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INDIAN INSTITUTE OF TECHNOLOGY BOMBAY ACADEMIC OFFICE 2009

GUIDELINES FOR PREPARATION OF THESES/DISSERTATIONS/REPORTS FOR Ph.D./M.Tech./ M.Phil./ M.Des./ M.S./DIIT/B.Tech./ DUAL DEGREE(B.Tech. + M .Tech.) /M.Sc. Students

Preamble

GuidelinesforpreparationofTheses/Dissertations/Reports

Whileutmostattentionmustbepaidtothecontentofthethesis/dissertation/report (hereinafter called the 'thesis'), which is being submitted in partial fulfillment of the requirementsoftherespectivedegree,itisimperativethatastandardformatbeprescribed. Thesameformatshallalsobefollowedinpreparationofthefinalsoftcopiestobesubmitted totheLibraryinfuture. 1 OrganisationoftheThesis/Dissertation/report

Thisthesisshallbepresentedinanumberofchapters,startingwithIntroductionand endingwithSummaryandConclusions.Eachoftheotherchapterswillhave aprecisetitle reflectingthecontentsofthechapter.Achaptercanbesubdividedintosections,subsections andsubsubsectionsoastopresentthecontentdiscretelyandwithdueemphasis. Whentheworkcomprisestwoormoremutuallyindependentinvestigations,thethesis may be divided into two or more parts, each with an appropriate title. However, the numberingofchapterswillbecontinuousrightthrough,forexamplePart1maycomprise Chapters25,PartTwo,Chapters69. 1.1 Introduction

ThetitleofChapter1shallbeIntroduction.Itshalljustifyandhighlighttheproblem posed,definethetopicandexplaintheaimandscopeoftheworkpresentedinthethesis.It mayalsohighlightthesignificantcontributionsfromtheinvestigation. 1.2 ReviewofLiterature

ThisshallnormallyformChapter2andshallpresentacriticalappraisaloftheprevious workpublishedintheliteraturepertainingtothetopicoftheinvestigation.Theextentand emphasisofthechaptershalldependonthenatureoftheinvestigation. 1.3 Reportonthepresentinvestigation

Thereportingontheinvestigationshallbepresentedinoneormorechapterswith appropriatechaptertitles.

Dueimportanceshallbegiventoexperimentalsetups,proceduresadopted,techniques

developed,methodologiesdevelopedandadopted. Whileimportantderivations/formulaeshouldnormallybepresentedinthetextofthese chapters,extensiveandlongtreatments,copiousdetailsandtediousinformation,detailed resultsintabularandgraphicalformsmaybepresentedinAppendices.Representative dataintableandfiguresmay,however,beincludedinappropriatechapters. Figuresandtablesshouldbepresentedimmediatelyfollowingtheirfirstmentioninthe text.Shorttablesandfigures(say,lessthanhalfthewritingareaofthepage)shouldbe presentedwithinthetext,whilelargetableandfiguresmaybepresentedonseparate pages. Equationsshouldformseparatelineswithappropriateparagraphseparationaboveand belowtheequationline,withequationnumbersflushedtotheright. ResultsandDiscussions

1.4

Thisshallformthepenultimatechapterofthethesisandshallincludeathorough evaluationoftheinvestigationcarriedoutandbringoutthecontributionsfromthestudy.The discussionshalllogicallyleadtoinferencesandconclusionsaswellasscopeforpossible furtherfuturework. 1.5 SummaryandConclusions

Thiswillbethefinalchapterofthethesis.Abriefreportoftheworkcarriedoutshall formthefirstpartoftheChapter.Conclusionsderivedfromthelogicalanalysispresentedin theResultsandDiscussionsChaptershallbepresentedandclearlyenumerated,eachpoint statedseparately.Scopeforfutureworkshouldbestatedlucidlyinthelastpartofthechapter. 1.6 Appendix

Detailedinformation,lengthyderivations,rawexperimentalobservationsetc.aretobe presentedintheseparateappendices,whichshallbenumberedinRomanCapitals(e.g. AppendixIV).Sincereferencecanbedrawntopublished/unpublishedliteratureinthe appendicestheseshouldprecedetheLiteratureCitedsection. 1.7 LiteratureCited

