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Index
Table of Contents 1 Purpose..................................................................................... 5 2 Scope........................................................................................ 5 3 Audience................................................................................... 5 4 References................................................................................5 5 Glossary.................................................................................... 6 5.1 Acronyms....................................................................................................................6 5.2 Definitions...................................................................................................................7 Stakeholder Analysis...................................................................7 5.3 Project Team...............................................................................................................7 5.4 Sponsor.......................................................................................................................8 5.5 Steering Committee....................................................................................................8 5.6 Other Stakeholder(s) Group 1....................................................................................9 5.7 Other Stakeholder (s) Group 2.................................................................................10 6 Communication Requirements & Responsibilities.......................10 7 Communication Process and Technology....................................14 8 Communication Record.............................................................16
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9 Escalation Process...................................................................17 9.1 Issue Categories.......................................................................................................17 9.2 Escalation Process for Stakeholder Group 1...........................................................19 9.3 Escalation Process for Stakeholder Group 2...........................................................19 10 Purpose................................................................................. 21 10 Scope.................................................................................... 22 11 Audience...............................................................................22 12 References............................................................................. 22 13 Glossary................................................................................23 13.1 Acronyms................................................................................................................23 13.2 Definitions...............................................................................................................23 14 Risk Identification..................................................................24 15 Risk List................................................................................. 25 16 Qualitative Risk Analysis.........................................................26 17 Quantitative Risk Analysis......................................................28 18 Risk Response Planning..........................................................30 19 Risk Monitoring & Control.......................................................31
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1 Purpose
2 Scope
3 Audience
4 References
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5 Glossary
5.1 Acronyms
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5.2 Definitions
Term Stakeholder
Definition Project Stakeholders are individuals and organizations that are actively involved in the project, or whose interests maybe positively or negatively affected as a project execution or project completion.
Stakeholder Analysis
5.3 Project Team
S.No. Name
Department
Role
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5.4 Sponsor
S.No.
Name
Department
Role
S.No.
Name
Department
Role
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S.No. Name
Department
Role
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S.No. Name
Department
Role
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Communication Requirements
Communication Responsibilities
Updating all other stakeholder group with accurate information about the project progress. Remove conflict regarding any requirements Providing all relevant project information in a user friendly and timely manner. Any Cost or schedule overrun Project stakeholder satisfaction.
Communicate project objectives. Objective expectation from all other Stakeholder group about the project aim. Conflicting requirement
Communicate policies and standards, escalation process Communicate success factors, training benefits, deliverables quality requirements Getting up to date and accurate information from the Project team about the status of the ongoing tasks. Timely clarification of project related requirements
Project Team
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3 Steering Committee Summarized Project Progress Information. Summarized Issues Information. Deviation between Planned and Actual Schedule (s).
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Deviation from allocated budget. Deviation from allocated budget. Deviation from Scope of Work. Project Progress Information Issues Information Contribute to Lesson Learnt Project Sign off. Risks Performance reporting of project team members Nonconformance of deliverables to project objectives. Map rewards against performance. Timely resolution of escalated Issues. Analyze Project Success
Sponsor
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Stakeholder Group
Communication Requirements
Communication Technology
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Microsoft Exchange
Formal meeting with members working on the project for clarification Information about project/Task Progress
Regular communication with the Project Team Formal meeting with members working on the project Issues capturing
Send / Receive Email Face to Face Meeting Face to Face Meeting Send/ Receive EMail
Microsoft Exchange Meeting Minutes Template Microsoft Exchange Issue Log Template
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8 Communication Record
The tabular format describes the Communication Record followed in the project.
Communication Purpose Responsibility Audience/ Participants/ Stakeholders Timing/ Frequency Type of Communicati on Communication Record
WSR Report
Weekly
Meeting
Meeting Minutes
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Iteration Review
Meeting Email
9 Escalation Process
This section covers the escalation process followed in the Project for speedy resolution of the issues identified in the Project. The escalation process is identified in terms of the Key resources of the Project and the next authority in line to address the issues. There shall be different escalation process for different stakeholder group identified above in this plan.
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Document Information
Author Reviewer Approver
Revision History
Date Version Section Changed Change Description Author
10 Purpose
The purpose of this Risk Management Plan is to identify the risks in the project, analyze the impact of these risks and propose steps to manage them. The objectives of Project Risk Management are to increase the probability and impact of positive events, and decrease the probability of events adverse to the project.
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10 Scope
This document primarily concerns itself with Risks & Mitigation Plan relating to the XXX Project. Risk Management includes processes concerned with conducting risk management planning, identification, analysis, responses, and monitoring and control on a project. The scope of the document is limited to: o o o o o o Risk Identification Risk List Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning, and Risk Monitoring & Control
11 Audience
The intended audience of this document is: o
12 References
o o
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13 Glossary
13.1 Acronyms
Acronym
Description
13.2
Definitions
Term Risk
Definition
Risk is an uncertain event or condition, that if occurs, has a positive or negative effect on project objective, such as cost, time, scope, or quality. A risk has a Page | 23
Project Stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be positively or negatively affected as a project execution or project completion.
14 Risk Identification
Risk identification involves determining which risks might affect the project and documenting their characteristics. It is an iterative process. Risks are identified throughout the project life cycle. Following Risk Identification process shall be followed in XXX project.
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15 Risk List
This section lists all identified Risks in the XXX Project. This is the list of Risks as of now and subject to change as the project progresses. Project Manager shall be responsible to continuously update the risk list. Risk No R 001 R 002 R 003 R 004 R 005 R 006 R 007 R 008 R 009 R 010 Risk Description Risk Category Identified During
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Risk Management Plan The Probability Impact (PI) value is the multiplication of Probability and Impact. Its value is calculated with the following equation.
Risk Probability (P) High High Risk Impact (I) High Medium PI Value Very High High
Low
Low
Low
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The PI value is multiplication of these values and all Risks who have a PI value of less than four are not considered for Risk response planning. However, these calculations shall be periodically reviewed by the PMO.
Risk Risk Description Risk Risk PI Value
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Risk Management Plan Recommended Corrective Actions: include Contingency plans and Workaround Plans. The latter are responses that were not initially planned, but are required to deal with emerging risks that were previously unidentified or accepted passively. Recommended Preventive Actions: These are used to bring the project into compliance with the project management plan.
Risk No R 001 R 002 R 003 R 004 R 005 R 007 Risk Description Risk Review and Reporting Schedules Update on Risk Status
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