1

ACCELERATED FACULTY AND STAFF DEVELOPMENT PROGRAM (AFSDP)

1. RATIONALE 1.1. STATUS OF ACCREDITATION Out of the 1,726 higher education institutions (HEIs) in the Philippines, only 388, since accreditation started 10 years ago, responded to the CHED-set standards (CHED Chairman Report, 2010). By year 2015, CHED expects that the curricular offerings of HEIs should be at Level III. Out of the 45 curricular offerings of Palawan State University (PSU), only four are qualified for level III; three for level II re-accreditation, and 2 are level 1 accredited. The rest are still in the stage of preparing accreditation requirements 1.2. SUMMARY OF EXISTING AND NEEDED DEGREES FOR LEVEL III ACCREDITATION The gap between existing and needed number of degree attainment at PSU is very wide. There are 113 faculty members with 31 various master degrees but the need is to have 145 more. PSU has 43 faculty members with doctorate degrees yet the need is to have 184 more in order to meet the minimum required number of 227.

By College Master Existing Business and Accountancy 18 29 5 23 24 13

No of Faculty with Master and Doctorate Degrees for Level III Accreditation Doctorate Need 17 61 25 17 6 Existing 13 21 1 5 3 0 Required 35 90 30 40 20 2 Need 22 69 29 35 17 2

Required 35 90 30 40 20 2

Teacher
Education Engg, Architecture and Technology Sciences Arts and Humanities Nursing and Health Sciences Hospitality Management and Tourism

1 113

10 227

9 145

0 43

10 227

10 184

Total

To illustrate a sample of the specific needs per curricular program, the case of CEAT is presented in the following table. The data indicate that its

curricular offerings need 3 to 5 master degree-holders, and each curriculum requires 5 doctorate degree-holders. This concern alone requires huge funds and swift actions.

SAMPLE OF DATA ON THE MASTER & DOCTORATE DEGREE NEEDS (in CEAT) Number of Faculty Members with M.S. and Ph. D. degrees for Level III Program M.S. Ph.D.

Current Accreditation Level

Existing
Mechanical Engineering Electrical Engineering 2 1 2 0 0 0 5

Required
5 5 5 5 5 5 30

Need
3 4 3 5 5 5 25

Existing
0 0 1 0 0 0 1

Required
5 5 5 5 5 5 30

Need
5 5 4 5 5 5 29

Candidate

Candidate

Civil Engineering Architecture Chemical Engineering Petroleum Engineering Total

1.3. PRIORITY DIRECTION 1.3.1. CHED PRESCRIPTION CHED is becoming firmer in prodding HEIs to uplift quality of tertiary education. Some of the major strategies adopted by CHED are accreditation and the designation of Center of Excellence or Center of Development for a particular curricular offering. Hence, PSU must align its direction with the CHED prescription. 1.3.2. MAJOR THRUSTS 1.3.2.1.One of the critical requirements for level III accreditation is the educational attainment of faculty. This accreditation area can remarkably raise the ratings in the other accreditation areas such as in research, extension, instruction and administration. A major step to be taken, therefore, is to accelerate the PSU faculty and staff development program (AFSDP). Based on set standard on the ratio of faculty to administration staff, PSU has gone way down the desirable standard. The faculty-staff ratio implies either the need to raise the effectiveness and efficiency of non-teaching personnel, or to seek ways in harnessing existing staff to engage in more fruitful or accomplishment-enhancing

pursuits. In either case, capability-raising and temporary moratorium on hiring new workers, including student aids, are the most logical strategies to be adopted to maximize the impact of outputs from the use of University inputs. Such move would boost the attainment of accreditation requirements. 1.3.2.2.Each HEI is striving towards level III accreditation, yet resources have always been inadequate. The vast gap between available jobs and the number of unemployed, including about 500,000 college graduates each year, calls for wiser use of inadequate resources. To focus in 2013 to 2017 on priority curricular programs, wherein PSU has the advantage to become one of the best not only in the country but also in the world, is therefore a sound move. Spreading resources for accreditation in all of the PSU curricular offerings in the same timeframe would stretch the attainment of level III accreditation beyond 2017. At PSU, Education, Business Administration and Accountancy degrees are now qualified for level III, while Environmental Science, and Biology are qualified for level II. Thus the proposed priority focused fields in year 2013 to 2017 for the accelerated faculty/staff development, especially those that will be supported with scholarship, are as follows:

Priority Focused Fields and Ranking (2013 -2017) Rank 1

Petroleum Engg

Rank 2
Electrical Engg

Marine biology Eco-tourism Environmental Science Entrepreneurship Chemical Engg

Info Tech Industrial Edu (for K12) Alternative Health Care Tourism Pre/nursery Education Bus Ad & Accountancy and 3 other fields based on needs for accreditation

These priorities match with the priority programs of the local and the national governments, and are quite compatible with the resources in Palawan. To meet the accreditation needs of the other curricular programs of the University, five other degree programs will be also given support.

