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How to enter vouchers in tally?

176 days ago by Saju 12

In this chapter we are dealing with accounting vouchers, Tally offer us many voucher types for entering transactions. Like Payment, Receipt, Sales, Purchase, Journal, Contra, etc. Also there are inventory vouchers & none accounting vouchers in tally. We will be writing for you about all these vouchers later. The multiple option in accounting vouchers (Payment, Receipt, Sales, Purchase, Journal, Contra ) for entering transactions helps us to reduce mistakes in data entry, and even people who doesnt know the basics of accounting principles can work with tally easily. To record transactions in a journal book manually, one must know the debit and credit aspects of a transaction. And the magic of tally is that there is no need of posting of transactions in to ledger book. Immediately after entering data the transactions will have posted in ledger. And can be seen the ledger balance immediately after the voucher entry.

Payment Voucher In tally

Payment vouchers are used to enter payment transactions or expense. For example traveling expense, Rent, staff welfare expense, loading and unloading expense, clearing expense and many more Here I am telling how a payment voucher can be entered in tally with an example. Enter the following payment transactions in to payment voucher
Sr .No Transactions details Date Amount

1 Stationery expense paid 01/09/2012 2200 2 Tea expense paid 05/09/2012 1500 3 07/09/2012 3500 Courier charge paid Before entering expense voucher, you must create three ledgers 1. 1. Printing & stationery 2. 2. Staff Welfare expense or ( this includes all petty expense related to staff including daily tea, You can create tea expense ledger instead if you desires to do so) 3. 3. Postage & courier

If you dont know ledger creation; how to create ledger in tally explained here. Go to this chapter and come back after creating these three ledgers Now the initial setup is ready for voucher entry. Now go to
Gateway of Tally>>Accounting Vouchers Press enter to have the voucher entry screen or from the gateway of tally Press Hot key V

Now you are in payment voucher screen. Sometimes you may be landed in other vouchers like receipt, sales etc. this is because tally opens the voucher recently used. For example you entered a sales voucher yesterday, and today when you open Accounting voucher, the same sales voucher will open. In such case the payment button on the right button panel will be active like this

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Then press F5 Short cut key or click on the F5 : Payment button to have the payment screen

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Now change the date of voucher by pressing F2 Short cut key or by clicking date button at the top right of the screen

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A new field of voucher date will pop up

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Change the date to voucher date of the example here 01/09/2012

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Press enter to accept and save the new date Now at the top of the screen you can see the voucher name and voucher number

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Below Payment No: 1 The voucher name is payment and the voucher number is 1. This number will automatically change to the next number while you entering next voucher. Account: type Cash here, as you are paying money for stationery expense Rs 2200.00 Under that you can see Cur Bal : here cash account balance will be displayed. If there is 5500 balance in cash account this balance will be shown as Cur Bal : 5500 Under particulars: type the ledger name under which we are paying money for, here it is printing& stationary. Press enter to move on to next field. Amount: type Rs 2200.00

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The total balance of Printing and stationary will be displayed under Cur Bal: 2200.00 Dr Dr Here means debit balance Press enter, the next field is narration, where you can type all the details of transactions including bill no and other details, here you can enter whatever details you want. A typical narration is below

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Now press enter the final screen will be as follows.

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The screen will ask Accept, Yes or NO At this time you can edit the voucher by pressing Hot key N or Pressing Esc Key. The cursor will go back to the beginning of the screen: Account, make necessary changes if necessary and save the screen. The voucher creation is completed. The next two voucher entry will be done by you, if any doubts relating to voucher entry please use our comment section to ask. No related posts.
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Saju
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12 Responses to How to enter vouchers in tally?

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1.

ola

October 30, 2012 at 3:42 pm

please i have problem with the date in tally, it seems the configuration of period ended during company creation is affecting the date setting in the voucher entry
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Saju

October 30, 2012 at 3:58 pm

Hello Your question is not giving me a clear picture of the problem. Please provide further details. You cannot enter voucher above or below the current period .
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suresh savant

November 12, 2012 at 10:26 pm

shiva paid his balance and receipt gave him Rs.15000. and I deposited in a bank and i NEFT sent to Rajiv Rs. 5000. and DD sent to Ramkumar Rs. 8000. How to voucher create in tally?
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Saju

November 13, 2012 at 1:14 pm

Dear mr suresh savant, hope the below reply will help you 1. shiva paid his balance and receipt gave him Rs.15000. the journal entry will be Cash A/c ..Dr 150000 To Shiva 15000.00 In tally go to accounting voucher, Press F6 to access receipt voucher, Then debit cash at top of the screen and credit party name in the middle of the screen For more details http://www.tallytutor.com/receipt-voucher-or-receipt-entry-in-tally/ 2. I deposited in a bank The journal entry is Bank ..a/c dr 15000.00 To cash 15000.00 In tally, from accounting voucher screen press F4 to access contra voucher. Enter bank name at the top (debit), then in the bottom enter cash for more details go here http://www.tallytutor.com/how-to-enter-contra-entry-in-tally/ 3. i NEFT sent to Rajiv Rs. 5000. The journal entry is Rajiv .dr 5000.00 Bank ..a/c 5000.00 Go to tally voucher screen, then access Payment voucher screen by pressing F5 button, In the top, credit t bank a/c , and debit party in the bottom area of the screen. For more details go here http://www.tallytutor.com/payment-entry-in-tally-or-payment-voucher/

4. DD sent to Ramkumar Rs. 8000/DD sending is similar process of neft so repeat the same thing described above, the journal entry is Ramkumar .Dr 8000.00 To Bank 8000.00 In tally go to payment voucher, debit Ramkumar and credit bank account using F5payment voucher screen. Thank you. for any further clarification pleases reply.
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suresh

February 3, 2013 at 7:06 pm

THANK YOU VERY MUCH!

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2.

Pravan

December 1, 2012 at 9:04 pm

Sir I want manual entry of receipt voucher number.

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Saju

December 2, 2012 at 7:09 am

Go to Accounts info>>Voucher type>>Alter select receipt , in the alteration screen locate method of voucher numbering , select manual from the list and save the screen. now the voucher number field is active and you can type manually
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3.

mamta

December 2, 2012 at 11:12 pm

thanks
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4.

T P bhandari

January 9, 2013 at 2:54 pm In a tally 9 voucher, just after the date entry, there is a column used for . Where and how to use it ?
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5.

Sanjeet

January 16, 2013 at 6:56 pm

dear sir in my tally program i try to entry in payment voucher but there there do not have account option but there comes dr. or cr. option
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6.

Suma

January 30, 2013 at 4:00 pm

How to change Voucher numbers for Payment . Ex for 2011-12 Payment No Starts with 1 and ends with 530.For Next Year it should start with 1 not 531.
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7.

rabin

February 5, 2013 at 6:25 pm

sir how can i entry income with expense in recipt voucher.

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