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Imagicle StoneFax...................................................................................................... 3
How to send a fax using StoneFax....................................................................................... 4
Send a fax through e-mail......................................................................................................... 4 Outlook integration ............................................................................................................ 5 Send a Fax from Web interface ................................................................................................ 6 Personal Fax Outbox........................................................................................................... 7 Department/Company Fax Outbox Report ........................................................................ 8 Send a Fax using fax printer ...................................................................................................... 8 Send a Fax with MFP printer..................................................................................................... 9 Send a Fax using Imagicle fax App ............................................................................................ 9
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Imagicle StoneFax
The IP Fax server software solution that enhances your savings and productivity.
Here is your new collaboration tool! Starting from today, send and receiving faxes in your company becomes faster and easier: no more travelling from your desk to fax machine. You can operate straight from your PC, using e-mail, web interface or a fax printer. No more queues at fax machine, no more faulty machine, no more toner replacement and paper jam. Moreover, if you are a frequent traveller, you can manage your faxes from everywhere using your smartphone or tablet. And if you wish to handle faxes in traditional way, dont worry: you can still send and receive faxes from your networked multi-function printer. Faster, Smarter, Easier.
0 learning time Easy as printing a document or sending/receiving an e-mail Personal and confidential Faxes are delivered to and sent from your personal email box and from the reserved web portal, no matter where you are 0 paper, 0 toner No more paper for printing and to be archived, no consumables and fax machines to be maintained
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It is also possible to send a fax specifying destination number straight into To: field. For example: 123456789@stonefax.mycompany.com (this option must be enabled by your email administrator). Some special options are available as well: o Enter a fax subject: if you need to specify a subject, you can add it after fax number. Joseph White ((012345678)) Order confirmation. It will be printed in the cover page. o Send to multiple destinations: multiple destinations can be specified, by using semi-colon separator o 12345678; 222333444; 555222333 o Mary Smith ((12345678)); Joseph White ((87654321)) o Or you can send a fax to all contacts included into a Speedy directory (Our solution to manage centralized corporate directories) ((directoryname)) o Select an available cover: CoverPage ((URGENT.COV)). Ask your administrator about available covers or scroll list at http://stonefax.mycompany.com --> Fax Body, dedicated pull-down menu o Postpone sending: SendAt ((14:30)) If you dont remember all special options, just send an email at stonefax@mycompany.com including help in subject field. StoneFax will return you an email with all available options.
Outlook integration
StoneFax is integrated in Microsoft Outlook in order to allow contacts usage (business fax field) and enter destinations straight in To: field. Moreover, Outlook integration allows multiple attachments sending, any file format.
NOTE: Outlook integration requires your PC to be configured for fax printing and fax mail transport. Ask your administrator about enabling this integration.
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Any easy wizard will guide you through a quick fax sending. Senders data This are is auto-filled with users data available for relevant user. Click on to double-check or modify data. You can also decide to send your fax as a different sender, by editing these fields.
Recipients Data Here you must manually add recipients name and number. Click on to add recipient to your sending list. You can add multiple recipients. You can also add a recipient by choosing it from Corporate Directories (synchronized by Speedy our solution for centralized directories management) by clicking on . A useful windows pops up, allowing you to search for a contact in corporate directories by name, surname, company. You can even send a fax to a whole directory (customers, suppliers, etc.). This feature is very useful for ad campaigns, promo, communications, etc.
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Fax Body In this section you can enter fax subject to be included in the fax cover you can choose from pull-down menu. Moreover, you can manually add additional text to be included in fax body. You can also attach a file to your fax body.
Add attachment If you check Add Attachment flag, push-button at the bottom of the screen will turn from Send Fax to Select File. By clicking it, you can browse your disk and choose file to send as fax body. You can attach: doc, docx, gif, jpeg, jpg, pdf, png, rtf, tif, tiff, txt, xls, xlsx. Web fax sending allows one attachment only.
Additional Options In this section you can decide to: o receive a fax transmission notification straight into your email address o attach a fax copy to above notification o Send fax now o Choose a delayed fax transmission Once all data has been entered, just click on Send Fax to enqueue your transmission.
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Fax sending wizard allows to choose recipients names and phone numbers (even from Windows local directory or Outlook contacts), cover page with fax subject, when to send (now or at a certain date/time) and priority level. Before sending, it is possible to show a fax preview. 8-19
Once printing operation is over, if email notification has been enabled, you can verify actual successful sending straight from your email client.
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Depending on your device type, please select relevant App by clicking on FREE. iTunes might ask for your Apple ID credentials before downloading the application straight to your iPhone or iPad. Moreover, you can download and install Imagicle Fax App directly from your portable device, by accessing to App Store using the relevant icon available in all Apple devices:
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Finally, click on INSTALL to start App download and installation, after having entered your Apple ID.
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By clicking on INSTALL, you can download and install Imagicle Fax straight on your Android device connected to PC. It might be needed to enter your Google account credentials to start download. Moreover, you can download and install Imagicle Fax application directly from your portable device, by accessing to Google Play using relevant icon available in all Android devices. As before, just enter imagicle fax in search field to view application and start the installation into your device, in the same way described in previous paragraph.
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AppSuite Username, as configured in Stonefax server Users Password, as configured in Stonefax server AppSuite IP address. Ask your administrator for correct address.
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Fax Wizard: Use this option to send a new fax to a fax number manually entered from keypad or retrieved from phone book.
Incoming Faxes: It shows the list of all incoming and already received faxes on your personal fax number. Outgoing Faxes: It shows the list of all outgoing/queued and already sent faxes.
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From: Users name, as configured in AppSuite To: Recipients fax number, or a contact with Business Fax field properly filled. Subject: If filled, it will appear in fax cover
Cover: Here you can select a fax cover from those configured by user or by system administrator File: document to be sent as fax body. Allowed file formats: xls, docx, doc, pdf, rtf, txt, jpg, png, ecc.
Text: If filled, it will appear in fax body, right after cover page
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View attachment
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Imagicle spa
Headquarters
Via Fondacci, 272 55054 - Massarosa (LU) Italy T +39. 0584.943232 F +.39.0584.943325 Skype: Imagicle
Operational HQ
Via Fratelli Di Dio, 2 20013 Magenta (MI) Italy
Operational HQ
Via Borin, 48/a 31100 - Treviso (TV) Italy
Copyright 2010-2012 Imagicle Spa All rights reserved. Imagicle and the Imagicle logo are Imagicle spa registered marks, all other marks belong to their respective owners. Specifications and information in this document may vary without notice. Pictures in this document are provided only as a guide, products may vary. Despite every effort has been take to achieve the best level of accuracy concerning the content of this document, because of the continuous Imagicle updates and developments, Imagicle spa does not guarantee a full accuracy and declines any liability for errors or missing parts. This document must be considered for information only and will not be acquired as a contract document or specification.
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