2. DEVELOPMENTAL OBJECTIVE 2.1. GOAL To meet the faculty profile that is required for level III accreditation of PSU priority curricular programs, and to keep on enhancing the capabilities of faculty and staff for the continuous betterment of the University accomplishments. 2.2. SPECIFIC AIMS By the end of 2017, the following shall be realized: 2.2.1. The minimum number of faculty/staff with master and doctorate degrees to meet level III accreditation of PSU priority curricular programs, as follows, would have been achieved; 2 and 5 faculty members with MS and PhD in Petroleum Engineering, respectively, complete their degrees abroad through scholarships grants of PSU; 8 faculty members with MS and 9 with PhD in priority curricular fields, graduate with their corresponding degrees through full scholarship grants of PSU; 15 faculty members with MS and 14 with PhD in other priority curricular fields, graduate with their corresponding degrees through partial scholarship grants of PSU; 2.2.2. At least 32 among faculty/staff members would have attended short-term training courses, and would have applied their learning in at least 16 project/activities aligned with improving the University functions and operations; 2.2.3. No less than five faculty/staff members would have been detailed to other agencies and would have succeeded in achieving the purposes of their immersion assignments; 2.2.4. A minimum of 50 learning trips involving a minimum of two participants from each College and staff offices would have been granted educational tours and that the work performance rating of these participants would have been clearly improved as gauged by their performance ratings; 2.2.5. At least two faculty or staff members would have been granted a professorial chair, and

2.2.6. Each College would have succeeded each year in implementing regular capability enhancement activities for faculty and staff members. 3. STRATEGIES To achieve the aims, the strategies shall be to offer privilege-full and partial for graduate and non-degree scholarships, and to adopt the targets per year as follows: NUMBER OF SCHOLARSHIP SLOTS AND DEGREES/NON-DEGREES THAT MUST BE AVAILABLE PER YEAR

FULL SCHOLARSHIP/ DEGREES 13 14

Number of scholarship per year Master

15 16 17 Total 13 14

Doctorate
15 16 17 Total

Full scholarship abroad

Petroleum Engineering 2 1 1 0 1 5 1 2 1 0 1 5

Full scholarship within the Philippines

Marine biology Eco-tourism Environmental Science Entrepreneurship Industrial Education Education for Pre/Nursery school Information/Communication Tech Health Care Chemical Engineering Subtotal per year 1 8 1 3 2 2 13 2 3 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 1 1 1 1 4 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 9

Number of scholarships per year

PARTIAL SCHOLARSHIPS/ DEGREES 13 14

Master
15 16 17 Total 13 14

Doctorate
15 16 17 Total

Partial scholarship
Electrical Engineering Eco-tourism Environmental Science Entrepreneurship Industrial Education Education for Pre/Nursery school Information/Communication 1 1 1 1 1 1 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 2 2 1

Tech Five other fields

1 1 3 1

1 5 Total 1 1

1 2

1 4 Total

Categories of the partial scholarships

Category A Category B Category C Total

Number of slots for MS

1 2 3 6 1 1 1 2 3 6 1 2 1

Number of slots for Ph D

1 1 3 5 2 1 1 2 1 4 7

3 4 8 15

4 3 7 14

NON-DEGREE SCHOLARSHIP
Short-term training 16 trainings for 5 years at P50,000 per training 5 for an average of 30 days with (400 allowance/day) and fare of P15,000/pax 5 for an average of 5 months (boarding fee of P10,000/mo) and fare of P15,000/pax 8 trips per year at P20,000/pax/trip 2 grantees for the five-year duration with incentive of P50,000/pax dependent upon needs and opportunities

