Grade 5 PDF

Exploring ICT
2012 CAL Corporation. Unauthorized reproduction is strictly prohibited.
Exploring ICT - 5 Students Manual

Copyright 2012 by Computer Assisted Learning Corporation
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted by any form or means electronic, mechanical, photocopying, recording, or otherwise, without prior written permission from the publisher. Every precaution has been taken by the publisher and author(s) in the preparation of this book. The publisher offers no warranties or representations, nor does it accept any liabilities with respect to the use of any information or examples contained herein. All brand names and company names mentioned in this book are protected by their respective trademarks and are hereby acknowledged. Published and Exclusively distributed by: COMPUTER ASSISTED LEARNING CORPORATION 101 International Center for Information Technology Education (ICITE) Building Orchard Road, Eastwood City CyberPark, Libis, Quezon City, Philippines 1110 (632) 706.5478 (632) 667.3095 to 98 loc 112 pdd@caleduc.com
ISBN: 978-971-9938-09-5 Printed in the Republic of the Philippines

TABLE OF CONTENTS
UNIT ONE -
Operating Systems and Advance Keyboarding
LESSON 1 LESSON 2 LESSON 3 LESSON 4 LESSON 5 LESSON 6 LESSON 7
Textual User Interface Graphical User Interface (GUI) Linux and its Distributions (Distros) The Expansion of MS-DOS The Windows Experience Standalones and Networks Advanced Keyboarding
4 9 13 18 23 28 33
UNIT TWO -
Exploring the Word Processing Program
Working with Charts Creating Bulleted and Numbered Lists Column, Section and Page Breaks Headers and Footers Viewing and Navigating Documents Automating Tasks and Templates Sharing Information
40 48 56 63 68 74 80
UNIT THREE - Exploring Electronic Spreadsheets
The Workbook and its Elements Types of Data Formatting Worksheets Sorting and Filtering Data Functions in MS Excel All About Charts Viewing and Printing in MS Excel
88 93 98 102 109 116 122
UNIT FOUR -
Exploring the Presentation Program
PowerPoint Themes and Background Styles The Slide Master Enhancing Presentations with Pictures and Images Inserting Movies in PowerPoint Inserting Sounds in Presentation Charts Photo Albums in PowerPoint
133 139 144 151 158 166 174
OPERATING SYSTEMS AND ADVANCED KEYBOARDING
U N I T 1
1
U N I T 1
Learning Objectives 1. The pupils will give importance to how they see and think of themselves. 2. The pupils will value tasks assigned to them at home and in school. 3. The pupils will appreciate how technological innovations can improve their self-esteem. As a grade five pupil, you may have noticed that things are now different from the way they used to be when you were in Grade Four. You are at a stage filled with excitement and challenges that will improve your self-worth and make you a better person. These challenges are like the wind that lets you fly a kite. You need to guide your kite well for it to go along with the wind and fly higher. This will not be easy unless you strive to excel and trust in yourself that you can do it. Remember, to achieve your dreams, you have to believe in yourself and in your capacity to do things better. You have to aim higher with the guidance of your parents, the support of your friends, and help from God.
SELF-WORTH
As you continue this journey, you will be exposed to a lot of new ideas. But before you see these innovations, you need to improve the skills you learned from the previous grade. You will have more exercises about operating systems and keyboarding to help you understand better the complex ideas you will encounter as you explore ICT further. Some concepts may be difficult. It may even discourage you to continue and accomplish the objectives in each lesson. But remember, these challenges are provided to hone your skills and improve your self-worth. A positive self image is important for you to value the things you do and to be positive about how you view yourself. By believing in your capabilities and making the most of the computer knowledge you have gained, you are a step ahead in achieving greater computer proficiency.
2
I Am Born for Greater Things

You may be a tiny spark now, but soon you will be a fire that brings light. You maybe a whisper now, yet in time, you will be a voice that makes a difference. Believe in yourself. Have the heart to acknowledge your talents and skills. Have that self-confidence in doing things. Little by little, if you practice this attitude daily, you will be able to bring out the best in you someday! You may be a grade five pupil now, but as the years go on, you will be somebody who is ready to face the worlds toughest challenges. E-Link Having confidence and self-worth will help you become a successful person. Being successful comes with the daily acknowledgement of what you can share with others. As you discover your worth little by little, it is also important that you explore this amazing device, the Central Processing Unit (CPU) and how its components work. In this unit, you will learn about the different interfaces, networking, and multimedia.
U N I T 1
To the fullest of my ability, I wil l help with the household chores to enhance my self-worth and learn more about myself. All these I pledge to accomplish with the hel p of my parents and teachers.
Adviser's Name and Signature Parent's Name and Signature Date
I promise to appreciate myself and do the tasks assigned to me to the best of my ability. I wi ll do my school projects and take my quizzes and exams earnestly.
Date
3
Lesson 1
U N I T 1
TEXTUAL USER INTERFACE

At the end of the lesson, the learners will
1. Distinguish between the features of a Textual User Interface, the Command Line Interface, and a Graphical User Interface. 2. Prepare demonstration materials on user interfaces. 3. Share information about the development of the user interface.
User interface may be a complex term for you. But you have to remember, nothing is too complex if you understand the concept behind it and its significance. In Information Technology, user interface is any medium designed into an information device, like the computer that you interact with. This includes the display screen, keyboard, mouse, desktop, help messages or assistant, and how an application program or a web site "interacts" with the user. Before, when interacting with a computer connected to the Internet, the user interface was a blank display screen with a command line and a keyboard, where a set of commands and responses were exchanged. This is a Command Line Interface. A Command Line Interface enables you to type in commands as lines of text. Then, came the Graphical User Interface wherein graphical objects such as icons, toolbars, and menus are used to perform an action. The Textual User Interface or TUI falls in between the command line and Graphical User Interfaces.
Textual User Interface in a Bulletin Board System called Synchronet.
TUI was named after the conception of the Graphical User Interface to help distinguish the two types of Interfaces. TUI is different from the Command Line Interface and the Graphical User Interface as it utilizes the entire screen area and does not necessarily provide a line-byline result. TUIs only use text and symbols, while GUIs typically use higher forms of graphics.
TUI in Microsoft Operating Systems The appearance of Microsoft Windows was much different when the OS used a TUI. As soon as computer programmers learned that writing data directly to the screen buffer, that is a part of the RAM used for temporary storage of data, was much faster, simpler to program, and less prone to error. It resulted in the development of a large number of MS DOS TUI programs. Older versions of Microsoft Word, WordPerfect, Norton Commander, Borland Turbo C are examples of programs that used a Textual User Interface. Here are snapshots of some of these programs. 1. TUI as used Norton Commander, a file manager program.
U N I T 1
2. TUI as used in Word Perfect, a software program for word processing.
3. TUI as used in Turbo C, a compiler for the C programming language.
Notice that most of the TUIs used a blue background for the main screen with white or yellow characters. Soon, the mouse as an input device was added and it provided additional functionality. Later, the interface became embedded with graphics, adding pull-down menus, and dialog boxes.
U N I T 1
TUI in Unix/Linux Other operating systems such as UNIX and Linux also used a Textual User Interface. TUIs created for the Unix OS used cursors, which allowed TUI applications or programs to be made in these systems. The practice of using TUIs led to a more widespread use of "visual" UNIX programs, which occupied the entire terminal screen instead of using a simple line interface.
TUI in Mandriva Linux in an application called 'XFdrake'
The following DOS commands are commonly recognized by an operating system. These commands perform an action after input. DOS COMMAND ATTRIB CHDIR or CD CHKDSK CLS COPY DIR DISKCOPY ECHO EDIT DEL or ERASE EXIT FORMAT MKDIR or MD RD or RMDIR REN VER ACTION displays or changes file attributes displays the name of the current directory or changes the current directory checks the status of a disk and displays a status report, fixes disk errors clears the screen copies one or more files to the specified destination displays files and subdirectories in the specified directory copies the entire contents of one floppy disk to another floppy disk, writes over the existing contents of the destination disk as it copies the new information onto it displays or hides text in batch programs when the program is running. starts the MS DOS Editor, a text editor you can use to create and edit ASCII text files deletes specified files quits the MS DOS command interpreter and returns to the program that started it (if one exists) formats a disk for use with MS DOS creates a directory deletes a directory changes the name of the specified file or files displays the MS DOS version number
MIND Directions: TASK Give the meaning of the following acronyms. Write your answers in the space provided.
U N I T 1
1. TUI 2. CLI 3. GUI
LINK UP
Look for a computer programmer, or a graduate of computer science, or any person who works with computers and has used GUI-based and TUI-based software. Ask him or her the following questions and let the person share his or her experiences on the use of GUI- and TUI-based software. Write his or her answers in a short bond paper. Name of Interviewee _______________________________ Guide Questions: 1. What software have you used with a TUI? 2. What software have you used with a GUI? 3. Based on your experience, which of the two interfaces is better to use? Why?
NAME:
7
HANDS ON
U N I T 1
Directions: Answer the following questions.
1. What are the differences between a TUI and a GUI? 2. What is a CLI?
3. Check if the following software is a GUI or a TUI. Research on the Internet if you do not know the software.
Software
Norton Commander MS DOS Shell Microsoft Word 98 edition Internet Explorer 6.0 edition Notepad Word Star Outlook Express
GUI
TUI
HANDS ON
Prepare demonstration materials about user interface. 1. Use the Internet to search for software programs illustrating the different user interfaces. 2. Prepare a flip chart of screen shots or snapshots of these programs. Label them properly. 3. Briefly describe each program in class.
NAME:
8
Lesson 2
GRAPHICAL USER INTERFACE (GUI)
U N I T 1
1. Distinguish the unique features of the graphical user interfaces of the different Operating Systems like Windows, Linux, and Mac. 2. State the similarities and differences of the Microsoft and Linux interfaces. 3. Encourage the use of different programs and interfaces in school and at home.
The Graphical User Interface or GUI (pronounced as Goo-ee) makes the most of the graphic capabilities of the computer to make it easier to use a program. It frees a user from learning complex command languages as was done before with a Textual User Interface (TUI). Basic Components of Most Graphical User Interfaces: Pointer: A symbol that generally appears as a small angled arrow on the display screen. It is used to select objects and commands.
Grabber pointer
Selection pointer
I-beam pointer
Pointing device: A device that enables the user to select objects on the display screen. Examples of pointing devices are the mouse, trackball, joystick, light pen and touch pad. Icons: Small pictures seen on the display screen that represent commands, files, or windows. Use the pointing device (mouse) to move the pointer over an icon. By pressing the mouse button, the user can either execute a command or convert the icon into a window. WIth the aid of a pointing device, icons can be moved around the display screen, much like moving real items on an actual desk.
Sample icons
Desktop: The area of the display screen that mimics the appearance of an actual desktop. Icons are typically found on the desktop. Windows: Enclosed, rectangular areas on the display screen that allows the user to run several programs or display different files all at the same time. The size and position of a window or windows on the display screen can be adjusted at will. Menus: Characteristic of Graphical User Interfaces, menus are a list of commands or options from which users can choose from. To choose an item or command from the menu, highlight it then press Enter. Another way is to point to an item using the mouse (pointing device) and click a mouse button to carry out the selected option.
U N I T 1
History of the Graphical User Interface The predecessor of the Graphical User Interface was invented by researchers at the Stanford research Institute. Led by Doug Engelbart, they developed text-based hyperlinks for the On-Line System. Textbased hyperlinks are texts that link to other parts of the computer with the aid of a mouse (pointing device). In the 1970s, researchers at Xerox Palo Alto Research Center (PARC) refined and extended the concept of hyperlinks to graphics. Most modern Graphical User Interfaces are derived from this system. This particular class of interface was referred to by many as a PARC User Interface (PUI).
Xerox Alto's desktop appearance
Apple Computer continued to develop the ideas started by Xerox PARC. By 1984, the company released the first home computer with Graphical User Interface, the Apple Lisa. Windows released a similar GUI computer a year later called Windows 1.0, which was an add-on to MS DOS.
The Microsoft Windows Graphical User Interface More than two decades ago, the Microsoft Corporation announced the release of Microsoft Windows. It was intended as an extension of the MS-DOS Operating System to provide a graphical operating environment for computer users. The Graphical User Interface began to flourish with the release of Microsoft Windows. In 2009, the Microsoft Corporation released the lastest version of the Microsoft Windows Operating Systems series - Windows 7. Like previous versions, Windows 7 is used on personal computers, that include home and business desktops, laptops, notebooks, tablet PCs, and media center PCs. Windows 7 was designed to simplify the everyday tasks of users. Features of Windows 7 HomeGroup - makes sharing files and printers easier on a home network Jump Lists - provides easy access to favorite pictures, songs, websites, and documents Snap - fast and easy way to resize and compare multiple windows on the desktop Windows Live Essentials - offers a free download of a suite of great programs like Mail, Movie Maker, Photo Gallery, and more Windows Search - perform fast searches on the PC Windows Taskbar - provides better thumbnail previews, easier-to-see iconsm and more ways to customize the workspace Windows Touch - pair with a touch screen to eliminate the need for a mouse or keyboard
10
The Linux Graphical User Interface Linux is another computer Operating System. Its source code is available for anyone to use, modify, and redistribute freely. This is the reason why people call it open source. Source code refers to the sequence of statements written in computer programming language. The Linux Graphical User Interface varies depending on its makers; however, it retains features similar to the standard Linux version. Its GUI is also similar to that of the Windows Operating System. Features of the Linux Graphical User Interface The three main components of a typical Linux desktop are: The Menu System is accessed by clicking the Main Menu button located at the lower left hand corner of the desktop. The icon of the Main Menu button varies depending on the Distribution. Applications installed on the system can be accessed from the Menu system. The Panel is the long bar located across the bottom of the desktop screen. It contains the Main Menu icon, the application launcher icons, the notification area and applets. Click one of the icons on the panel to automatically run the application it represents. The Desktop of Linux contains the icons of short cuts to application launchers, file folders, files, and peripheral devices. The Mac Graphical User Interface The classic Mac OS (1984-2001) was characterized by its completely graphical Operating System and the lack of a command line. It is exclusively used by the company's popular hardware products like the Macintosh line of computers, the iPod, the iPhone, and more recently, the iPad, Apple Inc. The classic Mac OS was upgraded to the Mac OS X, a Unix-based operating system. It was built on the technology that was developed at NeXT in the eighties up until Apple Inc. purchased the company in early 1997. The Mac OS X versions are named after big cats, with the current version of Mac OS X v10.6 dubbed as Snow Leopard. Features of the Mac Graphical User Interface Finder is similar to Windows Explorer, it is used to find files saved in a Mac unit. The Desktop is the main work area. The Menu bar contains the Apple menu, active application menu, menu bar extras, and the Spotlight icon. The Dock, Dock Expos, and Stacks are the Macs personal launching pad for opening applications, documents, servers, websites, and more. Applications, Files, and Folders are used to open and close applications, files, and folders.
U N I T 1
11
U N I T 1
MICROSOFT WINDOWS 1. 2. 3. LINUX 1. 2. 3. MAC 1. 2. 3.
Directions: Give three (3) features of the Graphical User Interface of each given operating system.
Directions: Research. Browse the Internet for news, issues, and discussion forums about the Windows, Linux, and Mac Operating Systems. Answer the following questions and write your answers in your notebook.
1. What are the common issues discussed about the Windows, Linux, and Mac Operating Systems? 2. What are the advantages and disadvantages of using Windows? 3. What are the advantages and disadvantages of using Linux? 4. What are the advantages and disadvantages of using Mac?
NAME:
12
Lesson 3
LINUX AND ITS DISTRIBUTIONS (DISTROS)
U N I T 1
1. Discuss at length the Linux Operating System and its historical development. 2. List the different distributions of the Linux Operating System. 3. Acknowledge the diversity and advancement of Operating Systems. Meet Tux the Linux penguin. Tux is the official mascot of the Linux Operating System. Linux is a freely distributed Operating System based on the Unix Operating System. Unix is one of the most popular Operating Systems for networking worldwide because of its large support base and distribution. Linux is considered as "free open-source," which means its code is freely available and open to the public to use, modify, and redistribute. The source code is written in a programming language. Those who choose to use Linux can find versions or "distributions" of Linux that are easy to install and Configure.
Linux is also identified as a complete multitasking, multi-user Operating System. The idea of free software in addition to asking users' comments, and suggestions to improve computer programs began with Richard Stallman, a former employee at the Massachuetts Institute of Technology (MIT). Stallman used this approach in the early 1970s. As Stallman pointed out, "free" means "freedom" and not zero cost. Later on, Stallman created the GNU project, its goal was to produce software that was free to use, distribute, and modify.
13
U N I T 1
A Brief History of Linux Linux was invented by Finnish Linus Torvalds in 1991. While studying at the University of Helsinki he used Minix, a version of the Unix Operating System. At the time, Linus along with other users sent their requests for modifications and improvements to Minixs creator, Andrew Tanenbaum. However, Tanenbaum felt the changes were not necessary. Because of this, Torvalds decided to create his own Operating System. The new OS of Torvalds took into account users comments and suggestions to improve the system. Linux, which was created as a clone of Unix, was released for free on the Internet. He shared his work, allowing others to see the source code, to improve it, and to inspire other programmers to persevere in mastering the craft. The Operating System was further improved, and it ultimately became better. The development of Linux revolutionized computer Operating Systems and generated the largest software-development phenomenon of all time.
Linus Torvalds, creator of Linux
For the most part of the 1990s, only computer experts could use the early version of the Linux Operating System. But as programmers offered their help, the number of Linux versions began to increase as people started writing programs specifically for Linux. At present, widespread acceptance of Linux has made it popular not only as a server but also as an Operating System for personal desktop users. Its popularity is because of two reasons: it is free and it is stable. Companies have taken advantage of Linux free offerings due to the high cost of Microsoft software licenses. As a network server, it is a reliable and versatile Operating System.
14
Hundreds of Linux distributions are available to date. A Linux distribution, also known as "distro," is defined as a collection of software applications built on top of the Linux kernel and Operating System. Each distribution strives to offer a unique user experience. Linux Distros Ubuntu is the most popular distro despite its late arrival on the Linux scene in 2004. The distro is based on Debian, another major distro. It includes recognized applications such as Firefox and OpenOffice.org. The distribution is noted for its user-friendliness and its inclusion of a migration assistant for Windows users as well as support for the latest technologies. Canonical, the creator and sponsor of the Ubuntu distribution, was founded by South African millionaire, Mark Shuttleworth. Fedora project is the free version of Red Hat. It is an openly-developed project that works with the Linux community to build a complete, general purpose operating system exclusively from open source software. openSUSE is a stable, easy-to-use, multi-purpose and complete Linux distro that is popularly used for desktops and servers. It is the base for Novells SUSE Linux Enterprise Desktop and SUSE Linux Enterprise Server products. SUSE is a founding member of the Desktop Linux Consortium. Debian GNU/Linux, organized by the Debian project, this distro is known for its free software and for its many options. Debian is one of the well-tested and bug-free distros available. It serves as the foundation of other popular distros like Ubuntu and Knoppix. The distribution is a fully community-based project. Mandriva Linux, formerly known as Mandrakelinux or Mandrake Linux, this Linux distribution was created by Mandriva. Its first release was based on Red Hat Linux. It has since deviated from Red Hat and has included a number of original tools mainly to make system configuration easy. Linux Mint is an Ubuntu-based distro launched in 2006. The distro offers its own unique desktop theme and a different set of applications. Distinct to the distro are its variety of graphical tools for better usability. An ideal distro for beginners. PCLinuxOS uses the KDE desktop environment. It is essentially a light-weight version of Mandriva. It is another ideal choice for beginners.
U N I T 1
Linux Distributions
15
U N I T 1
A Comparison of Windows and Linux The Linux and Windows Operating Systems have long been the topic of discussion and debate among computer experts worldwide. While both OS are designed to be used on a personal computer, each OS has its own unique set of characteristics that appeal to Personal Computer (PC) users. WINDOWS OPERATING SYSTEM Availability of Code Proprietary Software Access to the OS code is limited to Microsoft Number of Available Versions Limited number of versions as Microsoft is the sole company that produces the OS Availability of Updates A new version comes out every few years LINUX OPERATING SYSTEM Under the GNU Public License Numerous versions from various distributions like Ubuntu, Debian, or Red Hat to name a few Semi-annual release or users can choose to download and install the new distribution from the update manager Security issues are often resolved faster since anyone with access to the code can repair it. Free Graphical User Interface and Command Line Interface
Handling of Security Threats
It often takes longer to resolve issues. Bug repairs and security patches are typically released monthly. Expensive Graphical User Interface and Command Line Interface
Cost Interface
16
Directions: Answer the following questions briefly. Write your answers in your notebook.
U N I T 1
1. What is Linux? Who created Linux? 2. What was the reason behind the creation of Linux? 3. What are the different Linux distros? 4. What are the advantages of using Linux?
Directions: Determine the level of awareness of Linux among your friends, teachers, and relatives. Follow the instructions below to complete the activity.
1. Ask thirty (30) people, friends, family members, classmates, and teachers, if they know about the Linux Operating System. Draw a pie graph on your notebook to illustrate your findings. 2. Based on the chart drawn, how can you promote the use of Linux in school and at home? Write your answer in your notebook.
NAME:
17
Lesson 4
U N I T 1
THE EXPANSION OF MS-DOS
1. Discuss the history of MS Windows. 2. Illustrate the different versions of MS Windows. 3. Encourage innovation and change among peers in accomplishing school projects and activities.
Microsoft introduced the Windows Operating system (OS) in November 1985. The OS, which was an add-on feature to MS-DOS, was intended to meet the growing interest in Graphical User Interfaces (GUIs). Rowland Hanson, the head of marketing at Microsoft then, was the one who convinced the company to name it Windows. Over time, Microsoft Windows dominated the worlds personal computer (PC) market. The development of the different versions of Microsoft Windows proved to be challenging and exciting for computer users. With the release of Windows 1.0 and Windows 3.0, the first widely popular version of Windows, Microsoft continued to improve each version in response to the needs of users. The evolution of the Microsoft Windows Operating System includes different versions, each with its own unique features. EVOLUTION OF MICROSOFT WINDOWS WINDOWS 1.0 (1982-1985) Windows version 1.0 was the first independent version of Microsoft Windows released in 1985. Windows 1.0 did not serve as a complete Operating System but was an extension of MS-DOS. Windows 1.0 allowed for limited multitasking and mouse support.
WINDOWS 2.0 (1987-1992) Windows version 2.0, introduced in 1987, was slightly more popular than its predecessor largely in part to the inclusion of Excel and Word for Windows. Both programs had Windows for their interfaces, however, Windows closed when the programs were exited. Microsoft also received major support at the time from Aldus PageMaker, a popular desktop publishing program. The program, which previously ran only on Mac, made its debut for Windows 2.0. This marked a pivotal moment for Windows as it significantly 18 expanded the OS usefulness and market.
WINDOWS 3.0 Microsoft Windows had significant success with the release of Windows version 3.0 in 1990. In addition to improved capabilities, Windows 3.0 allowed users to run many programs simultaneously (multi-task) while still using the older MS-DOS based software. The features of Windows 3.0 included a new look as well as protected and enhanced operating modes for greater efficiency in memory handling. This, combined with growing market support made version 3.0 a success, it sold around 10 million copies in two years. Windows 3.0 became a major source of income for Microsoft. Consequently, the company revised its earlier plans and focused on the OS. Windows 3.0 with Multimedia Extensions 1.0, a limited multimedia version, was released several months later. This version was the precursor to the multimedia features available in version 3.1. WINDOWS 3.1 Microsoft developed Windows version 3.1 in 1992 and it included several minor improvements to Windows 3.0. An improved version of 3.1 was later released, version 3.11 which included updates that followed the release of Windows 3.1. Around the same time, Microsoft released Windows for Workgroups (WfW), as an additional feature to Windows 3.1 with network features.
U N I T 1
WINDOWS NT Windows NT was released in July 1993. This version was intended to complement consumer versions of Windows that was based on MS-DOS. The next release in the Windows NT line of OS in July 1996 was version 4.0; it was intended for use as a network server (NT Server) or a workstation (NT Workstation).
1900-1994: Development of Windows 3.0 - Windows NT
19
U N I T 1
WINDOWS 95 (1995-2001) After Windows 3.11, Microsoft began to develop a new version of the Operating System, which was code-named Chicago. Microsoft adopted Windows 95 as the product name for Chicago when the OS was released in 1995. Windows 95 was intended to integrate MS-DOS and Windows products. It also included an enhanced version of DOS that is often referred to as MS-DOS 7.0.
1998-2000: Development of Windows 98 - Windows ME WINDOWS 98 On June 25, 1998 Microsoft released Windows 98. It was considered a minor revision of Windows 95 that included new hardware drivers and better support for disk partitions. The USB support in Windows 98 was far superior to that of Windows 95. Windows 98 also integrated the Internet Explorer browser into its Windows GUI and Windows Explorer file manager. In 1999, Microsoft released Windows 98 Second Edition (SE). Its most notable feature was the addition of Internet Connection Sharing, a brand name for a form of network address translation that allowed several machines on a Local Area Network (LAN) to share a single Internet connection. Hardware support through device drivers was increased. Minor issues present in the first edition of Windows 98 were found and fixed. As a result, Windows 98 was hailed as the most stable release of Windows.
Windows 98
Windows Millennium Edition
20
WINDOWS MILLENNIUM EDITION (ME) In September 2000, Microsoft introduced Windows ME (Millennium Edition), which upgraded Windows 98 with enhanced multimedia and Internet features. It also introduced the first version of System Restore, which allowed users to revert their system to its previous state in case of a system failure. The first version of Windows Movie Maker was introduced in this version also. Though Windows ME was widely, used this version was at times unfairly criticized for serious stability issues since it lacked a real mode DOS support. Windows ME was sometimes referred to by critics as the Mistake Edition.
U N I T 1
Windows XP WINDOWS XP (2001-2005) Released in 2001, XP was a merger of the NT architecture with the consumer-friendly interfaces of the previous Windows versions, 95/98/ME. Despite vast improvements in many areas that included file management, speed and stability, XP came under fire for security. The GUI was a major improvement that made the OS more pleasant and easy to use for less-experienced users. WINDOWS VISTA (2006-2008) Released in January 2007, Vista sported a brand new GUI that was full of slick animations and transparencies. But because many manufacturers were unable to produce Vista-ready versions of their software and hardware in time, sales were hit hard. Consumers that bought PCs with the Vista OS encountered compatibility headaches with the OS pre-installed software. As a result, many Windows users continued using Windows XP a little longer. Fourteen months later, Microsoft released the software patch, Vista Service Pack 1, to correct many of Vistas shortcomings.
Windows Vista
21
U N I T 1
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Directions: Identify the version of the Windows Operating System described in each statement. Write your answer on the space provided.
Released in 1985, this version of Windows allowed for limited multitasking and mouse support. This version of Windows included Excel and Word. This version of Windows allowed users to run several programs using the older MS-DOS based software. This version, released in 1992, included Windows for Workgroups. This version of Windows was intended to complement Windows versions based on MS-DOS. Codenamed "Chicago", this version of Windows integrated MS-DOS and Windows products. The browser, Internet Explorer, was integrated into this version's GUI and Windows Explorer. Windows Movie Maker was first introduced in this particular Windows version. This version of Windows merged NT Architecture with the userfriendly interfaces of Windows 95, 98, and ME. Despite its slick animations and transparencies, this version of Windows was criticized for compatibility issues.
HANDS ON
On a one whole sheet of short bond paper, draw the timeline of the development of Windows from version 1.0 to Windows Vista. Research for screen shots of each version of Windows. Be as creative and as resourceful as possible.
NAME:
22
Lesson 5
THE WINDOWS EXPERIENCE

