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PROJECT REPORT ON PIVOT TABLE DATA ANALYSIS
Submitted To MRS Roma Chauhan Mr. Mayank Dhaundiyal Submitted By Abhilasha Tandon Avnika Jain Mayank Sen Priyanka Priyadarshni Shailabala Bhuayan

CONTENTS Acknowledgment Introduction and uses Applications Limitations and benefits Steps to create pivot tables Techniques Conclusion

ACKNOWLEDGMENT

We take this opportunity to express profound gratitude and deep regards to our guide Mr. Mayank Dhaundiyal and Mrs Roma Chauhan for their exemplary guidance, monitoring and constant encouragement throughout the assignment. The blessing, help and guidance given by them time to time shall carry us a long way in the journey of life on which we about to embark. We are obliged to each and every member of our group for the valuable information provided by them. We are grateful for cooperation during the period of assignment.

Yours Obediently Abhilasha Tandon Avnika Jain Mayank Sen Priyanka Priyadarshni Shailabala Bhuyan

Introduction
Pivot table is the tool to summarize information of the data which help to analyze your data and help in effective understanding of the data. Pivot table automatically sort, drilling filtering, count, total the data. It helps to make necessary changes as per the need and provide us a clear picture of the information hidden in the original data to make necessary decision and views on the basis of data provided. PivotTable reports are interactive tables that quickly summarize, or cross-tabulate, large amounts of data. In a PivotTable report, you can rotate the rows and columns to see different summaries of the source data, filter the data by displaying different pages, or display the details for areas of interest. Pivot table is a tool much flexible to be used and find out the different relations. For Eg; Find average income earned by male and females working separately in different regions.

How pivot table helps


Gives us a brief of the original data . Summarize data into more informational format . Make the data understandable even to the newcomers. Avoid unnecessary data content and saves time. Listing unique values in any column of a table Creating a pivot report with sub-totals and custom formats Transposing data i.e. moving rows to columns or columns to rows. Help in decision making and analysis of data. Linking data sources outside excel and be able to make pivot reports out of such data.

Applications
Pivot table brings different view of a particular data in different ways as per requirement. Various companies use it find its sales of particular quarter, find the maximum sale revenue or lowest revenue in particular year, quarter, month. They dont need to peek the pages or move from one work book to another to find the required information. It has been used by all the firms and companies to make use of the data collected, as pivot table make the data more informative and present it in a useful and summarize manner. It has been used to avoid delays by making it easily understandable by all and make decision on the basis of analysis done. It is being used in schools, colleges & institutions to maintain records of students and generating results.

Advantages Of Pivot Table


1. The biggest advantage to using Pivot Tables is the fact that we can generate and extract meaningful information from a large table of information within a matter of minutes. 2. On top of this, if we wanted some new information we can simply drag-and-drop(pivot). 3. A PivotTable allows Excel users to summarize lists of information in a simple format. Users are given the ability to arrange data by columns and rows and they will have the flexibility to label and sort them any way that they see fit. 4. A PivotTable is such a valuable tool because it lets decision makers quickly react to the information in front of them. In competitive markets, the speed in which decisions are made is crucial. 5. Adding information to an existing PivotTable is as simple as adding a line within the data source and populating it.

Limitations of Pivot Tables


1. Difficulty Though pivot tables allow Excel users to quickly sort data into a useful crosstab format, some users may feel intimidated by the tools apparent complexity 2. Source Data Excel users who want to create pivot tables must spend some time becoming familiar with the source data before beginning the creation process. 3. Other softwares Lacking sophisticated / advanced analysis 4. Volumes Not possible to use on very large data volumes (more than about 65 000 rows)

Steps to create Pivot Table

Create a simple pivot table Select any cell in thee source data table On the ribbon click the insert tab. In the tables group, click pivot table. Address the data in pivot table dialog box. Adding fields to the pivot table

Modifying the pivot table

Objective of Data analysis

To get the List of Students from different localities taking admissions for batch 2013-15 fulfilling the eligibility criteria turned up by different admission interns.

Techniques Count function


Count is the default summary function when fields with nonnumeric or blank cells are added to the Values area. The count function's name is slightly confusing, because it's like the COUNTA worksheet function, not the COUNT worksheet function. The pivot table count function counts:

text numbers errors

Average function
The Average function totals all the underlying values in the Values area, and it divides by the number of values. The result is the same as using the AVERAGE function on the worksheet to calculate the average (mean) of the values.

Product function

The Product summary function shows the result of multiplying all the underlying values in the Values area. The result is the same as using the PRODUCT function on the worksheet to calculate the product of the values.

Conditional formatting

A conditional format is setting a format on a cell that is based on a condition, normally a value in a cell like color a cell differently if it is over a certain value. For eg- list of cells that calculate results from an exam and displays the word Pass or Fail

Analysis of data Data :


Question 1. List of students who are eligible for admission by meeting the eligibility criteria. Eligibility criteria: 10th marks -70 or above ,12th marks -60 or above, graduation marks-75 or above and mat percentile -90 or above. Solution: 10th Marks(%) 12th Marks(%) Graduation Marks(%) MAT Percentile(%) (Multiple Items) (Multiple Items) (Multiple Items) (Multiple Items) Values Count of 10th Marks(%) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Count of Count of Count of 12th Graduation MAT Marks(%) Marks(%) Percentile(%) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

Row Labels aastha gupta Abhijeet Singh AKSHAT JOSHI Amita Verma ASHUTOSH Bushra Ahmad cHANPREETSINGH GAURAV KUMARSHRAWANSAHU MANISH MALIK MASSAB DUBEY Meenu Rani MOHD IFTEKHAR NIDHI THAKUR PAWAN KUMAR PRIYANKA SINGH Rakesh Kumar RAVI PRAKASH RAVISINGHRANJAN RUDRAKSHHARLALKA

SantoshSinghKumar SAURABHMISHRA SHEORANSANDEEP Shikha Katiyar SHOBHIT SUJATA RANI Tejasvi Kesarwani Grand Total

1 1 1 1 1 1 1 27

1 1 1 1 1 1 1 27

1 1 1 1 1 1 1 27

1 1 1 1 1 1 1 27

In first question we have used 4 filters, for the students who are fulfilling the eligibility criteria . We can infer from this that only 27 students out the data of 1454 students can get admission through fulfilling the criteria.

