Thesis Format Prof. Hishamuddin 01

School of Graduate Studies
TM
NIVERSITI TEKNOLOGI MALAYSIA
Research Report Writing

(The format of UTM thesis/project reports) http://www.sps.utm.my/ 13 January 2005 Dr. Hishamuddin Jamaluddin
Associate Professor Academic Manager (Research Programme) School of Graduate Studies, UTM Email: hishamj@fkm.utm.mt Webpage: http://www.fkm.utm.my/~hishamj
Dr.Hishamuddin Jamaluddin
August 2004
TM
THE BODY OF A RESEARCH REPORT 1. Introduction

a) b) c) d) e) Background of the research Review of related literature Statement of hypothesis or research question Limitations Definition of terms
2. Methodology
a) Procedures for collection and treatment of data
3. Presentation and Analysis of Data

a) b) Presentation of data Analysis of data
4. Conclusions and Recommendations

a) b) c)
Summary Conclusions Recommendations

2 August 2004
TM
Types (Definition) of Thesis

1. Undergraduate 2. Masters Degree
a) Taught Course b) Taught Course & Research c) Research : : : Masters Project Report Masters Dissertation Masters Thesis
Final Year Project Report
3. Engineering Doctorate (Eng.D) 4. Doctor of Philosophy (Ph.D.)

a) Taught Course & Research b) Research
Dr.Hishamuddin Jamaluddin 3
: :
Ph.D. Dissertation Ph.D. Thesis

August 2004
TM
GUIDELINES ON THE WRITING OF A THESIS/RESEARCH REPORT

(The format of thesis or project reports)
I) General Guidelines II) Preparation and Binding of a Thesis III) Writing References IV) Writing Note or Footnote
V) Electronic Thesis and Dissertation

4
August 2004
TM
SECTION I: GENERAL GUIDELINES
August 2004
TM
ARRANGEMENT ORDER OF A THESIS
August 2004
TM
1.3
The status of thesis (FORM:

> needed Lamp. B
PSZ19:16(Pind.1/97)) Lamp. A
If the status is restricted or confidential, a letter of request is
reasons for the request status duration of the status requested (3 - 5 yrs)
Restricted Confidential
= =
can not be photocopied or taken away from the library can not be disclosed to the public (normally for security reasons)
August 2004
U
1.4 Declaration
> >
TM
Supervisors Declaration - Lamp. C1 Declaration on Cooperation with Outside Agencies and Certification of Examination Lamp. C2
1.5
Tittle Page Lamp.D

TITTLE OF THE THESIS NAME OF THE AUTHOR Statement of Award for the Thesis Lamp.E Name of the Faculty/School Universiti Teknologi Malaysia MONTH year (Final submission of the bound thesis)
August 2004
TM
1.7 1.8 1.9
Declaration Dedication
Lamp. F - Lamp. G - Lamp. H
Acknowledgements
August 2004
TM
1.10 Abstract Lamp. I & Lampiran J

Abstract (English) and Abstrak (in Malay) One paragraph, one page (about 300 words) May be single or 1.5 spacing Content:
# # # # General introduction/background: area of research Problem statement Methodology Finding/Conclusion
What is the difference ?
Abstract Synopsis Summary

August 2004
10
TM
1.11 Table of Contents Lamp. K 1.12 List of Tables Lamp.L 1.13 List of Figures Lamp. M 1.14 List of Symbols and Abbreviation Lamp. N
11
August 2004
TM
1.15 List of Appendices Lamp O

> A thesis may not have an appendix > Materials that are not directly discussed or referred to should be placed in the appendix
12
August 2004
U
1.16 Text
TM
> Text in a thesis contains chapters and each chapter is given a tittle > Begin each chapter with a new page > Chapter may be divided into small tittle and sub-tittle (each must be numbered) > Text is written in paragraphs: each paragraph describes one issue/subject > Maintain continuity between subsequent paragraphs > Text :
Introduction to the research Literature review Methodology of the research Results (data analysis) and discussion Conclusions and recommendations
13 August 2004
TM
1.16.1 Reference in the Text