1. Discuss the development of Windows 7. 2. Distinguish the different features of Windows 7. 3. Support the advocacy for the advancement of Science and Technology in Schools.
U N I T 1
Windows is continuously evolving to become more advanced and receptive to the needs of its users. WINDOWS NT 4.0 Microsoft released Windows NT 4.0 as part of its efforts to introduce Windows NT to the workstation market. The OS upgrade brought about increased accessibility and simplified management. The Windows NT Workstation 4.0 included the popular Windows 95 user Interface. Versions of Windows NT 4.0 Windows NT 4.0 Workstation Windows NT 4.0 Server Windows NT 4.0 SErver, Enterprise Edition Windows NT 4.0 Terminal Server WINDOWS 2000 Microsoft released Windows 2000 in February 2000. Known as "Windows NT 5.0" during its development phase, the most significant features of Windows 2000 were Active Directory and features from Windows 98 such as improved Device Manager, Windows Media Player, and a revised DirectX, which allowed many modern games to work in the NT kernel.
Windows NT 4.0
However, Windows 2000 was not widely regarded as suitable product for home users. The reasons behind this included the lack of device drivers for many common consumer devices such as the Windows 2000 scanner and printer. Windows 2000 was available in the following editions: Windows 2000 Professional, Windows 2000 Server, Windows 2000 Advanced Serverm Windows 2000 Datacenter Server, Windows 2000 Small Business Server 23
U N I T 1
WINDOWS XP Microsoft introduced Windows XP IN 2001. The merger of the Windows NT/2000 and Windows 3.1/95/98/ ME lines resulted in Windows XP. Code-named Whistler, Windows XP was the longest version of Windows ever released between upgrades from 2001 up to 2007, with the release of Windows Vista. Versions of Windows XP Windows XP Home Edition for home desktops and laptops (notebooks) Windows XP Home Edition N does not include the default installation of Windows Media Player Windows XP Windows XP Professional Edition for business and power users Windows XP Professional Edition N does not include the default installation of Windows Media Player Windows XP Media Center Edition (MCE) released in November 2002 for desktops and notebooks with an emphasis on Home Entertainment Windows XP Media Center Edition 2003 Windows XP Media Center Edition 2004 Windows XP Media Center Edition 2005 (released on October 12, 2004) Windows XP Tablet PC Edition for tablet PCs (notebooks with touch screens) Windows XP Embedded for embedded systems Windows XP Starter Edition for new computer users in developing countries Windows XP Professional x64 Edition released on April 25, 2005 for home and workstation systems utilizing 64-bit processors based on the x86 instruction set (AMD calls this AMD64, Intel calls it Intel EM64T) Windows XP 64-bit Edition a version for Intels Itanium line of processors WINDOWS VISTA Windows Vista was released in 2006, five years after its predecessor Windows XP. The OS contained new features and many changes as well as an updated GUI and visual style that was dubbed, Aero. The OS also featured a redesigned search function and multimedia tools. The OS was codenamed Longhorn during its development phase. In spite of these upgrades, Windows Vista was the target of much criticism and negative press owing to its very restrictive licensing terms as well as high system requirements.
Versions of Windows Vista Windows Vista Ultimate, Windows Vista Enterprise, Windows Vista Business, Windows Vista Home Premium, Windows Vista Home Basic, Windows Vista Starter
Windows Vista
24
WINDOWS 7 Released to the retail market in October 2009, Windows 7 is the latest version of the Windows Operating System and successor of Windows Vista. Built on the Vista kernel, Windows 7 boasts of a faster boot time, a new user interface, and the addition of Internet Explorer 8. The new OS also includes multi-touch support, Aero Snap, Aero Shake, support for virtual hard disks as well as a new and improved Windows Media Center. Editions of Windows 7 Windows 7 Starter Windows 7 Home Basic Windows 7 Home Premium Windows 7 Professional Windows 7 Enterprise Windows 7 Ultimate Windows 7 Home Server Features of Windows 7 Advanced Security and Protection: Backup and Restore, Action Center, Parenting Controls, System Restore Additional Gadgets: Snipping Tool, Sticky notes, Network, Homegroup Explorers: Jump lists, Libraries, Games Explorer, Windows Search, Windows Taskbar, Start Menu Program Upgrades: New Paint, New WordPad Windows Aero Experience: Aero, Aero Peek, Aero Shake, Snap Windows Window Media Center: Play to Streaming Media, Windows Media Player 12
U N I T 1
Windows 7 Desktop Screen

25
U N I T 1
Components of the Windows 7 Desktop COMPONENT DESCRIPTION Icons Provides immediate access to frequently used documents, folders, and programs. Taskbar The taskbar is the long horizontal bar at the bottom of the desktop screen. Tasks associated with the taskbar include switching between open window applications and launching applications. Start Button Represented by the blue Windows orb logo, the Start Button serves as the central launching point for applications and tasks. Gadgets New to Windows 7, gadgets are mini-programs that provide information at a glance. Click and drag a gadget icon to place it anywhere on the desktop screen. Action Center The central place to view alerts and resolve issues related to running Windows smoothly. Components of the Windows 7 Start Menu COMPONENT DESCRIPTION Jump Lists A listing of recently used items on the computer like files, folders and also websites. Libraries The improved file management system makes it easier to organize and access file types regardless of where these are stored in the hard drive. Includes Documents, Music, Pictures, and Videos. Search box Used to find files, folders, programs, and also email messages stored in the computers hard drive. A search automatically begins when a word or phrase is typed in the search textbox. Power button Used to shut down Windows and the power of the computer. Also provides options alternatives on how to switch off the computer like Sleep, Hibernate, Restart, Switch user, Log off, and Lock. Components of the Windows 7 Taskbar COMPONENT DESCRIPTION Taskbar Represent computer programs as single, unlabeled buttons on the buttons taskbar. Notification Used to manage program and system icons. All provides status and area notifications about current activities on the computer. Jump lists Right-click a taskbar button to list recent or frequently opened items of the program. Show Desktop Point the mouse over the show desktop button without clicking it to button temporarily peek at the Desktop. Move the mouse away from the show desktop button to make program windows reappear on the Desktop.
26
Directions: Research. List the unique features of each Operating System. Write your answers in the table below.
U N I T 1
Windows NT 4.0
Windows 2000
Windows XP
Windows VISTA
Windows 7
HANDS ON
Explore Windows 7 on the computer. Click Start, point to All Programs, then click Windows Media Player. Click the different menus to familiarize yourself with the Windows Media Player program. Play your favorite audio CD.
NAME:
27
Lesson 6
U N I T 1
STANDALONES AND NETWORKS
1. Differentiate between a standalone and a network. 2. Enumerate the essential elements of networking, network types, and topology. 3. Participate actively in sharing the importance of communication with other people.
A computer is an electronic device that stores and processes information. Like any electronic device in your school, the computer can be a standalone device that functions on its own or it can be part of a bigger network of equipment that operates with greater efficiency. The term standalone refers to a device that is selfcontained, meaning the device does not require other devices to function. For example, a fax machine is a standalone device because it does not require a computer, printer, modem, or any other device to function. On the other hand, a network refers to a system of interconnected electronic components or circuits. A printer is an example of a network device because it requires a computer to feed it data. The computer can be a standalone device or it can be connected to a network. Computer networking allows communication between two or more computer systems. Networks make it possible for computers to share information and resources. In a network, the devices can be separated by a few meters (for example, via Bluetooth) or thousands of kilometers (for example, via the Internet). These networks may be fixed (cabled, permanent) or temporary (as via modems). You have probably used the Internet to communicate with other people from other parts of the world. The Internet is one example of a big network. CLASSIFICATION OF NETWORKS Computer networks may be classified according to scale or location, connection method, functional relationship, network topology, and protocol. Computer networks are categorized by scale or location and by network topology. A. By Location 1. Personal Area Network (PAN) A personal area network (PAN) is a computer network which is close to one person. This network is used for communication with other devices, like telephones and personal digital assistants. The range generally covered by a personal area network is less than 10 meters or about 30 feet.
28
2. Local Area Network (LAN) A local area network (LAN) is a computer network covering a small local area like a home, a school, or an office. LANs have higher data transfer rates and smaller geographic range. It also does not require leased telecommunication lines. Ownership, control, and management of LANs is typically by a single person or organization. 3. Wide Area Network (WAN) A wide area network (WAN) is a computer network covering a broad geographical area. The largest and most well-known example of a WAN is the Internet. A WAN is a collection of local area networks (LANs) that enable users in one location to communicate with others in a different location. Many WANs exist under collective or distributed ownership and management.
U N I T 1
Wide Area Network
Personal Area Network
Local Area Network
Other Types of Area Networks Wireless Local Area Network a local area network based on wireless network technology (WiFi) Metropolitan Area Network a network that spans a physical area that is larger than a LAN but smaller than a WAN, for example a city. Typically owned and operated by a single entity like a government body or large corporation Campus Area Network a network that spans multiple LANs but smaller than a MAN, for example a university or local business campus Storage Area Network servers are connected to data storage devices though a technology like a Fiber channel System Area Network also known as Cluster Area Network, in a System Area Network high-performance computers are lined with high-speed connections in a cluster configuration.
29
B. By Network Topology Topology is the geography or layout of connected devices in a network. Each type of topology has its own advantages and disadvantages.
U N I T 1
1. Bus Network Topology A bus network is a network topology in which a set of computers are connected via a shared communication line, called a bus. Bus networks are the simplest way to connect multiple computers, but problems often arise when two users want to transmit data at the same time on the same bus.
2. Star Network Topology This is one of the most common computer network topologies. In its simplest form, a star network topology consists of one central switch called a hub or computer which acts as a router to transmit messages. An active star network has an active central node that usually has the means to prevent echo-related problems. Since a star network requires more cable, a failure in any cable will only take down the network access of one computer and not the complete LAN. But if the hub itself fails, then the entire network also fails. 3. Ring Network Topology A ring network is a typology wherein each node is connected to two other nodes, creating a ring of nodes. This network tends to be inefficient when compared with the star network because all data transmitted between nodes in the network travel from one node to the next node in a circular manner (clockwise or counterclockwise) and the data generally flows in a single direction. For example, if a given ring network has four computers on it, to get from computer 1 to computer 3, data must travel from computer 1, through computer 2, and to its destination at computer 3. It could also go from computer 1 through computer 4 before reaching computer 3. But if one node in the network breaks down the the entire network will stop working because the topology requires a full circle in order to function.
30
4. Tree Network Topology A tree network topology integrates multiple star topologies on a bus network. In its simplest form, hub devices connect directly to the tree bus and each hub functions as the "root" of a tree of devices. This hybrid approach supports the future expansion of the network better than a bus, which is limited in the number of devices due to the broadcast traffic it generates, or a star, which is limited by the number of hub connection points, alone.
U N I T 1
5. Mesh Network Topology Mesh topologies involve the concept of routes. Messages sent on a mesh network can take any of several possible paths from source to destination. The Internet employs mesh routing. A mesh network in which every device connects to every other is called a full mesh. Partial mesh networks also exist wherein some devices connect only indirectly to other devices.
31
U N I T 1
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Directions: Identification. Identify the terms described below. Write your answers in the spaces provided.
It allows communication between two or more computers. It is a network classification that covers a range of about 30 feet. It is a type of network that covers a small local area like a school or office. The Internet is a well-known example of this type of network. It is a local area network that is based on wireless network technology. It is a type of area network wherein servers are connected to data storage devices by means of a Fiber channel. It is a type of area network which is also known as Cluster Area network. It refers to the layout of connected devices in a network. It is the most common type of network topology. It is a type of area network that is typically owned by a large corporation.
Directions: In your notebook, draw the network of your school's computer laboratory. Identify the type of network and the network topology used in your school's computer laboratory.
NAME:
32
Lesson 7
ADVANCED KEYBOARDING
1. Recall keyboarding principles and techniques. 2. Type correctly the given sets of homekeys exercises. 3. Practice keystrokes typing with accuracy and speed.
U N I T 1
The keyboard is the primary input and control device when using a computer. The keyboard is used to type in commands and enter data. Keyboarding refers to the correct finger placement on the keyboard and typing words at about the same speed that the person writes using a pen. Keyboarding is an important skill that every student should acquire. The mastery of keyboarding skills is necessary as these facilitate the accomplishment of computer tasks. Without keyboarding skills, it will be difficult to use the computer and finish exercises and homework efficiently. At this level, the keyboarding activities will focus on typing letter clusters and words in order to increase typing speed. But keep in mind that speed is useless if typing is not accurate, so be very careful. Let us review keyboarding principles and techniques. REVIEW OF KEYBOARDING PRINCIPLES AND TECHNIQUES Proper technique forms the foundation for accurate keyboarding. Hence it is important to practice proper keyboarding techniques from the start. Correct posture, proper arm and hand position, and correct keystroke technique are essential elements in proper keyboarding. 1. Use the Home Row technique. The fingers should rest on the home row keys at the start and end of all keystrokes.
33
U N I T 1
2. Curve your fingers. The fingertips should rest lightly on the keys. Remember to type with a smooth rhythm. 3. Keep wrists up. Avoid resting the wrists on the desk or keyboard. 4. Place feet flat on the floor, facing front and placed slightly apart for body balance. 5. Sit with back straight and supported by the back of your chair. Lean slightly forward from the waist. 6. Center your body in front of the keyboard (body should be directly in front of the J key). 7. Sit at a comfortable distance from the keyboard, a hand span is suggested. 8. Relax your arms. Keep your elbows close to your sides with forearms slanted slightly upward to the keyboard. 9. Keep your eyes on the source copy at all times. Key in by touch. 10. Practice timed typing as often as possible.
HOME ROW KEY EXERCISES Using Notepad, do the following typing exercises and submit after class. EXERCISE 1: Type the following keystrokes. Take note of the number of times the line should be repeated. Finish the exercise in twenty (20) minutes. FOREFINGERS ff jj ff jj ff jj ff jj ff jj ff jj ff jj ff jj ff jj ff jj [Enter] (Repeat 15 times) MIDDLE FINGERS dd kk dd kk dd kk dd kk dd kk dd kk dd kk dd kk dd kk dd kk [Enter] (Repeat 15 times) RING FINGERS ss ll ss ll ss ll ss ll ss ll ss ll ss ll ss ll ss ll ss ll [Enter] (Repeat 15 times) SMALL FINGERS aa ;; aa ;; aa ;; aa ;; aa ;; aa ;; aa ;; aa ;; aa ;; aa ;; [Enter] (Repeat 15 times) Save your work as homekeys_exer1.txt.
34
EXERCISE 2: Type the following keystrokes. Take note of the number of times the line should be repeated. Finish the exercise in twenty (20) minutes. asdf jkl; asdf jkl; asdf jkl; asdf jkl; asdf jkl; [Enter] (Repeat 5 times) ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa [Enter] (Repeat 5 times) asdf jkl; asdf jkl; asdf jkl; asdf jkl; asdf jkl; [Enter] (Repeat 5 times) ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa [Enter] (Repeat 5 times) asdf jkl; asdf jkl; asdf jkl; asdf jkl; asdf jkl; [Enter] (Repeat 5 times) ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa [Enter] (Repeat 5 times) asdf jkl; asdf jkl; asdf jkl; asdf jkl; asdf jkl; [Enter] (Repeat 5 times) ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa ;lkj fdsa [Enter] (Repeat 5 times) Save your work as homekeys_exer2.txt. EXERCISE 3: Type the following words formed from the home row keys. Use the tab key to separate each word in every line. Finish the exercise in twenty (20) minutes. sad dad fad lad fall hall had gas glad has dad sad gas glad flask had flask half gall dad fad has hall lad fad gas gas lash sash fall lad glad sash lass gas glad gash lass fad lad fall lass fall ad gash has shall fall has sad
MIND TASK
U N I T 1
Save your work as homekeys_exer3.txt.
35
HANDS ONDirections:
U N I T 1
Hands On. Using Notepad, type the following sentences. Save your work as sentences.txt.
1. The blue whale is the largest living mammal weighing more than 100 tons. 2. The butterfly stroke in swimming is named after the insect. 3. Bats are the only mammals that can fly. 4. Pearls are produced by oysters. 5. The chameleon is a tropical lizard with the ability to change colors. 6. France, Switzerland, Austria and Slovenia are the four countries that border Italy on the north. 7. The Caspian Sea is the worlds largest inland sea. 8. The Danube River flows through eight countries and four capital cities in Europe. 9. Tourists travel to Cork, Ireland to kiss the Blarney Stone. 10. The beautiful island of Bali is part of Indonesia. 11. Origami is the Japanese art of paper-folding. 12. The abacus, gunpowder, and the magnetic compass were invented by the Chinese. 13. The bamboo is the fastest growing plant in the world. 14. The planet Mars was named after the Roman god of war, Mars. 15. Common table sugar is produced from sugar cane and sugar beets.
NAME:
36
U N I T 2
EXPLORING THE WORD PROCESSING PROGRAM
37
Friendship
Learning Objectives 1. 2. 3. The pupils will recognize the importance of friendships. The pupils will assess social interaction with classmates to understand friendship and the responsibilities of interaction in society. The pupils will gain knowledge on the use of the word processing program and the importance of its components. The pupils will demonstrate technical proficiency in operating the word processing program to come up with quality school projects and group activities.
U N I T 2
4.
Friendship is an essential value that influences our relationship with people. Since friendship is important, we experience happiness and a sense of acceptance whenever we converse with our peers. We do not think twice if ever we need to do something for our friends. Our peers or friends have a strong influence on how we behave, even what to choose for our personal necessities. Just like friendship, as we go along studying the lessons, our knowledge of computers and how it works also deepens. Last year, you learned the basics of the word processing program. Now, we will go to the advanced level and study the more complicated aspects of word processing.
38
How important are your friends to you? What do you and your friends do together? Are you a good friend? How about the computer? Do you consider the computer your friend, too? For each letter of the word FRIENDS below, write a descriptive phrase about your friends. Begin the line with a letter from the given word. The first letter has been given to guide you. F R I E N D S aithful and caring
U N I T 2
Keep in Mind No man is an island. In so many aspects of your life, you need others to live happily. We all need friends with whom we can share our joys, as well as our sadness. Being a friend is an expectation of each one of us. Friends can help shape who we are as persons. Real friendship blooms and lasts if there is love, respect, and concern in the relationship. It thrives and grows with time, care, and attention. E-Link No one can lead a full and normal life without having to communicate with other people. You need to relate to and communicate with people inside and outside your family circle. Moreover, deepening your relationship with friends is like expanding your knowledge about the computer and how it works. In this unit, you will explore more concepts in word processing and apply these to school projects and activities to increase your technical abilities in using this program, as well as strengthening friendship with your classmates.
39
Lesson 1
WORKING WITH CHARTS

