Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
M 2010 May
A F. Fe A. erguso on & Co C
A member m firm m of
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TABLE OF O CONT TENTS Sess sion 1 ..... .................................. ................. .................. ................. ................ 3
1 Supplier r Creation ....................... .................... .................... .................... ................... 4
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Sess sion 1
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y Apply
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Purch hasing
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Receiving
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ession 2 Se
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2.1
Overview
Oracl le provides following f ma ain type of invoices for creating c sup pplier liability y: Standard Debit Mem mo/ Credit Memo M nt Prepaymen Mixed Stand dard: This invoice i type e will be us sed for stand dard supplie er invoices. The Financ ce Depa artment can also a use this s invoice typ pe for proces ssing invoices that are to o be matche ed to Pu urchase Orde ers. Debit t/Credit Me emos: This invoice typ pe will be used u by the Finance Department D t to proce ess Debit an nd Credit memos m to sup ppliers or correcting c an ny errors in n entering th he invoi ices. Debit/C Credit Memo os can be ma atched to bot th Purchase Orders and invoices, an nd invoi ice amount should s be neg gative. Prepa ayment: Thi is invoice ty ype will be used u by the Accounts Department D fo processin for ng advan nce payment ts to supplier rs and emplo oyees. Mixe ed Invoice: Mixed M Invoices are inv voices or cre edit/debit me emos for wh hich you ca an perfo orm both pos sitive and negative match hing to purch hase orders and a to other invoices.
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Double clic ck on the me enu Invoices s Click on Entry Click on In nvoice Batch hes.
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Supplier Num N will au utomatically y appear (i.e. will be the e number as ssigned to th he supplier at t the time of its creation in Supplier Master). M Supplier Site S will def fault on click king in the Site field. However H this s informatio on can be ma anually enter red (rememb ber that Pay yables will print p the address for thi is site on the e payment).I If supplier has h more than one sigh ht then it can n be selecte ed from list of values Enter the Invoice I Date e and Invoic ce Num from m the invoic ce that your supplier sen nt If You do not enter Invoice num mber, system m will assign n Invoice da ate as Invoic ce number an nd will given n message that it is assign ning invoice e date as Invo oice number r
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Invoice Currency is set s to default t i.e. PKR. Note: Paya ables will no ot allow you u to enter dup plicate invoi ice numbers s for the sam me supplier.
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fu Invoice Amount A including tax, freight f and miscellaneou m us charges. Enter the full Page 28 8
A member firm of
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Payment currency c an nd Payment Rate Date will default to PKR and d the curren nt date respectively (how wever these can c be chang ged). In the Term ms column, payment ter rms will defa fault from the e Supplier si ite but can be b overridden n.
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In Paymen nt Method field, value e will defau ult form the supplier sit te but can be b overridden n.
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T Typecolumnwillde The efaulttoItem m. T userma The aychangetheTypeaccordingtothenatureofex xpense. E Enter the am mount in the e Line. (It is important to t note that the total of f line amoun nt m beequ must ualtothatof ftheHeader ramount).
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2.2
The distributions d s you enter for an invoice allocate the total in nvoice amou unt to variou us expen nse or asset t accounts. For F example e, you can distribute ex xpenses from m one offic ce suppl ly invoice to o expense ac ccounts for several s cost centers. Pay yables use di istributions to t create e accounting g entries for invoices. Di istribution accounts a can be entered automaticall a ly throu ugh Invoice matching m with Purchase Order or by y specifying distribution d set at Invoic ce heade er or Invoice e Line level.
Sum mmary
Enter ring Invoice Distribution n Manually is i a Two Step p Process: 1 2 he Distributio on Button on n line level to t go to Distr ribution Win ndow Click on th Choose the e distribution n type from the t following list of valu ues: 3 Ite em: Choose item for goo ods or servic ces Tax: T Choose e Tax to book k relevant Sa ales tax .(not t applicable for automatic ta ax calculatio on)
Enter the following f In nformation to o create distr ribution Di istribution Amount A En nter Account t Combinatio on to which an invoice is i to be charg ged
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Syste em will assig gn a unique voucher v num mber to Invoi ice bases on n document category c
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Enter the amount a in Amount A colu umn. Remem mber amount t should alw ways be net of o Sales Tax. If the invoi ice is for an asset, then check c the Track as Asse et check bo ox.
