'Payroll System is a System which suites for most business organizations to process their monthly payroll.

This system is able to process permanent employee salaries and contract based employee fees. Each employee at the firm daily updates attendance and leave through computerized system. That systems data bases are checked for accuracy by the accounts department. At the end of the working week the accounts department uses the total attendance and leave reporting, together with information gathered from human resource and administration systems. This system included all the information about the employee. The accounts department prepares cheques or cash, using the information. Then cheque or cash forward to employees bank account or issued directly to the employee and transactions delivery report is sent to the accounts department. Accounts department uses these reports to produce management reports and complete payroll listing database. Details of Pay Calculation The accounts department uses the checked and batched attendance and leave reporting computerized system. It contains:1. 2. 3. 4. Employee number Employee name Date Hours worked

Human resource and administration system contains:1. 2. 3. 4. 5. 6. 7. Employee number Employee name Hourly pay rate (used to calculate gross pay) Employee ETF, EPF details. Employee loans details. Employee Category (Part-time / full-time). Employee Designation. E.g. Directors, Branch Managers, Registrars etc. 8. Employee working experiences.

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The salary calculations are done automatically. E.g. ETF, EPF Multiple loans per employee can be processed. Category (Part-time / full-time). The full-time employees monthly salary is fixed, based on their Employee level. The part-time employee salary is based on the number of hours they work. Fast data entry of salaries by utilizing only the keyboard. Security and confidentially of information. Without having a valid authentication to the system, access is restricted. Even having a valid authentication, depending on the users role in the organization, certain parts/functions of the system can be restricted.

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The reports generated can be exported to different other electronic formats. E.g.:- email Each working day contains 8 hours. If an employee works more than 8 hours for a day, extra hours considered for overtime payments

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The employees total working hours for a week are calculated and non working- off hours is deducted from the total. After collecting the time for weeks and performing the calculation, will display the number of regular hours, the number of hours worked, hours included for overtime and their payments. At the end it displays the total net pay.

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