Fixed Asset Program Manual

Columns (changing widths, adding & deleting)

Fixed Asset Program Manual Copyright 2013 Rupert Parsons This document is licensed under the Creative Commons Attribution Share Alike License version 3. You may copy, distribute and/or modify it under the conditions stipulated in the copyright licence. Click the link below to view the details of the copyright licence which applies to this publication: http://creativecommons.org/licenses/by-sa/3.0/deed.en

Rupert Parsons 2013

Introduction
This chapter applies to data entry columns (yellow cells) and to the columns of the fixed asset reports. The chapter contains the following sections (each section starts on a new page): Changing column widths Adding columns Deleting columns If you are changing, adding or deleting columns in the fixed asset reports: The detailed reports are located between columns AI & DK of the worksheets that register fixed assets except for the 'Depreciation Journal' reports which are on separate worksheets 'Depreciation Journal 1' through to 'Depreciation Journal 6'. The report 'Summary of Fixed Asset Movements' is on the worksheet 'Fixed Asset Summary'. Assumed Knowledge This chapter assumes you are already familiar with the following: How to protect and unprotect worksheets in your version of Excel. How to change column widths in your version of Excel. How to add columns in your version of Excel. How to hide & unhide rows in your version of Excel (if you are adding columns). How to format spreadsheet cells (if you are adding columns). Spreadsheet formulas (if you are adding columns). How to delete columns in your version of Excel.

Rupert Parsons 2013

Changing column widths

You can safety change the width of data entry columns (yellow cells) and the columns of fixed asset reports by following the instructions below: Select any cell of the column you want to change the width of. Unprotect the worksheet (there is no password). Change the column width. Protect the worksheet (without a password).

If a column of a fixed asset report has been changed: The print settings (scaling %) may need to be adjusted to accommodate the new width. To change the scaling (%), go to the Setup menu and select Print Settings (reports):

Rupert Parsons 2013

Adding columns
You can safety add data entry columns (yellow cells) and columns to fixed asset reports. Below are instructions that explain how to insert data entry columns and on the following page are instructions for inserting new columns in reports: How to insert data entry columns (yellow cells) Go to the yellow cells where you want to insert a new column. Select any spreadsheet cell in the column to the right of where you want to insert the new column. Unprotect the worksheet (there is no password). Insert the column. Format the cells of the new column and, if formulas are required, enter these. Protect the worksheet (without a password).
Select any cell in the column to the right of where you want to insert the new column

Also, the newly created cell of a hidden row will need to be formatted: The hidden row is copied & pasted when a new row is created and is located 2 rows under the key instructions (see image below). Unhide the row. In the new cell created by the inserted column, format the cell:

Hide the row. The following page explains how to insert rows in fixed asset reports.
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How to insert rows in fixed asset reports Go to the fixed asset report where you want to insert a new column. Select any spreadsheet cell in the column to the right of where you want to insert the new column. Unprotect the worksheet (there is no password). Insert the column. Note that the column should be inserted between the first and last column of the report:
Insert new columns between the first and last column of the report

If the column is inserted to the left of the first column or the right of the last column, the new column will not be printed without an understanding of named ranges & Excel macros. Format the cells of the new column and, if formulas are required, enter these. Protect the worksheet (without a password.
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If the report is a 'detailed fixed asset report' (these reports are listed in the chapter 'Reports'), you will also need to format and if required, enter the formula for the nearly created cell of a hidden row (the hidden row is copied & pasted when a new row is created): The hidden row is located 2 rows under the key instructions (see image at the bottom of the previous page). Unhide the row. In the new cell created by the inserted column, format and enter the formula for the cell. Hide the row.
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Finally, the print settings (scaling %) may need to be adjusted to accommodate the new column. To change the scaling (%), go to the Setup menu and select Print Settings (reports):

Rupert Parsons 2013

Deleting columns
You can delete data entry columns (yellow cells) and columns of fixed asset reports without damaging the program only if the columns listed below are not deleted. Columns that must not be deleted Any column containing amounts In addition to columns containing amounts, do not delete the following columns in the worksheets where the fixed assets are registered and the detailed reports are located: Column A (which is hidden) Date (column C) Year 1 Depreciation Months (column M) Year 1 Depreciation Month of Purchase Included (Yes / No)? (column N) Cost Centre / Department (column P) Depreciation Method (column R) Useful Life (column S) Depreciation Rate % (column T) Date of Disposal (column X) Input Error Messages (column AE) Dep. Rate % (column BL) % Based On (column BM) Chargeable Years (column BO) Chargeable Year No. (column BP) Supporting Schedules (columns CM to DJ) These columns must not be deleted as they critically affect the functioning and/or calculations of the program. Delete Column Instructions Select any spreadsheet cell of the column you want to delete*. Unprotect the worksheet (there is no password). Delete the column. Protect the worksheet (without a password). *Remember not to delete any of the columns listed above.

Rupert Parsons 2013