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1. INTRODUCTION 1.1. Availability Check Availability Check in SAP is determining if the desired delivery quantity can be met on the requested delivery date. 1.2. Requirements
Requirements are planned outward movements of stock. Sales transfers the information on materials ordered as requirements to material requirements planning. 1.3. Transfer of Requirements
The transfer of requirements informs production that goods must be produced, or advises purchasing that purchase requisitions have been created for which purchase orders must be created and sent to the suppliers. An availability check can only be carried out if these requirements are transferred.
Replenishment lead time is the time required to make the material available. That is it is the time needed to order or produce the requested material. It is defined in MRP 3 view of MMR. 2. TYPES OF AVAILABILITY CHECKS 2.1. Types of Availability Checks There are three types of availability checks in SAP.
This type of check is performed dynamically for each transaction, taking into account the relevant stock and planned goods movements with or without replenishment lead time. Planned independent requirements are not taken into account here. 2.3. Check against Product Allocation
This type of check is based on certain predefined distribution quantity of products to Customers. Product allocation facilitates period-based distribution of products for certain customers or regions. This ensures, for example, that when production is low, the first customer does not get the full amount, resulting in following sales orders not being confirmed or being confirmed far too late. 2.4. Rule based Availability Check
Rule based Availability Check is based on certain rules like carrying out an availability check in several plants and with several alternative materials. This availability check takes place in the stand-alone APO planning system (Advanced Planner and Optimizer) from SAP. 2.5. Availability Check Including Replenishment Time
Replenishment lead time is only included in the check performed on the basis of the ATP quantity. Availability is only checked up to the end of replenishment lead time. If the material availability date is calculated on the basis of the current date to lie after the replenishment lead time for the item, the item itself can be confirmed despite insufficient stock being available. In this case, the system assumes that any quantity requested by the customer can be procured by the material availability date and considers the goods to be available. 3. SCHEDULING FOR AVAILABILITY CHECK IN SD
It is determined by carrying out backward scheduling from the customers requested delivery date.
Forward Scheduling is the scheduling of delivery related activities in the forward direction from Material Availability Date to the requested delivery date. 4. PREREQUISITES FOR CARRYING OUT AVAILABILITY CHECK IN SD
ii.
4.3
A plant must be defined at document item level 4.4 Schedule Line Category
Av. Ch. must be switched on at Schedule Line Category [only for Sales Documents] 4.5 Checking Group A checking group must be defined in the material master record on the Sales/plant data screen in the Availability check field.
i.
ii.
The checking group controls whether the system is to create individual or collective requirements in sales and shipping processing. For Deliveries
4.6
The delivery item category can be used to control whether an availability check takes place in deliveries. 4.7 Checking Rule
Checking rule is used to control the scope of the availability check for each transaction in sales and distribution. 4.8 Other General Controls
Strategy Group, MRP Group and Planning Strategies are other controls used in the process of Availability Check. 5. CONFIGURATION FOR AVAILABILITY CHECK IN SD Configurations at IMG level [Basic Functions/TOR & Av. Ch] Configuratio Description Examples/ n Remarks Checking Define Checking Group and specify Ex : 01 for Coll. Req. Group whether check to be carried out 02 for Ind. Req. and set for Individual/Collective etc. requirements. Requirement Switch on Availability Check for the Ex For Class Requirement Class. Requirement Class 041. Schedule Line Switch on Availability Check at Ex : For CP, C1 etc. Category Schedule Line Category level. Control for Assign Checking Rule to Checking Checking Rules are Availability Group and define the scope of predefined in SD. Check Availability Check. The scope Ex : A for SD Order includes various stock [safety, B for SD transfer etc], Inward/Outward Delivery movements, RLT etc. etc. Other Settings Default Value Checking Group set for [Material Ex : FERT + Type + Plant ] as default value. Plant1000 Used only if not mentioned in = Ch. Gr. 01. MMR. Material Block Block indicator can be activated if A Order, B others have to be blocked from Delivery Note, Ccarrying out Av. Ch while it is being Reservation. These checked. initiators cannot be changed.
