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Exploring Microsoft Office 2003
Getting Started: Essential Computing Concepts

Robert Grauer and Maryann Barber
Committed to Shaping the Next Generation of IT Experts. Exploring Office 2003 - Grauer and Barber
Objectives (1 of 2)

Describe components of a computer system Describe the contribution of IBM, Microsoft, and Intel in the evolution of the PC Discuss the purchase of a computer system Define microprocessor, memory, and auxiliary storage Describe a digital camera Distinguish between system software and application software Describe the evolution of Microsoft Windows
Exploring Office 2003 - Grauer and Barber 2
Objectives (2 of 2)

Describe how to safeguard a system Define FTP and distinguish between a compressed file and a self-extracting file Describe Microsoft Office, InfoPath and OneNote Distinguish between HTML and XML Define a local area network Define the Internet and the World Wide Web and e-mail Describe Microsoft .Net; explain what is meant by XML Web services
Case Study: The Smith Family

The opening case study focuses on the concept of setting up a home network that would link together four computers, as well as printers and a DSL Internet Connection. Students are asked to write a short document describing the advantages of a home network and possibly prepare a drawing of what the network would look like.
Any Computer System

Memory
Input
Central processing unit (CPU)
Output
Auxiliary Storage Auxiliary Storage Auxiliary Storage
Exploring Office 2003 - Grauer and Barber
The IBM PC
A combined effort between IBM (credibility and marketing), Microsoft (operating system), and Intel (microprocessor); introduced in 1981 IBM was a mainframe company; it was hounded by antitrust legislation, and did not believe in the future of the PC (initial forecast was 250,000 units) The PC was created as an open machine enabling independent contractors to develop hardware and/or software to improve it PC clones quickly followed and the market soon exploded; IBM has a fraction of the market it created
The PC Today
Inside the PC

All computers are based on the binary number system A bit or binary digit has one of two values, zero or one A byte is the smallest addressable unit of memory (8 bits) ASCII provides for 256 (or 28) characters

On
01000001 A 01000010 B etc.
Off
The Microprocessor
Original chips were numbered

8086, 80286, 80386, 80486 You could buy chips from multiple vendors Pentium II, Pentium III, Pentium IV Clock speed (MHz or GHz) differentiates chips
Intel trademarked its chip as the Pentium

The central processing unit (cpu) or brain of the PC

Memory
Transient (erased when power turned off)
Consider a UPS (uninterrupted power supply)

1 Kilobyte = 210 characters (~1,000 bytes) 1 Megabyte = 220 characters (~1,000,000 bytes) 1 Gigabyte = 230 characters (~1,000,000,000 bytes) Keep multiple programs & data files in memory Graphic-intensive programs demand a lot of memory
Measured in bytes

Need 256Mb or 512Mb of RAM

The Original PC had 16Kb of memory

Auxiliary Storage
Floppy Disk
No longer standard 30 Gb and higher

CD-ROM CD-R/CD-RW DVD/DVD-R/DVD-RW Zip disks Tape
Hard (fixed) disk
Removable storage

Input Devices
12
The Monitor
Resolution is expressed in picture elements or pixels; (800 x 600 or 1024 x 768) The higher the resolution, the more you can see at one time.
Larger monitors enable you to you run at higher resolutions; e.g., 19 to run 1024 x 768 comfortably
A graphics card speeds processing

13
Lower Resolution (800 x 600)
Displays 20 rows and 8 columns
14
Higher Resolution (1024 x 768)
Displays 28 rows and 12 columns
15
The Printer
Ink Jet
Todays entry level Top-of-the line Printer, scanner, fax, copier
Laser
Four-in-one functionality
Network printer
16
The Digital Camera
An image is stored on a photosensitive computer chip, which converts the image to a series of pixels

2 megapixels is entry-level 3 megapixels is better
There is no film; images are stored in memory; the more memory the more pictures
64Mb to 128Mb is suggested
17
The Rise of the Personal Computer

Altair 8800: 1975 Apple II: 1977 IBM PC: 1981 First Portable PC: 1983 Apple Macintosh: 1984 Palm Pilot 1000: 1996 Apple iMac: 1998
(b) iMac
18
The Purchase of a PC
19
The Purchase of a PC (continued)
Insist on an unconditional 30-day return policy for full refund Insist on a price guarantee; i.e., if the price goes down within 30 days, you are entitled to the rebate Pay with a credit card

Leverage to enforce above items Double the manufacturers warranty up to an additional year
Dont forget the software

Software
System Software Microsoft Windows

Windows XP Home Edition Windows XP Professional Edition What Windows does not have - File Compression, Antivirus, Graphical FTP Core applications Word, Excel, Access, and PowerPoint Personal Information Manager Outlook Other applications FrontPage and Publisher New to Office 2003 - OneNote and InfoPath
Application Software Microsoft Office
Disk and File Management
A file is a set of instructions or data

Program file: Microsoft Word or Microsoft Excel Data File: Document or workbook
Copy, move, rename or delete a file A folder allows us to organize our files
May contain files and/or other folders What (data), When (whenever it changes), Where (off site), How (Windows Explorer), and Who (you)
A back up strategy is critical
Windows Explorer
- Sign indicate object is expanded
Homework is the active folder
Milestones in Communication is selected file
23
Maintaining Your System

Windows update takes place automatically
Double click to install a printer
Double click to add new user
24
Antivirus Software
A computer virus is an actively infectious program that can erase data and/or alter the way your computer works Worms and Trojan horses are other types of infectious programs, but all are bad Computer viruses are spread through email, and/or infected floppy disks Windows does not include an antivirus program; i.e., you must buy it separately and update it frequently
File Transfer Protocol
Graphical FTP is not part of Windows
Where you will FTP the file
Selected file to FTP
Click to upload
26
File Compression
Use WinZip (or compatible) program to create a compressed file or archive
Create a self-extracting file from the archive that does not require supporting software
27
Introduction to Networks
Most people work in a network environment

