This report contains details about candidate

Report 1

29

Report Name : Description :

Interview Details This report contains details about interview

Report 2

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5. CONCLUSION
The project "PRE POST RECRUITMENT" has been developed with giving due care of the drawbacks of existing system. It is designed in such a way to remove all problems in, the existing manual system. The software had been tested successfully and it was also found that it is working correctly as power user requirements. The scope of the project is still extendable. The software has tested successfully and it was also found that is easily up gradable. The application can be enhanced in the future with the needs of the company since Ms-Access is backend and is also portable. The database and the information can be update to the latest coming versions. There are also possibilities for enhancing and. further developing the project with customized reports according to the latest information's and needs of the company, since the coding are in procedural block formats , altering the code is also made easy. Thus the project " PRE POST RECRUITMENT " can be enhanced for further future requirements of the company

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6. BIBLIOGRAPHY
Books Alan Simpson, "Mastering MS Access for Windows'9, BPB Publications, Roger.S.Pressman "Software Engineering A Practioners Approch" Tata McGraw Hill Edition Renu Vig, Ekta walia,"Fundamentals of DBMS", Irwin McGraw Hill Publication, First Edition, 1995. Lee, "Introduction to System Analysis and Design"" - Galgotia Book Source Publications PKCM Bride, "Programming in Visual Basic", RPB Publication, 1999. Desai Bipin.C,"Introduction to Database Management System", Tata McGraw Hill Publication, Second Edition, 1998. Jeffrey P. McManus, "VB.NET Developer's Guide to XML, and ADO.NET", Addison Wesley Elias.M. Awad," System Analysis and Design", Galgotia publications, Second Edition, 1993. Michael MCKelvy,"Visual Basic 6.0", Tata McGraw Hill Publication, Fourth Edition, 1997. Websites www.sazele.org http://www.google.com/conceptsofdatabases.html http://www.w3schools.com/online_examples_for_visual_basic.html

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