ThisshouldfollowtheAppendices,ifany,otherwisetheSummaryandConclusions chapter.Thecandidatesshallfollowthestyleofcitationandstyleoflistinginoneofthe standardjournalsinthesubjectareaconsistentlythroughouthis/herthesis,forexample,IEEE intheDepartmentofElectricalEngineering,MaterialsTransactionsinDepartmentof MetallurgicalEngineeringandMaterialsScience.However,thenamesofalltheauthorsalong withtheirinitialsandthefulltitleofthearticle/monogram/booketc.havetobegivenin additiontothejournals/publishers,volume,number,pages(s)andyearofpublication. Citation from websites should include the names(s) of author(s) ( including the initials), full title of the article, website reference and when last accessed. Reference to

personalcommunications,similarly,shallincludetheauthor,titleofthecommunication(if any)anddateofreceipt. 1.7.1 Publicationsbythecandidate Articles,technicalnotesetc.onthetopicofthethesispublishedbythecandidatemay beseparatelylistedaftertheliteraturecited.Thismayalsobeincludedinthecontents.The candidatesmayalsoincludereprintsofhis/herpublicationsaftertheliteraturecitation. 1.8Acknowledgements Theacknowledgmentsbythecandidateshallfollowthecitationofliterature,signedby him/her,withdate. 2 2.1 THESISFORMAT Paper

2.1.1 Quality The thesis shall be printed/xeroxed on white bond paper, whiteness 95% or above, weight70gramormorepersquaremeter. 2.1.2 Size ThesizeofthepapershallbestandardA4;height297mm,width210mm. 2.1.3 TypeSetting,TextProcessingandPrinting The textshall be printed employing laserjetor Inkjet printer,the text having been processedusingastandardtextprocessor.ThestandardfontshallbeTimesNewRomanof12 ptswith1.5linespacing. 2.1.4 PageFormat ThePrintedSheetsshallhavethefollowingwrittenareaandmargins: TopMargin HeadHeight HeadSeparation BottomMargin Footer FootSeparation TextHeight TextWidth 15mm 3mm 12mm 22mm 3mm 10mm 245mm 160mm

Whenheaderisnotusedthetopmarginshallbe30mm. LeftandRightMargins Thecandidatesshallhavetheoptionsofsingleordoublesidedprinting

Singlesided/oddnumberpage(indoublesidedprinting) LeftMargin 30mm RightMargin 20mm Doublesidedevennumberedpage LeftMargin20mm RightMargin30mm

2.1.5 Pagination PagenumberinginthetextofthethesisshallbeHinduArabicnumeralsatthecenterof thefooter.Butwhenthecandidateoptsforheaderstylethepagenumbershallappearatthe rightandlefttopcornerfortheoddandevennumberpages,respectively. Pagenumber1forthefirstpageoftheIntroductionchaptershallnotappearinprint, onlythesecondpagewillbearthenumber2. Thesubsequentchaptersshallbeginonafreshpage(freshoddnumberpageincaseof doublesidedprinting). Whenheaderstyleischosenthefirstpageofeachchapterwillnot havetheheaderandthepagenumbershallbeprintedatthecenterofthefooter. Pagination for pages before the Introduction chapter shall be in lower case Roman numerals,e.g.,iv. 2.1.6 Header Whentheheaderstyleischosen,theheadercanhavetheChapternumberandSection number(e.g.,Chapter2,Section3)onevennumbered pageheadersandChaptertitleor Sectiontitleontheoddnumberedpageheader. 2.1.7 Paragraphformat Verticalspacebetweenparagraphsshallbeabout2.5linespacing. Thefirstlineofeachparagraphshould normallybeindentedbyfivecharactersor 12mm. A candidate may, however, choose not to indent if (s) he has provided sufficient paragraphseparation.