Immersion assignment

Learning trips Professorial chair Other capability-enhancement activities

3.1. FULL GRADUATE SCHOLARSHIP This scholarship is for master or doctorate degrees, and stipulates that a grantee will be a full-time student during the duration of the scholarship grant. 3.1.1. Duration 3.1.1.1. 3.1.1.2. 3.1.2. Privileges To encourage faculty/staff to pursue graduate studies, the full-time scholarship of PSU has the following privileges for a grantee: Full scholarship Amount x P1000 Abroad W/in Phil 250 150 72 24 Master degree: 4 semesters and 2 summers Doctorate degree: 6 semesters and 3 summers

School fees/yr Round trip (RT) fare/yr

Books/yr Monthly stipend/yr Theses

50 30

5 10 50 70

Master 100 Doctorate 150 Regular monthly salary and other privileges due to a PSU employee

3.1.3. Selection of full scholarship grantees The following will serve as a guide in the selection of grantees for the full graduate scholarship: 3.1.3.1.Field pursued is aligned with the priority focused degrees as specified in section 1.3.2.2 hereof; 3.1.3.2.Regular employee of PSU; 3.1.3.3.Satisfactory performance rating during the 2 consecutive years prior to the awarding of the scholarship grant; 3.1.3.4.Age limit accepted in 2013 to 2015 (to give chance to those who have been working at PSU for a long time but who were unable to pursue graduate studies), is for master degree, not more than 50; for doctorate degree, not more than 55 provided that after 2015, the age limit shall be 35 and 45 for master and doctorate degrees, respectively, and 3.1.3.5.Grantee-applicant abides with the basic guidelines on scholarship shown in Appendix 2, and willing to sign the contract that will be prescribed by the University Administration.

3.2. PARTIAL GRADUATE SCHOLARSHIP This scholarship is intended for those who cannot be accommodated to avail of the full graduate scholarship of the University, but who would like to pursue a master or doctorate degree that is aligned with the focused degrees or with the other fields with lower priority ranking in terms of scholarship granting.

3.2.1. Priority field for partial scholarship Fields and priority rankings for the partial graduate scholarship are as follows:

Field and Priority Ranking (2013-2017) Rank 1 Petroleum Engg Rank 2 Electrical Engg Info Tech Industrial Edu (for K12) Alternative Health Care Tourism Rank 3 Civil Engg Rank 4 Public Ad

Marine biology

Arch, & Mech Engg

BEEd BSE Psychology Business Adm Mass Com Pol Science

Envi Science Eco-tourism

Criminology Social work Hotel & Res Mgt Accountancy

Entrepreneurship

Pre/nursery Edu

Social Work

3.2.2. Privileges The privileges shall be dependent on the partial scholarship categories as follows: 3.2.2.1. Category A. Pursue any of the priority fields as a full-time students for the duration of study as in the full graduate scholarship for master and doctorate degree. 3.2.2.2. Category B. Pursue a priority fields through distance education or any other means provided that the school offering such program shall be endorsed by the Faculty/Staff Development Committee (FSDC) and approved by the President. 3.2.2.3. Category C. Pursue a priority field outside of official days and official time.

3.2.2.4. Privileges
Privileges

A
72 24 5 3

CATEGORY B C Amount x P1000

72 24 0 0 0 0 0 0

Incentive Privilege*

School fees/yr Summer RT fare/yr Monthly stipend

74 24 5 10

Books/yr 10 10 0 10 Thesis Master 50 Ph. D. 70 Regular monthly salary and other privileges due to a PSU employee

*Full scholarship after a year of study as partial scholars in A, B or C 3.2.3. Selection of partial scholarship grantees The guide for the selection of grantees shall be similar to the guides stipulated in Sections 3.1.3 hereof. 3.3. OTHER GRADUATE SCHOLARSHIPS 3.3.1. Other agency grants PSU scholarship grantees or non-scholars are encouraged to seek graduate scholarship from other agencies that offer better privileges. and as a reward, PSU will still give incentive privileges. 3.3.2. Incentive privileges A PSU scholarship grantee, or non-scholar, who shall be able to obtain scholarship grants from other agencies shall still be provided by the University a supplementary support equivalent to 50 percent of his allowance for books, monthly stipend and thesis support. The scholar shall continue to receive his regular monthly salary and other benefits due to a regular PSU employee. 3.4. SHORT-TERM TRAINING 3.4.1. Operational definition Training herein refers to learning activities on any of the following: skills, processes, technology application, methodologies, novel project implementation, and recognized best practices that are relevant to the functions of PSU, and that learning from such training can be used immediately in an on-going or proposed