U N I T 2
1. Discuss the steps in creating and inserting charts in a document. 2. Create different types of charts using given sets of data in MS Word. 3. Demonstrate decisiveness and creativity in associating data with its graphic representation.
Perhaps you have seen charts during your Math class. These colorful illustrations help you understand an idea. But what is a chart? Let us define what a chart is. A chart is graphic representation of information. It can be used to plot data and show results or progress over a given period of time (day, month, and the like). For example, your teacher can use a chart of your grades per quarter to see whether you are learning. The chart can also show if you need to study more. Charts can show trends, cycles, and other patterns of development as well. Different types of charts can be used depending on the type of data given and emphasis on the expected outcome.
To Create a Chart
Creating a basic chart in an MS Word Document 1. Place the insertion point in the document where the chart will be inserted 2. In the Illustrations command group from the Insert tab, click Chart. 3. From the Insert Chart dialog box, select a chart type. 4. Click OK. After clicking OK, a new window opens in MS Excel 2007 and displays sample data in the open worksheet. 5. Replace the sample data in the open worksheet. Click a cell and type in the new data for the chart. Other elements of the chart can also be replaced. Changes made in the open worksheet are automatically reflected in the chart of the MS Word window. 6. Save the MS Excel file. Click the Office Button and select Save As. 7. In the Save As dialog box, type in a name for the file in the File name text box. 40 8. Click Save.
9. Close the MS Excel program window. Click the Office Button then select Close. To close MS Excel, you can also click the Close button at the end of the title bar of the program window.
Data for Chart entered in Excel worksheet
U N I T 2
Chart in Word 2007
MS Word 2007 offers a number of predefined layouts and styles that makes it quick and easy to customize a charts appearance. Three context sensitive tabs, under the Chart tools, become available when a chart is selected, these are the Design tab, the Layout tab, and the Format tab. To Apply a Predefined Chart Layout 1. In the document, click the chart to which the predefined layout will be applied to. 2. Click the Design tab under the Chart tools. In the Chart Layouts command group, click the More button to display the available layout selections. 3. Click the desired chart layout. The selected layout is applied to the chart. To Apply a Predefined Chart Style 1. In the document, click the chart to which the predefined style will be applied to. 2. Click the Design tab under the Chart tools. In the Chart Styles command group, click the More button to display the available style selections.
41
3. Click the desired chart style. The selected layout is applied to the chart.
U N I T 2
To Change the Layout of Chart Elements 1. Select the chart or chart element to change. 2. Click the Layout tab under the Chart tools. In the Current Selection command group, click the drop down arrow beside the Chart Elements box. Select the chart element to format. 3. In the Labels, Axes, or Background command groups, click the chart element to change, then select the desired layout option. The selected layout option is applied only to the chosen chart element. For example, data labels will be applied to all data series if the entire chart was selected for formatting. But data labels will be applied to a particular data series or data point if only a single data point was selected.
MIND TASK
Changing Layout of Chart Elements
42
To Change the Format of Chart Elements 1. Select the chart or chart element to change. 2. Click the Format tab under the Chart tools. In the Current Selection command group, click the drop down arrow beside the Chart Elements box. Select the chart element to format. 3. Any of the following actions can be done using the Format tab: a. To format any selected chart element Click Format Selection and choose the desired formatting option. b. To format the shape of a selected chart element In the Shape Styles command group, select the desired style to apply. You may also click Shape Fill, Shape Outline, or Shape Effects.
Changing Format of Chart Elements
To Add a Chart title 1. Click the chart to which the title will be added. 2. Click the Layout tab under Chart tools. In the Labels command group, click the arrow of the Chart Title button. Choose an option, Centered Overlay Title or Above Chart. 3. Click inside the Chart Title text box to type in the title. 4. Use the formatting buttons on the Home tab, Font command group to format the title.
U N I T 2
To Add Axis Titles 1. Click the chart to which the axis titles will be added to. 2. Click the Layout tab under Chart tools. In the Labels command group, click the arrow of the Axis Titles button. 3. Choose an option from the Primary Horizontal Axis Title to add a title to a primary horizontal (category) axis. 4. Choose an option from the Primary Vertical Axis Title to add a title to the primary vertical (category) axis. 5. Use the formatting buttons on the Home tab, Font command group to format the axis title(s). The axis title option is not available for pie charts.
Title added to a chart
Axis title added to a chart

43
To Add Data Labels on a Chart 1. Do one of the following to add data labels on a chart: a. Click the chart area to add a data label to all the data points of all data series. b. Click anywhere in the data series to label to add a data label to all data points of a data series. c. Click the data series containing the data point to label to add a data label to a single data point in a data series. Next, click the data point to label. 2. Click the Layout tab under Chart tools. In the Labels command group, click the arrow of the Data Labels button and choose a display option.
U N I T 2
Data label added to a data point
To Remove Titles or Data Labels 1. Select the chart. 2. Click the Layout tab under Chart tools. In the Labels command group, select any of the following options. a. Click Chart Title, select None to remove a chart title. b. Click Axis Title, select None to remove an axis title. c. Click Data Labels, select None to remove data labels. You may also use the Delete key to quickly remove a title or data label. To Move Chart A chart can be repositioned anywhere within a document. 1. Click to select a chart. 2. Drag the chart to the new location on the document.
44
2
To Resize a Chart 1. Click to select a chart. 2. Click and drag a sizing handle to adjust the size of the chart. 3. Another option for resizing a chart is to use the Size command group on the Format tab. Enter the new desired size in the Shape Height and Shape Width boxes.
U N I T 2
45
Directions: Hands-On Activity Use MS Word to create a line graph of temperatures in three areas of the country, based on the evening news or newspaper reports for the past five days.
1. Create a new document in MS Word. 2. Insert a chart in the document. 3. Enter the temperature and area in the datasheet. The names of the areas should be in the rows while Days 1 to 5 should be in the columns. Use a line chart to present the data. 4. Return to MS Word and type the following paragraph: The MS Word Screen When MS Word is launched, a new blank document automatically appears on the screen. The document name, Document1, will be displayed on the title bar. Each new document created in MS Word is given a temporary name which is sequentially numbered, for example, Document2, Document3, and so on. These names are temporary until the user saves the document with a different name. 5. Save the file as temperature.docx. 6. Print the document.
U N I T 2
LINK UP
Demography is the study of the population. In the year 2010, a survey on the population of Filipinos showed the proportions of Filipinos for every age bracket. Age Bracket 0 14 15 64 65 years and over 1. Make a pie chart in MS Word 2007. 2. Use the given data in the table. 3. Save the file as demographics.docx. Proportion 35.2% 60.6% 4.1%
NAME:
46
Directions: Read the statements carefully. Encircle the letter of the correct answer.
1. In MS Word 2007, it is the command group where the Charts button is located. a. Illustrations c. Page Layout b. Insert d. none of the above 2. In MS Word 2007, predefined chart layouts are available from this context-sensitive tab. a. Insert tab c. Design tab b. Layout tab d. Format tab 3. When adding data labels to a chart, which option shows data labels and positions these inside the base of data point(s)? a. Outside end c. Inside base b. Inside end d. Inner base 4. It is the graphic representation of information. a. pictures c. symbols b. charts d. all of the above 5. The following are the three context sensitive tabs under Chart tools except, a. Design tab c. Layout tab b. Format tab d. Style tab
U N I T 2
NAME:
47
Lesson 2
CREATING BULLETED AND NUMBERED LISTS
U N I T 2
1. Identify the sequence of steps in creating bulleted and numbered lists in a document. 2. Create bulleted and numbered lists in word processing documents. 3. Demonstrate skills needed to give emphasis to and to properly sequence data.
Bulleted lists or numbered lists make it easier to organize and highlight specific ideas in a document. A bulleted list or numbered list is often used to outline reading materials, speeches, and lectures. Let us differentiate a bullet from a number. A bullet is a square, dot, or any small icon placed before a word or sentence to emphasize its importance. Numbers are used to itemize topics and to establish order.
Bulleted List Fruits Apple Banana Orange Strawberry Grapes Guava
Numbered List Tips for Healthy Living 1. Eat fruits and vegetables. 2. Drink plenty of water and juice. 3. Exercise regularly. 4. Do not smoke. 5. Avoid alcohol drinks.
48
To Create a Bulleted or Numbered List Using Existing Text 1. Highlight the existing text in a document to be bulleted or numbered. 2. Click the Bullets button or the Numbering button in the Paragraph command group of the Home tab. 3. Press Enter to add another item to the bulleted or numbered list. The next bullet or number in the list is automatically added by the program.
U N I T
Bulleted list Numbered list
To Create a New Bulleted or Numbered List 1. Position the cursor in the document where the list will start. 2. Click the Bullets button or Numbering button. 3. Start typing. 4. Press Enter to add another item to the bulleted list or numbered list. The next bullet or number in the list is automatically added by the program.
Bulleted list
Numbered list
To Select a Different Bullet Style Click the arrow next to the Bullets button to open the Define New Bullet dialog box. Select a different bullet style from the Bullet Library.
49
To Select a Different Bullet Style Click the arrow next to the Numbering button to open the Define New Number dialog box. Select a different number style from the Numbering Library.
U N I T 2
A nested list indents an item in an existing list below another item. The level of an item can be promoted or demoted depending on their significance in the list. An example of a nested list is the multiple test question often given in class.
Example of a nested list
To Create a Nested List Using Existing Text 1. In an existing bulleted or numbered list, place the cursor at the bulleted or numbered item to promote or demote. 2. From the Home tab, in the Paragraph Command group, do any of the following: a. Click the Increase Indent button another item in the list. b. Click the Decrease Indent button another item in the list. to demote the bulleted or numbered item under to promote the bulleted or numbered item over
50
Use the Define New Bullets dialog box to select a symbol or picture for the new bullet image.
Do any of the following: a. To choose a symbol bullet Click Symbol under Bullet Character Select the desired font from the Font drop down menu. Use the scroll box to view the different bullet characters available for the selected font. Click OK to close the Symbol dialog box. Click OK again to close the Define New Bullet dialog box and to apply the new symbol bullet to the list.
U N I T 2
b. To choose a picture bullet Click Picture under Bullet Character to open the Picture Bullet dialog box. Select the desired picture from the available options. Click OK to close the Picture Bullet dialog box. Click OK again to close the Define New Bullet dialog box and to apply the new picture bullet to the list.
c. To import a picture bullet Click Picture under Bullet Character to open the Picture Bullet dialog box. Click Import to open the Add Clips to Organizer dialog box. Use the Address bar or the navigation pane to locate the desired picture file to add to the list. Select the picture and click ADD to the list of picture bullets. In the Picture Bullet dialog box, select the picture and click OK to close the dialog box. Click OK again to close the Define New Bullet dialog box and to apply the new picture bullet to the list.
51
U N I T 2
Use the Define New Bullets dialog box to select a symbol or picture for the new bullet image. 1. Highlight the numbered list. 2. Use the Define New Number Format dialog box to do any of the following: a. Select a number style. b. Set the number format. c. Choose an alignment style from the drop down menu. 3. The selected option(s) can be viewed in the Preview window of the Define New Number Format dialog box. 3. Click OK to close the dialog box and to apply the new number format.
To Remove a Bulleted List 1. Highlight the bulleted list. 2. Click the arrow beside the Bullets button. 3. In the Bullet Library click None. 4. The highlighted list is no longer bulleted. You can also use the Backspace button to remove a bulleted list. Place the cursor on the line to be removed from the bulleted list, then press the Backspace key.
To Remove a Numbered List 1. Highlight the numbered list. 2. Click the arrow beside the Numbering button. 3. In the Numbering Library click None. 4. The highlighted list is no longer numbered. You can also use the Backspace button to remove a numbered list. Place the cursor on the line to be removed from the numbered list, then press the Backspace key.
52
Directions: Comprehension Check. Identify the correct sequence in creating a numbered or bulleted list. Place numbers on the space provided to properly arrange the statements.
1. To create a bulleted list using existing text in a document _____________ _____________ _____________ Click the Bullets button from the Paragraph command group on the Home tab. Highlight the text you want to add bullets to. To add another item to the bulleted list, press Enter.
U N I T 2
2. To create a new numbered list _____________ _____________ _____________ _____________ Click the Numbering button. Start typing. Position cursor in the document where list will start. To add another item to the numbered list, press Enter.
3. To create a nested list using an existing list in a document _____________ _____________ _____________ Place the cursor at the bulleted or numbered list item to promote or demote in the list. From the Home tab, click the Increase Indent button to demote the item in the list. From the Home tab, click the Decrease Indent button to promote the item in the list.
NAME:
53
Directions: Hands-On Activity Use MS Word to create a bulleted and numbered list on how to make ice cream.
1. Create a new document in MS Word. 2. Type the following:
U N I T 2
Ingredients 1 3/4 cups heavy whipping cream 1 cup milk 1 cup sugar 1 1/2 teaspoons vanilla extract Procedure Put a saucepan over medium heat. Stir the heavy whipping cream, milk, and sugar until the sugar is dissolved and the mixture is scalded. In a mixing bowl, beat the egg yolks thoroughly. Gradually whisk in about 1 cup of the hot cream mixture with the egg yolks. Slowly put the egg-cream mixture back into the saucepan. Cook over medium-low heat, stirring constantly, until the mixture is thick enough to coat the back of a metal spoon. Put in the melted chocolate and vanilla. Set the bottom of the pan inside a bowl or dishpan filled with ice and water. Stir until the mixture is about room temperature. Pour it into a bowl, cover with plastic wrap, and chill in the refrigerator for at least an hour. Pour the mixture into an ice cream maker and churn for about 20 to 30 minutes. 3. Use bullets to list the ingredients and numbers to present the procedure. 4. Save the file as ice_cream.docx. 3 ounces unsweetened chocolate, melted 2/3 cup coarsely crumbled chocolate 3 pcs. egg yolks sandwich cookies
NAME:
54
Directions: Link Up Type the poem in MS Word. Check for misspelled words in the poem. Create a list of the misspelled words.
From the Page Layout tab, in the Page Setup command group, click the arrow beside the Line Numbers button. Select Continuous to add line numbering to the document. Line numbers automatically count the lines in a document and display the number beside each line of text. This feature is useful when editing documents. Check for misspelled words by refering to line numbers. For example, line 2: floor Tribute To A Best Friend - Author Unknown Sunlight streams through window panne unto a spot on the flor.... then I remembre, its were you used to lie, but now you are no more. Our feet walk down a hall of carpet, and myuted echoes sound.... then I remember, Its where your paws would joyusly abound. A voice is heard along the road, and up beyond the hill, then I remember it cant be yours.... your golden voyc is still. But Ill take that vakant spot of floor and empty muted hall and lay them with the absent voice and unused dish along the wall. Ill rap these treasured memorials in a blanket of my luv and keep them for my beast friend until we meet avove.
U N I T 2
NAME:
55
Lesson 3
COLUMNS, SECTION AND PAGE BREAKS
U N I T 2
1. Discuss the use of columns, sections, and page breaks in MS Word. 2. Create columns, section breaks, and page breaks. 3. Demonstrate the skills learned in properly laying out documents with columns, section breaks, and page breaks.
COLUMNS Columns are used to divide the contents of a document vertically. For example, you have a student project which is to create an essay. Instead of using a single column, you can format your essay in two columns similar to how articles are laid out in newspapers. Columns can be inserted into a document in two ways. 1. Convert existing text into columns 2. Create blank columns and insert text To Convert Existing Text into Columns 1. Highlight existing text in the document. 2. From the Page Layout tab, click the Columns button in the Page Setup command group. 3. Select the desired number of columns for the text.
To Create Empty Columns 1. Place the insertion point in the document where the columns will be inserted. 2. From the Page Layout tab, click the Columns button in the Page Setup command group. 3. Select the desired number of columns to insert in the document. 4. Click inside the first column and start typing.
56
The text insertion point automatically moves to the next available column when the previous column is full. The text insertion point can also be moved to the next column by doing any of the following actions: 1. Press the Enter key until the text insertion point transfers to the top of the next available column. 2. From the Page Layout tab, click the Breaks button in the Page Setup command group. From the available options, click Column under the Page Breaks options in the drop down menu.
To Format a Column
To Adjust Column Widths 1. Click any column in the active document. 2. From the Page Layout tab, click the Columns button. Click More Columns to open the Columns dialog box. 3. Enter the desired width for all the columns in the Width text box under the Width and Spacing section of the Columns dialog box. Click the check box beside the Equal column width option to create equal column widths in the document. 4. Click OK to apply the new column width and to close the Columns dialog box.
U N I T 2
Columns with equal widths
Columns with unequal widths
To Change Column Spacing Adjust the size of the space between all the columns in a document by following these steps: 1. Click a column in the active document. 2. From the Page Layout tab, click the Columns button. Click More Columns to open the Columns dialog box. 3. Enter the new size for the column spacing in the Spacing text box under the Width and Spacing section of the Columns dialog box. 4. Click OK to apply the new size for the column spacing and to close the Columns dialog box. The set option(s) can be viewed in the Preview window of the Columns dialog box.
57
Original column spacing
Adjusted column spacing
U N I T 2
Insert a line between columns in a document by following these steps: 1. Click a column in the document. 2. From the Page Layout tab, click the Columns button. Click More Columns to open the Columns dialog box. 3. Click the check box beside the option for adding a Line Between columns. 4. Click OK to apply the Line Between option and to close the Columns dialog box. The set option(s) can be viewed in the Preview window of the Columns dialog box.
Three columns in a document
Two columns in a document
To Remove All Columns in a Document 1. Click a column in the document. 2. From the Page Layout tab, click the Columns button in the Page Setup command group. 3. Choose the One column option from the drop down menu. To Remove One Column in a Document 1. Click a column in the document. 2. From the Page Layout tab, click the Columns button in the Page Setup command group. 3. Select only the required number of columns. Text from the removed column will move and adjust to fit the new number of columns chosen.
58
SECTION BREAKS A section break is used to make several layouts within a page (or pages) within a document. For instance, you can have one column for the first page of the document and have another page with two columns. Chapters in a document can be separated so that each page number of each chapter starts at page 1. A different header or header can also be created for different sections of the document. To Insert a Section Break 1. Place the insertion point in the document where the section break will appear. 2. From the Page Layout tab, in the Page Setup Command group, click the arrow beside the Breaks button. 3. From the available options for Section breaks, select the type of section break to use in a particular portion of a document. 4. The selected section break will appear at the insertion point. Types of Section Breaks 1. Next Page Continues text or inserts a new page onto the next page of a document 2. Continuous a type of section break commonly used for columns, it begins a new section without having to add a page 3. Even Page Continues text or inserts a new page on the following even-numbered page 4. Odd Page Continues text or inserts a new page on the following odd-numbered page The dotted line in each example represents a section break.
U N I T 2
Continuous
Next Page
Odd page or even page
Uses of Section Breaks 1. To apply different headers or footers to certain pages of a document. 2. To apply a different paper orientation to one or more pages of a document. 3. To apply several main chapters or sections in a document for the start of an oddnumbered page. 4. To apply different numbers of columns for certain sections of text within a document.
59
Section breaks can be used to change the following formats for individual sections of a document. 1. 2. 3. 4. 5. Margins Paper size or orientation Paper source for a printer Page borders5 Vertical alignment of text on a page 6. 7. 8. 9. 10. Headers and footers Columns Page numbering Line numbering Footnotes and endnotes
To Delete a Section Break (This action can only be applied to the following types of section breaks: Next Page, Even Page or Odd Page) 1. From the Home tab, in the Paragraph command group, click the Show/Hide button
U N I T 2
2. 3.
Position the cursor before the section break in the document. On the keyboard, press [Delete].
To Delete a Continuous Section Break 1. From the Home tab, in the Paragraph command group, click the Show/Hide button 2. 3. 4. 5. Position the cursor before the first section break that begins the section. On the keyboard, press [Delete]. Position the cursor before the second section break that ends the section. On the keyboard, press [Delete].
PAGE BREAKS A page break marks the point at which a page in a document ends and where the next page in the same document starts. MS Word provides two types of page breaks: a natural page break and a hard page break. 1. The natural page break occurs when the text typed has filled in the entire page of a document. MS Word automatically creates the next page where the flow of text will continue. 2. The forced page break occurs only when a page break is inserted. To Insert a Page Break Manually 1. Position the cursor at the point of the document where the new page will be inserted. 2. Ways to insert a page break: a. From the Insert tab, in the Pages command group, click Page Break. b. From the Page Layout tab, in the Page setup command group c. Press Ctrl + Enter. 3. The page break will be applied at the insertion point. To Remove a Page Break 1. From the Home tab, in the Paragraph command group, click the Show/Hide button 2. Position the cursor at the page break in the document, on the keyboard, press Delete.
60
Directions: Enumerate what is being asked for in the following questions about columns, section breaks, and page breaks.
1. What are the two (2) types of breaks? a. b. 2. What are the four (4) types of section breaks? a. b. c. d. 3. Enumerate at least five (5) types of formats that you can set for a section. a. b. c. d. e. 4. Enumerate the panels and other options available in the Columns dialog box. a. b. c. d.
U N I T 2
LINK UP
1. 2. 3. 4. 5.
English: Essay Using an essay you wrote in English class, format the document as required for this exercise. The title page should be the same file as the main body of the essay. Create a title page with a page border. Add a picture, related to the essay, in the title page. Align the title at the center of the page. Format the essay into three (3) columns. Save your work as essay.docx.
NAME:
61
Directions: Hands-On Activity Use MS Word to type the following texts. Follow the instructions to complete the activity.
The Ass in the Lion's Skin An Ass once found a Lion's skin which the hunters had left out in the sun to dry. He put it on and went towards his native village. All fled at his approach, both men and animals, and he was a proud Ass that day. In his delight he lifted up his voice and brayed, but then every one knew him, and his owner came up and gave him a sound cudgelling for the fright he had caused. And shortly afterwards a Fox came up to him and said: "Ah, I knew you by your voice." Fine clothes may disguise, but silly words will disclose a fool. The Fox and the Hedgehog A Fox swimming across a rapid river was carried by the force of the current into a very deep ravine, where he lay for a long time very much bruised, sick, and unable to move. A swarm of hungry blood-sucking flies settled upon him. A Hedgehog, passing by, saw his anguish and inquired if he should drive away the flies that were tormenting him. "By no means," replied the Fox; "pray do not molest them." "How is this?' said the Hedgehog; "do you not want to be rid of them?' "No," returned the Fox, "for these flies which you see are full of blood, and sting me but little, and if you rid me of these which are already satiated, others more hungry will come in their place, and will drink up all the blood I have left." The Mouse, the Frog, and the Hawk A Mouse who always lived on the land, by an unlucky chance formed an intimate acquaintance with a Frog, who lived for the most part in the water. The Frog, one day intent on mischief, bound the foot of the Mouse tightly to his own. Thus joined together, the Frog first of all led his friend the Mouse to the meadow where they were accustomed to find their food. After this, he gradually led him towards the pool in which he lived, until reaching the very brink, he suddenly jumped in, dragging the Mouse with him. The Frog enjoyed the water amazingly, and swam croaking about, as if he had done a good deed. The unhappy Mouse was soon suffocated by the water, and his dead body floated about on the surface, tied to the foot of the Frog. A Hawk observed it, and, pouncing upon it with his talons, carried it aloft. The Frog, being still fastened to the leg of the Mouse, was also carried off a prisoner, and was eaten by the Hawk. Harm hatch, harm catch. 1. 2. 3. 4. 5. 6. Create a title page for the document, use the title Aesop's Fables. Below the title, type your name and section. Align the title at the center of the page. Insert a section break after each fable. Change the style of the title of each fable on every page created. Save your work as fables.docx.
U N I T 2
NAME:
62
Lesson 4
HEADERS AND FOOTERS