An information, idea or quote taken from any source must be referred to and indicate the reference in the text. Referencing System: i) Author and Year (Harvard) System
ii) Number System
14
August 2004
TM
1.16.2
> >
Quotation in the Text Lamp. P
Quotation in the text must be written in a separate paragraph Quotation in a different language should be written in italic
1.16.3
> > >
Table in the Text Lamp. Q
Each table must be numbered in Arabic (1, 2 .) Caption (Tittle) of the table is placed above the table Tables are placed immediately after they are mentioned for the first time in the text
15
August 2004
TM
1.16.4 Figures in the Text Lamp. R

> > > > > Illustrative materials, such as maps, charts, drawings, graphs, diagrams and photographs are classified as Figures Each Figure must be numbered in Arabic (1, 2 .) Caption (Tittle) of the Figure is placed below the Figure Figures are placed immediately after they are mentioned for the first time in the text Other illustrative materials (e.g. diskette or slides) are kept in a special pocket at the back of the thesis APPLICATION FOR PERMISSION TO REPRODUCE AIR PHOTO/MAPS OF MALAYSIA (Lamp. S)
Dr.Hishamuddin Jamaluddin 16 August 2004
TM
1.18 Appendix
> Appendix is not part of the Text It is an additional material which is not directly referred to and discussed in the Text > It is placed outside the Text (at the back of the thesis) to ensure smooth reading of the thesis
17
August 2004
TM
SECTION II: GUIDELINES ON THE PREPARATION AND BINDING OF THESIS
18
August 2004
TM
2.1 Paper and Size

> > Simile 80 gm high quality paper Size A4 (210 mm x 297 mm)
2.2 Margins
For all pages: > >
4 cm on the left 2.5 cm on the right

August 2004
19
TM
2.3 Numbering the Page

> top-right of the page - 1.25 cm from the top margin - last digit 2.5 cm from the right margin
20
August 2004
TM
2.3 Numbering the Page

> Numbering Procedure:
- Preliminary section of the thesis is numbered in small Roman (i, ii, etc.) - The first page of the thesis is the Tittle Page (numbered as i) but not written - Text is numbered in Arabic (1, 2, etc.) - The first page of the text is numbered as 1 but not written - Number for the first page of each chapter is not written - The page separating each section of the thesis is not numbered (not counted in the paging of the text)
21
August 2004
TM
2.4 Numbering the Chapters and Sub-Tittles in the Chapters

> Chapter number: CHAPTER 1 CHAPTER 2, etc.
> Numbering the sub-tittle (Arabic): e.g.: 2.1 Level two (sub-tittle) 2.1.1 Level-three (sub-sub-tittle) 2.1.1.1 Level-four (sub-sub-sub-tittle)
22
August 2004
TM
2.5 Typing Lamp T

> Use computer, normal lettering (no fancy font) > Font size: 0.2 cm for CAPITAL LETTERS 0.15 cm for small letters e.g.: Microsoft Words 6.0: New Times Roman: font 12 or bigger. > Use 1.5 spacing > Type on one side of the paper > Typing Tittle of the Chapters: CAPITAL LETTERS at the middle of the paper between the left and right margins
TM
2.6
i) ii)
Distance and Format Lamp. U
Distance from the top margin to the chapter number is 2.5 cm Distance from the chapter tittle to the chapter number is 4 lines and distance from the chapter tittle to the first line of the text is 4 lines iii) Distance from a sub-tittle and the last line of the previous paragraph is 4 lines iv) Distance between a sub-tittle to its first line of the text is 2 lines v) Distance between two paragraphs is 2 lines vi) Begin the sub-tittle and its numbering from the left vii) Indent first line of the paragraph: 1.27 cm (0.5 in) from the left margin viii) Avoid widow and orphan situation ix) Distance between the last line and the Table or Figure is 2 lines
24
August 2004
TM
2.9
# # #
Maximum Limits
Undergraduate Reports 100 pages Masters Project Report/Dissertation/ Thesis 250 pages Ph.D. Thesis/Dissertation 350 pages These limits include all figures, tables and appendices
Maximum pages for the main text:
25
August 2004
TM
TEXT CAN BE JUSTIFIED
26
August 2004
TM
2.10 Binding
> Spiral (temporary) binding for examination purposes a) Colour and Lettering of Thesis Cover > After examination: permanent binding with buckram cover > Cover lettering: golden, size 18 points (Microsoft Word 6.0)
27
August 2004
TM
2.10 Binding
Thesis cover colour (Code):
i) ii) iii) Ph.D. Thesis Masters Thesis Undergraduate Final Year Project: a) Fac. Built Environment b) Fac. Civil Eng. c) Fac. Geoinfo. Sci. & Eng. d) Fac. Electrical Eng. e) Fac. Chemical & Natural Res. Eng. f) Fac. Mech. Eng. g) Fac. Education h) Fac. Manag. & Human Res. Dev. i) Fac. Science j) Fac. Comp. Sci. & Info. System Maroon Brown Purple Green Light Blue Yellow Black Red Sky Blue New Blue Light Green Red (567) (537) (551) (557) (548) (520) (585) (530) (562) (550) (531) (532)
28
August 2004
TM
2.10 Binding (contd)

