PTD-YTD Requirements

Document Information Author Date Current Ver. Gustavo Fernandez 14 April 2010 1.0

Table of Contents
Argentina Year to date requirements Preconditions Dates of payroll account transfer Technique of payroll account transfer Mandatory wage types 3 3 4 5 5

Income Tax ............................................................................................... 6 Social Security ........................................................................................... 7 Vacation Provision Calculation....................................................................... 8 SAC Calculation (Annual Additional Payment Bonus) ....................................... 10 Severance Pay (Terminations) .................................................................... 11 ART calculation ........................................................................................ 12 Absences ................................................................................................ 13

Argentina Year to date requirements

Preconditions
The master data must be transferred before the payroll account transfer. Mandatory Infotypes include:

Infotype 0000 (Actions) Infotype 0001 (Organizational Assignment) Infotype 0002 (Personal data) Infotype 0007 (Planned Working Time) Infotype 0008 (Basic Pay) Infotype 0016 (Contract Elements) Infotype 0389 (AR Income Tax) Infotype 0390 (AR Income Tax Deductions) Infotype 0392 (AR Social Security) Infotype 2006 (Absence Quotas) Infotype 2001 (Absences) for current years paid vacations and absences which discount days of SAC calculation.

Historicos (EN).docx

2011-07-29 11:22:00

Dates of payroll account transfer

In Argentina, there are different PTD-YTD requirements depending on the situation of the employee and when the upload is done. The following excel worksheet summarizes the wage types to be imported, and the number of months (not necessarily payroll periods) each wage type should be imported.

Group Tax Tax Tax Tax Tax Tax Soc.Sec. Soc.Sec. Soc.Sec. Soc.Sec. Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation SAC SAC SAC SAC SAC SAC SAC

Wage Type /106 /107 /113 /126 /417 /418 /386 /387 /388 /389 MP10 MP11 MP20 MP21 MP30 MP31 /PC1 /PC2 /PC3 /PC4 /PC5 /PC6 /PL1 /PL2 /PL3 /PL4 /PL5 /PL6 /122 /222 /S01 /SC1 /SC2 /SC3 /SC4 4

History Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) Fiscal Year: January - Go Live date (-1) 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date Current Calendr Semester (Jan - Jun / Jul - Dec) Current Calendr Semester (Jan - Jun / Jul - Dec) 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 1 month prior to go-live date 2011-07-29 11:22:00

Historicos (EN).docx

SAC SAC Termin. Termin. Termin. Termin. ART ART ART ART Absenc

/SC5 /SC6 /240 /118 /224 /225 /W10 /218 /219 /221 /220

1 month prior to go-live date 1 month prior to go-live date 12 months prior to go-live 12 months prior to go-live 12 months prior to go-live 12 months prior to go-live 1 month prior to go-live date 12 months prior to go-live 12 months prior to go-live 12 months prior to go-live 12 months prior to go-live

Technique of payroll account transfer

To upload all the Wage Types, the procedure is as follows, for each Payroll Period: Create the control records for the PTD / YTD Payroll Areas. Fill in tables T558A listed below (program RPULKT00). The structure of the file to be generated is the following:

Data Description PERNR (Employee Number) BEGDA (Start Date) ENDDA (End Date) LGART (Wage Type) RTE (Rate) NUM (Number) AMT (Amount)

Data Type NUMC(8)

Remarks/ Formulas

DATS(8) DATS(8) CHAR(4) CHAR(21) CHAR(21) CHAR(21)

Payroll Period Start Date or Hire Date, whichever is later Payroll Period Start Date or Hire Date, whichever is later

Do not include comas or other symbols, like $ in the file.

Mandatory wage types

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Income Tax
When the Go-Live date is different than the beginning of the Argentinean Fiscal Year (January 1st), some taxes WT must be loaded from January 1st till the Go-Live date: Wagetype /106 Text Taxable Credit on Regular Income Comments Monthly amount of all payments that form the Regular taxable amount for Income Tax. Monthly amount of all Non-Regular taxable Payments. Non remunerative (non deductible) taxable payments.

/107 /113 /126 /417 /418

Taxable Credit on Irregular Income Non-Deductible Taxable credit Non-Deductible taxable credit on irregular income Income Tax paid / returned Total Income tax paid / returned

Periodic difference deducted / returned (period by period) Total Tax determined (accumulated until the payroll period being transferred). Only current years Tax amount.

This load must also include any client specific deduction wage types included in the Income Tax calculation, such as Insurance policies, burial expenses, etc.

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Social Security
In order to correctly generate the Income tax, the historical data on Social Security gross amounts, contributions and deductions should be uploaded. When the Go-Live date is different than the beginning of the Argentinean Fiscal Year (January 1st), the following Social Security WTs must be loaded from January 1st till the Go-Live date: Wagetype /386 /387 /388 /389 Text Cumulated SIJP deductions Cumulated deductions for INSSJP Cumulated deductions for Welfare Fund Cumulated deductions for Welfare Fund, Family additional Comments Monthly amount of Total SIJP deductions Monthly amount of Total INSSJP deductions Monthly amount of Total Welfare Fund deductions Monthly amount of Total Amount of 1,50% additional for Welfare Fund.