Aparagraphshouldnormallycomprisemorethanoneline.Asinglelineofaparagraph shallnotbeleftatthetoporbottomofapage(thatis,nowindowsororphansshouldbeleft) Thewordattherightendofthefirstlineofapageorparagraphshould,asfaras possible,notbehyphenated. 2.2 ChapterandSectionFormat

2.2.1 Chapter Eachchaptershallbeginonafreshpage(oddnumberpageincaseofdoublesided printing)withanadditionaltopmarginofabout75mm.Chapternumber(inHinduArabic) andtitleshallbeprintedatthecenterofthelinein6mmfontsize(18pt)inboldfaceusing bothupperandlowercase(allcapitalsorsmallcapitalsshallnotbeused).Averticalgapof about25mmshallbeleftbetweentheChapternumber andChaptertitlelinesandbetween chaptertitlelineandthefirstparagraph. 2.2.2 SectionsandSubsections Achapter canbedividedintoSections,SubsectionsandSubsubSectionssoasto present different concepts separately. Sections and subsections can be numbered using decimalpoints,e.g.2.2forthesecondsectioninChapter2and2.3.4forthefourthSub sectioninthirdSectionofChapter2.Chapters,SectionsandSubsectionsshallbeincludedin the contents with page numbers flushed to the right. Further subsections need not be numberedorincludedinthecontents. TheSectionandSubSectiontitlesalongwiththeirnumbersin5and4mm(16and14 pt)fonts,respectively,inboldfaceshallbeflushedtotheleft(notcentered)with15mmspace aboveandbelowtheselines. Infurthersubdivisionscharactersizeof3and3.5withboldface,smallcaps,allcaps anditalicsmaybeusedforthetitlesflushedleftorcentered.Theseshallnotfeatureinthe contents. 2.2.3Table/FigureFormat Asfaraspossibletablesandfiguresshouldbepresentedinportraitstyle. Smallsize tableandfigures(lessthanhalfofwritingareaofapage)shouldbeincorporatedwithinthe text, while larger ones may be presented on separate pages. Table and figures shall be numberedchapterwise. Forexample,thefourthfigureinchapter5willbearthenumber Figure5.4orFig5.4 Tablenumberandtitlewillbeplacedabovethetablewhilethefigurenumberand captionwillbelocatedbelowthefigure. ReferenceforTableandFiguresreproducedfrom elsewhereshallbecitedinthelastandseparatelineinthetableandfigurecaption,e.g.(after McGregor[12]).

3 3.1

AuxiliaryFormat Binding

Theevaluationcopiesofthethesis/dissertation/reportmay be spiralboundorsoft bound.Thefinalhardboundcopiestobesubmittedafterthevivavoceexaminationwillbe accepted during the submission of thesis/dissertation/report with the following colour specification: Ph.D.Thesis M.Tech./M.Phil./M.Des.Dissertation DIITProjectReport B.Tech./M.Sc.ProjectReport 3.2 FrontCovers Thefrontcoversshallcontainthefollowingdetails:

Black Grey Maroon Brown

Fulltitleofthesisin6mm22point'ssizefontproperlycenteredandpositionedatthetop. Fullnameofthecandidatein4.5mm15point'ssizefontproperlycenteredatthemiddle ofthepage. A40mmdiareplicaoftheInstituteemblemfollowedbythenameofdepartment,nameof theInstituteandtheyearofsubmission,eachinaseparatelineandproperlycenteredand locatedatthebottomofpage.

3.2.1 Lettering Allletteringshallbeembossedingold. 3.2.2 Boundback The degree, the name of the candidate and the year of submission shall also be embossedonthebound(side)ingold. 3.3 BlankSheets

Inadditiontothewhitesheets(bindingrequirement)twowhitesheetsshallbeputat thebeginningandtheendofthethesis. 3.4 TitleSheet

This shall be the first printed page of the thesis and shall contain the submission statement: the Thesis/Dissertation/project Report submitted in partial fulfillment of the requirementsoftheDegree,Ph.D./M.Tech./M.Des./M.S./DIIT/B.Tech./M.Sc.,thenameand

