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MEETING MINUTE ENGLISH UNIT MARA JUNIOR SCIENCE COLLEGE 2013 Date Time : 9 January 2013 : 10.00- 11.

30
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Location : Staff room In Attendance : Mdm Desnawati Soelaiman bt Djamaan, Mdm Maybal Polycarp, Mr Muhd Asrul Faizin b Ahmad Zawawi, Ms Sarah Shaina bt Abdul Rahman, Mr Naiza b John Niri

Agenda 1.0 Welcoming address by the chairperson

Details 1.1 Ms Desnawati thanked all the members for their presence. Mdm Desnawati started off the meeting distributing the yearly planner of MJSC Mukah and BPM, and also the KPI for English Unit. She also gave a briefing on what should be included in the RPH file. 1.2 Ms Sarah Shaina Abdul Rahman was appointed as the unit secretary. 2.1 Mdm Desnawati reminded the teachers that they are supposed to do and hand in the strategic planning and action plan for each class we are teaching to be compiled by her. 2.2 Mdm Desnawati also reminded the coordinator of every form to prepare the scheme of work of the respective forms for the whole year. The coordinators also need to prepare learning materials for every classes of the form. 2.3 Mdm Desnawati suggested for teachers to have a book for keeping the students mark so it would be easier for the teachers to keep track of the students performances as well as calculating their PNGs 3.1 Oral assessment PLBS and ULBS- It was agreed that the oral test for the students should be conducted as the following: Form 5- by March Form 4- once every semester Form 3- twice in the first semester Form 1 and form 2: once every semester 3.2 PMR English Camp (12 -13 April) Mdm Maybal suggested that the camp to be held at Lamin Dana homestay where the students would be able to do English outreach programme. It was suggested that the students would produce a written output about what they have learned during their stay
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Action Notification

2.0 Management

Notification

3.0 Academic Matters

Notification

Mr Naiza, assist by other teachers

Mr Naiza was appointed as the coordinator for this programme and to survey the possible location for the programme
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3.3 SPM English Camp (19 -21 April) Few places were suggested for the camp location including YMCA Sibu, Similajau and also Hotels in Sibu. Ms Sarah volunteered to ask for quotation from YMCA Sibu Mr Asrul was appointed as the coordinator for the programme 3.3 Seminar for SPM and PMR (7 -8 May) It was suggested that Guru Cemerlang from MARA would be invited to give a seminar for this programme. Ms Sarah and Ms Maybal would meet Mr Zaki (HEA) to discuss about the procedure in inviting the speaker
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Mr Asrul, assist by other teachers

Ms Sarah and Ms Maybal

4.0 Extra curricular activities

4.1 Minggu Bahasa Peringkat Zon (1 -3 March) Since the Minggu Bahasa is going to start early this year, it was decided that the auditioning and training of students who are going to compete in Public Speaking, Story Telling and Drama Fest should start early
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Mdm Desnawati, Mr Asrul and Mr Naiza

4.2 Debat MRSM (26 -28 April) The teachers who would be in charge for training the debate team would be Mdm Maybal and Ms Sarah Mdm Maybal and Ms Sarah

4.3 Drama Fest (22 June) In order to motivate students to perform well during the drama fest, Ms Maybal suggested parents to be invited. She also suggested having the drama fest at Kingwood Hotel hall Mr Naiza suggested Dewan Suara to be the alternative location. It was decided that Mdm Desnawati is the coordinator for the programme

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Mdm Desnawati, assist by other teachers

5.0 English Enrichment Programme

Mdm Desnawati 5.1 SEED Programme It was decided that the broadcasting of SEED would be done from Monday to Thursday, during recess. The person in charge would be Mdm Desnawati 5.2 SEED Reading Programme Mdm Maybal informed that the books have been kept in the counsellor room as it is easier for the students to get access to the book and more conducive too. Students are not allowed to borrow the books as they have lost many books in the past. 5.3 Communication Skill Programme As requested by the Principal, the unit need to plan a programme that could help teachers and students to improve their communication skills Mdm Maybal had suggested that the unit invites a lecturer from Curtin University to give lecture in Business Communication and volunteered to check for his availability Ms Sarah volunteered to contact the British Council to check if they could offer related programmes

Notification

Ms Sarah and Madame Maybal

5.4 English tree (for Idioms and Vocab) Mdm Maybal suggested for the English tree to be placed in every class so that they would take responsibility to maintain it while being monitored by their English teacher. The unit agreed to request fund from the school to buy the flower pot and cement. 6.1 Fund Raising Notification The unit also discussed how fund raising for the unit can be done but no decision has been made yet and it was agreed that the discussion would be postponed to the next meeting

All English teacher

6.0 Other matters

The meeting was adjourned at 11.30 a.m.

Prepared by,

Verified by,

.. (SARAH SHAINA ABDUL RAHMAN)

. (DESNAWATI SOELAIMAN BT DJAMAAN) Head of English Unit MJSC Mukah

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