Feasibility Study

INTRODUCTION
In this fast growing and competitive world every one wants to defeat his competitor, and want to grow and secure his place in the growing world. Automated system and this shows the requirement of the computerization. In this modern era thats why this age can also be called as the age of Information Technology everyone is invited to be getting automated with the latest technology. Every department likes to work in the automated environment that provides more facilities and more features to do a particular task. Sale management Automation System like every other department can also automate with the latest technology. Software Shoppe Automation System plays an important role in .Inventory management So it is very important for the Software Shoppe to give the latest and correct information to the Software Sale Management like sale of a particular date, product detail ., daily cash collection, bill generation and on the spot or customer demands. Automated software Shoppe comprises mainly current sale information of software and purchase information on the basis of customer/salesman requirement basis. It is easier for Software Shop to put the information about daily cash collection, monthly cash collection, customer information about back dated and advance booking date (how many software are reserved for a particular date ) etc.

The Automated Software Shoppe System also remove, updates the records of the customer depending upon the actions and it also provides the security for a local users that can not changes/remove the important data in the master files. The current system Software Shoppe is designed to perform the efficient security, reliability and maximum accuracy of information.

OBJECTIVE OF THE PROJECT

Importance and Need of Computerized system: 1. To do the processing of the application forms speedily and to help in decision making whether to accept the form or not, due to the automation the information regarding the acceptance of the form can be retrieved in the faster manner as compare to the manual system and the information provided by the system is accurate and to the point which help in faster decision making. 2. To improve the Inventory management for software shop which is faster in a computerized system. 3. To minimize the cost of manpower and the paper work which lead to minimum wastage of time in the organization. The paper work in the organization can be reduced due to the computerization of the different departments. 4. To give the management accurate and updated reports about the cash collection, Bill Report of a particular date and types of Software detail etc.

5. To give the details and solutions for the queries asked by the system timely and to give the precise and confirm information to them. 6. To keep the document or records and other valuable information in safety so that unauthorized access of the information can be prevented and detected and the records are prevented from the modification, which is not allowed so that unauthorized person, cannot access and modify the information.

APPLICATION AREA
Speedy and efficient information processing is crucial to our socially and highly developed technology. Computers can help the intolerable burden of handling the ever increasing amount of information with which government department, public services and business concerns are expected to contend because of there ability to analyze information as well as to retain, update and reproduce it because of there versatility to present it in a variety of forms can, to some extent ease the problem faced due to information explosion. The application of the proposed system is associated with various problems in the conventional manual system.

1. 2. 3. 4. 5.

To get updated information. Maximum utilization of the available resources in the organization. To make efficient the report generation job. To maintain the privacy of the relevant and valuable data. To store the data for long-term utilization.

6. 7. 8. 9.

To secure the data in the organization. To get the updated and faster details for the queries asked by the management. To facilitate faster processing in the system. To help the management in decision making by giving them the relevant information.

10. To keep the data so that it can be used later.

Brief description of current system and its deficiencies:

The current system follows the traditional approach of delivering the information i.e. all paper work like pamphlets, leaflets, forms, etc. The Software details, Purchas details Bill generation, software sold details, cash collection and other details are all verbally told to the customers and lot of work has to be done in absence of computerized system. Further the retrieval of information is very slow and time consuming and the processed information may not be 100% accurate, as with the case of computers.

Software Shoppe Management is the backbone of software shop and plays an important role for the above. In todays competitive world speedy and accurate information is very essential to face the challenge of meeting the ever increasing demand of people. Change is the law of nature, as rightly said, and if it brings prosperity and gains all welcomes it.

The main drawback of the current system is the lack of retrieval of fast and accurate information. The consumption of time is another major disadvantage as it finally result in loss of money, which is a vital resource. In deciding the fate of any organization. Another disadvantage is cost of labor. That is involved in completing this task is very high. The report generation is very tedious and time-consuming process and there is always the possibility of processing the wrong result, as manual systems are prone to error.