1. Differentiate between headers and footers. 2. Create documents with the appropriate headers and footers. 3. Use headers and footers to properly acknowledge the writer of a document.
As you have probably learned in your English class, headers and footers provide important information about a document. Headers and footers may include words, graphics, numbers, and other characters placed at the top or at the bottom of your document. Information typically included in the header and footer may include the page number, title, authors name, chapter number, date, and other contents of the document. The information may appear in every page of your document to serve as a guide and reminder for readers. The header and footer texts appear faded compared to other texts in the document.
U N I T 2
Header
Footer
63
To Insert a Header or Footer 1. From the Insert tab, in the Header & Footer command group, click the Header button or the Footer button to display the scroll list of preset headers and footers. 2. Choose the desired preset style for the header or footer to be inserted in a document. 3. Another option is to start with a blank header or footer in the document. To customize the header or footer , click Edit Header or Edit Footer from the scroll list.
U N I T 2
Click to customize header Header Preset Styles
Click to customize footer Footer Preset Styles
To Edit the Contents of a Header or Footer 1. Double-click inside the header or footer of a document, highlight the current contents and enter the new information as desired. 2. You can also do any of the following actions to edit the contents of the header or footer: a. From the Insert tab, in the Header & Footer command group, click Header and select Edit Header then edit the contents of the header. Next, highlight the current contents and enter the new information as desired. b. From the Insert tab, in the Header & Footer command group, click Footer and select Edit Footer then edit the contents of the footer. Next, highlight the current contents and enter the new information as desired. 3. You can also use the additional options on the Ribbon to format the contents of the header or footer. 4. Click the Close Header & Footer button at the end of the contextsensitive tab, Header & Footer Tools.
64
The contents of a header or footer can be edited or formatted using the additional tools provided by the context-sensitive design tab, Header & Footer Tools. The tab appears only when the header or footer is active in a document.
The Header & Footer Tools Context-Sensitive Design Tab Command Group Description Header & Footer Group Used to format the appearance of the header or footer and format page numbers Insert Group Used to add graphics, preformatted text elements to the header or footer Navigation Group Used to navigate between the header or footer of a page or from the header in one section to the header in another section Options Group Used to control how headers or footers will appear throughout a document. Click the Different First Page option to create a different header on the first page of a document. Click the Different Odd & Even Pages option to create a different header/footer on odd and even pages of a document. Click the Show Document Text option Used to adjust where the header appears on the page(s) of a document. Default setting for the top and bottom of the page is 0.5
U N I T 2
Position Group
Close Header and Footer Used to exit the header/footer tools context-sensitive tab Group and to continue editing the document To Customize the First Page Header and Footer The following steps describe how to edit the existing header or footer of a document to create a different first page header or footer. 1. Go to the first page of the document, double-click inside the header or footer area to activate the Header & Footer Tools Design Context-sensitive tab. 2. From the context-sensitive tab, in the Options command group, click the checkbox beside the Different First Page option to specify a unique header and footer for the documents first page. a. Edit the existing information in the First Page Header. b. Click the Go to Footer button, in the Navigation command group and type in the new information. To create succeeding headers and footers, use the Next Section button, Navigation command group to move to the next header or footer. Click the Close Header and Footer button to return to the document.
3. 4.
, in the
65
To Customize Odd and Even Page Headers and Footers The following steps describe how to create different headers and footers for odd and even pages within a single document. 1. Go to the first page of the document, double-click inside the header or footer area to activate the Header & Footer Tools Design Context-sensitive tab. 2. From the context-sensitive tab, in the Options command group, click the checkbox beside the Different Odd & Even Pages option to specify a unique header and footer for odd-numbered and even-numbered pages. a. Edit the existing information in the Odd Page Header text box. b. Click the Go to Footer button, in the Navigation command group and type in the new information. To create succeeding headers and footers for the even pages of the document, use the Next Section button, , in the Navigation command group to move to the next header or footer. Use the other buttons in the Navigation command group to toggle between the header and footer area. When all the desired information has been entered, click the Close Header and Footer button to return to the document.
MIND TASK
U N I T 2
3. 4. 5.
66
Directions: Hands-On Activity Type the poem in MS Word. Follow the instructions to complete the activity.
Backpack by Shelley Plum On my back a pack I carry In it, all my treasures. It's what I need So I can be One class higher! Crayons, ruler, scissors too, And yes a little Elmer's glue Paper, pencils, in my bag Wonder what made mom so sad? Trapper keeper, nice and neat Will it really stay this clean? On my back a pack I carry In it, all my treasures! Today I'll be Just watch and see One class higher! 1. 2. 3. 4. Insert a header in the document, place your name, section, and date. Insert a footer in the document, place the file path. Format the header and footer. Save your work as poem.docx.
U N I T 2
LINK UP
Journalism Research about footnotes and compare it with headers and footers. Are they different? In a short bond paper, write a two (2) paragraph comparison between footnotes and headers and footers. See your librarian or English teacher to ask for help. Ask writers for suggestions on how to effectively use headers and footers. What texts are appropriate for headers? How about text appropriate for footers?
NAME:
67
Lesson 5
VIEWING AND NAVIGATING DOCUMENTS
U N I T 2
1. Identify the different ways of managing multiple documents. 2. Combine documents in MS Word 2007. 3. Demonstrate attentiveness in doing things quickly and accurately.
A current document in MS Word can be displayed in the window in five views: Print Layout, Full Screen Reading, Web Layout, Outline, and Draft. The Document Views command group is available from the View tab. You can also access the Document view commands from the Status bar, Document View Print Layout Full Screen Reading Draft Web Layout Outline .
Description Shows the document as it will look if it is printed Maximizes the view of the document in the available window space Eliminates fancy graphics in a document and allows for faster editing of a document, header and footer are omitted in this view Shows how the document would appear as a web page in a browser Shows the document in outline form, the paragraph formatting defines the outline levels
Print Layout
Full Screen Reading
68
Draft
Web Layout
U N I T 2
Outline MS Word offers the capability of having more than one document open on the desktop at one time. Each document is displayed in its own window with the corresponding icon on the taskbar. You may work on open documents simultaneously. Text may be cut, copied, and pasted between the open documents. To View Two Parts of a Document Simultaneously The MS Word window can be split into two panes to view different parts of the same document simultaneously. The Split option allows text to be moved and copied between two parts of a lengthy document. Any text or graphic to be moved or copied is displayed in one pane while the destination for the moved or copied text is in the other pane. Any text or graphic can be moved or copied between the panes using the drag and drop technique or the cut/ copy and paste method. 1. 2. 3. From the View tab, in the Window command group, click the Split button, In the document window, drag the split bar to the desired split location. Click at the desired location to split the document window into two panes. .
69
To Remove the Split Option 1. Place the mouse over the split bar, wait until the mouse pointer appears as a two2. 3. headed arrow, . Double-click the Split bar in the document window to remove the split. You may also click the Remove Split button, command group to remove the split. from the View tab, in the Window
U N I T 2
To Open a Document as a Copy Document A document can be opened as a copy document. MS Word opens the document as a new document with the original filename attached to it. Any changes made to the copy document will not affect the original document. When the file is saved, MS Word automatically adds the words "Copy (1) of" to the filename to indicate that the saved file is a copy of an original file. To Open a Document as a Copy 1. Click the Office button. 2. From the office menu, click Open. 3. In the Open dialog box, select the required file to open as a copy from the File list box. Use the address bar to navigate through the libraries to locate the file. Click the file name to select the file. 4. Click the arrow beside the Open button at the lower right corner of the Open dialog box. From the available options, select Open as Copy. 5. The selected file is opened. At the title bar, the words Copy (1) plus the original file name are displayed.
To Display Several Documents From the View tab, in the Window command group, click the Arrange All button to position multiple program windows on the screen side-by-side. To Move Between Document Windows 1. From the View tab, in the Window command group, click the Switch Windows button. A list of currently opened documents in Word will appear. Select the file name of the document to be activated. 2. Another way to switch between document windows is to use the mouse. a. From the taskbar, click the programs taskbar icon to activate the file. b. Click the window to activate.
70
It is sometimes necessary to combine several document files in a single document. For example, a group report based on a lab experiment was assigned in Science class. Each student per group was given a particular portion of the report to work on. When each student has completed their individual assignment, the separate documents can easily be combined into a single document. To Combine Multiple Documents into a Single Document 1. Click the Office button. Create a new blank document. 2. Configure the page layout settings of the new document to match the settings of the documents to merge. 3. From the Insert tab, from the Text command group, click the arrow beside the Object button. Select the Text from File option. 4. In the Insert File dialog box, select the name(s) of the file(s) to combine into one file. Press and hold down the Ctrl key as each file is selected in the Insert file dialog box. 5. When all files have been selected, click the Insert button. To insert the documents text as link style, click the arrow beside the Insert button then select Insert as Link. 6. The text(s) from the selected file(s) will merge into a single document. 7. Save the file.
U N I T 2
71
Directions: Hands-On Activity Use MS Word 2007 to encode the following paragraphs and to combine each file into a single document.
A.
Encoding paragraphs 1. Encode the paragraph below. True Friends True friends surely double your happiness and lessen your burdens. A true friend is trustworthy, responsible, loving, and forgiving. It is hard to find true friends, so you should treasure them. No man is an island, that is what they say. It is true that you can never be alone in this world and cannot work and enjoy life without even a single friend around. 2. Format the encoded paragraph, align text to the left. 3. Create another document and type the paragraph below. 4. Align the text at center. Be Creative You are an artist. You are the one who can brush away the clouds and make the sun shine. Paint your own picture, choose your own colors. Forget all the worries about having to stay within the lines. 5. Configure the page layout settings of both files according to the following a. Paper Size: 8 1/2" x 11" b. Margins: Wide c. Font style: Times New Roman d. Font size: 14 6. Save both documents with separate filenames.
U N I T 2
B.
Combining the two documents 1. Create a new blank document in MS Word. 2. Configure the page layout settings of the new document to match the settings of the documents to merge. 3. Select the "True Friends" and "Be Creative" files. 4. Save your work as mergefiles.docx.
NAME:
72
Directions: LINK UP Answer the following activities.
A.
Define the following terms used in this lesson. 1. 2. 3. 4. 5. 6. 7. 8. 9. Print Layout Outline Document views Split Drag and drop technique Open as Copy Pane View tab Full Screen Reading
U N I T 2
10. Web Layout B. Explain the importance of the following features of MS Word. 1. Viewing two parts of a document simultaneously.
2.
Opening a document as a copy document.
NAME:
73
Lesson 6
AUTOMATING TASKS AND TEMPLATES
U N I T 2
1. Explain the purpose of automating tasks in MS Word. 2. Use the AutoCorrect feature of MS Word. 3. Recognize corrections to tasks and accept these modifications constructively.
A lot can be done using a word processing program as shown in previous lessons. But these possibilities can also be quite confusing. To make things easy, it is a good idea to automate tasks and use templates provided by MS Word. HOW TO USE AUTOCORRECT AutoCorrect is a feature of MS Word used to correct typing errors automatically. MS Word recognizes many common typing errors and corrects them. For example, if you typed teh, MS Word automatically changes it to the or if you typed adn it is instantly changed to and. The first letter of a new sentence is capitalized as you type. The AutoCorrect feature fixes errors after the [Spacebar], [Enter], or [Return] key is pressed. A number of built-in entries for typically misspelled words, incorrect capitalizations, and quick insertions of symbols are included in MS Word. The AutoCorrect feature also allows you to add or remove entries. The entries are created by selecting a piece of text in a document and assigning it a name or by typing the required text directly into the AutoCorrect dialog box. Special formatting can also be applied using the AutoCorrect feature. For example, (c) is a automatically changed to the copyright symbol, . To Display the List of AutoCorrect Entries 1. Click the Office button. 2. In the Office menu, click Word Options. 3. Click the Proofing option in the left pane of the Word Options dialog box. 4. Click AutoCorrect Options. 5. In the AutoCorrect dialog box, select the AutoCorrect tab to display the current entries.
74
To Create an AutoCorrect Entry 1. In the AutoCorrect tab, type the abbreviation in the box labeled Replace:. 2. Enter the full text in the box labeled With:. 3. Click Add. 4. Click OK to close the AutoCorrect dialog box. 5. Click OK again to close the Word Options dialog box.
To Redefine an AutoCorrect Entry 1. In the AutoCorrect tab, select an entry in the table to redefine. 2. Type a replacement entry in the Replace: textbox or AutoCorrect Dialog Box With: textbox. 3. Click Replace, . 4. Click Yes to confirm the replacement or No to keep original entry.
U N I T 2
5. 6.
Click OK to close the AutoCorrect dialog box. Click OK again to close the Word Options dialog box.
To Delete an AutoCorrect Entry 1. In the AutoCorrect tab, select an entry in the table to delete. 2. Click Delete, . The entry is deleted. 3. Click OK to close the AutoCorrect dialog box. 4. Click OK again to close the Word Options dialog box. To Select or Deselect AutoCorrect Options 1. In the AutoCorrect tab, select or deselect a default AutoCorrect option by clicking the checkbox beside it. 2. Click OK to close the AutoCorrect dialog box. 3. Click OK again to close the Word Options dialog box. To Create Exceptions to AutoCorrect Options 1. In the AutoCorrect tab, click the Exceptions button, , that appears to the right of the AutoCorrect options. 2. Choose the appropriate tab in the AutoCorrect Exceptions dialog box. 3. Enter the exception in the text box, then click ADD. 4. Click OK to close the AutoCorrect dialog box. 5. Click OK again to close the AutoCorrect dialog box. 6. Close the Word Options dialog box to return to the document.
75
U N I T 2
The AutoFormat As You Type tab, in the AutoCorrect dialog box, provides three categories: Replace as you type, Apply as you type, and Automatically as you type. Options for the Replace as you type category: the formatting option replaces text as you type. Options Text Typed Text Replaced with Straight quotes with smart "Word Processing" Word Processing quotes 1 Fractions with fraction 1/2 /2 character *Bold* and _italic_ with *Word* Word real formatting _Processing_ Processing Internet and network http://www.caleduc.com http://www.caleduc.com paths with hyperlinks Ordinals (1st) with 1st draft 1st draft superscript Hyphens (--) with dash CMYK--Cyan, Magenta, CMYKCyan, Magenta, () Yellow, Black Yellow, Black Options for the Apply as you type category: the formatting option is applied text as you type. Options Text Typed Text Replaced with Automatic bulleted lists *Word Processing Word Processing Spreadsheets Border lines ---- + Enter thin border (three or more hyphens) ____ + Enter thick border (three or more underscores) ==== + Enter double line border (three or more equal signs) Built-in heading styles Word Processing + [Enter] Reserve Reading + [Enter] (Heading 1) Automatic numbered lists 1. Word Processing 1. Word Processing 2. Spreadsheets Tables +-+--+---+----+[Enter] each pair of plus signs series of pluses and represents a column hyphens width is determined by the number of hyphens Options for the Automatically as you type category: the formatting option occurs automatically as you type Format beginning of list item like the one before it Automatically repeats character formatting applied at the beginning of a list item. Set left-and first-indent with tabs and backspaces Increases and decreases left indents using the [Tab] and [Backspace]. Define styles based on your formatting Creates new paragraph styles based on the formatting the user has applied in the document.
76
To Access the AutoFormat Tab 1. Click the Office button. 2. In the Office menu, click Word Options. 3. Click the Proofing option in the left pane of the Word Options dialog box. 4. Click AutoCorrect Options. 5. In the AutoCorrect dialog box, select the AutoFormat tab to display settings. 6. To select or deselect a default AutoFormat option, click the checkbox beside it. 7. Click OK to close the AutoCorrect dialog box. 8. Close the Word Options dialog box to return to the document. Options unique to the AutoFormat Tab List Styles Applies list styles to numbered, bulleted, outlines, and other lists. It replaces numbers or bullets that were inserted manually. Other paragraph styles Applies styles other than for headings and lists, example body text Preserve styles Retains the styles already applied in the document Plain text e-mail documents Formats e-mail messages when opened TEMPLATES A template is a document file with a preset format that can be used to create other documents. A variety of built-in preset templates are included in MS Word. A template can be used straight away or changed to meet your specific needs. Templates eliminate the need to recreate a format particularly for frequently used document types. New documents created in MS Word are automatically based on the Normal template. But a different template may be specified in the New Document dialog box. The Basic Structure of the Normal Template in MS Word is shown below: Formatting option Default Font face and size Calibri at 11 points Language US English Alignment Flush left Line spacing 1.15 Window/orphan control Set to on To Choose a Template 1. Click the Office button. 2. Click New. 3. Under Templates, select Installed Templates 4. Choose the desired template. 5. Click Create to apply the selected template to the new document.
U N I T 2
77
U N I T 2
To Create a New Template File Based on an Existing Template 1. In the New Document dialog box, choose a template and click Create. 2. Change the desired elements of the template by adding text, graphics or additional formatting. 3. From the Office menu, click Save As 4. From the Save As menu, click Word Template. 5. Type the new file name of the template in the File name text box. 6. To save the new template in a different location, use the address bar or the navigation pane on the left side of the Save As dialog box. 7. Click Save. To Create a New Template 1. Open a new document in Word. 2. Apply the format and settings desired for the custom template. 3. From the Office menu, click Save As 4. From the Save As menu, click Word Template. 5. Type the new file name of the custom template in the File name text box. 6. Choose the desired location to save the custom template. It is best to save the template in a different location from the documents to be created based on the custom template. 7. Click Save.
78
Directions: Link Up. Accomplish the following activities relating lessons learned from this unit to English and Mathematics.
English Apply AutoCorrect options to the given items of jumbled words. Arrange the words in each group so that they form a declarative or interrogative sentence. Correct mispelled words. Begin each sentence with a capital letter and end it with the correct punctuation mark. 1. the story messge has a 2. went to summer Bagiou last we 3. went to two who mall to look gift for 4. 5. 6. 7. 8. 9. 10. ligted candles all were the stout do the huntr did what the procesion will people many join the sunday day the of week is first man is inteligent an creature granparents will us visit field flow the farmer did
U N I T 2
Mathematics Read the simple number story and answer the questions. Apply AutoCorrect options. There are sixty-seven scouts from five different schools, inclusive of the five male scout trainers who were planting trees at the foot of the two big mountains. Thirty-three other scouts joined them. How many student scouts are there in all? 1. 2. 3. 4. 5. 6. What word should be corrected in the selection? What is being asked? What are given? What will you do to find the number? What is the number sentence? What is the answer? (write in words)
NAME:
79
Lesson 7
SHARING INFORMATION
U N I T 2
1. Create comments for an MS Word document. 2. Demonstrate how to use passwords to protect documents. 3. Exchange ideas with classmates and friends electronically.
Sharing information with others can help improve your work. Use MS Word to collaborate, get suggestions, and provide important pointers to documents. Adding comments to a document is like sticking a note to an object. You can use the comments feature of MS Word to add suggestions, notes, or reminders anywhere within a document. To Insert a Comment 1. Choose the text to which the comment will be added to. 2. In the Comments command group of the Review tab, click New Comment, . A comment box will appear in the margin of the document. Type the comment inside the box. Click outside the Comment box when done. .
3. 4.
To Edit a Comment 1. Click the Comment box to select it, 2. Type changes in the Comment box, 3. Click outside the Comment box when done.
To Delete a Comment 1. Select the comment box to delete. 2. In the Comments command group of the Review tab, click Delete. Comments placed in a document are displayed by default.
80
To Hide/Display Comments 1. From the Tracking command group in the Review tab, click the arrow of the Show Markup button to display the dropdown list of options. 2. Click Comments to select or deselect the option.
Available Options for Viewing Reviewed Documents

