Creating a Glossary Using WebCT

Taryn McMillan

Creating a Glossary Using WebCT

Acknowledgements and fair use disclaimer

The materials you are reading are part of a project created in the Humber College Technical Writing program. It may contain copyrighted material, the use of which has not always been specifically authorized by the copyright owner. This material has not been publically distributed and has been made for academic purposes.

Creating a Glossary Using WebCT

Contents
Acknowledgements and fair use disclaimer ............................................. 2 1. Introduction ......................................................................................................... 4
What is the purpose of this document? ........................................................................ 4 Who should use this document? .................................................................................. 4 References................................................................................................................... 4

2. Getting started................................................................................................... 5
Adding the Glossary Tool ............................................................................................. 5 Opening the Glossary Editor ........................................................................................ 5 Viewing the Glossary ................................................................................................... 5

3. Adding a term to the Glossary ................................................................... 6 4. Linking from the page text ........................................................................... 7 5. Editing a definition ........................................................................................... 8 6. Updating the Glossary from a file ............................................................ 9 7. Resetting the Glossary................................................................................ 10

Creating a Glossary Using WebCT

1. Introduction
What is the purpose of this document?
This document shows you how to create and edit a Glossary using WebCT. WebCT allows you to create a fully-searchable Glossary for your course. The Glossary can contain images as well as text, so that illustrative Glossary definitions are possible.

Who should use this document?

This document is designed for course instructors who desire to create a Glossary using WebCT.

References
The following chapter was used to develop this document: Chapter 7: Creating a Glossary, in Getting Started Tutorial for WebCT Version 1.3, http://www.webct.com.

Note: Authors Notes appear in [Red]. Figure numbers are referenced from the original text. Suggestions for additional figures appear in the Authors Notes.

Creating a Glossary Using WebCT

2. Getting started
This topic shows you how to add the Glossary Tool, open the Glossary Editor, and view the Glossary.

Adding the Glossary Tool

To add the Glossary Tool [Ask a SME where to find the Glossary Tool and how to place it onto the Toolpage. This information is not included in the original manual.]

Opening the Glossary Editor

To open the Glossary functions as a course designer, you have two options: Click the Glossary icon if you have placed the Glossary Tool on the Homepage or on a Toolpage. Use the Page Design mode from a page of content on a WebCT Path.

To open the Page Design mode from the Homepage 1. Click on a path. 2. In the Path Editor, click any of the titles in that path to go to the Page Design mode for that particular page.

Viewing the Glossary

To view the Glossary, you have two options. To view the entire Glossary Click the Glossary Tool on the Homepage, the Toolpage, or the button bar of individual pages. Using the Glossary Tool, you can: o List Glossary entries by starting letter. o List the whole Glossary. o Search the Glossary for a particular keyword.

To view individual Glossary entries Click any hyperlinked word in the body of the HTML pages on the various paths which make up the course. This will display the definition for that particular word.

[Ask a SME for images to illustrate this section. Confirm all of the available options for viewing the Glossary.]

Creating a Glossary Using WebCT

3. Adding a term to the Glossary

This topic shows you how to add a term to the Glossary. To add Glossary terms 1. Click Glossary in the designer frame at the bottom of your screen. The bottom frame now displays the Glossary menu options.

2. Click Define Keyword. The center frame shows the Glossary Addition screen which includes text-entry boxes for the new keyword name as well as the definition. Figure 7-2 Adding a new keyword 3. Type a keyword into the Keyword Textbox and a definition into the Definition Textbox. 4. To add this entry to the Glossary, click Add. 5. The next screen displays a scrollable listing of all existing Glossary entries. Click on any of the Glossary words to display the definition in the right frame. [Check with a SME about the sequencing of this step] Figure 7-3 After adding the keyword 6. Use the buttons below each Glossary definition to delete or edit the particular Glossary entry or to link it to another Glossary keyword. Figure 7-4 Viewing a Glossary item

Creating a Glossary Using WebCT

4. Linking from the page text

This topic shows you how to link directly from the text of the page to a particular definition. To link from the page text 1. Click Glossary in the designer frame at the bottom of your screen. The bottom frame now displays the Glossary menu options.

2. Click Edit Links. The center frame now updates to place option buttons beside each word in the text if that word appears in the Glossary. Figure 7-5 The Edit Links screen 3. Click the option button next to the word you wish to link to the Glossary. Note that you can link only one occurrence of a particular word, even if a word appears multiple times in the text. 4. Click Update at the bottom of the frame. The page refreshes to display the selected words hyperlinked to the Glossary as the users will see it. 5. Click any hyperlinked word to view the definition for that entry. To unlink the word 1. Click Edit Links, and then scroll down to the bottom of the page to find a listing of all keywords found on the page. If the option button beside the word is clicked, the keyword is not linked on this page. Figure 7-8 Unlinking a keyword 2. To unlink an already-linked keyword, click the option button beside the keyword that you wish to unlink from the Glossary. 3. Click Update to erase the link from the page.

Creating a Glossary Using WebCT

5. Editing a definition
This topic shows you how to edit a Glossary definition. To edit a Glossary definition 1. Click Glossary in the designer frame at the bottom of your screen. The bottom frame now displays the Glossary menu options.

2. Click View Glossary, and then click the particular keyword from the scrollable list in the left frame. 3. Click the Edit link which appears below the keyword definition. The frame now displays a textentry box with the existing definition appearing inside it. Figure 7-9 Editing a definition 4. Edit the text of the definition. 5. When you are satisfied with the new definition, click Update.

Creating a Glossary Using WebCT

6. Updating the Glossary from a file

This topic shows you how to update the Glossary from a file. This feature allows you to update and/or add multiple Glossary terms and definitions that have been entered in a plain text file. To add or update Glossary terms 1. Click Glossary in the designer frame at the bottom of your screen. The bottom frame now displays the Glossary menu options.

2. Click Update from File. The middle frame refreshes to display the Upload Glossary from File screen, which consists of a text-entry box to input the filename of the Glossary file you wish to use. 3. Click Browse to locate the Glossary.txt file in the notes directory. 4. Click the option button beside this file, and then click Pick. 5. Click Continue in the main window. The Update Confirmation screen now appears in the center frame. Figure 7-10 The Update Confirmation screen If the Glossary.txt file contains entries for pre-existing Glossary terms, the Upload Confirmation screen will display a list of pre-existing Glossary keywords and their present definitions alongside their new definitions from the Glossary file you are uploading. 6. Click Continue to finish the Upload/Add operation. You can now link the new Glossary terms to the page text using the Edit Links button.

Creating a Glossary Using WebCT

7. Resetting the Glossary

This topic shows you how to erase all Glossary entries and reset the Glossary. To reset the Glossary 1. Click Glossary in the designer frame at the bottom of your screen. The bottom frame now displays the Glossary menu options.

2. Click Reset Glossary. 3. You will be asked to confirm that you want to erase all of the entries in the Glossary. Click Confirm. [Confirm this process with a SME. Do you only need to click Confirm, or are there other steps involved? Is there a way to undo this process? Ask a SME for an image to illustrate this set of procedures.]

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