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If the supp plier is subje ect to With Holding H Tax x deduction, then the With W holdin ng tax category defined at the suppli ier level will l default at th he line level l.
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Select the Account A Co ombination from List of f Values to which w this am mount is to be b charged. If you hav ve check the Track as asset a check k box at the line level, then you ca an only enter an asset acc count in the account a com mbination fiel ld. bution GL Date defaults from the inv voice GL Date you ente ered. You ca an The distrib override th he default an nd change th he distributio on GL Date to any date in an open or o future period. Payables s use the GL L Date as the e accounting date for a distribution. Enter the relevant inf formation an nd click OK K to proceed. You ca an only ente er informatio on in respect of one Invoice type on a single distr ribution. Withholdin ng tax code e that is mentioned m a invoice line at l default ts at invoic ce distribution n. You can change with h holding ta ax code. You u can also enter e differen nt with holdin ng tax codes s for differen nt invoice lin nes and invoice line Dist tributions
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Enter relev vant Informa ation in Invoi ice Distribut tion DFF
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After comp pleting the above a steps save your work, w close this screen and return to t Invoices screen
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2.3
re you can pay p or create accounting g entries for r any invoice, the Invoic ce Validatio on Befor proce ess must val lidate the in nvoice. Invoice Validation checks the t matching g, tax, perio od status s, exchange rate, and distribution d i information for invoice es you enter r and System m autom matically app plies holds to exception invoices. To o release the e hold you ha ave to correc ct the ex xception tha at caused Inv voice Validat tion to apply y the hold. If an invoice has a hold, you can either manually m rele ease the hold d (if allowable) or correc ct the ex xception tha at caused Inv voice Valida ation to apply the hold and a then resu ubmit Invoic ce Valid dation. To su ubmit Invoic ce Validation n for invoice es: 1 In the Invo oices window w, find and select the inv voice you wa ant to validat te.
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Follo owing screen n appears. 3 4 In the Invo oice Actions window, sel lect the Vali idate option. If you are validating a credit or debit d memo, select Valid date Related invoices to t submit val lidation for in nvoices asso ociated with the credit or r debit memo o.
Choose OK K.
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When you validate the e Invoice, sy ystem autom matically cre eates a line for f Sales Ta ax on the basi is of Tax cla assification Code C mentio oned in the It tem line.
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Distribution For sales tax t line defa aults automatically show wing Recover rable and no on recoverabl le amounts and a accounts s
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2.5
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2 Check the Create Ac ccounting box, b Choose e Draft if f you only want to se ee acco ounting other rwise choose e final. Neve er choose Final F Post
3- Click OK.
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You can also view accounting eve ents of the in nvoice in the e Tools menu.
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6-To view the ac ccounting de etail as t-acco ounts, choos se the T-Acc counts butto on. Followin ng Scree en will appea ar.
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2.6
Enter r a credit or o debit me emo to reco ord a credit t for goods s or service es purchased d. Credi it/debit mem mos are netted with basic c invoices at payment tim me. dit Memo: Negative N amo ount invoice e created by a supplier and a sent to you to notif fy Credi you of o a credit. Debit t Memo; Ne egative amou unt invoice created c by yo ou and sent to t a supplier r to notify th he suppl lier of a debi it you are rec cording. Usu ually sent wi ith a note ex xplaining the e debit memo o. Entering Credit t/Debit Mem mos To en nter a credit/ /debit memo o, navigate to o invoice win ndow Navigation Path h: oice > Entry > Invoice Ba atches: Invo
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In the Invo oice Batches window enter e either the Credit Memo or Debit D Mem mo Invoice Ty ype. Enter a negative in nvoice amou unt and all basic b invoice e information n. Enter Imm mediate Paym ment Terms, if appropriat te.
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Enter distr ributions. Yo ou can enter r them manu ually or enter them automatically in i one of the following ways: w Match M to the original o invo oice you ente ered. Match M to a pur rchase order r or receipt.
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2.7
Prepa ayment type e of Invoic ce is used to record Advances given to Suppliers S an nd Empl loyees.