Home network Local Area Network (LAN) Wide Area Network (WAN)
The physical structure includes: interface cards, cables, hubs, switches, and routers Protect your password!
28
From LAN to WAN
(a) Home Network
(b) Local Area Network

From LAN to WAN (continued)
(c) Wide Area Network

The Internet and World Wide Web
The Internet

The World Wide Web
Network of networks Began in 1969 as a government project Original network had 4 computers; No central authority and thus impossible to know the exact size
A subset of the Internet consisting of computers that store hypertext documents Invented by Tim Berners Lee who wanted to share notes with colleagues at the European Particle Physics Laboratory (CERN) in Switzerland
31
A message travels the Internet
All that matters is the beginning and ending address
32
Acronyms Abound

HTTP HyperText Transfer Protocol is used to transmit Web documents HTTPS Secure protocol for confidential transactions HTML The language in which all Web documents are displayed TCP/IP A suite of protocols that allows multiple platforms to communicate ISP Internet Service Provider
The Exploring Office Web Site

Internet Explorer is the browser Web address (or URL) HTTP protocol
34
The Commercialization of Cyberspace
E-commerce is the exchange of goods and services via the Internet. It requires a buyer and seller, and a place to meet
Advantages for the Seller

Advantages for the Buyer

Open 24/7 Shoppers from anywhere Virtual inventory is cheaper and extensive Lower transaction costs Target your customers
Open 24/7 Never leave home Easy to view and explore product line Comparison shop Web site knows you
35
E-Mail (Electronic Mail)
E-mail is simply a means of sending messages via computer There should be no expectation of privacy Every e-mail address is unique and consists of two parts, a username and a host computer; e.g. johndoe@anyschool.edu You can obtain an account at school, pay for an account through an ISP such as AOL, or get free email accounts at sites like www.hotmail.com or www.yahoo.com
The Mail Folders
Inbox new messages as well as messages that have been read Outbox messages not yet sent Sent items messages that have been sent (moved here from outbox) Deleted items messages deleted from any folder Custom folders additional folders created by the user
Additional E-mail Capabilities
Address Book
Contains the e-mail addresses of frequent contacts Enables you to enter an alias (e.g., Bob instead of the complete address) A set of e-mail addresses stored under one name Ideal for your professor to e-mail the class
Distribution List
38
Parts of the E-mail Message

Subject Recipients Attachment
Message text
39
Microsoft. NET
Combination of technologies that collectively build complex applications over the Internet
Based on interoperability in which a user can access data in any application, over any platform, over any device An industry standard for data structuring Service is developed once Exported to different applications
Uses XML Web Services

Microsoft Passport is the best known XML Web service

Microsoft .Net (continued)
41
Summary
Understand components of a computer system for usage and purchasing Distinguish between system software and application software Understand disk and file management Understand tools, such as antivirus software, FTP, and File Compression Learn about Networks, the Internet, WWW, and E-mail Discover new Microsoft Applications
Questions?
43

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Exploring Microsoft Office 2003

Getting Started: Essential Computing Concepts

Case Study: The Smith Family

Any Computer System

Central processing unit (CPU)

Auxiliary Storage Auxiliary Storage Auxiliary Storage

Exploring Office 2003 - Grauer and Barber

Exploring Office 2003 - Grauer and Barber

01000001 A 01000010 B etc.

Exploring Office 2003 - Grauer and Barber

Original chips were numbered

Intel trademarked its chip as the Pentium

The central processing unit (cpu) or brain of the PC

Transient (erased when power turned off)

Consider a UPS (uninterrupted power supply)

Need 256Mb or 512Mb of RAM

The Original PC had 16Kb of memory

No longer standard 30 Gb and higher

Hard (fixed) disk

Exploring Office 2003 - Grauer and Barber

A graphics card speeds processing

Exploring Office 2003 - Grauer and Barber

Lower Resolution (800 x 600)

Displays 20 rows and 8 columns

Exploring Office 2003 - Grauer and Barber

Higher Resolution (1024 x 768)

Displays 28 rows and 12 columns

Exploring Office 2003 - Grauer and Barber

Todays entry level Top-of-the line Printer, scanner, fax, copier

Exploring Office 2003 - Grauer and Barber

The Digital Camera

2 megapixels is entry-level 3 megapixels is better

64Mb to 128Mb is suggested

Exploring Office 2003 - Grauer and Barber

The Rise of the Personal Computer

Exploring Office 2003 - Grauer and Barber

Exploring Office 2003 - Grauer and Barber

The Purchase of a PC (continued)

Dont forget the software

System Software Microsoft Windows

Application Software Microsoft Office

Disk and File Management

A file is a set of instructions or data

A back up strategy is critical

Homework is the active folder

Milestones in Communication is selected file

Exploring Office 2003 - Grauer and Barber

Maintaining Your System

Double click to install a printer

Double click to add new user

Exploring Office 2003 - Grauer and Barber

File Transfer Protocol

Graphical FTP is not part of Windows

Where you will FTP the file

Selected file to FTP

Exploring Office 2003 - Grauer and Barber

Use WinZip (or compatible) program to create a compressed file or archive

Exploring Office 2003 - Grauer and Barber

Most people work in a network environment

Exploring Office 2003 - Grauer and Barber

From LAN to WAN

(a) Home Network

(b) Local Area Network