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PSU project/operation activity. This operational definition of training is adopted because a training that is not tied up to its immediate usage will be a mere training that will not have clear result in terms of improving achievements and impacts in the PSU mandated functions and operation. Thus, the training that a PSU faculty/staff shall attend must not be viewed as a mere capability enhancement strategy and merely assumed to improve performance. The training must be assessed if its use can be immediately applied in an on-going or proposed activity in any of the following: research, extension, instruction, income-generation and University management operation. 3.4.2. Duration Training duration shall be dependent upon the agencies offering or sponsoring the training. 3.4.3. Priority training Taking into account that training must be tied-up to its immediate application, the Dean/or Staff Office Heads, in consultation with their subordinates, shall be responsible in identifying their training needs and the projects or operation activities wherein the learning shall be applied, and the corresponding budget which shall be presented as follows:

Faculty/ staff Trainee

Training desired e.g. Operation of multi-media facilities

Immediate application activity e.g. Preparing better materials for presentation during meetings, training, and similar events e.g. To be taught to teachers of preschoolers/nursery pupils as an extension work

Budget (for its application)

e.g. New approaches in handling preschoolers/nursery pupils

If the activity for the immediate application of learning is a proposed project/activity, then the outline of such means for training application and estimated funding needs must be submitted together with the prepared list to the FSDC.

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The FSDC shall consolidate the proposed training plans and budget and shall be responsible in prioritizing the training taking into account available funds for this purpose and the need for the training application. 3.4.4. Privileges Training fees, travel support, and per diems (if food and accommodation is not included in the training fee) 3.4.5. Selection of trainees The potential trainees, through the College Deans, shall agree among themselves who must be sent to a particular training in as much as each qualified trainee shall be sent on a rotation basis so that everyone shall be given a chance for capability-enhancement. 3.4.6. Obligation of a trainee The trainee shall be required to share his learning from the training attended with the faculty/staff during a seminar that shall be organized for this purpose, and that he must implement the activity/project where his training shall be applied. 3.5. IMMERSION ASSIGNMENT 3.5.1. Purpose This capability development strategy refers to assigning or detailing a faculty/staff to a particular agency/office for any of the following purposes: 3.5.1.1. Improve skills/knowledge or be updated through first-hand experience on new or best practices, procedures, or innovative approaches in any of the activities in the University functions or management operation; 3.5.1.2. Actual involvement in the packaging of proposal and fundsourcing of projects relevant to the priority thrusts of PSU; 3.5.1.3. Acquire knowledge and skills on desired priority learning (e.g. research methodologies and product development on harnessing solar energy or other alternative energy sources; production of capsulated feed supplements, or operation of state of the art printing press, etc.); 3.5.1.4. Get acquainted with the activities of, and various project proposals submitted to fund-granting agencies in order to

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learn the processes, thrusts, and requirements of projects that are usually granted financial support, and cultivate rapport with the personnel of such agencies. 3.5.2. Privileges 3.5.2.1. Regular monthly salary and other benefits due to an employee; 3.5.2.2. Per diem allowance of P400 per day during official working days; 3.5.2.3. House/room rental support of P10,000 per month; 3.5.2.4. Fare from Puerto Princesa City to place of assignment, and 3.5.2.5. NBC credit points equivalent to that of a training. 3.5.3. Duration The duration shall be specified on a case to case basis depending upon the purpose of the exposure assignment. 3.5.4. Assignment of faculty/staff The assignment of faculty and the purpose of his immersion in other agencies shall be left to the President to decide but recommendations may be made by the immediate superior of the potential assignee and may be subject to the assessment and endorsement of the FSDC. 3.5.5. Obligation of faculty granted an immersion assignment The assigned faculty/staff shall be required to share his learning from his immersion assignment with the faculty/staff during a seminar that shall be organized for this purpose. He must also present a concrete output of his assigned tasks. 3.6. LEARNING TRIP 3.6.1. Purpose A learning trip is a travel within or outside Palawan with the aim of getting acquainted or oriented on project activities, practices, lessons learned by implementers, and strategies of other agencies that are beneficial in broadening the capability of travel participants and the University as well. The trip must be multi-purpose and must involved at least three participants and at least two different