Sum mmary
The process p to re ecord a Prepa ayment Invo oice is same as entering a Standard In nvoice. The only o differen nce is to App ply Prepaym ments while making m the final f Paymen nt against th he Invoi ice.
Enter Supplier to whom m prepaymen nt is to mad de, supplier site, s invoice date, invoic ce number, Am mount and al ll other Invo oice particula ars.
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Enter the am mount exclusive of taxes s Click on Distributions D Button to make m the Dist tribution for r the Prepay yment.
owing windo ow will appear. Follo Enter r Distribution n Amount and a Prepaym ment accoun nt automatic cally pop in.
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Go to the Invoice Action Window to Valid date. Check the Validat te and Forc ce Approval boxes and pre ess OK
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Go the Inv voice Action n Window to o Create Accounting. A Check the box b and als so check Fina al for accou unting
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Again go to t the Invo oice Action Window to o enable Pa ay in Full Box B to mak ke payment.
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Click OK Button B
The following f for rm will open n. Enter Ban nk Account from whom payment is to be made and Payment P Am mount. Enter the paymen nt process pr rofile name. Upon savin ng invoice inform mation will automaticall ly be filled in n.
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Click k Ok Butto on
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Click on Ok k Button Enter all the e invoice par rticulars Click on Distribution D B Button to go g to the dis stribution window w to sp pecify charg ge amount and d the relevan nt head of acc count to whi ich invoice is i to charge. Go to the In nvoice Wind dow and Clic ck on Action n 1 Button to o go to the In nvoice Actio on Window to Approve Invoice. Again go to o Invoice Action Windo ow and Clic ck on Apply y/Un Apply Prepaymen nt and press O OK
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Enable the Apply A Chec ck Boxes. Th he fields auto omatically fi ill in.
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Payab bles display y all exist ting prepay yment appl lications. Select each Prepaymen nt distri ibution you want to un napply by checking c the e Unapply check box. You canno ot modi ify the prepa ayment amou unt because you must un n apply the complete c am mount that yo ou previ iously applie ed.
Choose the Apply/Un apply a button n to unapply y the prepaym ment amoun nt(s) and sav ve your work.
In the invoi ice window, click on Action 1 button n and create e accounting g
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Session - 3
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3.1
Holds that you apply a manua ally or that Payables P app plies, preven nt payment and, in som me s, creation of o accountin ng entries fo or an invoic ce. You can n remove ho olds that yo ou cases apply y, and you ca an manually y release cert tain holds th hat Payables applies duri ing Approva al. Payab bles provide e some gene eric invoice holds for you y to use, and a you can n define you ur own, based on your y invoice approval ne eeds. You can c also prev vent paymen nt of supplie er invoi ices by plac cing a hold d on the su upplier rathe er than on each individ dual invoice e. Payab bles also au utomatically apply certa ain holds to o exception invoices du uring Invoic ce Valid dation. You cannot c manu ually apply these t system m holds. For example, e if the t sum of an a invoi ices distribu ution amoun nts does not equal e the Inv voice Amou unt, Payables s will apply a Distribution Vari iance hold to o the invoice e during Invo oice Validati ion. Vs for Holds s: LOV
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3.2
Relea ase holds fr rom invoices to allow payment p an nd accountin ng entry cre eation for th he invoi ices. You can n view the holds h on an in nvoice in eit ther the Invo oice Overvie ew window or o the In nvoice Holds window. You Y can see the number of invoice holds h on an invoice i in th he Holds display only region of the Invoices s window. After r you release e all holds fr rom an invoi ice it is not necessary n for r you to resu ubmit Invoic ce Valid dation before e you can pa ay or create accounting entries for it t. Invoice Validation V wi ill not place p an inv voice on the same type of hold tha at you manu ually release ed. You mus st manu ually release all holds tha at you apply y manually. Payables P do not automat tically releas se holds s that you ap pply to invoic ces. ng Invoice Validation, V P Payables auto omatically releases r system holds (an nything othe er Durin than the user defined d hold ds you def fine) from invoices with w correcte ed exceptio on condi itions. For example, e you u fix a distrib bution varia ance on an in nvoice, resub bmits Invoic ce Valid dation, and Payables P auto omatically re eleases the Distribution D Variance ho old. If you u release a manually m rele easable hold d that Payabl les applied during d invoic ce Validation n, the next n time yo ou submit In nvoice Valid dation, Payab bles will no ot reapply th he same hold d. Payab bles apply so ome holds th hat you cann not release.