Description of the current system

The system currently operable at the "Automated Software shoppe System" is the manual system. Whenever the custmer comes in and ask for the services from the system as per the requirement, staff members has to check for the solutions of their requirements manually by searching each and every record and updates all the records when the task given to them is accomplished. Besides this, the staff members have to prepare various status reports manually which in turn require greater attention over the different records of the system. Manual system has more problems associated with it.

Deficiencies of manual system:-

(1). Area of unsatisfactory performance:(a). Accuracy and reliability:- Since all the manipulation and calculation are handled by human being, so it is not sure to get correct output further handling large amount of data is also error prone as correction in hand written document leads to overwriting and this create confusion. (b). Managing the number of physical file register:All the records

relating to the booking and removal of the student record are maintained on paper and physical files. So it becomes a tedious job to manage all of them in an effective manner and also difficult to group homogenous records together. (c). Preparation of periodic reports are not accurate:- Since manipulations are done manually, the processing may result wrong. This will lead to inaccurate reports. Manual processing takes more time and so it may take time in preparation of report, which is not required. (2). Excessive cost of operation:(a). Manpower shortage:- System requires efficient working of the system but it is not always possible. This results in continual shortage of staff and rise in pay slab to keep manpower. (b). Manual efforts and paper work:- Large volume of information has to be recorded and maintained manually. This leads to lot of manual efforts

and time. Large volume of paper is also utilized for maintenance. This results in excessive cost of stationary. (c). Movements of documents:- Different documents, files and reports has to be sent to different departments, which requires additional resources.

(3). Lack of Immediate Retrieval of The Information:One of the problems of the conventional system is the immediate retrieval of the information required at some particular time. Since the conventional system deals with the manual work so all the data are stored on papers and the processing of the data are done manually, so the retrieval of the information related to some query delays. (4). Lack of validation Check and Validation Controls:In the conventional manual system there is lack of validation while updating the transaction .In real life many types of invalid data can be entered so there must be some type of validation while entering data and updating the data. In the conventional system all work is done manually and there is much possibility of mistakes done by human beings so there must be some validation checks on the entry of data and the recording of the data. (5). Lack of Data Security:In the conventional manual processing system there is lack of data security since all work is done manually and all the details are stored on paper so there is a possibility of losing data on papers and any unauthorized person can access the data.

Performance of proposed system

The new system incorporates all the goals mentioned above. As soon as the passenger or the staff requirements are fed up in the system, the software comes up with the available options for the concerned entity. The new system also incorporates the feature of the automated report generation. The need is just to specify the type of the report required. The proposed system is intended to be user friendly, automated and fast, easy to maintain and use and require minimal knowledge of working with computers. The interface of the proposed system is easy to understand. It used different forms for different type of information. It can also be used to add or cancel a particular booking, software. etc. It gives the report like software chart, related software detail, reservation, cash collection report etc. It is easy to use for any "Software shop" to work accurately, timeliness and effective manner to get current information like requriment of particular booking no of software , daily cash collection etc.

System and Subsystems

The system Automated Sofware shoppe System, deals with the sale and

purchase of software . The basic subsystems of this system are: .

 Report Generation Subsystem: This subsystem deals with the generation of various reports. The reports that are generated are: 1. Cash collection report. 2. Software detail report. 3. Bus chart report. 4. Depositor detail report.

End Users:
The end users are the persons who will operate the system. In this system we have two types of end users. One are simple users and other is administrator. The end user must possess knowledge of computers. He must be capable of working in the windows environment and must be aware of the knowledge & technology that is currently used. Also the person must have good communication skills so that he may be able to communicate with the valuable customers efficiently.