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travel sites at a time. The travel may be also added as a side-trip whenever one has an official business elsewhere. 3.6.2. Visitation sites and participants Each College Deans or Head of Staff Offices shall be responsible in deciding as to the places to be visited, the purposes desired to be achieved, and the date and duration of travel. The plan, which shall be prepared each year, shall be submitted to FSDC for consolidation and prioritization depending upon availability of funds; the relevance of the travel purposes, and the priority ranking of the travel funding arrangement with the participants as follows: 3.6.2.1. Rank 1: participants to provide half of their fares and per diems; PSU to provide the remaining half; 3.6.2.2. Rank 2: participants to provide half of their per diems; PSU to provide fares; 3.6.2.3. Rank 3: PSU to provide fares and per diems

3.6.3. Duration The duration shall be specified on a case to case basis depending upon the purposes, and destinations. 3.6.4. Obligation faculty/staff granted a learning trip The faculty/staff shall be required to share his learning from his trip with the faculty/staff during a seminar that shall be organized for this purpose, and must submit an activity/project where he can apply his learning from the trip 3.7. SABBATICAL LEAVE 3.7.1. Purpose In this strategy, the faculty/staff shall be allowed to be freed from official functions in order to give him the time to work on his desired undertaking that must have an output relevant to his status as a PSU employee and to the functions and operation of the University, and that must be approved by the President. 3.7.2. Privileges 3.7.2.1. Monthly salary and other benefits due to an employee; 3.7.2.2. Free from reporting to duty and free from any official workload

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3.7.3. Duration

Maybe availed of in two sets of sabbatical leaves provided that the total duration shall not be more than one year. 3.7.4. Grantee A regular PSU employee who rendered continuous service to the University for at least 10 years, and whose performance during the 3 consecutive years before the approval of his sabbatical leave is very satisfactory. The approval of leaves and grantees shall be left to the discretion of the University President. 3.7.5. Obligation of a grantee The grantee must submit his outputs to the FSDC, and as much as possible, work out for its publication in national or international papers. 3.8. PROFESSORIAL CHAIR 3.8.1. Purpose To encourage faculty/staff to achieve outputs considered as outstanding at PSU and considered as very relevant to be shared with the faculty and staff of the University so that they may be oriented on the efforts and strategies that led to the achievement of such an outstanding accomplishment. 3.8.2. Privileges 3.8.2.1. A Professional fee of P50,000 for presenting the paper on his outstanding accomplishments to the PSU faculty and staff; 3.8.2.2. A funding of at least P500,000 for priority undertaking that he may proposed for implementation but shall be subject for approval by the University President and shall be disbursed in accordance with usual accounting and auditing rules and regulations. 3.8.3. Grantee The identification of a grantee shall be left to the discretion of the University President taking into account the accomplishments and performance rating of the faculty/staff members within a given duration.

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3.8.4. Preparation and presentation The preparation of paper, which shall be done outside of the official time of an identified grantee, shall be at least one semester, and the presentation to the University faculty/staff shall not be more than 2 hours during the date and venue set for this special event. 3.8.5. Obligation of a grantee The grantee must submit his outputs to the FSDC, and as much as possible, work out for its publication in national or international papers.

3.9. IN-HOUSE CAPABILITY ENHANCEMENT 3.9.1. Coverage This strategy shall be a regular activity of each College and shall be dealing with concerns relevant to any of the functions and operation aspects of the University. 3.9.2. Activities The activities may be in the form of short-term training at PSU or within Palawan; echo-seminars on trainings, conferences, workshops, conventions, study tours participated by the PSU faculty/staff; research paper presentations; fora on topics relevant to the PSU functions, exposure assignment within PSU for mentoring or team-building, and other possible means of enhancing capabilities. 3.9.3. Planning and implementation of activities The planning and implementation schedule of activities shall be left to the Dean or Staff agency head to prepare and execute on condition that regular classes shall not be disrupted.

4. PROGRAMMING THE AWARDING OF SCHOLARSHIP 4.1. Recommendations of Deans

To give due consideration to whatever personal concerns of a granteecandidate, and to allow him to prepare, including the training of his substitute, the full graduate and partial scholarship awarding for graduate degree and non-degree slots shall be based on a duly-approved schedule of sending scholars to pursue their graduate studies. The schedule must be prepared at least one year before the scholarship awards.