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Release a hold by sel lecting a Re elease Name e. You can select from m all Invoic ce Approvals defined d with h the type In nvoice Relea ase Reason. To T release multiple m hold ds at once, cho oose Release e and select a Release Name. N You ca an select fro om all Invoic ce Approvals defined with h the type Invoice I Quick Release Reason. Wh hen you sav ve utomatically y assigns the release nam me to all rele easable holds. your work, Payables au K. Choose OK
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e supplier fo or which you u want to rele ease the hold d and select the Update e 2-Find the button
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v all hold ds that are ap pplied. You can view 3-Unchec ck the tick bo ox 4-Save th he work
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3.4
Durin ng invoice entry, e Payables automati ically schedu ules paymen nt for each invoice i base ed on th he Payment Terms and d Terms Dat te you ente er for the in nvoice. Paya able uses th he Paym ment Terms definition to calculate the due dat te for each scheduled payment. p Fo or Paym ment Terms for f example, , if an invoic ce has 30 da ays credit, Payables P calc culate the du ue date as 30 days after the Terms T Date. . You can assign a defau ult Payment t Terms to a suppl lier. The inv voice Terms Date default ts from the supplier s site Terms Date e Basis optio on you select. s
Use the Schedul led Paymen nts window to review or o adjust da ates and am mounts of all a ments for an invoice. You u can also schedule part tial payment ts and place all or part of o paym the sc cheduled pay yment on ho old. To ad djust schedu uled payme ents for an in nvoice 1 2 Find the Inv voice. In the Invoices window w, choose th he Scheduled d Payments button. In th he Schedule ed Payments window w mak ke any updat tes to unpaid d scheduled payments an nd create an ny new schedu uled paymen nts you want. . Page 85 A. F. . FERGUSON N & CO.
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If you wan nt to split a scheduled payment, p up pdate the am mount then chooses c Split Schedule to t have Payables create e an addition nal schedule ed payment with the ne et amount due e. Adjust th he dates as appropriate and optionally apply a hold to th he scheduled payment. p
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3.5
You can find in nvoices to re espond to su upplier inqu uiries, includ ding questio ons regardin ng ice payment status, invo oice payment date, reaso ons an invoice has not been b paid an nd invoi total balance due e for a supp plier or sup pplier site. You Y can also find invoices to mak ke adjus stments to th hem or to per rform action ns on them, such as appro oval or cance ellation. Use this t Path Invoices: Inqu uiry: Invoic ces To Find an Invoice. Using the Find F Invoice es Wind dow;
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Open the Find F Invoices s window fr rom the Invo oices window w either by choosing th he Find icon fr rom the Too olbar or by se electing Find from the View V menu. Enter criteri ia directly into o the fields. You can en nter complex criteria by y entering in nformation in i several fiel lds. Some fi ields will no ot become enabled e unle ess you first t identify th he supplier. n to navigate to the Invoi ices window w where Paya ables display ys Choose the Find button s that match h your crite eria. Payable es display in nvoices in the t followin ng all invoices order:
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Su upplier Nam me (ascending g) Su upplier Site (ascending) ( In nvoice Date (descending) ( ) In nvoice Numb ber (ascendin ng)
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Enter r the operatin ng unit and click c Calcu ulate em will show w the details of payments s as shown in following window: Syste
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3.6
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Save your work. w Adjust the Invoice am mount accor rding to the e Distributio on amount and a click on o Create Ac ccounting to t create acc counting for reversal of distribution d .
3.7
You can cancel only unpaid d invoices. You Y can ca ancel any un napproved in nvoice, or an a oved invoice e that does not n have any effective payments p or r accounting g holds. If an a appro invoi ice has a hol ld that preve ents accounti ing, you mu ust release th he hold befor re you cance el the in nvoice. You u cannot ca ancel an inv voice that has h been sel lected for payment p in a paym ment batch. A cancelled invoice i does s not show up p in your inv voice liabilit ty reports an nd you cannot c pay or o adjust a ca ancelled inv voice. You ca an cancel sin ngle invoice e distribution ns Page 94 4 A. F. . FERGUSON N & CO.