b) Front Cover - Lamp. V
# IN CAPITAL LETTERS: TITTLE OF THE THESIS NAME OF THE AUTHOR UNIVERSITI TEKNOLOGI MALAYSIA
29
August 2004
TM
2.10 Binding (contd)

c) Back Bone Lamp. W
NAME OF THE AUTHOR NAME OF THE DEGREE (Short-Malay) Year UTM MUST BE WRITTEN IN BAHASA MALAYSIA
TM
Section III Guidelines on the Writing of References
31
August 2004
U
3.1 References Format
i) ii) Author and year (Harvard) System Number System
TM
3.2 Author and Year (Harvard) System 3.2.1 Writing Reference in the Text
Use surname of the author:
a) According to Paredis (1993) most of the various fields such as economic and engineering are categorised as constraints optimization problems. b) Therefore, research in the pursuit of solving problems related to constraints optimisation is now becoming more popular (Paredis, 1993)
U
3.2.1
c)
TM
Writing Reference in the Text (contd)
Maintenance of scheduling has long been studied, an example of which is given in Kralj and Petrovic (1995)
d) Safaai et al. (1997) used this approach to solve the organisations staff scheduling requirements e) ILOG Solver by Puget and Albert (1994a) is an example of software using constraints programming language The use of an object in the artificial intelligent software development is very common (Puget and Albert, 1994b)
f)
33
August 2004
U
3.2.2
TM
List of References According to the Author and Year (Harvard) System Lamp. X
> Sort into alphabetical order > Use chronological order for the same author(s) > Use extra notation (a, b, c, ) for the same author(s) and year
3.2.3
Name of the author(s)

Surname followed by initials: Magee R.J. (for Robert John Magee )
34
August 2004
TM
3.2.4 The Content and Format of a List of References

(i) Book Author (Year). Title. Edition (if not the first). Placed published: Publisher. Example: Theusen, G. J. and Fabrycky, W. J. (1984). Engineering Economy. 6th ed. Englewood Cliffs, N. J.: Prentice-Hall.
TM
(ii) Article in a book Author of the article (Year). Title of the article. In: Author of the book. Title of the book. Place published: Publisher. page. Example: Hussein,S.B., Jamaluddin,H., Mailah,M. and Zalzala,A.M.S. (2000). An Evolutionary Neural Network Controller for Intelligent Active Force Control. In: Parmee, I.C. ed. Evolutionary Design and Manufacturing. London: Springer-Verlag. 351 362.
TM
(iii) Journal
articles
Author (Year). Title of the article. Title of the Journal. Volume (Number): page. Example: Billings. S. A. (1980). Identification of Nonlinear Systems: A survey. Proc. IEE, Part D. 127(6): 272-284.
37
August 2004
TM
(iv)
Conference articles
Author (Year). Title of the article. Name of the conference. Date of the conference. Place published: Publisher, page. Example: Sheta, A. F. and De Jong, K.(1996). Parameter Estimation of Nonlinear Systems in Noisy Environments Using Genetic Algorithms. Proceedings of the 1996 IEEE International Symposium on Intelligent Control. September 15-18. Dearborn, Michigan: IEEE, 360-365.
TM
(v)
Thesis
Author (Year). Title of the thesis. Institution: Thesis award. Example: Adnan bin Hassan (2002). On-line Recognition of Developing Control Chart Patterns. Universiti Teknologi Malaysia: Ph.D. Thesis.
39
August 2004
U
3.2.5 Types of Reference Materials
i) ii) iii) iv) v) vi) vii) viii) ix) x) xi) xii) Book Article in book Article in journal Thesis Legal Standards Paten Business catalogue Measured and technical drawing Unpublished materials Personal communication Web site ?
TM
40
August 2004
TM
3.3 Number System 3.3.1 Writing References in the Text