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Based on the guide for selecting candidates, the target scholarship slots per year, and on the focused priority fields, each Dean or Staff Unit Heads in consultation with concerned faculty/staff shall submit to FSDC a list of their recommended faculty/staff for the various scholarships.

Faculty/ Staff Name & Degree

2013

2014

2015

2016

2017

4.2.

FSDC Adjustment FSDC shall consolidate the proposed schedule of sending scholars, and the budget needed each year, and if the total funds needed each year could be provided by PSU, FSDC shall endorse the list and budget for approval by the Board of Regents through the University President.

If the submitted list and budget cannot be met by PSU, FSDC shall make adjustment on the schedule of sending scholars taking into account the priority needs on a University-wide scale; the available funds for this purpose and the ranking of grantee-candidates before endorsing the list and budget for approval by the University President. This task shall be left to the FSDC to avoid the entry of biases among those who made the list and schedule for their subordinates. 5. BUDGETARY REQUIREMENT Given the financial support, the goal of the ACCELERATED FACULTY AND STAFF DEVELOPMENT PROGRAM (AFSDP) will surely achieve its set goals. Thus, the budget requirements must be met so that the priority and other curricular offerings of the University will be at level III by year 2017. If fully supported, the program will likely result to the status of PSU as the only National Center of Excellence (COE) in Petroleum Engineering in the Philippines and the world; one of the National Centers of Excellence in Education for preand nursery schooling; and as one of the Centers of Development (COD) in Ecotourism, Environmental Science, Business Administration and Accountancy, Marine Biology, Information Communication Technology, and Entrepreneurship. These goals will be achieved as offshoots of the enhanced capabilities of faculty/staff in meeting the desired level III accreditations of PSU programs, and on the desired COEs and CODs.

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The budget estimates, which range from P5.9 to P11.9 million or an annual average of P9.4 million, were based on the privileges of the various graduate degree and non-degree scholarships that were also based on prevailing school fees, fares and stipends. Included in the budget estimates are the travelling expenses in attending conferences/training/seminars which are normally part of the annual expenditures of the University. Budget allotted for books in the scholarships will eventually become part of the books to be stocked in the University Library. Considering the benefits that will be realized from the Program, its projected expenditures will yield substantial gains through the expected results that will be obtained.

SUMMARY OF BUDGET (MORE DETAILS ARE PRESENTED IN APPENDIX 2) 2013 Full scholarship abroad Master Doctorate Subtotal Full scholarship w/in the Phil Master Doctorate Subtotal Partial to full scholarship Master Doctorate Subtotal Non-degree Short-term training Immersion assignment Learning trip Professorial chair Other capability means Subtotal Grand total Average per year 1620 810 2430 1848 462 2310 359 253 612 2014 2230 2280 4510 2248 1155 3403 1698 1668 3366 2015 1570 3090 4660 693 2219 2912 642 2131 2773 2016 710 2580 3290 1024 1827 2851 1845 2447 4292 2017 810 1920 2730 562 1204 1766 849 1631 2480

208 92 160 100 560

208 92 160 50 100 610

208 92 160 100 560

208 92 160 100 560

208 92 160 50 100 610 7,586

5,912 11,889 10,905 10,993 9,457

6.

IMPLEMENTING UNIT The existing Faculty and Staff Development Committee (FSDC) and the designated Committee members as well as their duties and responsibilities as specified in their Office Order shall be responsible, initially, as the coordinator in the implementation of the AFSDP.

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The FSDC is recommended as the implementing unit because it views the program based on the need of the University as a whole. This would minimize biases inherent in each Division, and even in each College or office units. 7. MONITORING AND EVALUATION To be well-monitored, documented and evaluated through rating as follows, are the following: Rating scale: 100% adoption/compliance: 75% of stipulation: 50% of stipulation Below 50% exemplary satisfactory Unsatisfactory Very unsatisfactory

Item for consideration Adoption of the AFSDP Budget allocation for AFSDP Recommended scholars Number of scholars Number of trainees Performance of scholars Number of graduates Performance of implementers Rating of subordinates/beneficiaries Overall performance of the program

Office to be rated PSU Administration (Presidents Office) PSU Administration (Budgets Office) College Deans All potentials scholarship candidates Immediate supervisors All scholars Individual scholars FSDC members For all implementers PSU Administration thru FSDC