Final Showing Markup View Final Showing Markup Final Original Showing Markup Original Show Markup Editing Feature Comments Ink Insertions and Deletions Formatting Markup Area Highlight Reviewers Description Displays comments added to the document Displays markup created with a stylus tool Displays what was added and deleted from the original document Displays formatting changes made to the document Draws attention to the background where the changes are displayed Displays which reviewer made a particular comment or edit Description Shows the final version of the document with changes noted as markups Shows the final version of the document with changes; markups are hidden Shows the text of the original document with changes noted as markups Shows the text of the original document
U N I T 2
TRACKING CHANGES The Track Changes feature is used when reviewing documents. When this feature is active, insertions, deletions, and formatting changes made to a document are displayed in balloons. This makes it easy to accept or reject changes made. To Turn On Track Changes Feature 1. Open the document to review and edit. 2. In the Tracking command group from the Review tab, click the Track Changes button to display options. 3. Select the Track Changes option.
81
U N I T 2
To Accept or Reject Changes 1. Open the reviewed document. In the Changes command group from the Review tab, click Next to display the first change in the document. 2. To accept the change, click the top half of the Accept button. To accept all the changes in a reviewed document, click the arrow on the Accept button and select Accept All Changes in Document. 3. To reject the change, click the top half of the Reject button. To reject all the changes in a reviewed document, click the arrow on the Reject button and select Reject All Changes in Document. 4. Repeat steps 2 and 3 until every change or comment in the document has been reviewed. When done, save the document. Use the Reviewing Pane to show the changes made in a document, the total number of changes, and the number of changes of each type. PROTECTING A DOCUMENT The Protect Document feature of MS Word restricts access of a file to one user or a select number of users. To Protect for Tracked Changes and Comments 1. Open the document to be reviewed. 2. In the Protect command group from the Review tab, click Protect Document. In the submenu, select the Restrict Formatting and Editing option to display the Restrict Formatting and Editing task pane. 3. Under Editing restrictions, do any of the following to protect the changes or comments made by reviewers: a. Click the checkbox for Allow only this type of editing in the document. b. Click the dropdown list, select Tracked changes or Comments. c. Click the Yes, Start Enforcing Protection button.
82
To Protect a Document with a Password 1. Use the Protect Document feature of MS Word to prevent others from opening or modifying your document. The file becomes restricted only to you or to people who know its password. Keep a list of passwords and their related documents in a secure place. If the password to a document is lost, you will be unable to recover the document. 2. Open the document for review. 3. In the Protect command group from the Review tab, click PROTECT DOCUMENT... to display the sub-menu for the Protect Document feature. 4. Select Restrict Formatting and Editing from the Protect Document sub-menu to display the Restrict Formatting and Editing task pane. 5. Select Allow only this type of editing in the document Under Editing restrictions. 6. Click YES, START ENFORCING PROTECTION under Start enforcement to display the Start Enforcing Protection dialog box. 7. Choose Password. 8. Type a password In the text box for Enter new password (optional). Confirm the password by typing it again in the Reenter password to confirm text box. 9. Click OK. To Unprotect a Document 1. Click PROTECT DOCUMENT... in the Protect command group from the Review tab to display the Protect Document sub-menu. 2. Select Restrict Formatting and Editing from the Protect Document sub-menu to display the Restrict Formatting and Editing task pane. 3. 4. Click STOP PROTECTION, In the Protect Document task pane to remove document protection. Enter the password in the Unprotect Document dialog box, then click OK. The document is no longer protected.
U N I T 2
83
Directions: Draw a smiley face if the statement is True. If the statement is false, change the underlined word to make the statement True.
_____________1. _____________2. By default, comments placed in a document are displayed. When the Track Changes feature is active, insertions, deletions, and formatting changes made in a document are shown in boxes. The Protect Document feature of MS Word limits file access to a select number of document users. Adding a comment to document is unlike sticking a note to an object. You can check comments, insertions, deletions and formatting in the Reviewing pane.
U N I T 2
_____________3. _____________4. _____________5.
HANDS ON
Insert comments on the paragraph below. Simple machines are tools that make our work easier and faster. In Science, you learned about six simple machines. These are the lever, the inclined plane, the wheel and axle, the screw, the wedge, and the pulley. A lever is a board that rests on a fulcrum, like the hammer. An inclined plane is a flat surface that is higher on one end. You can use this machine to move an object to a lower or higher place. The wheel and axle is a simple machine to move things. The axle is a rod that goes through the wheel. A screw is actually an inclined plane that winds around itself. It is used to lower or raise things, or even hold objects together. A wedge is used to push two objects apart. A pulley is made up of a wheel and a rope to move objects to hard to reach places. Save your work as comments.docx
LINK UP
1. 2.
Sharing Information Electronically Send an e-mail to your best friend with an MS Word document attachment that is password protected. Create a document describing the qualities of your best friend. Tell your best friend that the clue for the password to open the document is your pet name for him or her.
NAME:
84
Student Project
Unit 2 Using MS Word
Choose your favorite vacation spot and conduct a research about it. Look for the following details: Geography of the place (where it is located) Climate Tourism Leisure activities Events Using MS Word 2007, create a brochure about the place that you chose using the information you have collected. Make sure to follow these guidelines when creating the brochure: Use three columns for the layout. Use Landscape Orientation. Utilize bulleted and numbered lists. Include headers/footers. Use the different proofing tools available in MS Word 2007 to check for errors in your work. Insert graphics and images to the document. Format the text to make the brochure lively. Indicate the sources of your information. Be as creative as you can be. Use the skills you have gained from the MS Word lessons that you have taken up in this Unit. When completed, save your work following this filename, <students name><NameofPlace>brochure.docx. Share the brochure that you have made. Send it as an attachment to your teacher.
U N I T 2
NAME:
85
U N I T 3
EXPLORING ELECTRONIC SPREADSHEETS
86
2012 CAL Corporation. Unauthorized reproduction is strictly prohibited. 2012 CAL Corporation. Unauthorized reproduction is strictly prohibited.
Learning Objectives:
SOLIDARITY
1. The pupils will recognize the importance of teamwork, unity, and communitybuilding. 2. The pupils will work effectively in teams in learning the electronic spreadsheet program. 3. The pupils will promote harmonious relationships with classmates and friends in advancing their knowledge of ICT concepts. 4. The pupils will demonstrate unity in performing community activities to show support and advocate for the goals and ideals of the community.
U N I T
Solidarity is a must-kept value for everyone. It keeps people united, advocates respect, and enables citizens to follow rules for a better and peaceful living. Being united means maintaining social relationships with family and friends. Modern times have brought other means for us to be united. With the help of computers, despite the distance across different countries, we can befriend anyone in the world. Keep in Mind The school is a place to meet friends and nurture relationships. Always remember to value your classmates. Being united with your classmates means sharing thoughts and actions with them for a healthier school environment. You can initiate activities or come up with school projects to help your school in promoting solidarity. E-Link Computers have helped the global community evolve into what it is now. People have contributed their inventions and ideas to make our lives easier. Just imagine the school, office, or any establishment without computers companies will manually compute their sales, cashiers in malls will be pressured to handle longer lines of shoppers, and your teachers will not sleep just to be able to compute your grades. However, with the computer and the electronic spreadsheet, life has become easier. As you study this unit, you will greatly appreciate the different benefits of technology.
87
Lesson 1
THE WORKBOOK AND ITS ELEMENTS
At the end of the lesson, the learners will:
1. Define columns, rows, ranges, and worksheets. 2. Modify worksheets in MS Excel 2007. 3. Acknowledge the importance of spreadsheets in school activities and projects.
U N I T 3
Aside from MS Word, MS Excel is one of the most important computer software programs used today. The electronic spreadsheet is very useful in school, at work, and especially in businesses. For you to know the electronic spreadsheet better, let us now examine the different parts of a worksheet. What is a Worksheet? A worksheet is a single layer or sheet within the workbook. A worksheet may contain data and charts. You can add several worksheets within a single workbook to organize your data. Similar information is grouped together to make it easier to locate and use data. The worksheets in your workbook may then be organized based on their contents and purposes. The columns are vertical alignments of cells in the worksheet and are referred to by letters. The rows are horizontal alignments of cells and are referred to by numbers. There are 16,384 columns and 1,048,576 rows in one worksheet of MS Excel 2007. Adding New Worksheets By default, upon opening a new workbook in MS Excel, three blank worksheets are automatically included in it. If you need to add new worksheets, follow any of the steps presented below: Option Number 1 Click the Insert Worksheet button at the last tab to the right.
Option Number 2 From the Home Tab, under the Cells Group, click the down arrow for Insert. Select Insert Sheet from the choices.
88
Option Number 3 Right-click any worksheet, from the choices, select Insert. In the Insert dialog box, select worksheet then click OK.
Option Number 4 Press <Shift> + F11 on the keyboard. Modifying Worksheets in a Workbook To change the order of worksheets in the tab, click a sheet tab and drag it to the desired position. To name or rename the worksheet, double-click the sheet tab then type your desired sheet name. Alternatively, you can also right-click the sheet tab and select Rename. To select all worksheets, right-click a sheet tab and click Select All Sheets. Moving or Copying Sheets 1. From the Home Tab, under the Cells Group, click Format. Select Move or Copy Sheet from the choices. 2. In the To book: box, click the workbook where you intend to place the sheets. 3. To move or copy the selected sheets to a new workbook, click (new book). 4. In the Before sheet: box, click the sheet before which you want to insert the moved or Copied Sheets. (If you want to copy the sheets, make sure to check the Create a copy check box.) (In moving sheets, remember that calculations or charts based on the worksheet data might become inaccurate if you move the worksheet to another location.)
U N I T 3
89
Adding Color to Sheet Tabs 1. Select the sheet to which you want to add color. 2. From the Home Tab, under the Cells Group, click Format. Point to Tab Color. 3. Click on the color you want. If your desired color is not in the choices, click More Colors. * Alternatively, you can also change the color of worksheets by right-clicking the specific sheet and pointing to tab color. Afterwards, just choose the color that you want. Displaying or Hiding Sheet Tabs 1. Select the sheet which you want to hide. 2. From the Home Tab, under the Cells Group, click Format. Point to Hide & Unhide and select Hide Sheet from the choices. To unhide sheets, from the Home Tab, under the Cells Group, click Format. Point to Hide & Unhide and select Unhide Sheet from the choices. From the unhide dialog box, select the sheets that you want to unhide. You can also adjust the sheet tabs to make them visible or not in MS Excel. Just point to the tab split bar on the right side of the Sheet tab bar. When the pointer changes to a split pointer, drag the tab split bar to the right or left. Double-click the tab split bar to return the tab to its original position. Definition of a Range A range is a rectangular selection of cells defined by the bottom right cell references. These are often referenced for formulas, printing, and designating information to be copied or cut. A column range is named after the topmost cell followed by a colon (:), then followed by the bottom-most cell. From the example, we can say that the name of the range is B2:B6. A row range is named after the leftmost cell followed by a colon (:), then followed by the rightmost cell. From the example, we can say that the name of the range is B2:D2.
U N I T 3
A grid range is named after the top-leftmost cell followed by a colon (:), then followed by the bottom-rightmost cell. From the example, we can say that the name of the range is B2:D6.
90
True or False Directions: Write True if the statement is correct, otherwise, write False. Write your answers on the space provided before each number.
1. A worksheet is a single layer or sheet within the workbook. 2. There are 12,567 columns in one worksheet of MS Excel 2007. 3. There are 800,500 rows in one worksheet of MS Excel 2007. 4. There are 3 worksheets automatically included in every new workbook in MS Excel 2007. 5. The shortcut key for inserting a new worksheet is <Ctrl> + F11. 6. To rename a worksheet, click the sheet tab then type the desired sheet name. 7. Sheet tabs are always viewed in MS Excel. There is no option to hide these sheet tabs. 8. Re-arranging sheet tabs is not allowed in MS Excel. 9. A range is a rectangular selection of cells defined by the bottom right cell references. 10. Column range is named after the topmost cell followed by an asterisk (*), then followed by the bottommost cell.
U N I T 3
NAME:
91
Hands-On Activity Directions: Type the following text in MS Excel:
U N I T 3
1. Gather information about the 9 countries to be able to fill out the different columns. 2. Change the font to Century Gothic and increase the font size to 14 (for all text). Apply bold formatting to the column headings. 3. Rename the sheet as Countries; change the sheet tab color to yellow. 4. Copy the entire worksheet and move this to the end of the workbook. 5. Save your document with the filename Countries.xlsx.
NAME:
92
Lesson 2
TYPES OF DATA
1. Identify the different types of data. 2. Perform the basic operations in MS Excel. 3. Practice diligence in performing spreadsheet exercises.
Have you ever wondered how computers calculate? How cash registers sum up all the things shoppers buy within seconds? Just imagine how long the lines of people at groceries would be if the cashiers did not have computers! To be able to compute, there should be data on your computer. Do you know what data is? Let us first define this important concept. What is Data? As you have probably learned from your English teacher, the singular form of data is datum. Datum is a fact, concept, or information which can be in the form of numbers, letters, symbols, or images. Data is said to be raw since processing is not yet done. This means that the data is not yet subjected to any mathematical operation, like addition or subtraction. For example, you typed the numbers 10 and 12 into the cells of an MS Excel spreadsheet. These numbers are still considered raw data because you have not yet done anything to them. No adding, subtracting, or any operation was made. However, what if you type the following in a cell? = 10 + 12
U N I T 3
This formula can now process the data 10 and 12. Computing for the answer, it would give us 22. This is not a datum anymore but information or the sum of 10 and 12. Nowadays, people process data by inputting them into a computer. The computer then transmits information which is useful to us.
93
Types of Data In a spreadsheet, there are three basic types of data that can be entered: 1. TEXT Text includes letters, numbers, and symbols. A data entry containing letters and numbers is always treated as text, which has a value of 0 (zero) if used in calculation. You can observe in your spreadsheet that text will automatically be aligned on the left of a column. A label is an example of a text entry. It is used to identify data in a spreadsheet. Labels do not have a value associated with them. From the example on the right, the labels are computer ledger, car loan, interest, number of payments and monthly payment. 2. CONSTANT - A constant is an entry that has a specific or fixed value. For example, if someone asks for your age, you will definitely reply with a specific answer. Surely, other people will have different answers, but age is a fixed value for each person.
U N I T 3
As you can see from the example on the right, there are different types of constants. The constants are: $12,000.00, 9.6% and 60. 3. FORMULA - Formulas are entries that contain an equation which helps us compute values using the data we have entered in the spreadsheet. We do not type in the numbers we are looking for in the cell. Instead, we enter the formula in the spreadsheet. The result can be obtained after pressing the <Enter> key.
Formula Bar
In our example, the answer we see is 53. The number 53 is not entered through the keyboard. The formula that was typed into the worksheet was: = 35 + 18. You can see this formula on the formula bar. Creating a Formula: You can create your own arithmetic formula. Just follow the steps enumerated below: 1. In the cell where you want to create the formula, type = (an equal sign). The = is the signal for MS Excel that you are creating a formula. 2. Either type the number in the cell or click the cell you want to Here are some refer to. examples: 3. Add an arithmetic operator (these are shown on the next = 3+1 page). = B2-B4 4. Enter another number or click another cell. =-B3*12 5. Continue to build the arithmetic expression in this way. 6. Press <Enter> when you are done.
94
Symbols Used in Arithmetic Formulas + (plus sign) (minus sign) * (asterisk) / (forward slash) % (percent sign) ^ Addition Subtraction Multiplication Division Percent Exponentiation
The Order of Operations The order of mathematical operations follows a conventional way for everyone to interpret a mathematical expression in the same manner. This simply means that a long time ago, people decided on an order in which operations should be performed to make communication a lot easier and to get the same result. If there is a series of additions and subtractions in a single formula, MS Excel will calculate them from the equal sign to the right. But, if there are multiple operations in a single formula, MS Excel will first do multiplications and divisions, then additions and subtractions. For example, in the formula = 4 + 5 + 6 / 3, the result is 11. The spreadsheet first divides 6 by 3 (equals 2) and then adds it to 4 + 5. If you want to change or force an order of operations, you can add a parenthesis ( ) to operations in the formula. The operations within the parenthesis will be calculated first. In our example, you can add the three numbers first and divide the result by 3 to make the answer 5. The formula will now be = (4 + 5 + 6) / 3. Referring to Cells in a Formula Whenever you want to create a formula that will use the data in a cell, you may refer directly to the cell by its address. While writing a formula, you can insert a cell reference by clicking in the cell or you can type the cells reference address. You can also assign labels or names to cells in order to create formulas easily. For example, you entered your school allowance in a cell and your expenses in another cell. You want to create a formula in a new cell that will calculate your savings. If you name the first cell as allowance and the second cell as expenses, you can create a formula in a cell as = allowance - expenses. Below are the simple steps to rename a cell: 1. Select a cell or a range of cells to rename it. 2. Click the Name box, which usually shows the cell address on the left side of the formula bar. 3. Type the name then press the <Enter> key.
U N I T 3
Step 1
Step 2
Step 3
95
Cell Referencing In Spreadsheets We will now explore an important concept in MS Excel - cell referencing. This is a method in which you refer to a cell or series of cells in a formula. Two types of cell referencing will be discussed in this lesson: relative cell referencing and absolute cell referencing. Relative Cell References Look at the first spreadsheet. As you can see, we are only adding together the numbers in cells A1 and A2 and putting the answer in cell B2. But suppose we want to copy the formula in cell B2 to cell B3. You can try this on your computer and see what happens. 1. Right-click cell B2. A menu pops up. 2. With your left mouse button, click Copy. 3. Right-click cell B3, then select Paste.
U N I T 3
When you copied and pasted cell B2 to B3, you were supposed to get the same answer, right? But why did MS Excel calculate it differently? This is because the spreadsheet used relative cell references as a default when copying the formula. With relative cell reference, the formula is copied but the reference cells are changed and the location is adjusted automatically. Take a look at the reference cells on the formula bar in the first and second spreadsheets. Absolute Cell References If you want to keep a reference to the original cells, for instance, A1 and A2, you need to use Absolute Cell Referencing. Absolute cell referencing is done with the dollar sign ($) placed before the column letter and before the row number. In our example, to make the cell reference the same for B3, change your formula for B2 to: = $A$1 + $A$2. Then copy and paste the new formula into cell B3. Your spreadsheet will look like the one below. Using absolute cell references keeps the formula and the cell references constant.
96
Directions: Identify what is being asked. Write your answer on the space each number.
1. It is a type of data which includes letters, numbers, and symbols. 2. It is a type of data which has a specific or fixed value. 3. It is a type of data which contains an equation which helps compute values using the data entered in the spreadsheets. 4. It is the sign which is used to start formulas in MS Excel. 5. It is the sign used for Absolute Cell Referencing.
HANDS ON
Directions: Type the following data in MS Excel:
1. Rename cell A1 to Allowance, B1 to Expenses, and C1 to Savings. 2. Compute for Savings in cell C1 with this formula: Savings = Allowance Expenses. 3. Copy cell C1, then paste to cell D1. Which type of cell referencing was used by MS Excel? 4. Give the basis for your answer and type it in Cell E2. 5. Save your work as Cell Referencing.xlsx.
U N I T 3
LINK UP
Mathematics Directions: Compute the following equations below, making sure that you follow the correct order of operations. Use MS Excel 2007 to check your answer.
Equation Answer 1. 2. 3. 4. 5. ((2*3)^2) + (8*8) 40/10+20+(3*2) (8-2)/(9-(3*1)) 50/10+10+(20-10) (6*10+40)/10
NAME:
97
Lesson 3
FORMATTING WORKSHEETS
1. Identify the different formatting techniques in MS Excel. 2. Apply formatting options in a worksheet. 3. Practice the habit of simplifying the layout and formatting of worksheets.
U N I T 3
As a student, you should always try to make your worksheet as understandable and readable as possible, especially when your classmates and teachers will be using the worksheet. Look at the figure below. Shading and font types are changed in a variety of ways to enhance the worksheet. Items in the worksheet are emphasized with the use of colors. Font size and style are also changed. Comments (the red triangle on the top right corner of a cell) are added as notes. Cell width and cell height are adjusted in each column.
Highlighting Cells and Ranges Cells, columns and rows should be highlighted for modifications. To highlight multiple cells, click on a cell and drag the mouse. To highlight all cells in a worksheet, click the Select All Button.
Select All Button
Entering Text To enter text in a cell, click on the cell to activate it and type the text. Though the text may seem to overlap in the next cell, the data is contained in that cell only. Press the <Enter> key to go to the next cell.
98
Using Auto-Fill in Text Type data in a cell, then press <Enter>. Highlight the cell again and place the cursor on the lower right corner of the cell until the plus (+) sign appears. Click and drag the mouse. When the text you entered has a pattern (for example days of the week, or months of the year), MS Excel would automatically follow the pattern.
Using Auto Fill in Numbers To enter the same number in a series of cells, employ the same steps in using auto-fill text. You can also enter a succession of numbers; just enter at least two numbers from two different cells as reference for the succession of numbers to be generated by auto-fill. Highlight the cell again and place the cursor in the lower right corner of the cell until the plus (+) sign appears. Click and drag the mouse.
U N I T
Modifying Text in Cells Text in the worksheet can be modified just like in MS Word. The text format (bold, italic, underline) font and font size, and text color are some of the text formats that you can modify. Highlight the cells and use the commands from the Font group of the Home Tab or right-click the mouse and use the minitoolbar to format the cells. Wrapping Text or Shrinking Text to Fit Cells To keep the text from overlapping or extending beyond the edges of the cell, you can wrap the text so that the cell will lengthen to accommodate the data in it. You can also choose shrink to fit, for the text to fit the size of the cell. To wrap text or shrink text to fit cells, click the dialog box launcher of the alignment group. When the Format Cells dialog box appears, select the text control you prefer. Alternatively, you can also use the command button for wrap text which is under the Alignment Group of the Home tab.
99
Merging cells Merging cells extend the contents of a cell to another cell or multiple cells. But you should take note, if each of the cells has data, only the upper-left most data are kept. To merge cells, click the dialog box launcher of the alignment group. When the Format Cells dialog box appears, click Merge Cells. Alternatively, you can also use the command button for merge which is under the Alignment Group of the Home tab. To choose the alignment that you prefer, click the drop down arrow and select which you want.
U N I T 3
Entering numbers Numbers are treated differently from letters in MS Excel. Text will automatically be aligned to the left, while numbers will be aligned to the right. To format numbers, click the dialog box launcher of the number group and choose which is appropriate from the list. The different number formats include the following: 1. General 7. Percentage 2. Number 8. Fraction 3. Currency 9. Scientific 4. Accounting 10. Text 5. Date 11. Special 6. Time 12. Custom Read in the Format Cells dialog box the description and uses of each number format Borders and Shading You can customize the borders and shadings of cells by clicking Format Cells which is under the Cells Group of the Home Tab. In the drop down menu, click Format Cells and make your adjustments with the borders and shadings of your worksheet. Alternatively, you can also use the command button for Border from the Font Group of the Home tab to adjust your borders.
100
Directions: Complete the crossword puzzle below by using the clues available.
ACROSS 5 Button which is used to highlight all cells in a worksheet. 6 By default, numbers are aligned to the _______. 7 By default, text are aligned to the _______.
U N I T 3
DOWN 1 The Number Group is under the _______ tab. 2 Command which is used to lengthen the cell to accommodate the data in it. 3 The process of extending the contents of a cell to another cell or multiple cells. 4 Sign which appears when the cursor is placed on the lower right corner of a cell in Excel.
HANDS ON
Directions:
Create an address book in MS Excel containing the contact details of your classmates (follow the headings presented below; just choose 10 classmates for this activity). Enhance the spreadsheet by using different formatting tools. Be creative in your work. Save your work as formatting.xlsx.
NAME:
101
Lesson 4
SORTING AND FILTERING DATA
1. Explain why sorting and filtering of data is an important part of data processing. 2. Arrange sets of data in MS Excel 2007. 3. Practice the habit of using the data sorting and AutoFilter features to speed up data processing in MS Excel.
Sorting data is an important part of data processing. This arranges text data in alphabetical order and numeric data in numerical order. You can also group data and then sort within the group. Sorting will help you to organize and understand your data better.
U N I T 3
Sorting Data in Multiple Columns Data in multiple columns can be sorted per column. For example, your teacher can arrange the data in the table below alphabetically, or rank them based on grades in each subject.
Sorting Data Select the range of cells that you want to sort. Remember to include the whole table or else you will have a spreadsheet where the data do not relate to the real information.
102
1. Under the Data Tab, Sort and Filter Group, click Sort. (You can also find the command under the Home Tab, Editing Group. Click Sort &Filter and select Custom Sort)
2. The Sort dialog box would appear which contains options wherein you can set the preferences that you want. If your table has headers, check the My data has headers box.
3. In the Sort by drop down list, click the down arrow to reveal more columns that you can choose from. In the example let us choose to sort the data based on the Viewers Column. 4. In the Sort On drop down list, click the drop down arrow to reveal more options to choose from. Since in the example, numbers are to be sorted, let us choose Values. 5. In the Order drop down list, click the drop down arrow to reveal more options to choose from. For the example, let us choose Largest to Smallest which means that the data would be sorted in descending order. 6. The buttons at the top portion can come in handy especially if there are two sets of data that are the same. By using the Add Level button, you can specify what to sort next. For example, if there are two TV programs with the same number of viewers, we could specify that the names of the program be sorted alphabetically, as seen on the image on the right.
U N I T 3
103
7. Click OK to sort the data.
* If your data does not involve multiple columns, you can use the Sort buttons which are under the Sort & Filter Group of the Data tab. Select the range of cells to be sorted and choose if it is to be sorted in ascending or descending order. (You can also find the commands under the Home Tab, Editing Group. Click Sort &Filter and select Sort A to Z or Sort Z to A)
U N I T 3
Sort A to Z Sort Z to A
Custom List in Sorting Data Based from the example above, you would notice that MS Excel sorts data in ascending or descending order. However, what if you need to sort data based on your own specifications? For example, look at the image below. Excel could sort the data alphabetically excellent, fair, good, poor, very good (or vice versa). But what if the user wants to sort the data this way: Excellent, Very Good, Good, Fair, Poor?
This is possible through the use of the Custom List. To be able to use the custom list in sorting, do the following: 1. Select the range of cells that you want to sort. Remember to include the whole table or else you will have a spreadsheet where the data do not relate to the real information. 2. Under the Data Tab, Sort and Filter Group, click Sort. 3. In the Sort Dialog Box, click the drop down arrow for Order and select Custom List.
104
4. In the Custom Lists Dialog box, click Add. In the List entries box, type the order that you want. Click OK. 5. Specify which Column is to be sorted (in this example, let us choose Math). In the Sort On drop down list, choose values. In the Order drop down list, choose the new list that was made.
6. Click OK to sort the data. Filter Data in Excel A list of data can be filtered based on its content. Instead of looking at a list of data one by one to look for the characters or words you need, you can let the Filter feature of MS Excel do the task for you. In Filtering data, the list is not rearranged but only hides the rows of data that do not contain what you are looking for. To filter data, do the following: 1. Click on a cell that is within the table. 2. Under the Data Tab, Sort & Filter Group, click Filter.
U N I T 3
(You can also find the command under the Home Tab, Editing Group. Click Sort &Filter and select Filter) If done correctly, a drop down arrow would appear next to each cell in the header row.
3. Click the drop down arrow next to the field that you want to be filtered.
105
4. Uncheck the box for Select All to clear all of the checks next to each the data points in that particular column. Afterwards, place a check mark next to the data points that you want to filter. From the example, the data point to be filtered is Amphibian. 5. Click OK. Notice that the spreadsheet would only display animals which are classified as Amphibian.
6. To view all of the data again, click the Funnel Icon and click Select All. Then, click OK. Turn Off Filtering To turn off filtering permanently, do the following steps:
U N I T 3
1. Click on a cell that is within the table. 2. Under the Data Tab, Sort & Filter Group, click Filter. (You can also find the command under the Home Tab, Editing Group. Click Sort &Filter and select Filter)
106
Directions: Answer the following questions: Write your answers in your notebook.
1. Why is sorting data an important part of data processing?
2. What is the use of the custom list in sorting data in MS Excel?
3. How does the Filter feature of MS Excel differ from the Data Sorting?
LINK UP
Arts Directions: Sort the following colors as primary, secondary or tertiary. Place the colors in the appropriate boxes.
Red Blue-Violet Orange Yellow-Orange Primary Color Violet Blue yellow Blue-Green Secondary Color Red-Orange Yellow-Green Green Red-Violet Tertiary Color
U N I T 3
NAME:
107
HANDS ON
Directions: Follow the given instructions for the hands-on activity.
1. Type the following data in MS Excel:
U N I T 3
2. Sort the data according to the Number of Units Sold. Sort it in descending order. 3. Filter the data so that only these categories would be shown: a. Soups b. Canned Meat c. Cereal 4. Save your work as Sorting and Filtering.xlsx.
NAME:
108
Lesson 5
FUNCTIONS IN MS EXCEL
At the end of the lesson, the learners will 1. Distinguish the specific features of built-in functions of MS Excel. 2. Perform computation on given sets of data using built-in functions. 3. Demonstrate efficiency in computing data sets using built-in functions. What is a Function? A function in MS Excel is a pre-written formula that takes values as input, performs operations, and returns a value or values (text, numeric, or logical) as a result. You use functions to simplify and shorten formulas on a worksheet. Some of the common built-in functions in MS Excel include SUM, AVERAGE, MAX, MIN, COUNT, COUNTA, and IF functions. SUM Function Probably the most popular function in any spreadsheet is the SUM function. The SUM function takes all of the values in each of the specified cells and adds these values. The syntax or structure is =SUM(first value, second value, etc.) Let us look at the figure on the right. Notice that in cell A4, a text entry is inputted and cell A5 is a blank cell. The SUM function in MS Excel ignores any cells formatted as text. In addition, blank cells will return a value of zero to be added to the total. Look at the different examples below that show how the SUM function is used: FORMULA = SUM(A1:A3) = SUM(A1:A3, 100) = SUM(A1:A4) = SUM(A1:A2, A5) CELLS ADDED A1, A2, A3 A1, A2, A3 and 100 A1, A2, A3, A4 A1, A2, A5 25+50+75 = 150 25+50+75+100 = 250 25+50+75 = 150 (A4 is ignored by Excel since it contains text) 25+50+0 = 75 (A5 as a blank cell was added as zero (0)) RESULT
U N I T 3
AVERAGE Function The average function calculates the average of specified data. This represents the middle point of a group of values. The average is obtained by taking the sum of a group of values and dividing by the number of values. The syntax is:
109
= AVERAGE (first value, second value, etc.) Let us look at the figure on the right. Cell A4 now has a value of 100. Look at the different examples below that show how the AVERAGE function is used: FORMULA = AVERAGE(A1:A4) = AVERAGE(A1:A4,100) = AVERAGE(A1:A5) = AVERAGE(A1,A2,A4) CELLS TO AVERAGE A1, A2, A3, A4 A1, A2, A3, A4 and 100 A1, A2, A3, A4, A5 A1, A2, A4 RESULT (25+50+75+100)/4 = 62.5 (25+50+75+100+100)/5 = 70 (25+50+75+100+0)/4 = 62.5 (A5 as a blank cell is added as zero) (25+50+100)/3 = 58.33
U N I T 3
MAX and MIN Function MAX stands for maximum and MIN stands for minimum. MAX and MIN functions give the largest (max) value and smallest (min) value, respectively, in the selected range of cells. The syntax is: = MAX (first value, second value, etc) for the maximum value = MIN (first value, second value, etc) for the minimum value Remember, blank and text entries are not included in the calculations of these functions. Here are different examples that show how MAX and MIN functions work: FORMULA = MAX(A1:A4) = MAX(A1:A4,100) = MAX(A1,A3) = MAX(A1,A5) = MIN(A1:A4) = MIN(A1:A4,100) = MIN(A1,A3) = MIN(A1,A5) CELLS TO AVERAGE A1, A2, A3, A4 A1, A2, A3, A4 and 100 A1, A3 A1, A5 A1, A2, A3, A4 A1, A2, A3, A4 and 100 A1, A3 A1, A5 RESULT 75 100 75 25 25 25 25 25
110
COUNT Function The COUNT function will give the number of entries or counts of the cells that contain numerical data in the selected range of cells. Blank and text entries are not counted. These are the results of inputting a formula using the COUNT Function. FORMULA = COUNT(A1:A4) = COUNT(A1:A4,100) = COUNT(A1,A3) = COUNT(A1,A4) = COUNT(A1,A5) CELLS A1, A2, A3, A4 A1, A2, A3, A4 and 100 A1, A3 A1, A4 A1, A5 RESULT 3 4 2 1 1
COUNTA Function The COUNTA function counts the number of cells with entries, both numbers and text, in a selected range. These are the results of inputting a formula using the COUNTA Function. FORMULA = COUNTA(A1:A4) = COUNTA(A1:A4,100) = COUNTA(A1,A3) = COUNTA(A1,A4) = COUNTA(A1,A5) CELLS A1, A2, A3, A4 A1, A2, A3, A4 and 100 A1, A3 A1, A4 A1, A5 RESULT 4 5 2 2 1
U N I T 3
IF Function The IF function is useful in doing conditional tests on values and formulas. A conditional test is an equation that compares two values and produces true or false statements. An example of a conditional test is: 10 less than 5 (10<5) is false. Using the IF function, you can create what condition to test and what value or expression you want MS Excel to produce if the condition you specified is TRUE and another value if it is FALSE. The syntax is: IF(Condition, Value(or expression)_ if_ true, Value(or expression)_ if_ false) Remember, this value can either be a number or text. If this function results in a value that is a text, the text must be in quotes.
111
Let us use the table at the right as a data set for the IF function. Here are different examples that show how the IF function work:
FORMULA = IF(A1>1,"Yes", "No") = IF(A2>1,"Yes", "No") = IF(A3>10000,0.08, 0.05) = IF(A4>10000,0.08, 0.05)
CELLS If 0.95 is greater than 1 If 1.37 is greater than 1 If 14000 is greater than 10000 If 8453 is greater than 10000
RESULT No Yes 0.08 0.05
Inserting a Function There are different ways on how to insert a function in MS Excel. You can do any of the following ways: A. Using Auto-Complete
U N I T 3
1. Select the cell where the function would be placed. 2. Type the equal sign 3. Type the beginning letter/s of the function you want to use. A list would appear with functions that are the closest match to your entry. (when you click a certain function, a screen tip with the description of the function would appear)
4. Double-click the function name you want to use (the screen tip would change to the syntax). 5. Complete the function by selecting the range of cells that you want. 6. Press enter on your keyboard.
112
B. Using the Insert Function Dialog Box 1. Select the cell where the function would be placed. 2. Open the Insert function dialog box by doing any of the following: a. Under the Formula Tab, Function Library Group, select Insert Function.
OR b. Click the Insert Function button located beside the formula bar.
3. Type the function name that you need in the Search for a function box. Click Go. A list of functions would be displayed. Select a function from the list then click OK.
U N I T 3
4. In the Function Arguments dialog box, indicate the cells or range of cells that would be included. A preview of the result is displayed at the bottom of the dialog box. 5. Click the OK Button.
113
Directions: Identify what is being described in each statement. Write your answers in the space provided before each numbers.
1. It is a pre-written formula in MS Excel which takes values as inputs, performs operations and returns a value or values as a result. 2. Function in MS Excel which takes all of the values in specified cells then adds these values. 3. Function in MS Excel which counts the number of cells with numerical data in a selected range.
U N I T 3
4. Function in MS Excel which gives the largest value in a selected range of cells. 5. Function in MS Excel which gives the smallest value in a selected range of cells. 6. It is obtained by taking the sum of a group of values then dividing the sum by the number of values. 7. The group under the Formula Tab which contains the command for Inserting Function. 8. Function in MS Excel which counts the number of cells with both number and text entries in a selected range. 9. Function in MS Excel which checks the logical condition of a statement. 10. It is the syntax of the average function.
NAME:
114
Directions: Type the following in MS Excel:
1. In Cell B8, use the SUM function to get the sum of Cells B3:B6 2. In Cell H3, use the AVERAGE function to get the average of Cells B3:F3 3. In Cell A9, use the MAXIMUM function to get the largest number in Cells B3:F6 4. In Cell A10, use the MINIMUM function to get the smallest number in Cells B3:F6 5. In Cell A11, use the COUNT Function for Cells A1:F6 6. In Cell A12, use the COUNTA Function for Cells A1:F6. 7. Save your work as Functions.xlsx.
U N I T 3
LINK UP
English Directions: Create a short poem that would include all of the words given below:
a. Function b. Sum c. Average d. If e. Maximum
NAME:
115
Lesson 6
ALL ABOUT CHARTS

