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My Home > ERP Financials > ... > Closing cockpit -Period and Year end closing activities > Month End and Year End Closing Operations

Month End and Year End Closing Operations

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Added by Guest , last edited by Jack Wu on Dec 24, 2008 (view change) Labels: (None) Month End Closing Operations Module Sr. No. 1 2 Process Description T Code / Menu-path

Periodicity(D/W

MM MM

Inventory balance Inventory Revaluation

Programm ZBIL MR22 Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices

Monthly Monthly

MM

Physical Inventory DifferencesPost , after Physical counting

MI07 Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 )

Monthly

MM

PO Closure

ME22N Logistics > Materials Management > Purchasing > Purchase Order > Change

Monthly

SD

Check Billing Due List for the last days in the month

VF04 * *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List

Monthly

SD

General check of SD billing flows of Goods Issues without invoices

VL06F Information Systems > General Report Selection > Sales and Distribution >Shipping > Delivery Monitor FB50 / KE21N

Monthly

FI

General account manual FI postings Release SD billing to Accounting

Monthly

SD

VFX3 Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs

Monthly

COPA

Reconciliation between CO/FI/SD

KEAT Accounting > Controlling > Profitability Analysis > Tools >

Monthly

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Analyze Value Flows FI & COPA 10 Invoicing Regularisation of deliveries non invoiced FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document FI-CO-SD 11 Ensure Return sale order -credit memo and transfer posting tally Running of payroll interface Open next MM Period KE24/MB51 Monthly Monthly

Payroll MM

12 13

NON STANDARD MMPV Logistics > Material Managements > Material Master > Other > Close Period

Monthly Monthly

FI

14

Open FI Posting Periods

OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

Monthly

CO/IM

15

Settlement of Investment Orders to AUC

KO8G Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing

Monthly

CO/IM

16

Settlement of Investment Orders to Fixed Assets

KO8G Accounting -> Investment Management -> Internal Orders ->Period-End Closing->Single Functions > Settlement > KO8G - Collective Processing

Monthly

FI

17

Depreciation Run

AFAB -Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute

Monthly

FI

18

Maintain Exchange Rates

OB08 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 Enter Translation Rates

FI

19

Post Accrual / Deferral Entries

FBS1 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc.

Monthly

FI

20

Post Recurring Entries

F.14 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute

Depends on Natu entry and target accrual dates Monthly

FI

21

Reverse Accrual / Deferral Entries

F.81 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document

FI

22

Receivables and Payables Regroupements

F101 Accounting -> Accounts Receivables -> Periodic Processing -> Closing -> Regroup -> F101 Receivables/payables

Monthly

FI

23

GR/IR Clearing

F.13 Accounting -> Financial Accounting-> General Ledger

Monthly

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-> Periodic Processing -> Automatic Clearing -> F.13 Without Specification of Clearing Currency FI 24 Revaluation of Foreign Currency Balances F.05 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 Foreign Currency Valuation COCCA 25 Correction of FI documents for wrong cost centre entries KB61 Accounting > Controlling > Cost Center Accounting > Actual Postings > KB61 Repost Line Items CO 26 Period close in CO OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment CO-FI 27 CO-FI Reco S_ALR_87013603 Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency COPA 28 CO - PA assessment KEU5 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment COPA 29 Reconciliation between CO CCA - COPA GR55 ZTL8 Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter > Report Writer > Report Group ZTL8 > Execute COPA 30 RES1 Report execution and validation KE30 Accounting > Controlling > Profitability Analysis > Information System > Execute Report FI 31 Balance Audit Trail S_ALR_87100205 General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 General Ledger from the Document File FI 32 Compact Journal S_ALR_87012289 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal FI 33 VAT Liability F.38 General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax FI 34 VAT Liability F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> F-02 - General Posting FI 35 Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices Review and download the p& l FBL3N / F.13 (TEST run and without tick " only docs which can be cleared" Monthly Monthly Monthly Monthly Monthly D/W/M Monthly Monthly Weekly/Monthly Monthly Weekly/Monthly Monthly/Weekly

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FI

34

and balance sheet

S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284

Monthly

IM

35

Investment Management Report

S_ALR_87013019 Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports S_ALR_87013019 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :

Monthly

IM

36

Investment Management Report

AW01N Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer

D/W/M

YEAR END CLOSING OPERATIONS Module Sr. No. Process Description T Code / Menu-path Preceding Dependency

Subsequent Pro Impacted

FI

Open FI Posting Periods

OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

Open period 13 close Normal periods 1 to 12 initially. Open Special Period 13 , only for non sales accounts ( exclude accounts 7*)

Allows all specific postings

FI

End year Manual FI Postings

FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 Enter G/L Account Document

All specific posting

regularisation inv non

generation of and

-commissions on s FI 3 Fiscal Year Change for Fixed Assets AJRW Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW Fiscal Year Change None

1/Calcul evaluation next period

2/Posting to Asset Year

Accounting in nex

3/reporting Budge FI 4 Open FI Posting Periods OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods Close Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance. FI 5 Fixed Assets YearEnd Closing AJAB Accounting -> Financial Accounting-> After END closing period

All processing invo generation of

Document not allo

next posting perio

Posting to Previou

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Fixed Assets -> Periodic Processing -> YearEnd Closing -> AJAB - Execute

13 =>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year.

Year can not end closing

continued after th

FI

Account Reconciliation for Fixed Assets

ABST2 Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> YearEnd Closing -> ABST2 - Account Reconciliation

After END closing period 13 => Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year.

Rectification of rep errors on Capitalisation or depreciation

FI

Vendors & Customers

F.07 Accounting -> Financial Accounting-> Accounts Payable -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward

Scrutiny and closing of all Vendor & Customer accounts

FI

Balance Sheet GL

F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

Scrutiny and closing of all GL Balance Sheet accounts

FI

P & L Items

F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

Scrutiny and closing of all GL P & L accounts

CO

10

Period close in CO

OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

FI closing done and FI period is closed for last month.

CO process and assessment cycle

run,RES1 reportin

CO-IM

11

Carry forward of open commitments for investment Checking overhead report(before and after assessment run) Review and download the p& l and balance sheet

KOCF Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625

Budgetory control

investment in nex

COCCA

12

MIS reporting

FI

13

S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons >S_ALR_87012284

Scrutinise & Download P& L and Balance Sheet

Year end

IM

14

Investment Management

_ALR_87013019 List: Budget/Actual/Commit:

Special FI periods closed

Reporting

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Report

Accounting -> Investment Management -> Internal Orders ->Information System >Reports for Internal Orders ->More Reports : S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :

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