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APPENDIX 1. DETAILS ON THE BUDGET REQUIREMENT OF THE AFSDP 1. Full scholarship abroad For Petroleum Engineering Abroad (Ph D) Amount x P1000 2013 2014 2015 2016 250 School fees/yr 750 1000 750 150 RT fare/yr 300 300 300 50 Books/yr 150 200 150 360 Monthly stipend/yr 1080 1440 1080 Thesis 150 300 810 Subtotal for Ph D 2280 3090 2580 Total (MS & Ph D) 2430 4510 4660 3290

2017 500 300 100 720 300 1920 2730

2. Full graduate scholarship within the Philippines For full scholarship in other priority fields Privileges Master degree (Amount x P1000) 2013 2014 2015 2016 School fees/yr 576 576 576 216 Summer 192 192 192 72 RT fare/yr 40 40 40 15 Books/yr 80 80 80 30 Monthly stipend/yr 960 960 960 360 Thesis 0 0 400 0 Subtotal MS 1848 2248 693 1024

2017 288 96 20 40 480 100 562

For full scholarship in other priority fields Privileges Doctorate degree (Amount x P1000) 2013 2014 2015 2016 2017 School fees/yr 144 360 648 504 288 Summer 48 120 216 168 96 RT fare/yr 10 25 45 35 20 Books/yr 20 50 90 70 40 Monthly stipend 240 600 1080 840 480 Thesis 0 0 140 210 280 Subtotal Ph D 462 1155 2219 1827 1204 Total of MS & Ph D 2310 3403 2912 2851 1766

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3. Partial graduate scholarship MS Partial scholars - Category A For partial scholars (Category A): MS Privileges Amount x P1000 2013 2014 2015 2016 School fees/yr 72 0 72 72 Summer 24 0 24 24 RT fare/yr 5 0 5 5 Books/yr 10 0 10 10 Monthly stipend/yr 36 0 36 36 (3000/mo) Subtotal for MS 147 0 147 147 Ph D partial scholars - Category A

2017 0 0 0 0 0 0

For partial scholars (Category A): Ph D Privileges Amount x P1000 2013 2014 2015 2016 School fees/yr 72 72 144 0 Summer 24 24 48 0 RT fare/yr 5 5 10 0 Books/yr 10 10 20 0 Monthly stipend/yr 36 36 72 0 Subtotal for Ph D 147 147 294 0

2017 0 0 0 0 0 0

MS partial scholars Categories B and C For partial scholars (Categories B & C) MS Privileges Amount x P1000 Category B 2013 2014 2015 2016 School fees/yr 144 0 144 Summer 48 0 48 Books/yr 20 0 20 Subtotal 212 0 212 Category C (none) Ph D partial scholars Categories B and C Privileges For partial scholars (Categories B & C) Ph D Amount x P1000 2013 2014 2015 2016 72 24 10 106 72 24 10 106 72 24 10 106 0 0 0 0

2017 0 0 0 0 0 0 0 0

2017 0 0 0 0

Category B School fees/yr Summer Books/yr Category C Subtotal

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MS full scholars (after a year as partial scholars A, B or C Full after a year (MS) School fees/yr Summer RT fare/yr Books/yr Monthly stipend/yr Thesis Subtotal 2013 2014 444 144 30 60 720 300 1698 2015 74 24 5 10 120 50 283 2016 444 144 30 60 720 300 1698 2017 222 72 15 30 360 150 849

Ph. D full scholars after a year as partial scholars A, B or C Full after a year (Ph D) School fees/yr Summer RT fare/yr Books/yr Monthly stipend Thesis Subtotal Total (partial to full) MS Doctorate Grand total 2013 2014 370 120 25 50 600 250 1415 1698 1668 3366 2015 518 168 35 70 840 100 1731 642 2131 2773 2016 666 216 45 90 1080 350 2447 1845 2447 4292 2017 518 168 35 70 840 0 1631 849 1631 2480