At the end of the lesson, the learners will 1. Identify the different parts of a chart. 2. Create a chart in MS Excel 2007. 3. Demonstrate effectiveness in representing data by using charts. A chart is a graphical representation of data. Looking and trying to understand a large quantity of data in table form can be straining to the eye. These data can be made more meaningful and pleasing to the eye with the use of charts. Charts can represent data in various ways depending on the type of data. For example, your grades can be measured in percentages per quarter using a pie chart. A pie chart is visually appealing and allows greater understanding of data or information. Parts of a Chart The different parts of a chart as well as its descriptions are listed below: 7 2 4
U N I T 3
6 5
1. Chart Area refers to everything that is inside the chart window, it includes all parts of the chart (labels, axes, data markers, tick marks and other elements). 2. Chart Title provides a concise summary of the information that is displayed in the chart. 3. Legend shows the name of the data series that corresponds with a data marker in the chart. Legends usually use patterns, colors or symbols that are associated with the markers of the chart data series. 4. Gridlines extending lines across the plot area that makes it easier to view data. The use of gridlines is optional.
116
5. Horizontal Axis (x-axis) line which serves as a reference for plotting data in a chart. Labels are typically plotted along this axis. 6. Vertical Axis (y-axis) line which serves as a reference for plotting data in a chart. Numbers are typically plotted along this axis. 7. Data Series a group of related values that corresponds to the chart data within a single row or column. Steps in Creating Charts Just like in MS Word, charts can easily be created in MS Excel. For you to understand this lesson better, a table showing the population of different countries has been created as an example. Create the same table in your worksheet and follow the steps presented below: 1. Select the cells that contain the data that you want to present in your chart.
U N I T
2. On the Insert Tab, in the Charts Group, click the type of chart that is to be used. Afterwards, click a chart subtype that you want. For this example, let us choose a 3-D Clustered Column Chart.
(If the chart that you want is not one of the available options, click Other Charts and select All Chart types to see the complete list of chart types available in MS Excel.)
3. By default, the chart would be placed on the worksheet where the data came from. If you want to move the chart, select the chart then click the Design Tab and choose Move Chart from the Location Group.
117
In the Move Chart, specify if you want the chart to be moved into a new worksheet or an existing worksheet. Then, click OK. 4. Changing the Layout and Style of the Chart After creating the chart, you can change how your chart looks. MS Excel provides different predefined layouts and styles that you can use to customize the chart that you made. Applying a Predefined Chart Layout a. Select the chart that you want to change the layout of. b. Under the Design Tab, Chart Layouts Group, select the chart layout that you prefer. To see all options available, click the More drop down arrow.
U N I T 3
Applying a Predefined Chart Style a. Select the chart which you want to change the style. b. Under the Design Tab, Chart Styles Group, select the chart layout that you prefer. To see all options available, click the More drop down arrow.
5. Adding or Removing Titles or Data Labels Titles and labels are used to make the chart easier to understand. In the case of axis titles, some chart types like the pie and doughnut (which does not contain axes) cannot display axis titles. Data labels and data points can also be added to your chart to quickly identify data series. Adding a Chart Title a. Select the chart that you want to add a title to. b. Under the Layout Tab, Labels Group, click Chart Title. You have the option to add the title as a Centered Overlay Title or Above Chart. c. Type the title that you want for the chart in the Chart Title Text Box. If you made a mistake and want to edit 118 the title, double click it to be able to change it.
Adding Axis Title a. Select the chart that you want to add axis titles to. b. Under the Layout Tab, Labels Group, click Axis Title. To add a title for the horizontal axis, select from the options for Primary Horizontal Axis Title. To add a title for the vertical axis, select from the options for Primary Vertical Axis Title.
c. Type the title that you want in the respective title boxes. Show or Hide a Legend a. Select the chart that you want to show or hide the legend. b. Under the Layout Tab, Labels Group, click Legend.
c. Select the option that you want.
U N I T 3
Further Formatting Options After you are done adding and modifying the different chart elements, you can further enhance the appearance of your chart. Individual elements like text in titles and labels, numbers and symbols can be formatted to customize your chart and give it an eyecatching look. 1. Click on a specific chart element. 2. Click the Format Tab. 3. Choose from the different options available:
Shape Styles/ WordArt Styles use predefined styles for shapes and groups of text. Shape/Text Fill to add colors, textures, and gradient fills to specific chart elements. Shape/Text Outline to customize the color, line style and line weights of chart elements.
119
Shape/Text Effects to apply special effects like shadow, reflection, glow, soft edges, bevel and 3-D rotation to chart element shapes and groups of text. The chart below is an example of a chart wherein specific chart elements are formatted:
U N I T 3
120
Identify the different parts of a chart. Write the answers on the blanks provided.
1. 2. 3. 4. 5. 6. 7. 6 5 1 7
2 4
U N I T 3
HANDS ON
Directions:
1. Based from the table below, answer the questions that follow: PRODUCTS Dolls Trucks Puzzles REGION 1 3486 3049 1548 REGION 2 3504 4056 2784 REGION 3 1697 1587 3187
b. What is the total number of products sold by Region 1? __________ c. How many units of trucks were sold (Regions 1, 2 and 3 combined)? __________ d. How many products (dolls, trucks, puzzles) were sold by all three regions? __________ 2. Enter the data in MS Excel. Create an appropriate chart based on the given data. Make sure that the chart you create would contain the important elements of a chart. Save your work as Chart.xlsx.
NAME:
121
Lesson 7
VIEWING AND PRINTING IN MS EXCEL
At the end of the lesson, the learners will 1. Differentiate the different viewing options in MS Excel. 2. Print a hardcopy of a worksheet according to given preferences. 3. Practice accuracy and orderliness in presenting data using a spreadsheet program. Viewing a Spreadsheet Zoom controls how large or small a worksheet appears on the screen. Zoom only changes the magnification for the active worksheet. Changing the magnification does not affect printing. To change the zooming options, do any of the following: A. Using the Status Bar 1. On the right side of the status bar, click the Zoom Level Button to view the Zoom Dialog Box. 2. In the zoom dialog box, choose from the options that are available. Click OK. 3. From the status bar, you can also access the zoom slider which is an easier and faster way to zoom in or out your worksheet. To zoom in or out, slide the zoom button to get the setting that you want. To gradually increase/decrease the zoom setting, you can also click the zoom in zoom out buttons. B. Using the View Tab 1. Click the View Tab, under the Zoom Group, select the Zoom Button. or
U N I T 3
2. In the Zoom Dialog box, set the zooming preference that you want. 3. In the Zoom Group of the View Tab, you can also instantly set the zooming option to 100% or zoom in to your selection (400%).
122
There are also other ways of viewing a worksheet aside from zooming in and out. You can view the worksheet in normal view, in page break preview, in full screen view and page layout view. Normal View The Normal View is the default view of MS Excel. This view may or may not display page breaks, depending if you have previewed it already or not or if you have changed the page orientation, changed row heights, changed column widths and so on. Page breaks are indicated by horizontal and vertical dotted lines and are adjusted automatically. To view the spreadsheet in Normal View: a. From the status bar, click the icon for Normal View. OR b. From the View Tab, under the Workbook Views Group, select Normal.
U N I T 3
* If you prefer not to see the page break display in Normal View mode, click the Office Button, click Excel Options and select the Advanced Tab. In the Display Options for this Worksheet, remove the check mark for Show Page Breaks. Page Layout View A new option in MS Excel 2007, the page layout view instantly displays how the printed Excel page would look like. Under the Page Layout View, Excel adds horizontal and vertical rulers to the column letter and row number headings. The Page Layout View is not a view only mode meaning you still have complete access to all Excel commands. It is also easy to add headers and footers (space at the top and bottom of the spreadsheet for important information like page number, title, author, and others) to spreadsheets. Upon typing a header or footer, the Design Tab would be opened which contains the different commands needed to create headers and footers. To view the spreadsheet in Page Layout View: a. From the status bar, click the icon for Page Layout View. OR
123
b. From the View Tab, under the Workbook Views Group, select Page Layout.
Page Break Preview The Page Break Preview displays where the page breaks occur. This view option also allows you to manually adjust the page breaks. The difference between Page Break Preview and Normal View is that page breaks can be dragged in Page Break Preview. However, unlike Page Layout View, Page Break Preview does not display the areas for header and footer.
U N I T 3
To view the spreadsheet in Page Break Preview: a. From the status bar, click the icon for Page Break Preview. OR b. From the View Tab, under the Workbook Views Group, select Page Break Preview.
Full Screen View Full Screen view allows you to maximize the Excel spreadsheet on your monitor display. When worksheets are viewed in Full Screen view, you would not see Excel elements like the Ribbon, Status Bar, Quick Access Toolbar and others. To view the spreadsheet in Full Screen View: a. From the View Tab, under the Workbook Views Group, select Full Screen.
124
b. To exit the Full Screen View, press Escape on the keyboard or right click on any cell and select Close Full Screen.
Custom View The Custom View option in MS Excel 2007 lets you personalize the view of your worksheet and store it for future use on another workbook. To use Custom View: a. Make the changes to your spreadsheet display. b. Click the View Tab, from the Workbook Views Group, select Custom View.
U N I T 3
c. In the Custom Views dialog box, Click Add and then input a name for your custom view. Click OK.
d. To use your custom view in another workbook, click the View Tab, from the Workbook Views Group, select Custom View. Select the name of the custom view that you want then click Show. Previewing and Printing Worksheets: Before printing your worksheet, it is recommended that you use Print Preview to see how your work would look like once it is printed. If you do not preview your work, you risk wasting paper, ink, time, and even effort. Previewing Worksheets a. Click the Office Button. b. Point to Print and then select Print Preview.
125
Print Preview Commands While previewing your worksheet, you could see the following commands under the Print Preview Tab: COMMAND Close Preview Next Page Previous Page Show Margins Zoom Page Setup Print PURPOSE Closes the print preview, returns to the view that was previously selected. Previews the next page of the worksheet. Previews the previous page of the worksheet. Displays or hides the sheet margins. Changes the size of which the worksheet is previewed. Opens the Page Setup Dialog Box. Opens the Print Dialog Box.
U N I T 3
Changing the Page Setup If you need to make changes to the setup of your worksheet, click Page Setup (under the Print Group of the Print Preview Tab). Upon clicking Page Setup, the Page Setup dialog box would appear wherein you can do the following: 1. Change the page orientation, scaling, paper size, print quality, and page number. 2. Change the margin. 3. Insert header and footer. 4. Show the gridlines and change the page order. Printing the Worksheet When you are done formatting and setting up your worksheet, you can print it so that you have a hard copy of the worksheet that you prepared. When you print in Excel 2007, you can print all or part of your current workbook or worksheet. Quick Printing Clicking the Quick Print Button would print your worksheet without letting you customize settings in the Print Dialog Box. If you are going to print just a single copy of the worksheet and you are not going to change any settings, you could use this to command. To use Quick Print, do the following: a. Click the Office Button. b. Point to Print and select Quick Print.
126
Printing from the Print Dialog Box If you are going to print multiple copies or just a selection of data, you need to print from the Print Dialog box. To open the Print Dialog box, do any of the following: a. Press Ctrl + P on your keyboard. b. If you are using print preview, select Print from the Print Group of the Print Preview Tab. c. Click the Office Button, point to Print and select Print.
1
2 3
1. Printer allows you to choose from which printer to print the worksheet. To change the printer, click the drop down arrow of the Name box and select the printer that you prefer from the list. 2. Print Range All Default setting in MS Excel which would print all of the pages that are in the worksheet. Pages specifies the starting and ending page numbers for those pages to be printed. 3. Print What Active Sheet prints the worksheet page that was active when the Print Dialog Box was opened. Selection prints a selected range of cells on the active worksheet (Remember to select the cells first before opening the Print Dialog Box). Entire Workbook prints all the data in all of the worksheets in the workbook. Table prints only the data range that has been formatted as a table. 4. Copies Number of Copies specifies the number of copies to be printed. Type the number in the text box or use the spinner buttons to select the required number. Collate makes separate stacks of the reports to be printed instead of printing all copies of page one then all copies of page 2. To collate reports, make sure that the Collate box has a check mark. After choosing the new printing options for your worksheet, click OK or press Enter in your keyboard.
U N I T 3
127
Directions: Answer the following questions briefly: Write your answers in your notebook.
1. 2. 3. 4. 5.
Differentiate the different workbook views that are available in MS Excel. What is the importance of the Custom View in MS Excel? Why is it important to preview a worksheet before printing it? What settings can be changed in the Page Setup Dialog box? What is the difference between Quick Printing and Printing from the Print Dialog Box?
U N I T 3
HANDS ON
Directions:
1. Open the file formatting.xlsx that you made from Lesson 3. 2. Change the Page Set-up: a. Orientation: Landscape b. Margin: 0.5 inches (top, bottom, left, right) c. Paper Size: A4 3. Format the data in your worksheet so that it would have one page only. 4. Print the worksheet in an A4 bond paper.
LINK UP
Science Directions: Write an essay about the topic, Reuse, Reduce, Recycle. You may use the Internet to look for information about the said topic. NAME:
128
Student Project
Unit 3 Using MS Excel
With the help of your parents, list down the items which are included in a budget sheet. Check out travel sites and look for price lists related to accommodation and transportation. Also include costs related to different activities that can be done at your favorite vacation place. Using MS Excel 2007, create a consolidated travel planner using one (1) workbook. The workbook should include the following worksheets: Travel Checklist of things you need to remember, prepare, and bring for the trip. Vacation Budget of transportation, accommodation, entertainment, and miscellaneous costs. Vacation Itinerary of the activities you plan to do during your vacation. Be as creative as you can be. Use the skills you have gained from the MS Excel lessons that you have taken up in this Unit. When completed, save your work following this filename, <students name><NameofPlace>Budget.xlsx. Print the workbook and submit it to the teacher afterward.
U N I T 3
NAME:
129
Exploring the Presentation Program

U N I T 4
130
Faith in God
Learning Output
1. The pupils will profess their faith in God, His existence, and His works. 2. The pupils will encourage peers and family members to intensify their prayer life and relationship with God. 3. The pupils will enhance their knowledge on the use of presentation tools. 4. The pupils will persevere to become technically adept at using MS PowerPoint to come up with excellent school projects.
Communication is part of our lives. A day is not complete without a simple conversation with our loved ones. With modern tools like laptops, cell phones, and the Internet, people from far places have been brought much closer together. However, do we find time to communicate and thank God for His blessings? Our families, our comfortable homes, the beautiful trees, plants and flowers around all of these are blessings from God. We can thank and communicate with God through prayers. Unlike in telephones or mobile phones, bills, prepaid cards or busy lines can never be experienced when we call God. We are being touched by God in so many ways. In the same manner, we can also touch others by giving back what we receive. Sharing what we know in technology can actually make a difference in another persons life. We are fortunate that the inventors of computers, telephones and the Internet shared their inventions to make peoples life easier and more meaningful. Our ideas can help others as well. Even as a student, by making the best out of assigned tasks and presenting them to the people around can definitely contribute in improving the community. In this unit, being creative and presenting ideas in a way much appealing and interesting to others through Presentation tools would be discussed.
U N I T 4
131
How do you pray? What are the things that you pray for? Keep in Mind Communicating with friends keeps the relationship stronger. It is also the same way with God - prayer is the key for a long and lasting friendship with Him. No matter what happens, God will always be there for us even in the darkest moments of our lives. E-Link We live by faith and we live in Gods will. In order to be on the right path of our lifes journey, we should always ask Gods guidance to help us fulfill our purpose. Prayer is our magical way to achieve this purpose. Moreover, believing in God is also trusting yourself and what you can share with others. Presenting to others what you could do can boost your confidence and self-worth. Thus in this chapter, more opportunities of knowing your capabilities through the application of the Presentation Tools will be made.
U N I T 4
132
Lesson 1
POWERPOINT THEMES AND BACKGROUND STYLES
At the end of the lesson, the learners will 1. Explain the importance of themes when designing slides in MS PowerPoint. 2. Apply a theme to an MS Powerpoint Presentation. 3. Demonstrate creativity when making a presentation in MS PowerPoint. In earlier versions of MS PowerPoint, there used to be design templates. Design templates are files that contain the styles in a presentation. It includes the type and size of bullets and fonts, placeholder sizes and positions, background design and fill color schemes, a slide master and optional title master. However, the use of design templates was time consuming. Users had to choose color or style options for tables, charts, shapes and diagrams separately, making sure that each object is colorcoordinated with the other. This is why Microsoft developed themes which replaced the design templates. A theme is a set of slide layouts, colors, fonts and effects that simplifies the process of creating matching, professional-looking presentations. Unlike design templates, when you apply a theme to a presentation, tables, charts, shapes, and other objects are immediately updated to complement one another. You have to consider the following factors in choosing a theme for your presentation: 1. Suitability to your topic choose a theme that would complement your topic. For example, if your topic is about trees, use a theme with a green background. 2. Readability there is ease of reading and the colors and graphics are not difficult to look at. Choose colors that are cooler to the eyes such as green and blue. Insert few images if possible and keep your slides simple. Applying a Theme to All Slides in a Presentation MS PowerPoint 2007 includes pre-defined themes that are readily available in the themes gallery of the Design Tab of the ribbon.
U N I T 4
133
To apply a theme to all of your slides in a presentation, follow these steps: 1. Open an existing or create a new presentation in MS PowerPoint 2007. 2. Click the Design Tab to access the Themes gallery. To view more themes, click the more drop down arrow next to the themes gallery.
3. Point the mouse cursor over any of the theme thumbnails to see how it would look like when applied to the different slides. Once you have chosen a specific theme, click it to apply it to all of the slides.
U N I T 4
(When you apply a theme, notice that the different elements in the slide like tables, charts, SmartArt graphics, shapes and other objects would be changed to complement each other) Applying a Theme to Selected Slides in a Presentation If you do not want a theme to be applied to every slide of your presentation, you can apply a theme to selected slides only. To apply a theme to selected slides, follow these steps: 1. Open an existing or create a new presentation in MS PowerPoint 2007. 2. While pressing the <Ctrl> key of the keyboard, click the slides that you want to apply a theme to (in the example below, slides 1, 3, 5 and 7 are selected).
134
3. Click the Design Tab to access the Themes gallery. To view more themes, click the more drop down arrow next to the themes gallery.
4. Right click the theme that you want to apply. From the options, select Apply to Selected Slides.
Customizing Themes If you have already chosen a theme but you realized that it does not suit your presentation, you can modify it so that it would be according to your preferences. In MS PowerPoint 2007, you can customize the colors, fonts and effects of a pre-defined theme. Theme Colors If it happens that you like the design of a certain theme but you do not like the colors used, you can change the theme color by choosing from the built-in color themes provided by MS PowerPoint. 1. Choose your preferred pre-defined theme from the Themes Gallery. 2. From the Design Tab, under the Themes Group, click the Colors button. 3. Point to a theme color to see a preview of how it would look in your presentation. 4. Click the theme color that you want.
U N I T 4
135
Theme Fonts If you have chosen a theme for your presentation but you do not like the font that was used for the text, you can change the theme fonts associated with the theme, establishing the font that would be used for the headings as well as the body text. 1. From the Design Tab, under the Themes Group, click the Fonts button. 2. Point to a theme font to see a preview of how it would look in your presentation. 3. Click the theme font that you want. Theme Effects If you want to change how effects are applied to different objects in your presentation (charts, pictures, tables, SmartArt graphics and WordArt), you can choose from the different built-in theme effects of PowerPoint. 1. From the Design Tab, under the Themes Group, click the Effects button. 2. Point to a theme effect to see a preview of how it would look in your presentation. 3. Click the theme effect that you want.
U N I T 4
Background Styles If it happens that you like the design of a certain theme but you do not like the color and style of the background, you can change the background style by choosing from the built-in background styles provided by PowerPoint. 1. From the Design Tab, under the Background Group, click the Background Styles button. 2. Point to a background style to see a preview of how it would look in your presentation. 3. Click the background style that you want.
136
Directions: Answer the following questions briefly: Write your answers in your notebook.
1. What are design templates?
2. What are the factors to consider in choosing a theme for a presentation?
3. Why are themes easier to use than design templates?
4. What are the steps in applying a theme to selected slides in a presentation?
5. What are the steps in changing the background style of a theme used in a presentation?
LINK UP
English Direction: Make a slide presentation on English Poems.

