Minutes of the 1 Session of the 20 Directorate of the XU-CSG for S.Y.

2013-2014 Loyola Conference Room, Magis Student Complex, Xavier University 5:21 PM of April 2, 2013 Presiding Officer: Harold John M. Laborte Present: Harold John M. Laborte Irish Crest G. Almanzor Krysthal J. Vasallo Jessa P. Petalcorin Gerardo G. Guangco Jan Rogie G. Macandili Mario Alejandro Jacinto M. Neri CSG Vice President ACES President ASC Prime Minister CITSC President CSSC President SBMSC President TG President

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Absent: Lenie Rose C. Veronilla *represented by Erika M. Nacario Roxanne A. Lopez *represented by Janice Rivera CONUS President Executive Secretary UNITASS President rd 3 Year Level Representative
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After determining the quorum existed, the 20 Directorate of the Central Student Government of Xavier University proceeded to do business. Opening Prayer: Agenda: 1. Interview Session with the Newly Appointed Commission on Audit (COA) Chief Commissioner The Presiding Officer began the session by reminding the body that the process for choosing and appointing the new COA Chief Commissioner was the task of the outgoing Directorate according to the th, 2005 XU-CSG Constitution. Unfortunately, the outgoing Directorate, the 19 was not able to comply with th the appointment due to time constraints; thus, the task was given to the 20 Directorate. The Presiding Officer, for the past days, was communicating with the outgoing COA Chief Commissioner for some recommendation on the said position. The outgoing COA Chief Commissioner, Ms. Shiela Acantilado, then recommended to the Legislative Body her prospect, Ms. Gizelle Labial. Unfortunately, the new COA Chief Commissioner could not attend the interview session due to personal emergency, thereby postponing the said agendum to the next meeting. 2. Reading of the Proposed Agriculture Student Council (ASC) Charter Irish Crest G. Almanzor

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The Convener postponed the said agendum to the next meeting for the reason that the former ASC Prime Minister, Mr. Cyrus Seraspe, was not able to give a copy to the new ASC Prime Minister, Ms. Krysthal Vasallo, who was tasked to present the proposed Council Charter. 3. Second Reading of the Disaster Risk Management Bill Once again, the Convener postponed the said agendum to the next meeting for the reason that the former ASC Prime Minister, Mr. Cyrus Seraspe, was not able to give a copy to the new ASC Prime Minister, Ms. Krysthal Vasallo, who was tasked to present the Bill as the Director of Environmental Affairs. 4. Reading of Proposed Resolutions The following were the proposed resolutions that were to be presented on the session: a. b. c. d. e. f. g. h. i. j. k. l. m. n. Confirmation of the appointment of the Legislative Secretary and his Secretariat th Statement of the Assignment of Directorships in the 20 Directorate Adaptation of Parliamentary Procedures on Sessions Confirmation of the Executive Unit Appointees Confirmation of the Chief Justice Confirmation of the STRAW Chief Commissioner Confirmation of the COA Chief Commissioner Office Hours Textbook Materials Syllabus that includes Consultation Hours PTA System Sanitation of the Faber Hall Release of Financial Statements Appropriation of CSG Funds