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by reversing them m. When Pa ayables canc cels an invoic ce, it sets the e invoice am mount to zero o, sets all schedule ed payments to zero, and a reverse es all invoic ce distributi ions and an ny match hes to purch hase order shipments s an nd distributi ions. Payabl les also subm mit Approva al for th he invoice an nd, if there are a no accou unting holds on the invo oice, updates s the status of o the in nvoice to Ca ancelled.
To cancel an in nvoice;
1 2 3 4 Find the inv voice in the find f invoice window. In the Invoi ices window w, select the invoice you u want to can ncel and cho oose Actions. In the Invoi ice Actions window, w sele ect Cancel Invoices I Choose OK K to have Pay yables cance el the invoice e. Click Ok an nd following g Caution me essage will be b displayed d by the syste em.
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Click OK. Click Create Accounti ing in the Ac ction 1 butto on.
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When Paya ables cancel ls an invoic ce, it sets th he invoice amount to zero, z sets all a scheduled payments p to zero, and re everses all in nvoice distri ibutions and d any matche es to purchase e order shipm ments and dis stributions. Save your work. w
You cannot canc cel an invoi ice that you u have applied a prepay yment to. You must firs st unapp ply the prepa ayment.
INVO OICES YOU HAVE MAT TCHED TO PERMANENTLY CLOSED PURCH HASE ORDERS
You cannot c cance el an invoice e that you matched m to a permanently p y closed purc chase order.
PREP PAYMENTS S
You cannot canc cel a prepay yment that you y have ap pplied to an invoice. You must firs st ply any prep payments an nd void the payment p that paid the pr repayment. You Y can the en unapp cance el the prepay yment.
CANN NOT REDUCE QUANT TITY BELOW W ZERO
You cannot canc cel an invoic ce if canceli ing it reduces the quan ntity billed on o a purchas se r below zero. order
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Session - 4
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4.1
Summ mary Maki ing Payment t for an Indiv vidual Invoic ce is a Four Step Process s 1 2 3 Select the In nvoice from m Invoice Window for Pa ayment. Go to the Action A 1 Win ndow and Cli ick on Pay in n Full Box. Enter the Pa ayments deta ails in to Pay yment Wind dow.
Prer requisites
Each invo oice you wan nt to pay mu ust be validat ted, not canc celled, and without w holds s. Each invo oice that requ uires approv val must be approved a bef fore you can n pay it. Each invo oice must ha ave used the same curren ncy as the pa ayment. The bank account mu ust have at le east one paym ment document.
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Enter the Pa ayment date in the Paym ment date fie eld. Select the Bank B in Bank k Account column. c Select the Payment method m from m list of value es.
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All other in nformation on payment screen s will au utomatically y default. The System m automatica ally Reserve e the available Documen nt No of the Bank for th he Payment wh hen you sele ect the Docu ument Type. Enter releva ant informat tion in Paym ment DFF
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Check the Create acco ounting chec ck box and select the ty ype of accounting that u want to crea ate for the pa ayment. (Dr raft, Final or Final Post) and click ok k.
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4.2
Follo owing are the e exceptions for processi ing of payments through h Payment sc creen: 1 Follow the path Payments> Entry> >Payments
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In the Paym ments window w select Qui ick in the Ty ype field. Enter the Su upplier in th he Trading Partner P field d. Enter the Pa ayment date in the Paym ment date fie eld. Enter the Bank Accoun nt from which h you want to t make the payment. ayment Proc cess Profile in i the Payment Process s Profile field. Enter the Pa
Choose Ent ter/Adjust In nvoices to na avigate to th he Select Inv voices windo ow. Select th he invoices yo ou want to pay. Option nally choose e Invoice Overview to review mor re information n about an in nvoice.
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If the invoi ice is subjec ct to withhol lding tax a window w wil ll pop-in and d system wi ill automatical lly intimate you y for with hholding tax. . Save and re eturn to the Payments P wi indow. Paya ables automa atically enter r the paymen nt Amount for r you.