1. Choose five short English poems and type it in individual slides in MS Powerpoint. 2. For each slide, apply a theme that would be appropriate based on the topic of each poem. 3. Be as creative as you can be. Use all Information that you have learned from this lesson. 4. Save your Presentation using the filename English.poems.pptx
U N I T 4
NAME:
137
Directions: Make a slide presentation on the five kingdoms of living things.
U N I T 4
1. Create 7 new slides in MS PowerPoint. 2. Apply the Aspect theme to all of the slides. Change the theme color to Solstice Change the theme font to Foundry Change the Background Style to Style 9 3. Slide 1 (Title Slide Layout) Add the title Five Kingdoms of Living Things Add your name and section as the subtitle 4. Slide 2 (Title and Content Layout) Add the title Kingdom Monera Add a definition 5. Slide 3 (Title and Content Layout) Add the title Kingdom Protista Add a definition 6. Slide 4 (Title and Content Layout) Add the title Kingdom Fungi Add a definition 7. Slide 5 (Title and Content Layout) Add the title Kingdom Plantae Add a definition 8. Slide 6 (Title and Content Layout) Add the title Kingdom Animalia Add a definition 9. Slide 7 (Title and Content Layout) Add the title Bibliography List the websites/reference books where you found your information 10. Enhance the slides with the appropriate text formatting. 11. Save your presentation using the filename Living Things.pptx.
NAME:
138
Lesson 2
THE SLIDE MASTER

At the end of the lesson, the learners will 1. Explain the importance of the slide master in making MS PowerPoint presentations. 2. Create a slide master for an MS PowerPoint presentation. 3. Demonstrate uniformity and clarity in design and layout of presentations. The Slide Master is a tool in MS PowerPoint which stores information about the theme and slide layouts of a presentation, including the background, color, fonts, effects, placeholder, and positioning. It is used to make universal style changes to every slide in your presentation, including the ones that would later be added on. By using the slide master, you can make sure that your presentation has consistency, making it easier to follow and understand by the audience. In addition, when you use the slide master, you can save time because there is no need to type the same information on every slide. This is particularly helpful when you have a long presentation which contains many slides. If you are going to use the slide master, it is better to customize it first before creating the individual slides. That way, all of the slides that you are going to add to the presentation would be based on the slide master. In addition, if ever you are going to make changes to the format of the slides, do it in the slide master for it to be reflected on all slides.
U N I T 4
To View the Slide Master: 1. Click the View Tab, select Slide Master.
under the Presentation Views Group,
139
The Slide Master Tab would appear on the Ribbon and the slide master task pane would be displayed on the left side of the screen. About the Slide Master View The first thumbnail image in the task pane is the slide master that controls ALL the slides. If you want changes to be reflected on all the slides of the presentation, use this slide.
Slide Master
Below the slide master are slide layouts that you Different can use to make changes for SPECIFIC LAYOUTS. Slide For example, you want to customize all the slides Layouts in the presentation which uses the Two Content Layout, you can do so by customizing the Two Content Layout contained in the slide master. Making Changes to All Slides 1. Click the View Tab, under the Presentation Views Group, select Slide Master. 2. Click the slide master for all the slides if it is not yet selected. 3. Make changes to the slide master just as you would in a normal slide. If needed, you can switch to the other tabs to access the different commands.
U N I T 4
4. After making the changes, close the Master View by clicking the Slide Master Tab, and clicking Close Master View from the Close Group. Making Changes to Specific Layouts 1. Click the View Tab, under the Presentation Views Group, select Slide Master. 2. Click the slide layout that you want to customize. 3. Make changes to the slide layout just as you would in a normal slide. If needed, you can switch to the other tabs to access the different commands.
140
4. After making the changes, close the Master View by clicking the Slide Master Tab, and clicking Close Master View from the Close Group. Inserting Date, Time and Slide Numbers to All Slides By using the slide master, you can also insert different elements to your slides like the date and time, slide number as well as footer. To do this, follow the steps listed below: 1. Click the View Tab, under the Presentation Views Group, select Slide Master. 2. Click the slide master for all the slides if it is not yet selected. 3. From the Insert Tab, under the Text Group, click Date & Time. Upon clicking it, the Header and Footer Dialog box would appear. 4. In the Header and Footer Dialog box, under the Slide Tab, select the information that you want to appear in your slides. Date and Time to show the date and time; you can either select update automatically or fixed. You can also select the date format from the drop down list. Slide Number to show the slide number in each slide Footer to have a footer appear in each slide; you can type your desired footer message in the footer box Dont Show on Title Slide to hide the selected information in the title slide
U N I T
5. Click Apply to All.
141
I. Directions: Analyze each statement and encircle the letter of the best answer.
U N I T 4
1. It is a tool in MS PowerPoint which stores information about the theme and slide layouts of a presentation, including the background, color, fonts, effects, placeholder, and positioning. a. Slide Master b. Custom Animation c. Record Theme d. Hide Slide 2. The first thumbnail image in the task pane is the slide master that controls _______ of the slides. a. Some b. None c. All d. A Few 3. The command Date & Time is under the _________ command group. a. Links b. Set Up c. Editing d. Text 4. The two options for showing the date and time on slides are: update automatically and ____________. a. Unchanging b. Fixed c. Do Not Update d. Update Periodically 5. Which of the following icons represent the Slide Master? a. b. c. d.
Directions: Answer the following questions briefly:

1. What is the importance of using the slide master? 2. Why is it better to customize the slide master first before creating individual slides?
NAME:
142
HANDS ON
Directions: Create a presentation about the sun.
PowerPoint
1. Create 6 new slides in MS PowerPoint. 2. Activate the Slide Master. Apply a theme to all slides of the presentation Change the text formatting Insert a Clip Art of a sun that would appear in the lower right corner of all slides. 3. Insert the time and date as well as the slide number for all of the slides 4. Slide 1 (Title Slide Layout) Add the title The Sun Add your name and section as the subtitle 5. Slide 2 (Title and Content Layout) Add the title Definition Add a definition for the sun 6. Slide 3 (Title and Content Layout) Add the title Characteristics Add characteristics of the sun 7. Slide 4 (Title and Content Layout) Add the title Statistics Add some statistics of the sun like its age, mass, diameter, temperature and others 8. Slide 5 (Title and Content Layout) Add the title Solar Eclipse Add a definition 9. Slide 6 (Title and Content Layout) Add the title Bibliography List the websites/reference books where you found your information 10. Save your presentation using the filename The Sun.pptx.
U N I T 4
NAME:
143
Lesson 3
ENHANCING PRESENTATIONS WITH PICTURES AND IMAGES
At the end of the lesson, the learners will 1. Enumerate the steps in inserting pictures in MS PowerPoint. 2. Create an MS PowerPoint presentation which uses pictures and images. 3. Encourage creativity among peers in enhancing presentations. A good MS PowerPoint presentation has to be visually stimulating in order to hold the audiences attention. One way to ensure that your presentation would be interesting is by including pictures and images. Pictures and images can sometimes express thoughts better than simple words can do. Use pictures and images to reinforce your message and explain concepts to your audience. In this lesson, you would learn how to add pictures and images to your MS PowerPoint presentation as well as the modifications that you can do to make them more interesting.
U N I T 4
Inserting Pictures And Images When inserting pictures or images in PowerPoint, you can choose between two methods: using the ribbon or using the placeholder command. A. Inserting a Picture/Image Using the Ribbon 1. Select the slide to which you want to add a picture/image. 2. Click the Insert Tab, under the Illustrations Group, select Picture.
3. From the Insert Picture Dialog Box, locate and select the picture/image that you want to use. Click Insert. B. Inserting a Picture/Image Using the Placeholder Command: 1. Select the slide to which you want to add a picture/image. 2. Click the Insert Picture command button in the placeholder. Take note that the command appears in selected slide layouts only:
144
Title and Content

Two Content Comparison Content with Caption Picture with Caption
3. In the Insert Picture dialog box, locate the picture/image that you want to use and click Insert. Resizing, Rotating And Moving Pictures And Images If the picture or image that you have inserted needs to be resized, rotated or moved, just follow these steps: To Resize a Picture/Image: 1. Click the picture. (there would be 8 Sizing Handles that would surround the image) 2. Point to any of the 8 sizing handles, notice that the pointer would change into a two-headed arrow.
U N I T
3. Click and drag any of the 4 corner sizing handles to proportionally resize the picture/ image. Then release the mouse button.
OR
145
Click and drag any of the 4 middle sizing handles to manually resize the picture/image depending on your preference. Then, release the mouse button.
Proportional and Centered Resizing To proportionally resize a picture/image while keeping it centered in the same position, press and hold down the <Ctrl> key while dragging any of the four corner sizing handles. Then, simultaneously release the <Ctrl> key and the mouse button. To Rotate a Picture/Image: 1. Click the image that you want to rotate. 2. There would be a green circle at the top of the image. This is called the rotating handle. 3. Click the rotating handle and drag it to change the angle of the image. 4. Release the mouse button when you have achieved the preferred angle.
U N I T 4
To Move a Picture/Image: 1. Click the picture/image that you want to move (the cursor becomes a cross with arrows on each end). 2. While holding the mouse button, drag the picture/image to where you would want it to be placed. 3. Release the mouse button.
146
Modifying Pictures And Images To further enhance your pictures, you can use the different commands in MS PowerPoint 2007, all grouped under the Picture Tools Format Tab (the tab would only appear when you click a picture/image). A. Adjust Group To use the commands from the Adjust Group: 1. Click the picture/image you want to modify. 2. Click the Format Tab. 3. Choose from the commands available in the Adjust Group. Brightness: adjusts the brightness of the selected picture/image Contrast: adjusts the contrast of the selected picture/image Recolor: changes the color of the selected picture/image; includes options like Black and White, Sepia, Grayscale and others Compress Pictures: reduces the size of the selected picture/image Change Picture: selects a new picture to replace the current picture/image Reset Picture: reverts the selected picture/image back to its original appearance
B. Picture Styles Group To use the commands from the Picture Styles Group: 1. Click the picture/image you want to modify. 2. Click the Format Tab. 3. Choose from the commands available in the Picture Styles Group. Picture Styles: adds interesting styles to a selected picture/ image; includes styles like bevel, soft edges reflection, and others Picture Shape: changes the shape of the selected picture/ image Picture Border: adds a border to the selected picture/image Picture Effects: adds different effects to the selected picture/ image; includes effects like glow, shadow, 3-D rotation and others
U N I T 4
147
C. Arrange Group To use the commands from the Arrange Group: 1. Click the picture/image you want to modify. 2. Click the Format Tab. 3. Choose from the commands available in the Arrange Group. Bring to Front: brings the selected picture/image in front of all other objects Send to Back: sends the selected picture/image behind all other objects Selection Pane: shows the selection pane Align: changes the alignment of the selected picture/image Group: groups multiple objects into one object Rotate: rotates the selected picture/image D. Size Group To use the commands from the Size Group: 1. Click the picture/image you want to modify. 2. Click the Format Tab. 3. Choose from the commands available in the Size Group. Crop: crops the selected picture/image in order to remove any unwanted parts Height: changes the height of the selected picture/image Width: changes the width of the selected picture/image
U N I T 4
Deleting Images To delete images: 1. Click the picture or image that you want to delete. 2. On your keyboard, press the delete key.
148
Directions: Complete the crossword puzzle below by using the available clues.
ACROSS 6 Command from the Adjust Group which reduces the size of the selected picture. 7 Command from the Arrange Group which sends the selected image behind all other objects. 8 To proportionally resize an image, the user should click and drag any of the four _______ sizing handles. DOWN 1 Command from the Picture Styles Group which adds a border to a selected image. 2 Command from the Picture Styles Group which changes the shape of the selected picture. 3 Command from the Adjust Group which changes the color of the selected picture. 4 Command from the Arrange Group which changes the alignment of the selected picture/image. 5 The Illustrations Command Group can be found under the ________ tab.
U N I T 4
NAME:
149
Directions: Make a slide presentation on 3D Geometric Shapes.
U N I T 4
1. Create 6 new slides in MS PowerPoint. 2. Apply a theme to all of the slides. Change its theme color, theme font, theme effect and background style. 3. Slide 1 (Title Slide Layout) Add the title 3D Geometric Shapes Add your name and section as the subtitle Add an image Enhance the image by using commands from the Picture Tools Format Tab 4. Slide 2 (Title and Content Layout) Add the title Sphere Add an image and a definition Enhance the image by using commands from the Picture Tools Format Tab 5. Slide 3 (Title and Content Layout) Add the title Cube Add an image and a definition Enhance the image by using commands from the Picture Tools Format Tab 6. Slide 4 (Title and Content Layout) Add the title Cylinder Add an image and a definition Enhance the image by using commands from the Picture Tools Format Tab 7. Slide 5 (Title and Content Layout) Add the title Cone Add an image and a definition Enhance the image by using commands from the Picture Tools Format Tab 8. Slide 6 (Title and Content Layout) Add the title Bibliography List the websites/reference books where you found your information 9. Enhance the slides with the appropriate text formatting. 10. Save your presentation using the filename Geometric Shapes.pptx.
NAME:
150
Lesson 4
INSERTING MOVIES IN POWERPOINT
At the end of the lesson, the learners will 1. Explain the importance of including videos in MS PowerPoint presentations. 2. Create an MS PowerPoint presentation which makes use of video clips and animated clips. 3. Demonstrate appreciation for the different advancements in technology. In the past, information is usually presented through books, photographs, and other printed materials. However, times have changed and we are now in the multimedia generation wherein presentation of ideas is done through the use of videos. Including videos in an MS PowerPoint presentation is an effective way to capture and sustain the audiences attention. In addition, videos can be used to present detailed ideas that sometimes, text and graphics cannot. Take note that in MS PowerPoint, videos and animations are collectively referred to as movies. In this lesson, you would learn how to insert movies in an MS PowerPoint presentation as well as how to set different options for the movies that you have inserted. Videos As Linked Files Videos in MS PowerPoint are linked rather than embedded. When you insert a video file, MS PowerPoint creates a link to the video files current location. This is why if you used a video file in MS PowerPoint then later on moved the video file to another location, MS PowerPoint would not be able to play the video. Due to this, before inserting videos into your presentation, it is a good practice to create a folder in your computer that would contain the presentation file as well as the video files to be used. Afterwards, if you are going to copy or move your MS PowerPoint presentation to another computer, make sure to copy/move the whole folder instead of just the MS PowerPoint presentation file. Inserting Movies From File When inserting movies in MS PowerPoint, you can choose between two methods: using the ribbon or using the placeholder command. A. Inserting a Movie Using the Ribbon 1. Select the slide to which you want to add the video. 2. Click the Insert Tab, under the Media Clips Group, click the drop down arrow for Movie. 151
U N I T 4
3. From the drop down menu, select Movie from file.
4. From the Insert Movie dialog box, locate the video file that you want to add to your presentation. Select the video file then click OK. 5. A Message Window would appear asking you how you want your video to start during the slide show. The option Automatically would start the video as soon as the slide appears during the slide show. The option When Clicked on the other hand, would start the video when you click the mouse during the slide show. Select the option that you prefer.
U N I T 4
6. MS PowerPoint would position the video at the center of the slide. a. To resize the video, click and drag any of the eight sizing handles located around the video. b. To move the video, click it then drag to the new location.
B. Inserting a Movie Using the Placeholder Command: 1. Select the slide to which you want to add a video file. 2. Click the Insert Movie command button in the placeholder. Take note that the command appears in selected slide layouts only: Title and Content Two Content Comparison 152 Content with Caption
3. From the Insert Movie dialog box, locate the video file that you want to add to your presentation. Select the video file then click OK. 4. MS PowerPoint would position the video at the center of the slide. a. To resize the video, click and drag any of the eight sizing handles located around the video. b. To move the video, click it then drag to the new location. Options Tab for Movies You can control how the movie is played during the slide show by setting different options using the commands from the Movie Tools Options Tab. A. Play Group To use the preview command from the Play Group: 1. Click the video that you want to preview. 2. Click the Options Tab. 3. Click the Preview command button from the Play Group. Click it again to stop the preview. B. Movie Options Group To use the commands from the Movie Options Group: 1. Click the video you want to modify. 2. Click the Options Tab. 3. Choose from the commands available in the Movie Options Group.
U N I T 4
Slide Show Volume changes the volume of the video; there are four options available: Low, Medium, High and Mute Play Movie changes how the movie will start during the slide show; there are three options: Automatically, When Clicked and Play Across Slides Hide During Show hides the icon representing the video during the slide show Play Full Screen plays the video in full screen during the slide show Loop Until Stopped repeats the movie until it is stopped Rewind Movie After Playing rewinds the movie to the first frame after it is done playing
153
C. Arrange Group To use the commands from the Arrange Group: 1. Click the video you want to modify. 2. Click the Options Tab. 3. Choose from the commands available in the Arrange Group. Bring to Front: brings the selected icon (representing the video) in front of all other objects Send to Back: sends the selected icon (representing the video) behind all other objects Selection Pane: shows the selection pane Align: changes the alignment of the selected video Group: groups multiple objects into one object D. Size Group To use the commands from the Size Group: 1. Click the video you want to modify. 2. Click the Options Tab. 3. Choose from the commands available in the Size Group. Height: changes the height of the selected video Width: changes the width of the selected video * The Picture Tools Format tab also appears when you insert a video file. You can use the different formatting commands to change the appearance of the video icon that is placed on the slide. Inserting Movies From The Clip Organizer MS PowerPoint comes with animated clips that you can use for the slides of your presentation. Because animated clips are not actually digital videos, some of the movie options used for videos are not available for animated clips. To insert movies (animated clips) from the clip organizer, follow these steps: 1. Select the slide to which you want to add the movie (animated clip). 2. Click the Insert Tab, under the Media Clips Group, click the drop down arrow for Movie. 3. From the drop down menu, select Movie from Clip Organizer.
U N I T 4
2 3 4. In the Search for box, type a keyword in order to search for an animated clip that you would need (make sure that only Movies is checked under Results Should be). Click Go.
154
5. Choose from the available animated clips from the task pane. Click your chosen animated clip to insert it in your presentation. 6. Alternatively, you can also hover the mouse over your chosen animated clip, click the menu arrow that appears and select Insert. 6 4 5
7. MS PowerPoint would position the animated clip at the center of the slide. If you want to reposition it, click, drag and release the animated clip to a different location on the slide. * The Picture Tools Format tab also appears when you insert an animated clip. You can use the different formatting commands to change the appearance of the animated clip that is placed on the slide. Deleting Videos And Animated Clips 1. Click the video or animated clip that you want to delete. 2. On your keyboard, press the delete key.
U N I T 4
155
Directions: Answer the following questions briefly:
1. What is the importance of inserting videos in a PowerPoint presentation?
2. In creating a video-containing PowerPoint presentation, why is it important to create a folder in the computer which would contain the presentation file and the video files to be used?
3. What are the two methods of inserting a movie from file?
U N I T 4
LINK UP
Information Technology Directions: Research on the topic Video Cameras and answer the following questions:
a. b. c. d. e. What is a video camera? Who developed the first video camera? How do video cameras work? What are some examples of modern video cameras? What are some tips for taking care of video cameras?
NAME:
156
HANDS ON
Directions: Create a PowerPoint presentation about the water cycle.
1. Create 5 new slides in MS PowerPoint. 2. Apply a theme to all of the slides. Change its theme color, theme font, theme effect and background style. 3. Slide 1 (Title Slide Layout) Add the title The Water Cycle Add your name and section as the subtitle 4. Slide 2 (Title and Content Layout) Add the title Definition Add the definition of water cycle 5. Slide 3 (Title and Content Layout) Add the title Terms to Remember Add the terms involved in the water cycle as well the definition of each term 6. Slide 4 (Title and Content Layout) Insert a video showing the water cycle (look for a video from the Internet) Set the following movie options for the video: Slide Show Volume: Medium Play Movie: Automatically Play Full Screen Loop Until Stopped 7. Slide 5 (Title and Content Layout) Add the title Bibliography List the websites/reference books where you found your information as well as the video 8. Enhance the slides with the appropriate text formatting. 9. Save your presentation using the filename Water Cycle.pptx.
U N I T 4
NAME:
157
Lesson 5
INSERTING SOUNDS IN A PRESENTATION
At the end of the lesson, the learners will 1. Enumerate the steps on how to inserts sounds in an MS PowerPoint presentation. 2. Create an MS PowerPoint presentation which includes sounds. 3. Demonstrate attentiveness when other people are talking. Adding sounds is great way to catch and sustain the audiences attention as well as increase the overall effectiveness of an MS PowerPoint presentation. MS PowerPoint 2007 includes different sounds in the clip organizer that you can use. However, if you prefer to use sound files from other sources (perhaps from an Audio CD), you can also do so. In this lesson, you will learn how to insert sounds from different sources. You will also learn how to set different sounds options. Inserting Sounds from File 1. Select the slide to which you want to add the sound. 2. Click the Insert Tab, under the Media Clips Group, click the drop down arrow for Sound. 3. From the drop down menu, select Sound from File. 4. From the Insert Sound Dialog Box, locate the sound file that you want to add to your presentation. Select the sound file then click OK. 2
U N I T 4
5. A Message Window would appear asking you how you want your sound to start during the slide show. The option Automatically would start the sound as soon as the slide appears during the slide show. The option When Clicked on the other hand, would start the sound when you click the mouse during the slide show. Select 158 the option that you prefer.
6. MS PowerPoint would position the sound icon at the center of the slide. If you want to reposition it, click, drag and release the sound icon to a different location on the slide.
Inserting Sounds from the Clip Organizer 1. Select the slide to which you want to add the sound. 2. Click the Insert Tab, under the Media Clips Group, click the drop down arrow for Sound. 3. From the drop down menu, select Sound from Clip Organizer. 2 3 4. In the Search for box, type a keyword in order to search for sound files that you would need (make sure that only Sounds is checked under Results Should be). Click Go. 5. Choose from the available sound files from the task pane. Click your chosen sound file to insert in your presentation. 6. Alternatively, you can also hover the mouse over your chosen sound file, click the menu arrow that appears and select Insert.
U N I T 4
159
7. A Message Window would appear asking you how you want your sound to start during the slide show. The option Automatically would start the sound as soon as the slide appears during the slide show. The option When Clicked on the other hand, would start the sound when you click the mouse during the slide show. Select the option that you prefer.
8. MS PowerPoint would position the sound icon at the center of the slide. If you want to reposition it, click, drag and release the sound icon to a different location on the slide.
U N I T 4
Play Tracks from a CD 1. Make sure that the audio CD is inserted in the CD drive. 2. Select the slide to which you want to add the sound. 3. Click the Insert Tab, under the Media Clips Group, click the drop down arrow for Sound. 4. From the drop down menu, select Play CD Audio Track. 2 3
5. From the Insert CD Audio dialog box, set the preferences that you want. Clip Selection enter the track number to be played; for example you might want to start at track 5 of the CD and end at track 8. *You can also enter the start and end times of the track. For example, you do not want the intro part of the track to play, just enter the precise time that you prefer.
160
Loop Until Stopped - repeats the audio tracks until stopped. Sound Volume adjusts the sound level during the slide show Hide Sound Icon during Slide Show hides the icon located on the slide during the slide show 6. MS PowerPoint would position the sound icon at the center of the slide. If you want to reposition it, click, drag and release the sound icon to a different location on the slide. * Take note that the CD to be played must always be inserted in the CD drive in order for it to be played in the presentation. Insert Recorded Sound If you want a recorded narration to be played in your presentation, you can use the recording feature of MS PowerPoint. To record a sound, make sure that your computer has a sound card and that you have a microphone (some computers have built-in microphones; if your computer has none, connect an external handheld or headset microphone). 1. Select the slide to which you want to add the recorded sound. 2. Click the Insert Tab, under the Media Clips Group, click the drop down arrow for Sound. 2
3 3. From the drop down menu, select Record Sound. 4. In the Record Sound Dialog box, type a name for the recording in the Name Box. To start recording, click the Record Button. Discuss what you want the audience to hear and when you are done, click the Stop Button. To play back the recording, click the Play Button. If you are not satisfied with the result, click the Cancel Button and repeat steps 2-4.
Name Box Play Button
U N I T 4
Stop Button
Record Button
5. If you are satisfied with the result, click OK. MS PowerPoint would position the sound icon at the center of the slide. If you want to reposition it, click, drag and release the sound icon to a different location on the slide.
161
Options Tab for Sounds You can control how the sound is played during the slide show by setting different options using the commands from the Sound Tools Options Tab. A. Play Group To use the preview command from the Play Group: 1. Click the sound that you want to preview. 2. Click the Options Tab. 3. Click the Preview command button from the Play Group. Click it again to stop the preview. B. Sound Options Group To use the commands from the Sound Options Group: 1. Click the sound you want to modify. 2. Click the Options Tab. 3. Choose from the commands available in the Sound Options Group.
U N I T 4
Slide Show Volume changes the volume of the sound; there are four options available: Low, Medium, High and Mute Hide During Show hides the icon representing the sound during the slide show Loop Until Stopped repeats the sound until it is stopped Play Sound changes how the sound will start during the slide show; there are three options: Automatically, When Clicked and Play Across Slides Max Sound File Size (KB) specifies the maximum size for embedding a sound within the presentation C. Set Up Group (only available for playing CD Tracks) To use the commands from the Set Up Group: 1. Click the sound you want to modify. 2. Click the Options Tab.
162
3. Choose from the commands available in the Set Up Group. Slide Show Volume changes the volume of the sound; there are four options available: Low, Medium, High and Mute Start Playing and Stop Playing specifies which track number and time frame the sound from the CD would start and end Play Track changes how the sound will start during the slide show; there are three options: Automatically, When Clicked and Play Across Slides Loop Until Stopped repeats the sound until it is stopped Hide During Show hides the icon representing the sound during the slide show
D. Arrange Group To use the commands from the Arrange Group: 1. Click the sound you want to modify. 2. Click the Options Tab. 3. Choose from the commands available in the Arrange Group. Bring to Front: brings the selected sound icon in front of all other objects Send to Back: sends the selected sound icon behind all other objects Selection Pane: shows the selection pane Align: changes the alignment of the selected sound icon Group: groups multiple objects into one object E. Size Group To use the commands from the Size Group: 1. Click the sound you want to modify. 2. Click the Options Tab. 3. Choose from the commands available in the Size Group. Height: changes the height of the selected sound icon Width: changes the width of the selected sound icon * The Picture Tools Format tab also appears when you insert a sound. You can use the different formatting commands to change the appearance of the sound icon that is placed on the slide. Deleting Sounds 1. Click the sound that you want to delete. 2. On your keyboard, press the delete key.
U N I T 4
163
Directions: Enumerate what is being asked.
1-6. Give the steps on how to insert a sound from file in a PowerPoint presentation. 1. 2. 3. 4. 5. 6. 7-9. Give three buttons that can be found in the Record Sound dialog box. 7. 8. 9. 10-13. Give four commands under the Arrange Group of the Sound Tools Options Tab. 10.
U N I T 4
11. 12. 13. 14-15. Give the steps on how to delete sounds in a PowerPoint presentation. 14. 15.
LINK UP
a. b. c.
MUSIC Directions: Research on how the following musical instruments produce sound:
Guitar Drums Flute d. e. Piano Violin
NAME:
164
HANDS ON
Directions: Create a PowerPoint presentation about dolphins.