The order of the readings was as follows: Reading of Proposed Resolution no. 1 Mr. Laborte began by reading the proposed resolution to which Mr. Neri added the term Secretariat for the Assistant to the Legislative Secretariat and also stated that he/she will serve the functions of a Treasurer. After having reviewed and edited the proposed resolution, Mr. Laborte raised a motion for the approval of passing the resolution. The voting procedure commenced. Four (4) members (Mr. Neri, Ms. Vasallo, Ms. Almanzor and Ms. Petalcorin) voted yes. One (1) member (Mr. Macandili) voted no. One (1) member (Mr. Guangco) was absent during the voting procedure. Two (2) representatives (from CONUS and UNITASS) in behalf of the absent members were not allowed to vote. Having reached 4 out of 5 votes, the 20 Directorate approves the passing of Resolution 0001th 1314, A Resolution Confirming the Appointment of the 20 Directorate Legislative Secretaries. Reading of Proposed Resolution no. 2
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Mr. Neri corrected the 1 clause in the 1 paragraph to The Director of a specialized area shall Mr. Macandili wished to exchange posts with Ms. Lopez. But because she was absent and her representative also stated that Ms. Lopez had already prepared her resolutions, the exchange did not happen. After having reviewed and edited the proposed resolution, Mr. Laborte raised a motion for the approval of passing the resolution. The voting procedure commenced. Four (4) members (Mr. Neri, Ms. Vasallo, Ms. Almanzor and Mr. Guangco) voted yes. One (1) member (Mr. Macandili) voted no. One (1) member (Ms. Petalcorin) voted abstain. Having reached 4 out of 6 votes, the 20 Directorate approves the passing ofResolution 0002th 1314, A Resolution Stating the Assignment of Directorships in the 20 Directorate. Reading of Proposed Resolution no. 3 Mr. Neri pointed out, Kung mag-sign nata ana karun or mag-vote ta, the second after that magparliamentary nata dayon. A suggestion was then made with the help of Mr. Guangco that a clause be added stating Whereas, the Convener may suspend the parliamentary procedure according to his/her discretion. However, Mr. Macandili opposed this, saying Dili ko mu-agree, para unsa lugar ang resolution? to which Mr. Guangco replied Para naay power ang Convener, for formalitys sake. The body then agreed to continue by beginning the second re ading. After the second reading, it was pointed out that the newly added clause was contradictory to the last clause, Be it resolved that all meetings of XU -CSG will adhere to the parliamentary procedures. Mr. Laborte motioned for the deletion of the clause. After which, Mr. Macandili tried to influence the others once more saying that the power of the Convener to suspend the procedures may affect the work of the Directorate, Basin dili na ta mag-seryoso kay kung gikapoy ba ta, for example gikan ta ug Dagan Atenista. So he suggested that instead of all meetings, it should be all formal meetings will adhere to the parliamentary procedures. Furthermore, he also said that what will count as informal meetings will only be those that are called due to emergencies, which Mr. Laborte countered by saying that the reasons and agenda for emergency meeting(s) can be important as well and may be counted as a formal meeting. Ms. Nacario also supported Mr. Macandili saying, All formal meetings should adopt the parliamentary procedure. Kung ang Convener makasuspend sa parliamentary procedures at any type of meeting, lain kayo siya nga reso. Kung maghimo tag reso, dapat dili siya on-off. I-define nalang nato dayon kung unsa ang formal meeting. Mr. Guangco tried to resolve the conflict by suggesting a voting procedure to be the basis of following the parliamentary procedures, and Mr. Macandili also agreed with this. But because much time was already consumed by the debate and also for further discussion, they both motioned to postpone the reading to the next meeting without nullifying what has been changed in the resolution. Everyone agreed. Reading of Proposed Resolutions no. 4 (POSTPONED) Reading of Proposed Resolution no. 5 (POSTPONED)
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The reading of the resolution was also postponed with Mr. Laborte pointing out that they will wait 15 days for Mr. Dean Acabo, outgoing CSG President, to send his letter stating the appointment of the new Chief Justice; and when he fail to do so, the Directorate will do the task. Reading of Proposed Resolution no. 6 (POSTPONED) This resolution is on the confirmation of the appointment of the Students Rights and Welfare (STRAW) Commissioner, Mr. Abdul Hakeem A. Lomondot, who was appointed by the XU-CSG President, Princess Kimberly V. Ubay-ubay. Mr. Neri raised a suggestion to postpone the approval of the resolution to the next meeting so that the body may interview Mr. Abdul Hakeem A. Lomondot. Next meeting nalang ni so that we will know why si Mr. Lomondot. On what grounds was he appointed? said Mr. Neri. Mr. Laborte opened to the body the postponement of the approval of the passing of resolution. The voting procedure commenced. Four (4) members (Mr. Guangco, Mr. Neri, Ms. Vasallo and Ms. Petalcorin) voted yes. Having reached the needed number of votes, the approval or disapproval of passing the resolution was postponed to the next meeting after the members have interviewed Mr. Lomondot. BREAK: 6:17 6:37 This was called for by Mr. Laborte since Mr. Ivanell Subrabas, SACDEV Head, requested a short discussion with the Directorate. Reading of Proposed Resolution no. 7 (POSTPONED) Reading of Proposed Resolution no. 8 (SKIPPED) Reading of Proposed Resolution no. 10 Mr. Laborte explained that this resolution was based on the Magna Carta and that by releasing a syllabus without consultation hours already violates the s tudents rights. Ms. Nacario raised a question, What are the consequences sa teacher kung mag-violate sila ana nga reso? Mr. Neri then answered Pwede nadayon ka maka-file ug case ana sa college administrative board through STRAW or OSA. Ms. Almanzor also asked if they can create resolutions for their own colleges to which Mr. Laborte replied Pwede pud mag in-ana ang mga colleges. Pero kaning atoa pangsupport jud siya Yes, kani siya university level man jud, kana sa council pwede ka makahimo ana para match sa student Mr. Neri added. Mr. Macandili also added a clause Whereas, some course syllabus do not contain consultation hours.

