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PAVE A PATH FOR SUCCESSFUL COMPLETION STATUS UPDATING THROUGH NETWORK AND GIVING EARLY WARNINGS
DATA COLLECTION
Project : A project is the means of converting a vision, a dream or a need to reality. A Project is a set of activities which are networked in an order and aimed at achieving the defined goals for which the project is undertaken. Upon completion of all the activities, the goals of the project will be achieved.
Management : Management is the technique of understanding the problems, needs and controlling the use of Resources, Cost, Time, Scope and Quality. Project Management : It is an art of controlling the cost, time, manpower and hardware & software resources involved in the project. Completion of Project on time within Budget without comprising Quality
Project Management Plan All the detailed planning work done for different aspects of the project is integrated into one single plan known as the Project Management Plan. This plan is used to control the project and acts as the baseline plan for the project. Once the plan is finalised by the project manager and his team it should be approved by the project's sponsor. The Project Management Plan establishes the project's: Why; What; Who; When; How and How much
STAGES PLANNING
SCHEDULING CONTROLLING CLOSING
STAGES
Scheduling Phase is the process of formalizing the planned activities, SCHEDULING assigning the durations, resources and sequence of occurrence in consultation with the team CONTROLLING members.
CLOSING
PLANNING
Planning and Scheduling phases are under taken before the actual project starts.
STAGES
PLANNING SCHEDULING
Project controlling is a mechanism established to determine deviations from the project base schedule, to re-plan & reschedule CONTROLLING during implementation to compensate the deviations on the basis of commissioning minima, flow of resources like CLOSING finance, manpower, equipment & application techniques.
STAGES
PLANNING SCHEDULING CONTROLLING
Closing phase is the last phase of the project which brings close out of the complete project. Whatever the project requirements are pre-defined, during this phase the total delivery is made and it is accepted by the customer.
CLOSING
Maximum conflicts can arise in the project during this phase between those who have worked to deliver the outcome (contractor) and those who are accepting the results of the work (customer).
WBS
WBS
For effectively plan and manage the work, the entire
scope of the total project is reviewed and decomposed or broken down into discrete tasks giving rise to what is
WBS Levels: Level 1 (L1) - The highest or the top-most level of the WBS is
WBS
generally referred to as Level 1 of the WBS. This will be a single task which is the Project or Project Name. Level 2 (L2)- This can be based on the project phase, the product of the project or the organizational departments. If level 2 is based on Project, Tasks are Engineering, Manufacturing, Construction and Testing & Commissioning. Parent-child relationship Each level of the WBS has a parent-child relationship. The parent
task in the WBS will finish only after all its children tasks are
complete.
WBS
WBS
ENGINEERING
PROCUREMENT
CONSTRUCTION
SITE MOBILISATION
BASIC ENGINEERING
CIVIL WORK
Piling work
EQUIPMENT INSTALLATION
PIPING INSTALLATION ELEC. INSTALLATION EQUIPMENT RECEIVED AT SITE ( %) INSULATION & PAINTING COLD COMMISSIONING HOT COMMISSIONING INSTRUMEN. INSTALLATION
Bar Chart
Abscissa(Y-axis) represents the jobs to be performed. The length of the bar shows the time required by
Bar Chart
Activities
AWARD OF CONTRACT SURVEY WORK EXCAVATION FOUNDATION & WALLS SLAB CASTING BRICK WORK PLUMBING & ELECTRICAL WORK FINISHING WORK
Duration in Months
1 2 3 4 5 6 7 8 9 10 11 12
10
11
12
Duration in Months
Y X
Network
In todays globalized market place, to stay ahead of all means facing tremendous pressure.Time is crucial, Time is money. An excellent but delayed project means cost overruns. In this scenario proper scheduling of the project is even more of a concern than ever before in managing the project. Many of us have heard of the term networks in relation to projects.
What is the project network? What role does it play in managing the project?
A project network can be described as:
A set of activities or the schedule of all the activities required to complete the aims and goals of the project in stipulated time.
A graphical or a schematic display that shows the logical relationships and sequence of all the activities that are required to be done in the project in the shortest possible time frame.
What is an Activity ?
Network
Differences one can attribute to distinguish a living being from a non-living being can perhaps lie in the word 'activity'. From being in state 'A' to go to state 'B', we would need some kind of force or energy to move. An activity requires physical or mental energy. An activity in a project is the:Lowest level of effort consuming time and resources. Has a definable start and finish.
Network
Duration of an activity:
The amount of time needed to complete an activity. The original duration is the planned estimate, and the remaining duration is the number of work periods to finish activity. Zero date : Milestone :
It is the go-ahead date of a project or the date of start of a project.
Milestones add significant value to project scheduling which can only be a Start type or Finish type & doesn't have any duration.
Constraint :
A Scheduling restriction you impose on the Start or Finish of an activity. Constraints are used to reflect real Project requirement for example all outdoor activities must be completed before the onset of monsoon etc.