Every reference is numbered in Arabic:
If the name of the author is mentioned in the text, put the reference number in bracket ( ) or [ ] or superscript immediately and close to the name or at the end of the sentence.
41
August 2004
TM
3.3 Number System 3.3.1 Writing References in the Text Every reference is numbered in Arabic:
According to Paredis (1) most of the scheduling problems such as in the areas
of economic and engineering are categorised as constraints optimisation. According to Paredis most of the scheduling problems such as in the areas of economic and engineering are categorised as constraints optimisation [1]. According to Paredis1 most of the scheduling problems such as in the areas of economic and engineering are categorised as constraints optimisation.
42
August 2004
TM
3.3.2
Guidelines on the Writing of List of References According to the Number System
Sort the list of references according to the order in which they are written first time in the text
43
August 2004
TM
3.4
References From Internet

> In principle, internet is used as a tool to search for a reference. Therefore, the original reference must be quoted instead. > Web site as a reference material is questionable due to its impermanence ?
44
August 2004
TM
Section IV Guidelines on Writing Note and Footnote
45
August 2004
U
4.1 General Guidelines
Note : additional information
TM
footnote, final note etc. is not allowed in a thesis of Science and Engineering A limited use of note and footnote is allowed in a thesis of humanity and social studies. It is used to clarify or to give an extra information about an item written in the text of the relevant page. Footnote is numbered in Arabic and follow an order 1, 2, 3.
46
August 2004
U
4.2

TM
Writing a Footnote
Name of the author is written in full Pause notation ( , ) or bracket ( ) is used to separate the name of the author, the tittle and the publisher Font size is 2 points smaller than the text font size
47
August 2004
U
4.2 Writing a Footnote:
10
TM
Name of the author, Tittle of the article. publication information, year, page
Example: 10 Mary Duncan Carter, Wallace John Bonk, and Rose Mary Magrill, Building Library Collection. Fourth edition (Metuchen, N.J.: Scarecrow Press, 1974), pg 61 - 66.
Writing a List of Reference: Name of the author (year). Tittle of the Article. publication information. page number. Example: Carter M.D., Bonk, W.J. and Magrill, R.M. (1974). Building Library Collection. 4th Edition. Metuchen, N.J.: Scarecrow Press. Pg 61 - 66.
TM
Section V Electronic Thesis and Dissertation
49
August 2004
U
Definition
TM
Electronic Theses and Dissertations or ETD is a document which records results of research or scholarship of a graduate student. This document is prepared in a form that is accessible globally through the Internet. ETD is the same as original paper document which has been approved by a panel of examiners and the Senate.
50
August 2004
TM
Contents of ETD
An ETD consisted of two (2) files, namely pre-access file and full text file.
51
August 2004
TM
Pre-access File Pre-access file is a file that contains information about the author, the panel of examiners and a brief contents of the thesis. By reading this file, a reader will be able to assess the relevance of the document to the readers research interest. If a reader wishes to access the whole thesis, the reader should contact the librarian for the full text file
52
August 2004
U
Contents of pre-access file
TM
ALL preliminary pages and the first ten pages of Chapter 1
53
August 2004
TM
Full Text File all contents of the thesis that has been approved by the Senate. includes all preliminary pages, main contents of the thesis and all appendices Writing style as the original bind hardcopy All these pages are saved into one (1) file.
54
August 2004
TM
Preparation Guideline i. The electronic version must be the same as the final bound thesis as approved by the Senate; ii. Convert the thesis into PDF format. Use the latest version of Adobe Acrobat PDFMaker. Do not set Document Security. iii. All pages which contain signatures of student and supervisor must be scanned.
55
August 2004
TM
iv. If the status of a thesis is CONFIDENTIAL or RESTRICTRED, electronic version is still required but must be properly indicated in the Thesis Status Declaration form. v. v. Two files must be generated. The first file is for the purpose of pre-access that will be make accessible to public. The second file contains the whole thesis which has been approved. The files are named as follows: <name><matrixno><p><tt><ss><c>.pdf
56
August 2004
TM
vi. If the status of a thesis is CONFIDENTIAL or RESTRICTED, the pre-access file will contain only information that can be distributed. A full text file is still required but it is only for archive. vii. ETD must be submitted using high quality CD. Proper conversion according to this guideline must be verified by the student and witnessed by the supervisor before submitted to SPS. viii. Two (2) CDs with three (3) copies of bind thesis must be submitted to SPS together with ETD verification form. Example of ETD verification form is shown in Dr.Hishamuddin Jamaluddin August 2004 Appendix Z. 57
U
FILE NAMING
TM
<name><matrixno><p><tt><ss><c>.pdf Code description <name> = students first name <matrixno> is the students matrix card number <p> is the university where the thesis was submitted D UTM, L other than UTM <tt> is the year approved <ss> is the thesis status SU confidential, TH limited, TT unlimited <c> is the file type P pre-access file T full texts file
U
Example:
TM
Wan Ahmad Nazri bin Wan Abdullah, a masters student at FKM, UTM. His matrix card number is mm100123. The thesis is declared restricted. His thesis was approved in the year 2002.
Therefore: <name> = wanahmadnazri <matrixno> = mm100123 <p> = d <tt> = 02 <ss> = th The files are named as follows: wanahmadnazrimm100123d02thp.pdf (pre-access file) wanahmadnazrimm100123d02tht.pdf (full texts file)
TM
60
August 2004

