Part Ordering System Sun L anka PVT/Ltd Analysis Analysis Page 1 05

13) System Evaluatio n and Develop ments

13.1 Evaluatio n
In order to provide a clear evaluation of the whole

system, each of the weaknesses showed up in themanual system, the objectives

were evaluated to confirm whether the computer based part orderingsyste m which was

implemented and was able to solve the problems to a certain extent.

13.1.1 Evaluatio n of the implemen ted system

against the problems and theobjecti ves stated

in the analysis section

Having more physical space

Through the computerize d system, this problem is solved fully according to

myknowledg e, as all the information is stored in the computer. Practically,

since acomputer will only consume a small amount of space.

Therefore it isunnecessa ry to create large amounts of space in vain which

can be used forother purposes. Restricting access to database for

unauthoriz ed personal The personal information of workers

and staff are safely stored in the databasewit h the use of passwords. This is a

very important procedure as the databasenee ds to be protected

from unauth orized personal accessing the data in it. Onlythe people with

legal permission and rights can access and alter the data in

thedatabase . Delay in searching details Since the data is well

organized and sorted in the implemente d system, theretrieval of data will

be easy and efficient. Recovering lost data after a system failure

With the new system in place, lost data due to system failures, crashes or

othertypes of mishaps can be easily recovered by using a backup copy

of thedatabase . It is a very useful and important to create a backup copy

of thedatabase in case if needed in the future. Calculating the final

order cost accura tely The order cost can be easily calculated

with the new system by using validationrul es and formulas. The final

order cost for any particular customer iscalculated automaticall y by using

the formulas and validation rules. Accuratecalc ulations can be made on

order costs thereby minimizing errors which leadsto customer in

conveninanc e.
Part Ordering System Sun L anka PVT/Ltd Analysis

Analysis Page 1 06 Frequent orders caused difficulty in providing ordered

products on time and order details tooverseas companies. The implemented

system helps to search the part availability and parts to be ordered. Whenconsideri

ng the comments given out by the Proprietor and the Managing Director, it is

confirmedthat the above mentioned problems have been completely solved. In this

case I also agree to thecomments given by the management because the data and the

part information is held in adatabase and by the use of queries the required

information can be filtered quickly.

Having an organized database and

accessing it quickly and efficiently The entire database has a

graphical user interface which makes it easier for theuser to

navigate from one page to another. Various command buttons

enable theuser to go to different forms and reports with

the click of a button.

13.2 Advantag es and disadvant ages

of present solution1 3.2.1 Advantag es

Data is arranged in an

order in a database so that there is no trouble when searching for them.Only a

small space is consumed for data storage.Securi ty checks ensure that only the

authorized personals enter the database. A large amount of data can be stored.

Customers orders can be quickly recorded down and the order details

can be sent to the overseas companies via internet.Order details and part details

are stored in the database such that it is easy to retrieve themwhenever needed.

13.2.1 Disadvant ages

A breakdown in the present system can bring great

difficulties for the company as well as forthe customers.Sta ff needs to be trained to use

the system.Per sonal details of employees can be misused.Can be expensive to

set up the system.

13.3 Developm ents Wide Area Network:

One way of improving this computerized part ordering system is to use a Wide Area

Networkso that the overseas companies can be linked with the local company.

Communication betweenthe companies is improved therefore the customer orders can be

sent quickly and efficiently to

Part Ordering System Sun L anka PVT/Ltd Analysis Analysis Page