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If the invoice in subject to With Ho olding Tax, system will automatical lly deduct th he amount of withholding g tax. You can see th he amount in Lines ta abbed region n. Invoices by y the name of o Tax Auth hority will al lso be gener rated by the system. Yo ou have to re-query the invoice batch to see the e invoice of f WHT. On nce the WHT invoice is created you u have to complete c all l the steps of standard d invoice i.e e. Validation, Create Acco ounting, Pay yment.
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You can als so view the amount of WHT W in the distribution of invoice. Click the All A Distribution ns button on Invoices sc creen. Follow wing window w will appea ar.
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Check the Create e Accounting g check box x and select the t type of accounting a t that you wan nt to cre eate for the payment. p k ok. Click
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4.3
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Enter r Template Name, N Descr ription and E End Date in Batch B Heade er Field
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In S Scheduled Pa ayment Selec ction Criteria a Tab enter r following information i Supplier Type Payee e Paym ment Method d Pay Group G Legal Entity ment Currenc cy Paym Operating Units
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Tick Include On nly Due che eck box to se elect only du ue payments Click k On Payme ent Attribute e Tab and Provide P Rele evant Inform mation
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Click k Apply Syste em will prov vide followin ng confirmat tion message e
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Click k on Templat te
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Click k GO
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All in nformation defaults d from m Template Enter r Pay from Date D and Pay y Through Date
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Enter r Following information Requ uest Name Temp plate Name Pay from f Date Pay through t Date e Paym ment Date
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4.3.3 3
When n Payment Process P Requ uest is submi itted system automatical lly starts the process of auto selection s of invoices for r payment on n the basis of f criteria spe ecified in Pay yment batch h
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Syste em shows all l invoices that it has sele ected for pay yment on the e basis of inv voice select tion criteria. . Here You can c perform following ac ctions: 1. Change th he amount of o Payment 2. Remove any a Invoice from Payme ent 3. Add some e new invoic ce for payme ent
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Click k on Yes
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After r Reviewing the invoices s selected for r payment an nd adding/D Deleting the payment p or chang ging the pay yment amoun nt, Submit th he batch for payment
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You may m Remov ve any invoic ce from Paym ments by clic cking the R Remove butto on
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Click k Go
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Click k Apply
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4.4
To vo oid a paymen nt, open the payment wo ork bench an nd query the payment to be voided:
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Click k on the Acti ions 1 button n and check the void che eck box.
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r the Date an nd GL Date. In the Invo oice action LOV, L select the action to o be Enter perfo ormed on the e invoice. (N None, Hold or Cancel). Click C OK.
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The following f Ca aution messa age will be displayed d will be display yed by the sy ystem
Click k ok and then n click on the Actions 1 button. Sele ect Create Accounting A a click and OK.
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You can only pa ay as many y invoices as you defin ned for the remittance r a advice of th he ment docume ent. paym
The system s adjus sts the list of values to ensure e that you y dont pa ay a Pay Al lone invoic ce when n you pay multiple m invo oices. If you u have select ted an invoi ice for paym ment and the en select t more invoi ices for paym ment, then Payables P doe es not includ de Pay Alon ne invoices on o this list l of values s. If you sele ect a Pay Alone invoice e for paymen nt then you cannot selec ct more invoices.
PAYI ING IN A FO OREIGN CU URRENCY
You must pay in n the same currency as s the invoice e. You can enter and pay p a foreig gn curre ency invoice only if your r Allow Mul ltiple Curren ncies Payabl les option is enabled, an nd you have h defined d a multicur rrency or for reign currenc cy denomina ated bank account.
CANN NOT STOP FORMATTE ED QUICK PAYMENTS S
You cannot c stop a Quick Pay yment before e it has been formatted.
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Ses ssion -5 -
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5.1
After r you create accounting entries in Pa ayables, submit the Paya ables Transf fer to Genera al Ledg ger program to send inv voice and pa ayment acco ounting entries to the general g ledge er interf face. This pr rogram is ru un form the Submit Req quest windo ow. You can n then subm mit Journ nal Import, which w uses the t data in th he GL interface to creat te unposted journal entr ry batch hes, headers, , and lines. You Y can the en post these e journal en ntry batches, headers, an nd lines within Gen neral Ledger to update your y Genera al Ledger ac ccount balan nces. You ca an mit Journal Im mport either r when you submit the transfer t prog gram, or sep parately, afte er subm the tr ransfer proce ess complete es. Payab bles retain the accountin ng entries, so s you can continue c to review r them m in Payables. Also, , after you post p journal entries in Oracle O Gener ral Ledger, you y can drill l down to th he relate ed accountin ng entries or transactions s in Payables s.