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Vacation Provision Calculation

For the correct calculation of the vacation provision, it is mandatory to import the previous calculations because SAP calculates the vacation Provision as a difference between current and previous months provision. Before importing these Wage Types into SAP, the master data infotypes should be populated with the corresponding quota balances (Infotype 2006) and, for current fiscal year vacations paid, the Infotype 2001 also (for the paid vacations in case one partial payment has been executed). Vacation Provision WageTypes: Included here are the wage types to reflect the provision split between regular salary, plus the vacation bonus (Plus vacacional) provision and the variable payment provision. All the wage types should include the amount provisioned and the number of days in the NUM field.

This information is only needed for the last period prior to go-live (one month only)

Wagetype MP10 MP11 MP20 MP21 MP30 MP31

Text Leave provision salary f/leave Leave provision salary f/prev.leave Leave provision bonus f/leave Leave pr.bonus f/prevLeav Leave pr.var.rem.f/leave LeavPr.var.rem.f/prevLeav

Comments Regular salary provision for leave Regular salary provision for leave previous year Plus vacacional provision for leave Plus vacacional provision for leave previous year Variable payment provision for leave Variable payment provision for leave previous year

Current year leave provision contributions: If the company provisions contributions on the entire provision: This information is only needed for the last period prior to go-live (one month only) Wagetype /PC1 /PC2 /PC3 /PC4 /PC5 /PC6 Text Pension contribution on leave provis. INSSJP contribution on leave provis. Wfund cont. on/leave pro. UnempContFund on/LeavePro Family Allowance Cont.on/LeavePro. ART contribution on leave provision Comments Total amount of SIJP contribution on leave provision Total Amount of INSSJP contribution on leave provision Total Amount of Welfare Fund contribution on leave provision Total Amount of Unemployment Fund contribution on leave provision Total Amount of Family allowance contribution on leave provision. Total Amount of ART contribution on leave provision

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Previous year leave provision contributions: If the company provisions contributions on the entire provision:

This information is only needed for the last period prior to go-live (one month only)
Wagetype /PL1 /PL2 /PL3 /PL4 /PL5 /PL6 Text Pens.cont.on leave prov. INSSJP cont on/leave prov Wfund cont. on/leave pro. UnempContFund on/LeavePro FamAllowCont.on/LeavePro. ART cont.on/leave prov. Comments Total amount of SIJP contribution on leave provision Total amount of INSSJP contribution on leave provision Total amount of Welfare Fund contribution on leave provision Total amount of Unemployment Fund contribution on leave provision Total amount of Family allowance contribution on leave provision Total amount of ART contribution on leave provision

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SAC Calculation (Annual Additional Payment Bonus)

For the correct SAC calculation, the following Wage Types should be imported for every month of the current calendar semester (January June or July December), depending on the go-live date: Wagetype /122 Text Remuneration f/SAC Comments Monthly amount of Total Regular payments used to calculate the best monthly remuneration for SAC in the semester. Monthly amount of total Irregular monthly payments to be considered in the SAC payment calculation base.

/222

Irregular Remuneration for SAC

The following Wage Types should be imported for the last payroll period prior to go-live (one month only). This is needed because we calculate not only the SAC payment, but the SAC monthly provisions also. Wagetype /S01 /SC1 /SC2 /SC3 /SC4 /SC5 /SC6 SAC provision Pens.cont.on/SAC prov. INSSJP cont.on/SAC prov. WlfFund cont.on/SAC prov. UnemFnd cont.on/SAC prov. FamAll cont.on/SAC prov. ART cont.on/SAC prov. Text Comments Total amount of SAC provisioned Total amount of SIJP contribution on SAC provision Total amount of INSSJP contribution on SAC provision Total amount of Welfare fund contribution on SAC provision Total amount of Unemployment fund contribution on SAC provision Total amount of Family allowances contribution on SAC provision Total amount of ART contribution on SAC provision.

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Severance Pay (Terminations)

The following wage types are needed for a proper calculation of severance payments, since some averages need to be calculated. These Wage types are needed for an entire year (12 months) prior to go-live date. Text Wagetype /240 /118 /224 Var.remun.f/termination Basis for reg.wage Days Monthly amount of Variable remunerations to be used as base for termination calculation. Regular monthly salary amount, base for termination calculation payments. Number of days in the Payroll Period. If divisor 30 calculation is used, 30 in NUM for monthly paid employees. If not, calendar days of each month in NUM. AMT = 0 1 in NUM. Comments

/225

Months

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ART calculation
For a proper calculation of ART due to accidents sickness, the following wage type should be imported for the last month prior to go-live date: Wagetype /W10 Text Value of IBD in MOPRE Comments Value of the daily base index for ART payment in MOPREs. RTE and AMT.

The following wage types need to be imported also, but for 12 months prior to go-live date: Wagetype /218 /219 Text Remuneration for IBD calc. Average for IBD calc.pro. Comments Monthly amount of the remuneration for IBD calculation, excluding SAC. Monthly remuneration for IBD calculation (if IBD calculation is based on day previous to the accident), excluding the ART absence periods payments. NUM, RTE and AMOUNT. Monthly amount of total remunerations for IBD calculation (including 8.33 % proportional SAC). For seniority less than 1 year.

/221

Remuneration for IBD calc.

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Absences
For a proper calculation of certain leave and additional payments, the following wage type should be imported prior to the go-live date. Wagetype /220 Text Variable remuneration Comments Monthly amount of variable payments relevant for Variable Payments average calculation.

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