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After having reviewed and edited the proposed resolution, Mr. Laborte raised a motion for the approval of passing the resolution. The voting procedure commenced. Four (4) members (Mr. Neri, Ms. Vasallo, Ms. Petalcorin and Ms. Almanzor) voted yes. Two (2) members (Mr. Guangco and Mr. Macandili) voted no, saying that the resolution lacks details and has not been fully clarified. Having reached 4 out of 6 votes, the 20 Directorate approves the passing of Resolution 00031314, A Resolution requesting all Faculty of Xavier University Ateneo de Cagayan to Provide a Syllabus that shall include Consultation Hours. Reading of Proposed Resolution No. 13 The discussion was mainly focused on the term quarterly in the title of the resolution. There was a debate on what basis should the range of a quarter be: should the start on a year? The academic year? March 31 or June 31? but after much discussion, it was then finalized that the basis for the term quarterly would start from March 31, fiscal year. Ms. Nacario also clarified on who would be in charge of making the financial report and Mr. Laborte said it would be the job of the finance officer. She also raised the issue that a quarterly financial report required from the finance officers would be too demanding of them when its only purpose is to let the public to know. Lahi man gud ang magmonitor ug makabalo lang ang tanan. Kay kung ang gusto nato makabalo lang ang tanan, then enough nato nga mapublish siya, properly lang dapat. Kung gusto nimu monitor mao na siya ang quarterly, pero mas hasul siya sa finance officers. Mr. Macandili also supported her saying, Unsaon mana kung walay nahitabo sa quarter? Having raised these concerns, the title was changed to A Resolution requesting all Student Organizations, Co -curricular and Extra-curricular Organizations in Xavier University Ateneo to Present Publicly a Semestral Financial Report. Furthermore Mr. Macandili raised a motion to only proceed with the 1 reading of the remaining nd resolutions (meaning only the title of the resolutions will be reviewed and edited) and the 2 reading will be continued the next meeting since it was already getting late. The voting then commenced and nd the body decided to postpone the 2 reading of the remaining resolutions. Reading of Proposed Resolution No. 12 The title of the resolution is A Resolution on the Sanitation of the Faber Hall. Mr. Macandili raised a question, Unsaon nato pagdefine sa sanitation? The body then agreed after discussion to change the title to A Resolution Requesting the Occupants of the Faber Hall to Maintain nd Cleanliness and Orderliness of their W orkplace. Then, the body decided to postpone the 2 reading. Reading of Proposed Resolution No. 9 The title of the resolution is A Resolution Enforcing the Maximum Usage of Textbooks. This was an issue since there are many textbooks, some of them very expensive, which are not even fully used and some are also not available. Ms. Nacario emphasized this by citing an example from their own course wherein a specific book which they are always required to buy but never used are always placed in book sales by the nursing students. Ms. Nacario however suggested that the title be changed to fully encompass the quality and all other issu es at hand, citing an example,Mag-issue ta aning maximum use, imaximum use gyud nila ang libro pero obsolete man diay ang libro. Mr.
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Macandili then motioned that they postpone the discussion on the title since brainstorming for a better and proper title would require more time. The voting commenced and the body decided to postpone st the 1 reading for further discussion. 5. Other Matters There were no other matters raised during the session.

Closing Prayer:

Jessa P. Petalcorin

ADJOURNMENT Having covered all items for discussion, the First Session formally adjourned at 7:41 in the evening. The whole duration of the meeting was 2 hours and 20 minutes only.

Prepared by:

KRISTINE B. JAMITO (sgd.) Associate Legislative Secretary th XU CSG 20 Directorate

KEANU HENRI S. YU (sgd.) Legislative Secretary th XU CSG 20 Directorate

Noted by:

HAROLD JOHN M. LABORTE (sgd.) XU-CSG Vice President th 20 Directorate Convener

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