Gardens at Greenview Crossing Annual Meeting October 25, 2012

The annual meeting of the Gardens at Greenview Crossing was held on Thursday, October 25, 2012 at 6:00 p.m. at the Christian Life Center of the United Methodist Church in Ankeny, Iowa. Twenty-six members that included proxies attended which was a quorum. President Kohrs called the meeting to order. The motion was made, seconded and carried to approve the minutes of the 2011 annual meeting. Annual Report Treasurer, Dick Spencer, gave the financial report for the 9 months year-to-date. The net operating income is $22,444.63. Total assets year to date equal $128,515.26. This is better than budgeted. Dick expects this trend to continue to year end. As a result the board will not increase dues next year. This will be the second year in which dues have not been increased. Large expenditures in 2012 included updating the irrigation system and concrete repairs that were in excess of $16,000. Motion was made seconded and approved to accept the report of the Treasurer. Election - An election was held to replace three directors whose terms expired this year, Carl Baker, Dennis Pingel and Ray Wee. John Belew submitted his name along with Carl Baker, Dennis Pingel and Ray Wee. A ballot with four names was voted upon and Carl, Dennis and Ray were elected to serve another term. DISCUSSION ITEMS Members wanted to know if Sue had been able to recover dues that had not been paid from the sale of a property in our association. Sue indicted it was almost impossible when a property is in bankruptcy and foreclosure. Snow removal discussion was held on the policy of the association that snow removal would not be initiated unless there is 2 inches of snow. It was noted that some of the driveways have more snow due to drifting and in addition the driveways facing north get more snow packed. The board will continue to make these assessments when necessary as safety is a priority over the 2 inch rule for all homeowners. A member thought the board should receive approval from the total membership for large expenditures such as the railings and drainage issues. Another homeowner felt the board did not need to ask the membership for approval prior to these expenditures and had full confidence in the board to make the right decisions. Since there was no further discussion from other present on this item, no further action was needed. The board felt it was important for the safety of the homeowners and liability for the association that the railings and drainage items be addressed. Respectfully submitted, Ray Wee