Event Proceeds Report

You must fill out and return this form, even if no cash or checks were collected.

Event ID Event City, State

Venue Name Event Date

Check Summary, please check one: Checks are included in the package, inside clearly marked shavee envelopes. NO CHECKS were received at the event. You must fill out and sign this form even if no checks were turned in. Cash Summary, please check one: Cash was deposited at the bank, and a copy of the deposit slip is attached to this form. Cash was exchanged for a cashier's check or money order and is attached to this form. Cash was submitted online in the amount of $ Treasurer Name Treasurer Signature Date on date . NO CASH was received at the event. You must fill out and sign this form even if no cash was turned in.

CASH Summary: List all cash turned in at your event and fill in the appropriate amounts. (DO NOT include gifts by check or credit card made online or submitted prior to the event, only cash from event day) Participant Envelope Cash General Event Cash Auction Sales Cash Hat/Sunglasses Sales Lucky Charms Sales Raffle Ticket Sales T-Shirt Sales Wristband Sales Other (explain) GRAND TOTAL
Must match the amount on the check. Discrepancies cause a delay in processing.

$ $ $ $ $ $ $ $ $ $
Below is for office use only Proceeds Date Received Marked in Admin? YES / NO

Date Received Score: 5 4 3 2 1 Date Imported If cash submitted online, has the donation been verified? YES / NO

Imported By (Name) Donation ID #

StBaldricks.org | 888.899.BALD (2253) |

Event Proceeds Instructions

Prior to the Event
Review the Treasurer Instructions and take the Treasurer Quiz located in your Members Area.

After the Event

For more detailed instructions, please see the Treasurer Instructions. 1. Two people must be present at all times when handling money. 2. Please separate the Check Envelopes from the Cash Envelopes. Check Envelopes (white) Make sure each envelope includes Participant Name and ID Number. Do not open envelopes or remove Donation Forms. Sign each envelope. Cash Envelopes (yellow) Make sure each envelope includes Participant Name and ID Number. Remove and count all cash from each envelope, record the total and sign envelope. Please total all participant cash and record it as Participant Envelope Cash on the Event Proceeds Report. 3. Event Donation Checks Please include the Event ID Number in the memo line of any checks that do not sponsor a particular Participant. Paperclip these to the corresponding Donor Form, if available. 4. Anonymous cash donations that do not sponsor a particular Participant or have a Donor Name are totaled and recorded as General Event Cash on the Event Proceeds Report. 5. Other proceeds (Auction, Raffle, Merchandise, etc): Checks Paperclip these checks to their corresponding yellow cover sheets. Cash Record the total amount of cash collected on the corresponding line on the Event Proceeds Report. 6. Deposit ALL cash at a Wells Fargo or Bank of America using the deposit slips provided, or exchange for a cashiers check. Paperclip the deposit slip or check to the Event Proceeds Report. You also have the option to submit all cash online using the Submit Cash functionality in your Members Area. 7. Complete and sign the Event Proceeds Report. Mail the report along with any proceeds collected to the Foundation no later than two weeks after your event.

Preparing Event Proceeds for Shipping

Use the attached checklist to make sure you have everything included in your package.

Shipping Your Event Proceeds

Use the enclosed prepaid UPS label to ship the package to the St. Baldricks Foundation. Free shipping boxes are available from your nearest UPS shipping location or use your own packaging.

StBaldricks.org | 888.899.BALD (2253) |

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Event Proceeds Instructions

Event Proceeds Package Checklist Please be sure these items are included before closing your box: 1. Event Proceeds Report
Please return even if no cash or checks were collected at the event.

2. Original bank deposit slip or cashiers check

Paper-clipped to Event Proceeds Report.

3. Participant CHECK envelopes

Please do not open envelopes; do not remove checks; do not separate checks from forms.

4. Participant CASH envelopes

Cash has been removedsee instructionsDO NOT MAIL CASH.

5. Participant Agreement forms

Please collect these from your events registrar after all Walk-In Shavees have been registered.

6. Miscellaneous Proceeds forms (Auction, Raffle, Merchandise, etc.)

Checks are paperclipped to the Auction Payment Form. Cash collected for these items are included in the cash deposit and amounts are recorded in the Event Proceeds Report.

7. In Kind Donation forms

The Foundation needs these in order to thank donors for goods or services.

8. Leftover lapel pins or un-used shavee envelopes Use the UPS label provided
(for easy tracking and free shipping)

Its important that everyone follow the procedures above for auditing and security purposes, as well as, quick and accurate gift processing. If you have any questions, please contact: Doris Rybaltowski (888) 899-2253 x29 Doris@StBaldricks.org -- Thank you! StBaldricks.org | 888.899.BALD (2253) |
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