Educator Tips for OASYS

Glossary of Terms in the My Evaluation section Scheduled Components: Events or forms that have been scheduled, but no action is required by educator or evaluator while in this section. Action Required: An action is required by the educator. Generally this is a schedule that needs to be accepted (for a pre-conference or an announced observation), a form that needs to be completed by the educator (pre-conference or self-reection), or a form that needs to be acknowledged (following an observation). In Progress: An action is required by the observer. Generally this is a form that needs to be submitted or nalized by the observer. No action is needed by the educator for items in this section. Complete: A form is complete. All actions by the observer and the educator have been acknowledged and nalized. Announced: Observation is scheduled with the educator. Announced observations include a Pre-Conference form (educator), an Observation form (observer) and Self-Reection form (educator). Unannounced: Observation is not scheduled with the educator. Unannounced observations include an Observation form (observer) and a Self-Reection form (educator).

OASYS Steps (Applies to both Announced and Unannounced)

Log on to www.mylearningplan.com and enter your username and password. Username: Your email address, but replacing the @scsk12.org or @mcsk12.net with @tempilot. Example: emarquart@tempilot Password: changeme Upon login, you will be required to change the current changeme password. Update your new password to the last 4 of your SSN.

changeme

Last 4 of SSN

Educator Tips for OASYS

Scroll down the page to OASYS: My Evaluation section (in green).
*Note, the rst time you log in, you will notice the self-reection form already on your screen. This is assigned to all educators (according to the assigned evaluation track) at the beginning of the year. Self-reection forms should not be edited until after the observation has occurred.

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ANNOUNCED OBSERVATIONS ONLY

The observer will schedule the pre-conference and observation to the educator; The educator will receive email notications and will see the schedules under the Action Required section of their screen; The educator will click Accept Schedule for each: Pre-Conference and Observation.

Upon clicking each Accept Schedule, a calendar showing the date, time, location, duration and any applicable notes from the observer will appear. Click Submit to accept the schedule. This action will be done for each schedule: PreConference and Observation.

Educator Tips for OASYS

When the observation schedule is accepted, the event will move into the Scheduled Components section. No action is required by the teacher at this time. When the Pre-Conference schedule is accepted, the educator will notice a PreConference form has appeared in the Action Required section.

To open and complete the Pre-Conference form, click Submit Pre-Conference.

*Note: This will not actually submit the form, simply open it for edit.

Complete the Pre-Conference form, entering information for all required elds. Required elds are indicated by red/white exclamation marks. Forms will not submit until all required elds are complete.

Educator Tips for OASYS

Once the form is complete, click Submit. This will send the completed Pre-Conference form to the observer for review prior to the pre-conference and subsequent observation.
*Note, it is strongly advised that educators click Save throughout time spent completing the form, as to ensure all data is properly saved. Saving will not send any information to the observer.

Once the Pre-Conference form is submitted to the observer, the educator will notice the form has moved from the Action Required section to the In Progress section. The form is available for the educator to view/print at this time, but not for additional edit.

Once the observer nalizes the Pre-Conference form, the form will move into the Complete section.
*Note: This may occur prior to the observation or at the conclusion of the post-conference.

When the scheduled date of the observation arrives, the observer will visit and conduct the observation.

Educator Tips for OASYS

After the observer has left, the educator may open, complete and submit the SelfReection form (in the Action Required section). This form must be submitted within 48 hours of the observation. Click Submit Self-Reection to open and complete the form.

Complete the Self-Reection form, lling out all required elds (clicking Save along the way). When the educator is ready to submit to the observer, click Submit.

Within 5 school days after the observation, the observer will conduct the post-conference with the educator. (The observer will contact the educator to arrange the date/time.) During the post-conference, the observer will discuss the lesson with the educator. Areas of renement and reinforcement will be addressed as well as specic feedback relating to growth and support measures for the educator. Before the post-conference is complete, the observer will submit the observation form (including information discussed in the post-conference relating to feedback and growth/ support) to the educator. The educator may now Acknowledge the observation. An educator may leave comments to be recorded on the form prior to acknowledging.

Educator Tips for OASYS

To open the observation form, click Acknowledge Observation. Scroll to the bottom of the form. After review, click Acknowledge. To leave a comment, click Comment then Submit. The educator will be returned to the form to click Acknowledge. If no comments are needed, simply open the form and click Acknowledge.

Once all elements are acknowledged, the observation component (and all elements) are complete and viewable in the Complete section.

Educator Tips for OASYS

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UNANNOUNCED OBSERVATIONS ONLY

The observer will conduct an unannounced observation without giving prior notice to the educator. *Note: Unannounced observations do not have a pre-conference or require an educator to accept any schedules. After the observer has left, the educator may open, complete and submit the SelfReection form (in the Action Required section). This form must be submitted within 48 hours of the observation. Click Submit Self-Reection to open and complete the form.

Complete the Self-Reection form, lling out all required elds (clicking Save along the way). When the educator is ready to submit to the observer, click Submit. Required elds are indicated by red/white exclamation marks. Forms will not submit until all required elds are complete.

Educator Tips for OASYS

Within 5 school days after the observation, the observer will conduct the post-conference with the educator. The observer will contact the educator to arrange the date/time. During the post-conference, the observer will discuss the lesson with the educator. Areas of renement and reinforcement will be addressed as well as specic feedback relating to growth and support measures for the educator. Before the post-conference is complete, the observer will submit the observation form (including information discussed in the post-conference relating to feedback and growth/ support) to the educator. The educator may now Acknowledge the observation. An educator may leave comments to be recorded on the form prior to acknowledging.

To acknowledge, click Acknowledge Observation. Scroll to the bottom of the form and click Acknowledge. To leave a comment, click Comment then Submit. The educator will be returned to the form to click Acknowledge. If no comments are needed, simply open the form and click Acknowledge.

Once all elements are acknowledged, the observation component (and all elements) are complete and viewable in the Complete section.