Thesis Format Prof. Hishamuddin 01

Caricato da

Informazioni sul documento

Descrizione originale:

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Thesis Format Prof. Hishamuddin 01

Caricato da

Copyright:

Formati disponibili

School of Graduate Studies

Research Report Writing

School of Graduate Studies

THE BODY OF A RESEARCH REPORT 1. Introduction

3. Presentation and Analysis of Data

4. Conclusions and Recommendations

Summary Conclusions Recommendations

School of Graduate Studies

Types (Definition) of Thesis

Final Year Project Report

3. Engineering Doctorate (Eng.D) 4. Doctor of Philosophy (Ph.D.)

Ph.D. Dissertation Ph.D. Thesis

School of Graduate Studies

GUIDELINES ON THE WRITING OF A THESIS/RESEARCH REPORT

V) Electronic Thesis and Dissertation

School of Graduate Studies

SECTION I: GENERAL GUIDELINES

School of Graduate Studies

ARRANGEMENT ORDER OF A THESIS

School of Graduate Studies

The status of thesis (FORM:

If the status is restricted or confidential, a letter of request is

School of Graduate Studies

Tittle Page Lamp.D

School of Graduate Studies

1.7 1.8 1.9

Lamp. F - Lamp. G - Lamp. H

School of Graduate Studies

1.10 Abstract Lamp. I & Lampiran J

What is the difference ?

Abstract Synopsis Summary

School of Graduate Studies

School of Graduate Studies

1.15 List of Appendices Lamp O

School of Graduate Studies

School of Graduate Studies

1.16.1 Reference in the Text

ii) Number System

School of Graduate Studies

Quotation in the Text Lamp. P

Table in the Text Lamp. Q

School of Graduate Studies

1.16.4 Figures in the Text Lamp. R

School of Graduate Studies

School of Graduate Studies

SECTION II: GUIDELINES ON THE PREPARATION AND BINDING OF THESIS

School of Graduate Studies

2.1 Paper and Size

4 cm on the left 2.5 cm on the right

School of Graduate Studies

2.3 Numbering the Page

School of Graduate Studies

2.3 Numbering the Page

School of Graduate Studies

2.4 Numbering the Chapters and Sub-Tittles in the Chapters

School of Graduate Studies

2.5 Typing Lamp T

School of Graduate Studies

Distance and Format Lamp. U

School of Graduate Studies

Maximum pages for the main text:

School of Graduate Studies

TEXT CAN BE JUSTIFIED