Printing Policy

Date March 6, 2013

Page 1 of 2

PURPOSE The purpose of the Charness Charness & Charness. printing policy is to solidify the firms commitment to the environment while simultaneously reducing the high costs of printing & paper related expenses. In order to achieve this purpose, this policy will touch upon both technical as well as cultural solutions. I. Scope

This policy applies to all employees of Charness Charness & Charness. and relates to the management of desktop printing, copying, scanning, printrelated purchases, and paper use. POLICY I.DUPLEX PRINTING A. All colleagues must change the default printing settings to Duplex (Double Sided) mode. Only when absolutely necessary should these settings be changed. Studies have demonstrated that Duplex printing can reduce paper usage by 30%. B. The local Business Technology appropriate printer settings II. COLOUR PRINTING A. Colour printers & toners are the most expensive to purchase, maintain and replenish, thus, all colleagues must change the default printing settings to Grayscale and should only be changed when colour is absolutely necessary, i.e final documents and presentations. III. E-MAIL SIGNATURE A. All colleagues must include in their e-mail signature the following phrase in font size 12: Team must set all new Laptops to the

Pensez lenvironnement avant think about the environment.

IV. Printing from Web Sites

dimprimer.

Before

printing,

A. A vast majority of wasted paper comes from printing directly from websites. Legalese, URLs, Advertisements and other unnecessary items are

Printing Policy

Date March 6, 2013

Page 2 of 2 often included wasting space on the page and adding to the total page count. In order to eliminate said wasted pages, colleagues must follow the guidelines described below: i. Colleagues are encouraged to use the Print Preview function in order to eliminate any unnecessary pages ii. Where possible, colleagues should utilize the printer friendly version that some websites provide iii. If no printer friendly tool is available, colleagues are encouraged to copy and paste the text into a word processor in order to reduce the amount of pages to be printed. V. MISCELANEOUS PRINTING A. Colleagues frequently print documents in order to read more effectively, store, or use as a method to follow along during meetings. These include policies, guidelines, and presentations. Certainly, these documents can be of great length, thus consuming a great amount of paper. Colleagues are strongly suggested to limit their miscellaneous print jobs to where it is absolutely necessary. To be sure, if reading documents on a screen is uncomfortable or inefficient for the colleague, printing can then be considered in order to avoid discomfort. VI. MONITORING A. Managers will conduct an evaluation of printing expenses quarterly in order to ensure accountability and that expenses are reduced