ADVANCED

MICROSOFT EXCEL

QUICKGUIDE

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DePaul University
Table of contents Working with Multiple Worksheets
Working with Multiple Worksheets Importing Data
1- Click Data, Import External Data, Import Data
Importing Data 2- Locate your file, click Open
Sorting Data FYI: When importing a *.txt file Check the Delimited
radio box option, Next, Next, Finish.
Filtering Data Importing MS Access will only ask you to decide
Conditional Formatting where you want the data’s final destination to go
(Existing worksheet or new worksheet)
Using Functions
Using cell names

Working with Charts

Creating Charts
Modifying Charts

Workbook Protection

Help
3- Click OK
4- OR if you are importing a simple text file you can
simply to go File, Open and the Data Import Wizard
will automatically be opened for you when you open
your file.

Sorting Data
1- Highlight desired column(s), click Data, Sort
FYI: if you select one column out of many, the system
will ask you to select one of the following options:
 4- Then press the Format button to set the format and
click OK

Paste Special
1- If you want to transpose a column of data into a row,
or a row of data into a column you can use the Paste
Special function. Select the data you want to
transpose. Right click and choose Copy.
2- Put your cursor where you are going to paste the
data. Right click and choose Paste Special.
3- Choose the Transpose checkbox at the bottom of the
2- Select your sort by choice. You usually want to Paste Special screen.
‘expand the selection’ so that all data to the left and 4- Click Ok
right of your selection is also sorted and kept with the
highlighted column.
Using Functions
3- Click OK
1- Click Insert, Function, you may also click on the
Filtering Data toolbar icon
1- Click, Data, Filter, Auto-Filter 2- Select your category
3- Click OK
Conditional Formatting
1- Highlight required range of cells
2- Click Format, Conditional Formatting
3- Make your selections
 Financial PMT
Date & Time NOW
Logical IF, FALSE, TRUE

SUMIF: adds only those cells that meet a given criteria

AVERAGE: returns the average of its arguments
COUNT: counts the total number of arguments in a list
COUNTIF: counts the number of cells within a range that
meets a given criteria
PMT: calculates the payment for a loan based in constant
payments and a constant interest rate
NOW: calculates the current date and time
IF: performs one calculation is a certain condition is true
and a different condition if that condition is false
FALSE: returns the logical value false
TRUE: returns the logical value true

4- You can use the Fill Handle to copy a formula into

many columns. For example, if you have created the Working with Charts
formula =SUM(A1:A5) for column A, you can click on
the cell containing the formula. Move your mouse to Creating Charts
the bottom right corner until it becomes a plus sign. 1- Highlight the range of data cells that are required in
This is the fill handle. You can click and drag to the the chart
right for example and create the following: 2- Click, Insert, Chart
=SUM(B1:B5) for column B. 3- Make your required selections using the chart wizard

Most common functions

Category Function
Math & Trig SUMIF
Statistical AVERAGE, COUNT,
COUNTIF
 Name or Values box. You can then click on the
Name in your spreadsheet or highlight the values in
the spreadsheet. When you are done just click the
arrow again to bring back the Source Data screen!)
6- Click OK

4- Click Next, Next, Next

5- Make your selection of where you want to place the Changing Chart/Graph Type
chart
1- Click within the graph
6- Click Finish
2- Right click and select Chart Type
3- Select your choice, click OK

Modifying Charts

Adding and/or Removing Items Formatting the Chart/Graph

1- Click inside the graphic 1- Double click inside the chart or click within the chart,
2- Right click, select Source Data right click and select Format Chart Area
3- Click on Series tab 2- Make your choices
4- Add or Remove items 3- Click OK
5- Type the Name or change the Values as required.
(Hint: To do this it is easiest to click on the small
arrow that appears on the right hand side of the
Adding a Trend line (Regression Analysis)
1- Right click inside the chart area element(s)
2- Select Add Trendline
3- Select your Type
4- Click OK

Workbook Protection
5- Click Tools, Protection
6- Select your choice: Protect Sheet or Protect Workbook
7- Enter password, click OK
8- Re-enter password, click OK

Help
1- Click Help, Show the Office Assistant
2- Double-click on the smiley face
3- Type in your question
4- Click Search