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Withh holding Tax x Certificates s and Except tions Withh holding Tax x Certificates and Excep ptions featur re is used to define With hholding Ta ax type tax code rate exceptions s for a suppl lier site. You u can define e a certificate e to specify a rate exception e for r a Withhold ding Tax typ pe tax code for f all invoic ces of a supp plier site. Yo ou can also a define a rate exception for a Wit thholding Ta ax type tax code c for a sin ngle invoice. Use the t following g navigation n path to defi ine Withhold ding tax cert tificates and exceptions. Oracl le Payables > Setup > Ta ax > Withho olding > Cert tificates
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ne a Withho olding Tax Certificate C Defin 1. Enter Ope erating unit name. n 2. Enter supplier name pplier site for r which to en nter certifica ate and excep ption. 3. Enter Sup n This s number can n be user-def fined or it ca an be a 4. Enter the certificate number. number assigned to a certificate is ssued to the supplier by the tax authority. ype. 5. Enter the certificate ty p If yo ou have one or more cert tificates for the t same 6. Enter the certificate priority. Withholding Tax type e tax code with w an overla apping effec ctive date ran nge, Payable es applies th he certificate with the hig ghest priority y (1 = highest priority). Only O one certificate e can be enfo orced at a tim me. ax rate for th he Withholdi ing Tax type e tax code. If f the 7. Enter the certificate ta certificate e specifies th hat the suppl lier site is ex xempt from this t tax code e, then enter 0 as the rate e. ate range for the certifica ate tax rate. If I you specif fy a unique 8. Enter the effective da priority fo or each certificate, then you y can ente er overlappin ng effective date ranges Page 212 A. F. . FERGUSON N & CO.
Chartere ed Accountants A member firm of
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on differe ent certificate es for the sam me Withhold ding Tax typ pe tax code for f the same supplier site. s Defin ne a Withho olding Tax Exception E 1. 2. 3. 4. Enter Ope erating unit name. n Enter supplier name Enter Sup pplier site for r which to en nter certifica ate and excep ption. In the Exc ception regio on, enter the e Withholdin ng Tax type tax t code for which you want to de efine an exception. 5. Enter the invoice num mber to whic ch the curren nt exception applies. a If yo ou enter the invoice be efore enterin ng the exception, select from f a list of f values the invoice number to o link the exception to th he invoice. If f you enter the t exception n before entering the t invoice, enter e the inv validated inv voice number r and Payabl les will automatic cally link the e exception to t the invoice number wh hen you ente er the invoice. 6. Enter the exception ra ate for the in nvoice. 7. Enter the effective da ate range for the exceptio on. If you en nter an incorr rect invoice number fo or an excepti ion, enter an n effective da ate range in the past to make m an exception n rate for an invoice i inva alid.
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Ses ssion -6 -
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6.1
To in nitiate Standa ard reports, follow f the navigation pa ath Othe er: Requests s: Run.
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Paya ables ask you u whether yo ou want to su ubmit a Sing gle Request or o a Request Set. Select the Si ingle Reques st option
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Enable Single req quest and Cl lick on the O OK button. This T will take e you to the Submit Requ uest form.
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In the e Name field d select the Required R Re eport from List of Values s. 1 In the Para ameter field enter the req quired param meter related d to the Repo ort.
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Click k on the schedule button n to schedul le the report ts. Different Parameters are provide ed by the Oracle to schedule s the e reports.
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This screen show ws the status of each and every report t run by all the t users. Th he Status colum mn is import tant. User ca an view the output o of a re eport only when w its statu us has becom me Normal l. This statu us means tha at the report has h run succ cessfully. Th he Refresh Data button will l be used to update u the st tatus of a pen nding report t.
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Click k View Outp put button to o view the re esult of repor rt.