0 0 359 253 612

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APPENDIX 2. BASIC GUIDES ON SCHOLARSHIP In addition to the provisions stipulated in the AFSDP, the following guides are prescribed for compliance by scholarship grantees: 1. Basic policy and guidelines 1.1. It shall be the policy of the University to insure that scholarship grantees shall enrol in institutions with known good quality standards. 1.2. In no case shall units earned, a degree or training achieved by any faculty/staff member be recognized by the University if such was not approved by the institution and/or higher government authority. 1.3. Privileges of grantees, especially as they relate to finances, shall be covered by DBM, accounting and auditing rules and regulations. In the case of book allowance, all books purchased from the book allowance of a grantee must be submitted to the University library after the grantee would have completed his degree. The dissertation support shall be released only when the thesis/dissertation proposal has been approved by the scholars Advisory Committee and duly certified by the Adviser. A certification to this effect and endorsed by the Chairman of the FSDP shall be a required integral attachment to the thesis support request. 1.4. In no case shall a grantee working towards a degree be allowed to change his/her field of specialization or to transfer to another institution without approval by the University and/or the sponsoring agency. 1.5. Personnel on study grant but not enrolled during summer or a certain term must report to official work in the University otherwise he/she be considered absent or on leave without pay. 1.6. Deferment of study leave is discouraged except on the following cases: a. Maternity Leave b. Serious illness or accident which affects the mental physical capacity of the grantee. c. Absence of subject or course offered during a particular term for the grantee to enroll in.

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d. Cases beyond the control of the grantee and/or the University (force majeur) 1.7. Scholarship, fellowships and other form of grants offered by sponsors other than the University, whether local or foreign, shall first be approved by the University President. 2. Obligation of the Scholars/Grantees to PSU When an applicant is finally selected for the scholarship/grant, he shall, in consideration of his acceptance, bind himself to a contract with the University, with the following conditions. 2.1. Immediately upon receipt of the scholarship approval, the grantees shall accomplish the following documents: 2.1.1. Study leave (PSU Form) to be endorsed through channels and acted upon by the FSDP Committee. 2.1.2. Approved admission form 2.2. Immediately after each school term, the grantee shall submit/furnish photocopies of his grades and progress report as certified correct by his adviser or Advisory Committee to the Human Resource Management Office, Records Office, and the FSDC. 2.3. The scholar/grantee shall by all means carry the maximum academic load prescribes by the course curriculum and shall keep up with scholastic standards of the institution where he is enrolled. 2.4. Scholarship shall be for a period of 12 months without prejudice for continuance, subject to budgetary capability. Hence, all scholarship contracts shall be renewed annually. 2.5. After the termination of the scholarship grant, the grantees shall serve the University for: 2.5.1. Two years for every year or a fraction of not less than two months, and one year for a fraction of less than two months of grant 2.5.2. Three years for every year or fraction of not less than two months, and one year for a fraction of less than two months of a grant abroad with pay. 2.5.3. One year for every year or a fraction thereof grant on official time (OT). 2.6. The grantees shall refund in full to the University such amount as may have been defrayed for his stipend, allowances and such other scholarship privileges for any of the following:

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2.6.1. Failure to render in full or in part the required length of service on account on voluntarily resignation, retirement or separations from the service through his own fault and other causes within his school. 2.6.2. For being recalled following the cancelation of his scholarship/grant due to his fault or willful neglect (e.g. failing grades) and dismissal due to administrative delinquency. 2.6.3. Failure to finish the degree pursued. 2.6.4. Refund the thesis dissertation allowance for failure to submit a copy of the research work to the FSDC. . 3. Recall of Scholars/Grantees Scholars/grantees shall be recalled for any of the following reasons: 3.1. Expiration of the tenure of the scholarship/grant 3.2. Violation of the scholarship contract. 4. Extension of Scholarship/Grant Scholarship maybe extended on official time on a semestral basis for not more than two semesters for the following: 4.1. Those granted leave of absence by the university where grantee is enrolled. 4.2. Type/nature of thesis/dissertation as required by the Advisory Committee. 5. Special Provision 5.1. The prescriptive period for the scholar/grantee to finish his thesis/dissertation after returning from grant, in case scholar/grantee returns without completing his thesis/dissertation work shall be as follow, after which the grantee is required to refund the amount disbursed for his scholarship tenure. 5.1.1. For master scholarship three years after the normal duration of the scholarship tenure. 5.1.2. For doctoral scholarship four years after the normal duration of the scholarship tenure. 5.2. A grantee who stops pursuing the degree from the school where he is enrolled for any reasons shall be required to refund the University of scholarship benefits received . 6. Effectiveness These policies and guidelines shall take effect after its approval by the University Board of Regents through the University President