Logical relationships
Network
Let us examine two activities A and B: A is the independent activity and B is the dependent activity. This means that A is the preceding activity and B is the succeeding activity. How many different types of logical combinations can there be between the two activities A and B? Activity A can have started or have finished. Based on these 2 possible combinations of activity A, activity B can either start or finish as well. This means that there can be 4 possible combinations of activity B which is dependent on activity A. These 4 logical combinations are shown below: A can finish and B can start thereafter (Finish to Start). A can start and B can start thereafter (Start to Start). A can start and B can finish thereafter (Start to Finish). A can finish and B can finish thereafter (Finish to Finish).
Logical relationships
Finish to Start Dependency (F-S)
The independent activity A must finish before B can start.
Network
The 'from' activity must start before the 'to' activity can start
Logical relationships
Start to Finish Dependency (S-F) A must start before B can finish. The arrow shows the 'from to' relationship. The 'from' activity must start before the 'to' activity can finish
Network
Finish-to-Finish Dependency (F-F) A has to be completed before B can finish. The arrow shows the 'from to' relationship. the 'from' activity must finish before the 'to' activity can finish
Network
Lead and lag are activity relationships that are used as special modifiers to advance or delay the succeeding activity.
This is a modification of a logical relationship between two activities, which allows an acceleration of the successor activity. For example, in a Finish to Start dependency, with a 14 days lead, the successor activity can start 14 days before the predecessor activity has finished. A lead means that the succeeding activity will start earlier than it otherwise would have.
Lag:
A modification of a logical relationship, which delays the successor activity. For example, in a Finish to Start dependency, with a 14 days lag, the successor activity cannot start until 14 days after the predecessor has finished. A lag means that the succeeding activity will start later than it otherwise would have.
Forward Pass
Network
The Calculation of Early dates for a project. The Forward Pass starts from the beginning of the Project and continues to the end to calculate the Earliest Start and Finish dates for each activity. EARLY START (ES) The date a project is scheduled to start. EARLY FINISH (EF) The date a project is scheduled to start.
Backward Pass
Network
The Calculation of Late dates of activities in a network. The calculation begins with the latest Early finish date of the last activity or the imposed Project finish date, if one exists, and works backwards to the first activity in the project. LATE START (LS) The latest start date an activity can start without delaying the finish date of a project
LATE FINISH (LF) The latest finish date an activity can finish without delaying the completion of the project.
FLOAT :
Network
This is the amount of time that an activity may be delayed from its early start without delaying the project finish date. Float is a mathematical calculation and can change as the project progresses and these changes are incorporated in the project plan. Float is the measure of the sluggishness in starting an activity.
Network
Shown above is a Precedence Diagramming Method (PDM) network of 8 activities - A, B, C, D, E, F, G and H. The duration of each activity is shown in the node. As we go from left to right in the forward pass, let us calculate the ES and EF of these 8 activities.
Activity A
Network
A is the first activity of the network and its duration is 1 week. The earliest time when activity A can begin is at week 0 (zero). Generally 0 is taken as the default start time instead of 1. In effect A will start on day 1 of week 1. The earliest finish time (EF) = Early Start of the activity + Duration of the activity EF = 0+1 = 1
Activity B
Activity C
Network
Activity E
Activity F
Network
Activity D
Activity G
Network
Activity H
Network
Activity H
Activity G & D
Activity E
Network
Final Network
Bar Charts
ADVANTAGES
Easy to prepare Eye catching Good for early planning Good for small scale projects
Network
LIMITATIONS
Do not show relationships between activities
and hence do not illustrate project network. Do not assist data preparation and analysis.
Network
PERT
They came out with the concept of using a 3 time weighted estimate to determine the duration of an activity instead of the single time estimates that was in use.
This concept was especially useful for those activities where uncertainties were of a high degree. The 3 time estimates used in Program Evaluation and Review Technique (PERT) system considers the following three aspects: Optimistic (O) duration estimate for completing an activity Most Likely (ML) duration estimate for completing an activity
PERT
Estimated Duration Time Estimate for an activity is: [1 x Optimistic duration estimate + 4 x Most Likely duration estimate + 1 x Pessimistic duration estimate] / by 6
Critical path
the earliest date by which the project can be completed.
CPM
The critical path is the longest path in the network and shows
Critical path
CPM
Let us look at the example we have covered earlier of a project network comprising of 8 activities from A to H. The critical Path in this example had 4 activities A, E, G and H. The total project duration as per our network calculations came to 20 weeks
S-Curve
31
What is S Curve
S-Curve
S- Curve is the graphic display of cumulative progress plotted against time. Ideal S - Curve is a sinusoidal curve based on the following formulae: Y = [1 - sin(x/xn*180 + 90 ) *50] Y Percent progress x Period at which s-curve value required xn Total period
The name is derived from the 'S' like nature of the curve.
S-Curve
S-Curve
Peak Period
Progress
Starting Period
Finishing Period
Time
It is an ideal distribution curve. Depending upon the various guiding factors it may vary.
S-Curve
Note :
Previous distribution is an ideal one. Depending on nature and location of job this distribution may vary. The experience of concerned project manager will play a vital role in deciding the projected distribution of progress of any activity during its span of implementation.
MSP is a Project Management (PM)tool . Gantt Chart is famous Toolbar in MSP. Left side of Gantt Chart window shows the Activities with relations Right side of Gantt Chart shows the timescale & Bars with relationships. Let us consider an example : Construction of House using MSP Software