Village of Mamaroneck

123 Mamaroneck Ave., Mamaroneck, NY 10543 ph: (914) 777-7700

Board of Trustees Agenda

Discussion of Topics Board of Trustees Work Session - April 1, 2013 Regatta Conference Room 5:30 PM Open Meeting 1. Discussion Items A. B. C. D. E. F. G. H. 2. 3. A. A. B. C. D. E. Rescheduled review of USDA Contract for Goose Control with Ken Preusser Presentation by Sportime on bubble replacement and proposal to have top-translucent bubbles to replace the existing bubbles LWRP update status - Les Steinman Discussion with Daniel Margoshes, Chair of the Budget Committee regarding what role the Board would like the Committee to play in the upcoming Budget process. Draft proposed changes to the Sidewalk Cafe law; covering time frame, and the allowance for outside music. Discussion of adoption of property values subsequent to Town of Mamaroneck Reval; would also have to adopt Town of Rye values too. Bond Resolution for replacement of sewer main on Jefferson Avenue as part of the Jefferson Avenue Bridge project. Scheduling Alarm Code appeal hearing for April 15, 2013 Work Session Authorization for progress payment on Jefferson Avenue Bridge project Bid Results Contract 2013-06 - New HVAC Installation at 169 Mt. Pleasant Avenue Bid Results Contract 2013-07 - Pavilion Roof Replacement Project Budget Amendment to appropriate money for 234 Stanley Avenue oil tank and remediation Disposal of surplus vehicles by auction Budget Amendment for FEMA and OEM monies for Hurricane Sandy (revenues).

Action items Items for ext Regular Meeting

Adjourn

Village of Mamaroneck, Y

Item Title:

Rescheduled review of USDA Contract for Goose Control with Ken Preusser

Item Summary: Rescheduled review of USDA Contract for Goose Control with Ken Preusser Fiscal Impact:
ATTACHMENTS:
Name: USDA.pdf Description: USDA

Village of Mamaroneck, Y

Item Title: Item Summary: Fiscal Impact:

Presentation by Sportime on bubble replacement and proposal to have top-translucent bubbles to replace the existing bubbles Presentation by Sportime on bubble replacement and proposal to have top-translucent bubbles to replace the existing bubbles

ATTACHMENTS:
Name: Sportime_VOM_April_1_2013.pdf Sportime_Light_Transmission_Letter_4-1-2013.pdf Description: ST st memo

SPORTIME HARBOR ISLAND

LONG TERM LICENSE PROJECT OPTIONS

OPTION A
New Location Behind Water Treatment Plant

OPTION A

OPTION A

OPTION A

OPTION A

OPTION B1(VOM MUNICIPAL FINANCING) & OPTION B2 (SPORTIME FINANCING)

Existing Location

OPTIONS B1 and B2

OPTIONS B1 and B2 OPTIONS B1 and B2

OPTIONS B1 and B2

OPTIONS B1 and B2

OPTIONS B1 and B2

Comparative Fact Sheet

Opens Park Clubhouse Size (square feet) Features/ Improvements and Capital Cost Full Rink to Accommodate Adult and Junior Multi-Sport Programs 9 Tennis Courts / $9 Million Projected License Fees over 20 Years County Easement Issue No easement impact on clubhouse, rink or 3 tennis courts; 6 tennis courts at risk from two easements No easement impact on clubhouse or 8 tennis courts; 3 tennis courts at risk from one easement No easement impact on clubhouse or 8 tennis courts; 3 tennis courts at risk from one easement Option A New Location Behind Water Treatment Plant VOM Municipal Financing

Yes

7,200
(2 levels, 3,600 each)

$11,079,055

Option B1 Current Location VOM Municipal Financing

No

3,900

11 Tennis Courts / $3 Million

$10,804,514

Option B2 Current Location SPORTIME Financing

No

3,900

11 Tennis Courts / $3 Million

$9,804,514

Economic Comparison Options A, B1 and B2 20-Year Projection

Project
Option A New Location Behind Water Treatment Plant VOM Municipal Financing

Option B1 Existing Location VOM Municipal Financing $3 Million 0 $127,448,778 $28,082,436 $400,000 $2,804,514 $10,804,514 (38.5%) $17,277,922 (61.5%)

Option B2 Existing Location SPORTIME Financing $3 Million 0 $127,448,778 $25,924,629 $350,000 $2,804,514 $9,804,514 (37.8%) $16,120,115 (62.2%)

Estimated Construction Cost Additional Park Improvements at SPORTIMEs Cost Projected Gross Revenues Projected Net Income Base Annual License Fee to Village (Guaranteed) Projected Additional Annual License Fees starting at 10% of Gross Revenues above $5M: Projected Total License Fees to Village / (% of net income) Projected Sportime Income / (% of net income)