USER REQUIREMENTS
(1). Enhancing performance :(a) Provide quicker and up-to-date information in online manner. (b) Make process of day changes in records more effective i.e. better file management. (c) Improve report generating process to support better decision and planning resource usage effectively. (2). Reduce costs :(a) Provide a user-friendly system so that even a non-technical person with limited training can operate. (b) Reduce dependency on manually prepared documents, this will reduce the cost involved with paper. (3). Provide newer options :(a) As soon as data is entered, the related records must get updated automatically. (b) Only authorized person must be given an access to data. (c) Improve upon current method of adding, removing, processing and keeping the existing and new records in relation to the "Automated Software shoppe and updating the data stores.

(4). Other requirements : The user requires timely & efficiently communication of system to all process. Efficient & accurate reports generation, defficency and avilabilty of software . Timely information of the software, price , period of expire etc. The system to ensure proper internal control of cash collection of software Shop. A simple and efficient system to reconcile cash. Timely information of arrival and departure of software, customer etc.

Feasibility Study
Feasibility Analysis is use to determine whether it is feasible to develop the new system or not. Feasibility study is categorized into

Technical Feasibility: By this mean the technology needed is available, whether it is usable. We use the Visual Basic 6.0 language in front end and access in back end. This technique is available in market. The proposed system is technically feasible as the environment of the Automated Software Shoppe is computerized.

 Operational Feasibility: To find out this we enquire the proposed system can fit in with existing operation and whether it is able to satisfy the requirement of the end users. It is easy to install in the computer. Our system is operationally feasible for all type of organization. The proposed system is Operationally feasible as it is develop using the 4GL tools, and the system has been made so user interactive that it would be very easy for a computer literate staff. Economical Feasibility:Cost benefit analysis is necessary to determine economic feasibility. The primary objectives of cost benefit analysis is to find out whether it is economically worthwhile to invest in the project, if the returns on the investments are good, then the project is considered economically worthwhile. First listing all the cost associated with the project performs this analysis. Cost consists of both direct cost and indirect cost, and then benefits are calculated .A comparison is made to see economic feasibility. Direct cost: This is used in buying equipments, cost on manpower, cost of consumable items, rent etc. Indirect cost: Cost of time spent by user in discussing problems with system analysis etc. Once the cost benefits of project have been qualified and calculated, the next step is to find the recovery period of the capital invested.

Feasibility Report
SYSTEM ANALYSIS
The objective of system analysis activity is to develop structured system specification for the proposed system. The structured system specification for the proposed system will do independent of the technology that will be used to implement these requirements. The structured system specification will be called the ESSENTIAL MODEL. Sometimes the Essential model is also called as Logical Model. The Data Flow Diagrams may model the function of the system, Entity Relationship Diagrams may model the data and their relationships and the State Transition Diagrams may model the time dependent behavior of the system. The Essential Model in this project consists of only the process model i.e. data flow diagram.

Covering letter
Sometimes the Essential model is also called as Logical Model. The Data Flow Diagrams may model the function of the system, Entity Relationship Diagrams may model the data and their relationships and the State Transition Diagrams may model the time dependent behavior of the system.

Table of Contant
Introduction Description of Existing System Scope of Project Objective Of Proposed System

 Feasibility Study

Overview
Hospital management system is designed for small, medium and large hospitals. Which covers wide range of hospital administration and management process. It provides the consolidated patients data and relevant information across the hospital to support effective decision making for patient care, scheduling operation theatre, billing etc in a faultless flow.

Description of existing system

Preparation of periodic reports are not accurate:- Since manipulations are done manually, the processing may result wrong. This will lead to inaccurate reports. Manual processing takes more time and so it may take time in preparation of report, which is not required.

Technical Feasibility Finding

By this mean the technology needed is available, whether it is usable. We use the Visual Basic 6.0 language in front end and access in back end. This technique is available in market.

Recommendation and Conclusion

The benefit and saving are summarized and it is recommended whether the management should decide to proceed with the project or abort the project. There is always a scope of betterment and the candidates system is not against this perception.