Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
CONTENTS 1. Payroll & Payroll Methods 2. Payroll Creation 3. Consolidation Set Creation 4. Elements 5. Individual Mode 6. Batch Mode 7. Batch Element Entry (BEE) 8. Element Set 9. Running Prepayments 10. Check Writer 11. Corrections (Rollback, Retry, Reverse) 12. Void Payments 13. Costing Process 14. Transfer to GL 15. Absence Management (Absence, Accruals) 10 29 35 39 46 49 52 54 67 71 81 85 Page No 2 6 9
Click New
PAYROLL CREATION
Creation of Payroll Navigation: Work Structure: Organization: Description Select your name and click on Find
Click on others and select Tax details references, enter the details and save
Navigation: Payroll: Description In consolidation field click Ok twice and in statutory information enter the fields save and click on period dates and check the status of 3-year calendar, default all the periods will be open
8
CONSOLIDATION SET
Create Consolidation Set Navigation: Payroll: Consolidation Query with your name, create new consolidation set and save
10
ELEMENTS
Types of Elements: This are of three types 1. System defined 2. Pre defined 3. User defined Elements Classification Earnings Deductions Information Tax Elements Processing Type of Elements 1. Recurring: which reflects in each & every month payroll E.g. BP, HRA, Allowances etc 2. Non- Recurring: regularly they will not pay every month, they will pay intermediately E.g. Bonus, OT Deducting elements: PF, ESI Element Termination Rules: It gives the behavior of the rule when the employee is terminated Actual Termination Last Standard Process Final Close
11
Creating Elements Navigation: Total Compensation: Basic: Element Description Click on Input Values
12
13
14
15
16
Establish eligibility criteria for each element we created using element link window Navigation: Total Compensation: Basic: Link
17
All the Recurring elements can be made as standard elements except basic pay.
18
19
21
Click on Verify
22
Establish link between the elements and formula using Formula result Navigation: Total Compensation: Basic: Formula results
23
Attaching elements to employee Giving values for the elements Navigation: People: Enter and Maintain
24
Click on Assignments
25
If we want to increase the employee salary after two months enter the amount in change value and save it will not approve, click on Entries
Click New and Add Bonus and select each one simultaneously and click on entry values
26
Select Basic Pay and click on Entry Value It will show the amount
27
For CCA, HRA it will not show any value because we have not selected User enterable
29
INDIVIDUAL MODE
Query your employee and go to assignments->others and select Quick pay
31
32
You can see that Basic Pay, HRA, CCA is calculated from the formula
33
Check the Status and click on View Results and select Payment methods
34
35
BATCH MODE
Create a New Employee
36
37
38
39
40
41
If you have not selected purge it would have change status to transferred automatically Bonus will come
42
43
44
45
46
ELEMENT SET
Navigation: Payroll: Element Set Click on Include Element Select BP, HRA, CCA, PF, ESI, and Bonus one by one and save
47
Navigation: View: Payroll Process Results Click on Find Click on Assignment Process and select SOE Report
48
49
RUNNING PREPAYMENTS
Run Pre-Payment Program Click Ok and Submit
50
51
52
CHECK WRITER
Run the Program Check writer Click Ok and Submit and View Output
53
54
CORRECTIONS
Rollback Retry Reversal First two are done by Post Processing and last one done after post processing Rollback: It is a method of correcting the run results, which will allow us to rollback or remove the complete run results from the system Use Rollback method when the number of employees affected or more in number Retry: It is also a method of correction, which allows us to correct the affected employees without the necessarily of rolling back the entire results. Use retry when number of employee affected are small in number Post Processing: Making the Payments E.g. Check writer, BACS Reversal: It is a method applicable to individual employee after post processing. The reversal process generates negative entries so that the effect is localized Void Checks: It will cancel all checks
55
ROLLBACK
56
57
58
If you select Feb month and if you click on find you will not find anything
RETRY
59
60
Click on Assignment Process and enable Retry for the employee and save and check the status
61
62
63
64
65
REVERSAL It will be done only after you run the check writer program
66
67
Select From date as January Month and click on Find Click on Assignment Process
68
VOID PAYMENTS
69
Click on Payments
70
71
72
COSTING PROCESS
Setup for Costing Process Enable costing for all the elements in payroll Give the corresponding accounts Do the Flexi field mapping. Mapping is done between two FF Accounting Flexi field in GL to Cost Allocation Flexi field in Payroll Run the Costing Process Import Journal from General Ledger
Switch to System Responsibility To see Cost Allocation Flexi field Navigation: Application: Flexi field: Key: Segments Query with your application and select title as Cost Allocation Click on Segments
73
Query your Application with General Ledger and select title as Accounting Flexi field and click on segments and flexi field qualifiers
74
75
Now switch responsibility to UK_HRMS Query your elements Navigation: Total Compensation: Basic: Link Enable to Cost and Map Costing and Balance account for all BP, HRA, CCA, ESI, PF, and Bonus
76
77
78
79
Navigation: Payroll: GL Flexi field Map Query your Payroll and Map
80
81
Run Cost Breakdown Report for costing run program Click Ok and Submit
82
TRANSFER TO GL
Run Transfer to GL program Click Ok and Submit
83
Switch Responsibility to General Ledger Run Import Journals Program Click Ok and Submit
Click on assignment->others
84
Select Costing
85
Click on Entries, Here also we can change the code because sometimes the people in high level will know the exact position where the expense should go but the people dont know so they will give some other account. For Example an employee is send from USA to London to solve an issue and another person from Leeds is going to Paris for same purpose and after sometime they are sending the USA person to Paris for advisory purpose.
86
ABSENCE MANAGEMENT
It is of two types. They are as follows Absences Accruals Absences No calculations Initial Balance given Balance decreases as availed by employees Accruals Calculations No initial balance is given Leave get accumulated as the employee works Navigation: Other Definitions: Application Utilities Lookups Query with your Absence Category type, Click New and create some leaves
87
88
Go to Element
89
90
91
92
93
94
95
96
97
98
Select one Employee Click on Assignment and entry and add new entries to the particular employee
99
Select sick and personal leave and click on entry values and enter number of days for leave
100
Navigation: Mass Information exchange: Mix: Batch Element Entry Click on Element Lines
101
102
103
104
105
106
107
108
109
Absence Details Select an Employee and click on others and select Absence
110
When you start the date number if Running Total Days will reduce
111