$7 Million $2 million $145,387,778 $28,921,945 $325,000 $4,579,055 $11,079,055 (38.3%) $17,842,940 (61.7%)

License Fees/Net Income Comparison 5-Year Historical vs. First Five Years Projected
VOM
5-year historical annual avg. / % of Net Income

$361,058 / 33.1% $731,049 / 66.9%

Option A New Location Behind Water Treatment Plant Option B1 Existing Location VOM Municipal Financing Option B2 Existing Location SPORTIME Financing

SPORTIME
5-year historical annual avg. / % of Net Income

VOM
5-year projected annual avg. / % of Net Income

$373,293 / 63.3%
($325,000 Guaranteed Annual License Fee)

$411,322 / 39.8%
($400,000 Guaranteed Annual License Fee)

$361,322 / 40.6%
($350,000 Guaranteed Annual License Fee)

SPORTIME
5-year projected annual avg. / % of Net Income

$216,318 / 36.7%

$621,610 / 60.2%

$528,823 / 59.4%

SPORTIME HARBOR ISLAND

LONG TERM LICENSE PROJECT OPTIONS

February 25, 2013 Ben Schlansky Sportime Facilities One Randall's Island New York, NY 10035 RE: Building Light Transmission Dear Ben, I understand you are looking for information about the light transmission through the envelope of our air supported structures with regard to the replacement structure at your Harbor Island facility. Using that structure design for indoor tennis, the indirect 1000 watt metal halide lighting system, and translucent fabric for the dome I have estimated the light transmission through the dome. My resulting calculated light intensity at the surface of the dome is123 lux. This is roughly equal to a dimly lit room or a very dark overcast day. The interior light fixtures are 1000 watt metal halide fixtures with a light output of about 87 lumens per watt. The hang light is located 8 feet from the dome surface and emits the light at a 60 degree angle thereby covering an area of 63.2 square meters. With the fixture lighting efficiency of 74.3%, the light output shining on the inside of the dome is 1026 lumens per square meter (lux). The exterior fabric is 12% translucent, and so the light intensity on the outside surface is 12% of 1026 lux, or 123 lux. The light fixture data sheet is attached for reference showing the light output and fixture efficiency. In order to understand what these light levels mean, the table below describes light intensity of various common conditions. Illuminance Surfaces illuminated by: 4 Moonless, overcast night sky (starlight) 10 lux 0.002 lux Moonless clear night sky with airglow 0.271.0 lux Full moon on a clear night 3.4 lux Dark limit of civil twilight under a clear sky 50 lux Family living room lights 80 lux Office building hallway/toilet lighting 100 lux Very dark overcast day 320500 lux Office lighting 400 lux Sunrise or sunset on a clear day. 1,000 lux Overcast day; typical TV studio lighting 10,00025,000 lux Full daylight (not direct sun) 32,000130,000 lux Direct sunlight The light emitted from our translucent air supported structure at night with the 1000 watt metal halide fixture arranged for indirect internal lighting has the appearance of a mild glow in the direct area of the light fixtures. Between the areas where the light fixture shines directly on the dome the light transmission is much lower as the diffuse light levels inside the building are approximately 500 lux, the outside light intensity would be 500 lux x 12% or 60 lux.
11880 Dorsett Rd, St Louis, MO 63043| Main: (800) 325.1303 | Fax: (314) 739.1556

www.arizonstructures.com

Arizon has produced many of our structures with opaque sides and translucent materials only at the top of the dome to create a skylight. Although this does reduce the amount of natural lighting inside the structure during the day, it blocks the light emitted from the dome in the opaque areas completely. The skylight area where the inside light may be visible from the outside is almost not seen at all from ground level. The diagram below shows how little of the skylight area is visible from the ground 1000 feet away from the dome.

At 34 from the dome the skylight is not visible at all. At 500 away only about 4 of the skylight area is visible. In addition, the light illuminance from the dome decreases with distance from the dome. Therefore, the light from the translucent portions of the dome (or the entire dome is the whole building is made with translucent material) will certainly be visible, but is not a problem of light intensity or brightness so much as the look of the building at night. Basically it comes down to personal preference rather than brightness that will either please or displease the observer. Below is a photo of a fully translucent dome using 1000 watt metal halide lights in a line around the inside of the dome. The view from the outside at dusk shows how the light is greater at the spot of the light fixture and the light above or below the light fixture. If this building were opaque with a skylight, the skylight area would not be visible from this angle.