1. Create 6 new slides in MS PowerPoint. 2. Apply a theme to all of the slides. Change its theme color, theme font, theme effect and background style. 3. Slide 1 (Title Slide Layout) Add the title Dolphins Add your name and section as the subtitle Insert pictures/images of dolphins 4. Slide 2 (Title and Content Layout) Add the title Description Add a description for dolphins 5. Slide 3 (Title and Content Layout) Add the title Anatomy Add a description of the anatomy of a dolphins body 6. Slide 4 (Title and Content Layout) Add the title Vocalization Add a description of how dolphins produce sounds. Insert a sound which would play the sounds that dolphins make Set the following sound options for the sound: Slide Show Volume: Medium Play Sound: When Clicked Hide During Show 7. Slide 5 (Title and Content Layout) Add the title Jumping and Playing Add a description of how dolphins play and interact with people and other dolphins. Insert a sound which would play splashing water Set the following sound options for the sound: Slide Show Volume: Low Play Sound: Automatically Hide During Show 8. Slide 6 (Title and Content Layout) Add the title Bibliography Add the websites where you found your information as well as the sounds 9. Enhance the slides with the appropriate text and image formatting. 10. Save your presentation using the filename Dolphins.pptx.
U N I T 4
NAME:
165
Lesson 6
CHARTS
At the end of the lesson, the learners will 1. Explain the importance of charts when creating presentations. 2. Create an MS PowerPoint presentation which includes charts. 3. Demonstrate effectiveness in representing data by using charts. A chart is used to represent data graphically. The data may be represented by different shapes and symbols like bars (for bar charts), lines (for line charts) and slices (for pie charts). Charts are often used to make it easier for people to understand large quantities of data. In MS PowerPoint, it is sometimes better to use charts instead of tables especially when you are presenting data and numbers. Charts are an effective way to capture the audiences attention and help them see the meaning behind numbers.
U N I T 4
There are many types of charts available in MS PowerPoint. Different charts are used for different kinds of data. Below are the different types of charts that you can use in MS PowerPoint as well as a short description for each: Column Chart is a chart usually used for showing data changes over a period time or for showing comparison among different items. In a column chart, categories are usually place along the horizontal axis and the values along the vertical axis. Line Chart - is usually used when we want to see movements of values over time. In this chart, the values are represented by symbols and are interconnected with lines. Pie Chart - is a circular chart where emphasis is given on the proportion of each value to the whole. Bar Chart - is a chart which is used to compare values by using bar 166 lengths.
Area Chart - is a chart that is used to simultaneously display the trends of several values over time. Scatter Chart a scatter chart shows the relationship between numeric values in several data series. Scatter charts are usually used for scientific and statistical data. Stock Chart is a chart that is usually used for showing the fluctuation of stock prices. Surface Chart is a chart which is used to find the optimum combinations between two sets of data. Surface charts are usually used in topography. Doughnut Chart is similar to the pie chart. The doughnut chart however, can contain more than one data series. Bubble Chart - is a chart which shows a set of numeric values in the shape of circles. Bubble charts are usually used for values that differ by magnitude. Radar Chart - is a chart that is used when comparing aggregate values of several data series. Inserting Charts To insert charts in MS PowerPoint, follow the steps listed below: 1. Click the Insert Tab, under the Illustrations Group, select Chart. OR Click the Insert Chart command button in the placeholder. Take note that the command appears in selected slide layouts only: Title and Content Two Content Comparison Content with Caption
U N I T 4
167
2. From the Insert Chart Dialog box, click and drag the scroll bar to see the available chart types. Click on your preferred chart then click OK. 3. MS Excel would be opened side by side with MS PowerPoint. To enter data for your chart, select a cell in the Excel Spreadsheet and replace the dummy data. Do this until all of your data has been entered. As you enter data in Excel, the chart in MS PowerPoint would be automatically updated.
4. To change the range of cells to be included in the chart, click and drag the lower right corner of the blue line (the cursor would change into a double-headed arrow when you place it over the lower right corner of the blue line).
U N I T 4
5. Delete the rest of the dummy data by selecting the range of cells then pressing delete on your keyboard. 6. Close the MS Excel application. There is no need to save the spreadsheet. The data you typed in Excel would automatically appear in the PowerPoint chart.
168
* If you need to edit the data of your chart but you have already closed the MS Excel application, follow these steps: Click the chart you want to edit. Click the Design Tab, under the Data Group, select Edit Data. MS Excel would be opened once again, with the data that you have previously entered. Edit the data then close the MS Excel application. Modifying And Enhancing Charts After creating the chart, you can change how your chart looks. PowerPoint provides different predefined layouts and styles that you can use to customize the chart that you made. Applying a Predefined Chart Layout a. Select the chart that you want to change the layout of. b. From the Design Tab, Chart Layouts Group, select the chart layout that you prefer. To see all options available, click the More drop down arrow.
Applying a Predefined Chart Style a. Select the chart that you want to change the style of. b. From the Design Tab, Chart Styles Group, select the chart layout that you prefer. To see all options available, click the More drop down arrow.
U N I T 4
169
Adding or Removing Titles or Data Labels Titles and labels are used to make the chart easier to understand. In the case of axis titles, some chart types like the pie and doughnut (which does not contain axes) cannot display axis titles. Data labels and data points can also be added to your chart to quickly identify data series. Adding a Chart Title a. Select the chart to which you want to add a title to. b. From the Layout Tab, Labels Group, click Chart Title. You have the option to add the title as Centered Overlay Title or Above Chart. c. Type the title that you want for the chart in the Chart Title Text Box. If you made a mistake and want to edit the title, double click it to be able to change it.
U N I T 4
Adding Axis Title a. Select the chart to which you want to add axis titles to. b. From the Layout Tab, Labels Group, click Axis Titles. To add a title for the horizontal axis, select from the options for Primary Horizontal Axis Title. To add a title for the vertical axis, select from the options for Primary Vertical Axis Title. c. Type the title that you want in the respective title boxes.
Show or Hide a Legend a. Select the chart to which you want to show or hide the legend. b. From the Layout Tab, Labels Group, click Legend.
170
c. Select the option that you want.
Further Formatting Options After you are done adding and modifying the different chart elements, you can further enhance the appearance of your chart. Individual elements like text in titles and labels, numbers and symbols can be formatted to customize your chart and give it an eyecatching look. 1. Click on a specific chart element. 2. Click the Format Tab. 3. Choose from the different options available:
Shape Styles/ WordArt Styles use predefined styles for shapes and groups of text. Shape/Text Fill to add colors, textures, and gradient fills to specific chart elements. Shape/Text Outline to customize the color, line style and line weights of chart elements. Shape/Text Effects to apply special effects like shadow, reflection, glow, soft edges, bevel and 3-D rotation to chart element shapes and groups of text. The chart below is an example of a chart wherein specific chart elements are formatted:
U N I T 4
Deleting Charts 1. Click the chart that you want to delete. 2. On your keyboard, press the delete key.
171
Directions: Answer the following questions briefly. Write your answers in your notebook.
1. What is a chart? 2. Why are charts used when presenting large quantities of data? 3. How can you edit your chart data when you have already closed the MS Excel application?
HANDS ON
Directions: Create a chart in MS PowerPoint; follow the guidelines below:

1. Create 2 slides in MS PowerPoint. 2. Apply a theme to all of the slides. Change its theme color, theme font, theme effect and background style. 3. Slide 1 (Title Slide Layout) Add the title Most Widely Spoken Languages in the World Add your name and section as the subtitle 4. Slide 2 (Blank Layout) 5. Insert a column chart; use the data given below:
U N I T 4
6. Modify and enhance the chart by using the different commands from Chart Tools Design, Layout and Format Tabs. 7. Save your presentation using the filename Languages.pptx.
NAME:
172
LINK UP
Home Economics Directions: Create a chart in MS PowerPoint; follow the guidelines below:
1. Create 2 slides in MS PowerPoint. 2. Apply a theme to all of the slides. Change its theme color, theme font, theme effect and background style. 3. Slide 1 (Title Slide Layout) Add the title Food Consumption of Filipinos; Year 2001 Add your name and section as the subtitle 4. Slide 2 (Blank Layout) 5. Insert a pie chart; use the data given below:
6. Modify and enhance the chart by using the different commands from Chart Tools Design, Layout and Format Tabs. 7. Save your presentation using the filename Food Consumption.pptx.
U N I T 4
NAME:
173
Lesson 7
PHOTO ALBUMS IN POWERPOINT
At the end of the lesson, the learners will 1. Enumerate the steps in creating a photo album using MS PowerPoint. 2. Create a photo album in MS PowerPoint based on given specifications. 3. Demonstrate appreciation for the importance of photographs in capturing memorable moments in life. Photographs help remind people of past memories. As a student, you probably have photographs during field trips, programs and other school activities wherein you have fun moments with your classmates and schoolmates. As a son/daughter, you also probably have photographs during reunions and celebrations with your family and relatives. These are significant events in your life that you would want to reminisce in the future. A photo album is a collection of photographs that is used to keep memories documented. Photo albums are also a great way of sharing captured memories to your friends and relatives. However, what if you want to share your photo album to a friend who lives far away, perhaps another country? It is a good thing that in MS PowerPoint 2007, you can quickly create a photo album which you can easily share to other people. You can share it by sending as an attachment to an e-mail message or even publishing it in your own website. To create a Photo Album: To create a photo album in MS PowerPoint 2007, follow these steps: 1. Click the Insert Tab, from the Illustrations Group, click the drop down arrow for Photo Album then select New Photo Album.
U N I T 4
2. In the Photo Album Dialog Box, click the File/Disk button. (If you have non-digital pictures, scan them first and save in your computer) 3. In the Insert New Pictures Dialog box, locate the folder that contains the pictures that you want to add to your photo album. Select the pictures that you want by clicking it (to select multiple pictures, hold down the <Shift> or <Ctrl> key of the keyboard
174
then click the pictures that you want to select). When you are done selecting the pictures, click Insert.
4. In the Photo Album Dialog box, you can set different options based on your preference. D
A C B
A. File/Disk Button to add new pictures to your photo album. B. New Text Box Button to add a text box to the slides of the photo album. C. Picture Options: Caption below all pictures to add captions which would be placed below the pictures (if the check box is dimmed, choose first a picture layout aside from Fit to slide). All pictures in black and white changes the color of the pictures to grayscale mode. D. Pictures in Album lists the pictures that are included in the album (to preview a picture, click a picture on the list). E. Move Up and Move Down Buttons rearranges the order of the pictures contained in the photo album (click the file name of the picture you want to move then use the up or down arrow buttons). F. Remove Button removes a specific picture from the photo album (click the filename of the picture you want to remove then click Remove). G. Quick Photo Fix Tools changes the appearance of the selected picture (click the
U N I T 4
175
file name of the picture you want to modify then click the command buttons for picture editing). Rotates the picture clockwise/counter-clockwise Increases/decreases the contrast of the picture Increases/decreases the brightness of the picture H. Album Layout changes the layout of the photo album Picture Layout changes the layout of the pictures contained in the slides Frame Shape changes the frame shape of the pictures (if the list box is dimmed, choose first a picture layout aside from Fit to slide) Theme changes the theme of the Album (to select a theme, click the Browse button and locate the theme that you prefer)
5. After setting the options for your photo album, click Create. The photo album would then be shown in the normal view of MS PowerPoint.
U N I T 4
If you need to edit the photo album that you have made, click the Insert Tab, from the Illustrations Group, click the drop down arrow for Photo Album then select Edit Photo Album. Change the settings based on your preference then click Update. After creating your photo album, you can still further enhance it. Use the other features of MS PowerPoint to make your photo album more creative and attractive to your audience. Modify the PowerPoint theme (what you have learned in Lesson 1); enhance the pictures by adding picture styles and effects (what you have learned from lesson 3) and even add music or videos (what you have learned in lessons 4 and 5). Unleash the power of MS PowerPoint as your presentation tool. There are so many ways and techniques that you can use to improve your presentation skills.
176
Directions: Write the word True if the statement is correct; otherwise, write the word False. Write your answers in the space provided before each number.
1. To select multiple pictures for a photo album, press the <Enter> key of the keyboard before clicking the pictures to be included. 2. The Move Up and Move Down buttons in the Photo Album Dialog box are used to rearrange the pictures included in the photo album. 3. The command buttons, are used to increase and decrease the brightness of a selected picture. 4. The command buttons, are used to rotate a selected picture clockwise or counter-clockwise. 5. The option All Pictures in Black and White changes the color of the pictures to grayscale mode. 6. When a user finishes setting the options for a photo album, MS PowerPoint would then show the finished product in the slide sorter view. 7. It is possible to change the layout of pictures when creating a photo album in PowerPoint. 8. The Illustrations Command Group is under the Home Tab. 9. When a caption is added to a picture in a photo album, the caption is placed above the picture. 10. It is possible to edit an existing photo album in MS PowerPoint.
U N I T 4
NAME:
177
HANDS ON
Directions: Create a photo album in MS PowerPoint using pictures from your childhood days.
1. Include at least 15 pictures in the photo album. 2. Change the title of the photo album to My Childhood Days. For the subtitle, indicate your name and section. 3. Arrange the pictures chronologically. 4. Include appropriate captions for every picture. 5. Change the settings for the album layout: Picture Layout: 1 picture Frame Shape: Center Shadow Rectangle Theme: Metro 6. Enhance the slides with the appropriate text and image formatting. 7. Be as creative as you can be. Use all the information that you have learned from the different lessons of this book. 8. Save your presentation using the filename My Childhood Days.pptx.
U N I T 4
LINK UP
Social Studies Direction: Create a photo album in MS PowerPoint using pictures of popular tourist spots in the Philippines.
Include at least 15 pictures. Give the photo album a title. Be as creative as you can be. Save your presentation using the filename Philippine tourist spots.pptx.
NAME:
178
Student Project
Unit 4 Using MS PowerPoint
Create a Photo album using MS PowerPoint 2007. The photo album will feature scenic images of the favorite vacation you chose earlier for the brochure that you did in Unit 2. Make sure to follow these guidelines for the photo album: Use a minimum of 10 slides. Apply a slide master for all of the slides; apply a PowerPoint theme, modify its theme color, theme font, theme effect and background style. Enhance the presentation by adding sounds and if possible a short movie about the place. Be as creative as you can be. Use the skills you have gained from the MS PowerPoint lessons that you have taken up. When completed, save your work name><NameofPlace>photoalbum.pptx. following this filename, <students
U N I T 4
NAME:
179

Grade 5 PDF

Caricato da

Informazioni sul documento

Descrizione originale:

Titolo originale

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Grade 5 PDF

Caricato da

Copyright:

Formati disponibili

Exploring ICT

2012 CAL Corporation. Unauthorized reproduction is strictly prohibited.

Exploring ICT - 5 Students Manual

ISBN: 978-971-9938-09-5 Printed in the Republic of the Philippines

Operating Systems and Advance Keyboarding

LESSON 1 LESSON 2 LESSON 3 LESSON 4 LESSON 5 LESSON 6 LESSON 7

Exploring the Word Processing Program

LESSON 1 LESSON 2 LESSON 3 LESSON 4 LESSON 5 LESSON 6 LESSON 7

UNIT THREE - Exploring Electronic Spreadsheets

LESSON 1 LESSON 2 LESSON 3 LESSON 4 LESSON 5 LESSON 6 LESSON 7

88 93 98 102 109 116 122

Exploring the Presentation Program

LESSON 1 LESSON 2 LESSON 3 LESSON 4 LESSON 5 LESSON 6 LESSON 7

133 139 144 151 158 166 174

2012 CAL Corporation. Unauthorized reproduction is strictly prohibited.

OPERATING SYSTEMS AND ADVANCED KEYBOARDING

I Am Born for Greater Things

TEXTUAL USER INTERFACE

Textual User Interface in a Bulletin Board System called Synchronet.

2012 CAL Corporation. Unauthorized reproduction is strictly prohibited.

2. TUI as used in Word Perfect, a software program for word processing.

3. TUI as used in Turbo C, a compiler for the C programming language.

TUI in Mandriva Linux in an application called 'XFdrake'

1. TUI 2. CLI 3. GUI

Directions: Answer the following questions.

GRAPHICAL USER INTERFACE (GUI)

At the end of the lesson, the learners will

Xerox Alto's desktop appearance

LINUX AND ITS DISTRIBUTIONS (DISTROS)

At the end of the lesson, the learners will

Linus Torvalds, creator of Linux

Handling of Security Threats

THE EXPANSION OF MS-DOS

At the end of the lesson, the learners will

1900-1994: Development of Windows 3.0 - Windows NT

Windows Millennium Edition

THE WINDOWS EXPERIENCE

Windows 7 Desktop Screen

STANDALONES AND NETWORKS

At the end of the lesson, the learners will

Wide Area Network

Personal Area Network

Local Area Network

Save your work as homekeys_exer3.txt.

EXPLORING THE WORD PROCESSING PROGRAM

WORKING WITH CHARTS

Data for Chart entered in Excel worksheet

Chart in Word 2007

Changing Layout of Chart Elements

Changing Format of Chart Elements

Title added to a chart

Axis title added to a chart

CREATING BULLETED AND NUMBERED LISTS

At the end of the lesson, the learners will

Bulleted List Fruits Apple Banana Orange Strawberry Grapes Guava

Example of a nested list

1. Create a new document in MS Word. 2. Type the following:

COLUMNS, SECTION AND PAGE BREAKS

At the end of the lesson, the learners will

Columns with equal widths

Columns with unequal widths

Original column spacing

_______3. _4. _______5.