TALLY

F1 : Select Company It is sused to select an existing Company. Alt +F1-:Shut Company It is used to close an open Company F2: Date It is used to change the current date. Alt+ F2 : Period It is used to change the current period. Alt + F3 : Create Company

Storing path : - C:\TALLY\DATA

F4: Back up It use to copy a file. F4: Restore It is used to restore or insert a duplicate company. F11: Features It is used to change the features of the Company like as : maintain cost centre, maintain multiple godown, display closing stock etc. F12: Configuration Trading & P/L A/C for the year ended To, By Opening Stock --- Sales --- Purchase --- Closing Stock --- Direct Expenses --- Direct Expenses ---______________ ____________ ______________ ____________ To, Indirect Expenses ---By, Indirect Income ---______________ ____________ ______________ ____________ Balance Sheet as on. Capital Fixed Assets
Building Furniture Investment

Less: Drawings Add: Net Profit

Current Liabilities
Sundry Creditors

Loans& Liabilities

Current Assets
Sundry Debtors Closing Stock Cash-in-hand Cash-at-bank

_____________ _____________

_____________ _____________

Payment Voucher: F5
i) Cash withdraw from Bank for personal use 200 dated 15-04-2012 Drawing A/c -------------------------------------------------Dr. 200 To, Bank A/c 200 (being cash withdrawn for personal use) Cash Paid to Mr. Mukherjee 200 dated 01-05-2012 Mr. Mukherjee A/c --------------------------------------Dr. 200 To, Cash A/c 200 (being cash paid)

ii)

**Alt+C : is used to create a ledger **Ctrl+A: auto store.

Reciept : F6
i) Capital introduced 2000 by Cash dated 01-04-2012 Cash A/c ----------------------------------------Dr. 2000 To, Capital A/c 2000 (being capital introduced)

Journal : F7 (Adjustment Entry)

i) Machine depreciated @ 10% p.a. dated 31-03-2013 Depreciateion A/c-----------------------------------Dr. To, Machinery A/c Net Profit transferred to Capital A/c P/L A/c -------------------------------------------Dr. To, Capital A/c

ii)

1. 2. a) b)

Group:- By default Tally created 28 groups. Ledger: - By default Tally created 2 Ledgers. Cash A/c P/L A/c

Voucher Entry
Mainly 7 types of voucher is used in Tally. 1. 2. 3. 4. 5. 6. 7. 1.

Contra Voucher F4 Payment Voucher - F5 Receipt Voucher - F6 Journal Voucher - F7 Sales Voucher - F8 Purchase Voucher F9 Memos Voucher - F10

Contra Voucher => F4

Cash deposited into the Bank 5000 dated 01-04-2013 Bank A/c Dr. 5000 To, Cash A/c 5000 (being cash deposited into Bank) Cash withdraw from Bank for office use 3000 dated 11-04-2012 Cash A/c Dr. 3000 To, Bank A/c 3000 (being cash withdrawn for office use)

2.

Sales = > F8
1. Goods sold to Mr. Das on account of 15000, dated

2.

Mr. Das A/c Dr. 15000 To, Sales A/c 15000 Goods sold by cash 800 dated Cash A/c Dr. 800 To, Sales A/C 800 ** Display details about a particular entry => Alt+ F1

Purchase =>F9
1. Goods Purchase 5000 by cheque dated Purchase A/c Dr. 5000 To, Bank A/c 5000 Purchase goods from Avishek of 2000 dated . On credit. Purchase A/c Dr. 2000 To, Avishek A/c 2000 ** Repeat Narration => Alt + R or Ctrl+ R

2.

Memos =>F10
This voucher is used without effect in the books of account. 1. Goods sold 2000 Cash A/c Dr. 2000 To, Sales A/c 2000 ** To alter / modify/ display the vouchers : Display => Statement of Account => Statistics

Stock / Inventory
1. Goods purchased from A.Das of 530 ( pen @15x2 units, T-shirt @250x2 units)

** To activate Stock => Feature integrate account & inventory yes

Inventory Information i) Units of measure, ii) Stock Group iii) Create Unit of measure Create Unit creation Type: Simple Symbol: Kg Formal Name: Kg No. of Decimal Places: 0 Stock Item. Create Stock Group Stock group creation Stock group creation Name: Stationary Under: Primary Can quantities of items be added yes

Stock Items Creation:

Name: (Pen) Under: Stationary Units: Pcs. Qty. Rate Opening Balance

Per

Value

Godown
To Create a Godown: Click: F11:Features Click: Maintain Multiple Godowns? Yes Click: Inventory Info Click: Godowns create Single Godown Godown Creation Name: FCI (Alamganj) Under: Primary Then pass the voucher Entry.

Cost Centre
It is used to maintain details statement of Income & Expenses of the Voucher. Example: Advertisement Paid 500 by cash Advertisement A/c Dr. 500 To, Cash A/c 500 2. Advertisement paid 5000 against cable 2000, banner 1000, Handbill 2000 respectively. Advertisement A/c Dr. 5000
Cable 2000 Banner 1000 Handbill200

To, Cash Click: F11 Features Click: Maintain Cost centre Yes Click: Accounts Info from Gateway of Tally Click: Cost Centres Create. Cost Centre Creation Cost Centre Creation Name: Name: (Cable) Advertisement Under: Advertisement Under: Primary

5000

Delete
1. To delete the Voucher: Display Statement of accounts Statistics Open Voucher press Alt+D enter 2. To delete a Ledger: Accounts Info Ledger Alter Open Ledger Press Alt+D Note: When we will delete the ledger it should be empty (i.e. there is no voucher entry). 3. To Delete a Company: Select Company(F1) See the Companys Code Number Quit from Tally My Computer Open Directory (i.e. C:\) Tally Data Select Company Code Delete key from keyboard. --O--