11880 Dorsett Rd, St Louis, MO 63043| Main: (800) 325.1303 | Fax: (314) 739.1556

www.arizonstructures.com

Here is another picture from the inside of an air structure with a skylight. The dome is opaque around the sides of the structure and 12% translucent at the top. The light through the skylight area of this building is no greater than light sources from the surrounding buildings.

To summarize, the issue of light transmission through the dome is often much more an issue of style more than light intensity, of how the building looks rather than how bright the light source. If the discussion is truly one of brightness through the dome, the above light transmission estimates can be used for comparison to background light levels in the area. I hope this letter provides enough of our experience on the subject to answer your concerns. Sincerely, Thomas J. Soehngen VP - Engineering Arizon Structures

11880 Dorsett Rd, St Louis, MO 63043| Main: (800) 325.1303 | Fax: (314) 739.1556

www.arizonstructures.com

Village of Mamaroneck, Y

Item Title:

LWRP update status - Les Steinman

Item Summary: LWRP update status - Les Steinman Fiscal Impact:

ATTACHMENTS:
Name: No Attachments Available Description:

Village of Mamaroneck, Y

Item Title: Item Summary: Fiscal Impact:

Discussion with Daniel Margoshes, Chair of the Budget Committee regarding what role the Board would like the Committee to play in the upcoming Budget process. Discussion with Daniel Margoshes, Chair of the Budget Committee regarding what role the Board would like the Committee to play in the upcoming Budget process.

ATTACHMENTS:
Name: 52990.pdf Description: 5/29/90

Village of Mamaroneck, Y

Item Title: Item Summary: Fiscal Impact:

ATTACHMENTS:
Name: SC.pdf

Draft proposed changes to the Sidewalk Cafe law; covering time frame, and the allowance for outside music. Draft proposed changes to the Sidewalk Cafe law; covering time frame, and the allowance for outside music.

Description: Draft

Village of Mamaroneck, Y

Item Title: Item Summary: Fiscal Impact:

Discussion of adoption of property values subsequent to Town of Mamaroneck Reval; would also have to adopt Town of Rye values too. Discussion of adoption of property values subsequent to Town of Mamaroneck Reval; would also have to adopt Town of Rye values too.

ATTACHMENTS:
Name: No Attachments Available Description:

Village of Mamaroneck, Y

Item Title: Item Summary: Fiscal Impact:

Bond Resolution for replacement of sewer main on Jefferson Avenue as part of the Jefferson Avenue Bridge project. Bond Resolution for replacement of sewer main on Jefferson Avenue as part of the Jefferson Avenue Bridge project.

ATTACHMENTS:
Name: No Attachments Available Description:

Village of Mamaroneck, Y

Item Title:

Scheduling Alarm Code appeal hearing for April 15, 2013 Work Session

Item Summary: Scheduling Alarm Code appeal hearing for April 15, 2013 Work Session Fiscal Impact:
ATTACHMENTS:
Name: Tom_Ardis_Correspondence.pdf Response.pdf Description: Tom Ardis response

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Item Title:

Authorization for progress payment on Jefferson Avenue Bridge project

Item Summary: Authorization for progress payment on Jefferson Avenue Bridge project Fiscal Impact:
ATTACHMENTS:
Name: No Attachments Available Description:

Village of Mamaroneck, Y

Item Title:

Bid Results Contract 2013-06 - New HVAC Installation at 169 Mt. Pleasant Avenue

Item Summary: Bid Results Contract 2013-06 - New HVAC Installation at 169 Mt. Pleasant Avenue Fiscal Impact:
ATTACHMENTS:
Name: Bid_13_06.pdf Description: 13-06 results

Village of Mamaroneck, Y

Item Title:

Bid Results Contract 2013-07 - Pavilion Roof Replacement Project

Item Summary: Bid Results Contract 2013-07 - Pavilion Roof Replacement Project Fiscal Impact:
ATTACHMENTS:
Name: Bid_13_07.pdf Description: bid results

Village of Mamaroneck, Y

Item Title: Item Summary: Fiscal Impact:

ATTACHMENTS:
Name: 234.pdf

Budget Amendment to appropriate money for 234 Stanlely Avenue oil tank and remediation Budget Amendment to appropriate money for 234 Stanley Avenue oil tank and remediation

Description: 234

Village of Mamaroneck, Y

Item Title:

Disposal of surplus vehicles by auction

Item Summary: Disposal of surplus vehicles by auction Fiscal Impact:

ATTACHMENTS:
Name: VV.pdf Description: PV

Village of Mamaroneck, Y

Item Title:

Budget Amendment for FEMA and OEM monies for Hurricane Sandy (revenues).

Item Summary: Budget Amendment for FEMA and OEM monies for Hurricane Sandy (revenues). Fiscal Impact:
ATTACHMENTS:
Name: Resolution.pdf Description: Resolution