Question.2 Calculate incentives earned by interns on each student assuming the incentive as rs.1000 for each intern.(assuming there is no eligibility criteria) Solution 10th Marks(%) 12th Marks(%) Graduation Marks(%) MAT Percentile(%) Turned up students Count of Adm. Interns Row Labels AKSHAT JOSHI MASSAB DUBEY PAWAN KUMAR PRIYANKA SINGH 1 1 1 (Multiple Items) (Multiple Items) (Multiple Items) (Multiple Items) YES Column Labels Abhilasha Shaila 1 Grand Total 1 1 1 1

RAVI PRAKASH SAURABHMISHRA Shikha Katiyar Grand Total 1 1 3 3000

1 1 1

4 4000

7 7000

In this we calculated the incentives earned by each of us by each student (labling yes) who have turned up for taking admission. In total 7 students turned up and accordingly the interns earned an incentive of Rs. 7,000.

Question 3. Name of students who are scoring in range of 90 to 95 marks in all streams,averagely. Average Marks (Multiple Items) Count of Average Marks 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

Row Labels aastha gupta Abhay Pandey AKASH AKASH VERMA AKSHAT JOSHI Akshay Dewan Ankita Joshi ANKUSH GUPTA ANSHIKA BAZAZ Anuj Kumar ASHISH SAINI B Priyanka BISHWAKUMARRANJAN cHANPREETSINGH CHETNA KAPOOR CHITRAARTHBHARDWAJ Deep Anand DINESHKUTAULAKUMAR Divya Jaiswal GAURAV GEETA

HARSHAVARDHAN TUMMA Jyotsna Gupta Kavita Goyal Kuljeet Kaur LATIKA VERMA MANISH KUMAR MOHAMMED MOHD IFTEKHAR Mudit Chitransh Narendra NEERAJ SINGH NITIN TRIPATHI NUPUR AJAY Paahul Sikand PANKAJ KUMAR Parikshit Dobriyal Parveen PRAKASHSINGHKUMAR PRANAV SHARMA PRASHANT KAPIL PRATEEK MISHRA PRIYANKA SINGH Rakesh Kumar RICHA YADAV ROLIKA MALIK Roshan Tigga RUDRAKSHHARLALKA SALONI MISHRA SAURABH BHATIA SAURAV KUMAR shakti singh Silvi Dua Somesh Dixit Sonal Jain Sudhanshu Pathak SUJATA RANI Sumeet Sharma UDIT NARAYAN VARUN KUMAR VIPUL NARAIN Grand Total

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 61

In this we found out the students scoring in the range of 90 to 95 marks ,by using the filter data on average marks obtained by them.61 students are scoring in this range by averaging the marks.

Question 4. Find the number of students who got selected but not taking admission from noida and Haryana region. 10th Marks(%) 12th Marks(%) Graduation Marks(%) MAT Percentile(%) Turned up students Count of Turned up students Row Labels aastha gupta Abhijeet Singh KUMARSHRAWANSAHU Meenu Rani MOHD IFTEKHAR Rakesh Kumar RAVISINGHRANJAN RUDRAKSHHARLALKA SHEORANSANDEEP SHOBHIT Grand Total 4 1 1 1 6 (Multiple Items) (Multiple Items) (Multiple Items) (Multiple Items) NO Column Labels HARYANA 1 1 1 1 1 1 1 NOIDA Grand Total 1 1 1 1 1 1 1 1 1 1 10

Here total 10 students are not taking admissions from the region of noida and Haryana .

Question 5. Shortlist the students who has turned up and having 95% and above in graduation and 90 and above percentile in mat. Graduation Marks(%) MAT Percentile(%) Turned up students (Multiple Items) (Multiple Items) YES

Row Labels Abhinit Prakash AKSHAT JOSHI PAWAN KUMAR PRIYANKA SINGH RAVI PRAKASH SAURABHMISHR A SHOBHIT SAHAY Shubham Bhatt Grand Total

Values Count of Graduation Marks(%) 1 1 1 1 1 1 1 1 8

Count of MAT Percentile(%)

Count of Turned up students 1 1 1 1 1 1 1 1 1 1 1 8 1 1 1 1 1 8

Here only 8 students fufill the above requirements, we have used here 3 filters for both marks and for turned up students.

Conclusion
We have analyzed the data for an Institution who is taking admissions for MBA program for its batch 2013-15. Out of data of 1455 students with their scores and percentage in their academic career and their responses we categorized them in eligible and not eligible categories. Out of those students if we calculate on average basis 61 students comes under 90-95%.Only 27 students met the eligibility criteria for the selection and got selected but out of those 27 students 7 students turned to take admission. These 7 students got converted by two admission interns 3 by Abhilasha and 4 by Shaila. Each intern would be getting 1000 for each student. Since Institution is established in Delhi its major areas are Noida and Haryana and out of 20 students refused to join, 10 belongs to Noida and Haryana region (6 from Noida and 4 from Haryana) .Institution have a exceptional policy of giving chance to students who are meeting eligibility criteria only in two fields they can take admission if they have 95% in graduation above and MAT 90percentile above only 8 students falls under this category. To conclude in all only 7 students got selected.