Roll No. of the candidate, name(s) of the Supervisor and Cosupervisor (s) (if any), Department,Instituteandyearofsubmission. Samplecopyofthe'TitleSheet'isappended(Specimen'A') 3.5 DedicationSheet If the candidate so desires(s)he maydedicate his/herthesis,whichstatementshall followthetitlepage.Ifincluded,thisshallformthepage1oftheauxiliarysheetsbutshallnot haveapagenumber. 3.6 ApprovalSheet

Intheabsenceofadedicationsheetthiswillformthefirstpageandinthatcaseshall nothaveapagenumber.Otherwise,thiswillbearthenumbertwoinRomanlowercaseii atthecenterofthefooter.Thetoplineshallbe: 1. ThesisApprovalforPh.D. 2. DissertationApprovalforM.Tech.,M.Phil.,M.Des.,andM.S., 3. ReportApprovalforDIIT,B.Tech.,andM.Sc.Projects,asthecasemaybe. TheApprovalSheetsaretobeincludedonlyinthehardboundcopieswhichare submittedafterthesuccessfulPh.D.vivavoceexamination. AsamplecopyoftheApprovalSheetisappended(Specimen`B') 3.7 Abstract

The 500 word abstract shall highlight the important features of the thesis/dissertation/reportandshallcorrespondtotheelectronicversiontobesubmittedtothe Libraryforinclusioninthewebsite.TheAbstractinthethesis,however,shallhavetwomore parts,namely,thelayoutofthethesisgivingabriefchapterwisedescriptionoftheworkand thekeywords. 3.8Contents ThecontentsshallfollowtheAbstractandshallenlistthetitlesofthechapters,section and subsection using decimal notation, as in the text, with corresponding page number againstthem,flushedtotheright. 3.8.1 ListofFiguresandTables Two separate lists of Figure captions and Table titlesalong with their numbers and correspondingpagenumbersagainstthemshallfollowtheContents. 3.9 AbbreviationNotationandNomenclature

Acompleteand comprehensive listofall abbreviations,notationsandnomenclature includingGreekalphabetswithsubscriptsandsuperscriptsshallbeprovidedafterthelistof tables and figures.(As far as possible, generally accepted symbols and notation should be used). Auxiliarypagefromdedication(ifany)toabbrevationsshallbenumberedusingRoman numeralsinlowercase,whilethetextstartingfromtheIntroductionshallbeinHinduArabic. (Thefirstpagesintheboththecasesshallnotbearapagenumber). 3.10ADeclarationofAcademicHonestyandIntegrity AdeclarationofAcademichonestyandintegrityisrequiredtobeincludedalongwith everythesis/dissertation/reportaftertheapprovalsheet. Theformatofthisdeclarationis giveninSpecimen`C'attached. *****************************

Specimen'A':TitleSheet (Title) Submittedinpartialfulfillmentoftherequirements ofthedegreeof (DoctorofPhilosophy/MasterofTechnology/andsoon) by (NameoftheStudent) (RollNo._______) Supervisor(s): ________________________ _________________________

(NameoftheDepartment/School/InterdisciplinaryProgramme) INDIANINSTITUTEOFTECHNOLOGYBOMBAY (Year)

Specimen`B':ApprovalSheet Thisthesis/dissertation/reportentitled(Title)by(AuthorName)is approvedforthe degreeof____________(Degreedetails). Examiners

________________________ ________________________ ________________________

Supervisor(s) ________________________ ________________________ ________________________

Chairman ________________________ Date:____________ Place:____________

Specimen`C'Declaration

Ideclarethatthiswrittensubmissionrepresentsmyideasinmyownwordsandwhere others'ideasorwordshavebeenincluded,Ihaveadequatelycitedandreferencedtheoriginal sources.IalsodeclarethatIhaveadheredtoallprinciplesofacademichonestyandintegrity and have not misrepresented or fabricated or falsified any idea/data/fact/source in my submission.Iunderstandthatanyviolationoftheabovewillbecausefordisciplinaryaction bytheInstituteandcanalsoevokepenalactionfromthesourceswhichhavethusnotbeen properlycitedorfromwhomproperpermissionhasnotbeentakenwhenneeded.

_________________________________ (Signature) ________________________________ (Nameofthestudent) _________________________________ (RollNo.)

Date:__________