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TRAVEL MANAGEMENT TRAVEL EXPENSES

Overview of Travel Expenses

Technical name: 0FITV_C01_Q0001 Based on InfoCube 0FITV_C01 (Travel Expenses: Trip Totals and Receipts) Use The Overview of travel expenses query can be used primarily as a control instrument for the costs incurred by business trips. It displays, by trip provision variant, the total costs of all the trips created, the miles/kilometers traveled and the trip duration in days. If you also include the user-defined characteristics Trip country and Settlement status, you can, for example, display the costs incurred for all trips to the USA created with the trip provision variant 01 (Germany) that have already been settled. You can also restrict the display to a specific time frame:

Display by calendar year Display by quarter

If you select a filter value, only the data for the quarter or calendar year entered is displayed. To view the values of several quarters or years next to one another for comparison, use the appropriate time characteristic to expand the evaluation. Filters InfoObject 0TV_RECEIPT Description Receipt number (= #)

For the characteristic Receipt number a difference is made between two types of record: receipts and trip totals. The filter set here means that only records with trip totals (no receipts) flow into the query. User-Defined Characteristics InfoObject 0TV_COUNTRY 0EMPLOYEE 0PERS_AREA 0PERS_SAREA 0EMPLSGROUP 0MAST_CCTR Description Trip country / trip country group Employee Personnel area Personnel Sub Area Employee Subgroup Master cost center

0ORGUNIT 0CALQUARTER 0CALYEAR Rows InfoObject 0TV_VARIANT Columns InfoObject 0TV_COUNT1 0TV_SPAYOUT 0TV_STOTAL 0TV_KM_TOT 0TV_DURATIO

Organizational unit Calendar year/quarter Calendar year

Description of the InfoObject Trip provision variant

Description of the InfoObject Number Payment Total costs Total miles/kms Trip duration

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Number of Trips

Technical name: 0FITV_C01_Q0002 Based on InfoCube 0FITV_C01 (Travel Expenses: Trip Totals and Receipts) Use The Number of trips query gives you an overview of all the business trips made for a particular organizational unit, such as master cost center or controlling area. You can increase the detail of the display by organizational unit and/or personnel area. You can delimit the data using the time key figures Calendar year and Calendar year quarter. If you select a filter value, only the data for the quarter or calendar year entered is displayed. To view the values of several quarters or years next to one another for comparison, use the appropriate time characteristic to expand the evaluation. The current figures for trips created can, for example, be used as a basis for foresighted requirements planning as an aid for the travel manager. Filters InfoObject 0TV_RECEIPT Description of the InfoObject Receipt number (= #)

For the characteristic Receipt number a difference is made between two types of record: receipts and trip totals. The filter set here means that only records with trip totals (no receipts) flow into the query. User-Defined Characteristics InfoObject 0TV_VARIANT 0EMPLOYEE 0PERS_AREA 0PERS_SAREA 0EMPLSGROUP 0MAST_CCTR 0CALYEAR 0CALQUARTER Rows InfoObject 0ORGUNIT Columns InfoObject 0TV_COUNT1 Description of the InfoObject Number Description of the InfoObject Organizational unit Description Trip provision variant Employee Personnel area Personnel Sub Area Employee Subgroup Master cost center Calendar year/quarter Calendar year

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Expense Receipts

Technical name: 0FITV_C01_Q0003 Based on InfoCube 0FITV_C01 (Travel Expenses: Trip Totals and Receipts) Use The Expense receipts query shows the travel expense amounts for each trip provision variant dependent on the expense type (such as entertainment, car rental). To break the evaluation down further you can display receipts already paid by the company separately or include them in the evaluation. In addition to this you can drilldown according to employee or organizational criteria. You can also restrict the display to a specific time frame:

Display by quarter Display by calendar year

If you select a filter value, only the data for the quarter or calendar year entered is displayed. To view the values of several quarters or years next to one another for comparison, use the appropriate time characteristic to expand the evaluation. Filters InfoObject 0TV_RECEIPT Description of the InfoObject Receipt number ([ ] 001 - 999)

For the characteristic Receipt number a difference is made between two types of record: receipts and trip totals. The filter set here means that only records with receipts (no trip totals) flow into the query. User-Defined Characteristics InfoObject 0TV_EXPCAT 0TV_PAIDCOM 0EMPLOYEE 0PERS_AREA 0PERS_SAREA 0EMPLSGROUP 0CO_MST_AR 0MAST_CCTR 0ORGUNIT 0CALQUARTER 0CALYEAR Rows InfoObject 0TV_VARIANT 0TV_EXPTYPE Columns InfoObject 0TV_COUNT1 0TV_RECAMNT Description of the InfoObject Number Travel expense amount Description of the InfoObject Trip provision variant Travel expense type Description Travel expense category Receipt paid by company Employee Personnel area Personnel Sub Area Employee Subgroup Controlling area of master cost center Master cost center Organizational unit Calendar year/quarter Calendar year