S.No 01
02 03 04
01
02
03 04
Availability Check can be activated or deactivated at Item Category level. Based on Sales Area, system responses can be set in Av. Ch. Rule, should there be no/insufficient stock[after Av. Ch].
Ex : REN can be switched off. Ex : A dialog box for selecting one time / complete / delevery proposal.
purchase orders purchase requisitions planned orders production orders reservations dependent reservations dependent requirements sales requirements delivery requirements
If the goods ordered by the customer are not available on the requested date, the system branches automatically during sales document processing to Availability Control screen where the following proposals are offered for selection: i. ii. iii.
One-time delivery on the requested delivery date Complete delivery Delivery proposal
This is on account of configuration in IMG based on Sales Area and Availability Check Rule.
ii.
7.4
The system checks whether and for which dates partial deliveries can be made. Partial deliveries are displayed for different dates. These dates are based on the planned inward and outward movements of stock.
Batch Management
1.0 Batch
1.1 Definition
Batch is a quantity or partial quantity of a certain material or product that has been produced according to the same recipe. It represents a homogenous unit with unique specifications. Note : Batches are always assigned to a material Batches can only be used for materials that are to be handled in batches
1.2 Purpose
In various industries particularly the process industry you have to work with homogenous partial quantities of a material or product throughout the logistics quantity and value chain There are various reasons for this: Legal requirements (for example, the guidelines set out by GMP (Good Manufacturing Practice) or regulations on hazardous material Defect tracing, callback activities, and regression requirement The need for differentiated quantity-and value-based Inventory Management (for example, due to heterogeneous yield/result qualities or varying constituents in Production. Differences in usage and the monitoring thereof in materials planning in SD and Production. Production or procedural requirements (for example, settlement of material quantities on the basis of different batch specifications).
Material level: The batch number is unique in all plants in connection with the material. The same batch number has the same meaning for the material in all plants. One batch number cannot have different specifications in different plants. During stock transfer to another plant, the specification of the batch is known in the destination plant even if the batch is placed into storage in that plant for the first time.
Client level: The batch number is unique in the whole client. A batch number can only be assigned once in the client. You cannot assign the same batch number for different materials
When a pre-sales document is copied to a sales order, any existing batch numbers are also automatically copied but cannot be changed in the sales order. For a sales order with materials to be managed in batches that does not have a preceding document, batch numbers can be changed until subsequent documents, such as the delivery, have also been created.
6.3 Classification
A Class must be assigned with Class type 022 or 023.
7.1 Definition Batch specifications describe the technical, physical and/or chemical properties of a batch. You store batch specifications, such as batch status or active ingredient potency, as characteristics in the Classification System. Example : Batches of car paint are specified by color value, viscosity and expiration date. The characteristics color value, viscosity and expiration date for these properties are stored in the classification system and the respective values are assigned to each individual batch.
7.3 Classes
You create classes for the material and the batches and assign the characteristics to the classes.
8.2
Classes [CL01]
i.
ii. iii. iv.
Inventory Management (IM), Production (PP/PP-PI) Sales and Distribution (SD) Warehouse Management System (WM)
Configuration[for
Sales
and
004 Destination country/material group 005 Destination country 006 Material group
FREE GOODS
1.0 BASICS S.No Item
1 Free Goods FREE GOODS
Description
Free Goods in SAP is giving certain material/quantity as free of charge based on Order quantity. Free Goods are of two types in SAP, Inclusive Free Goods and Exclusive Free Goods If the Free Goods quantity is a part of Order quantity, it is said to be Inclusive Free Goods.
Remarks
This may depend on some conditions
Conditions
Condition Technique
Also called as Inclusive Bonus Quantity. Example: Buy 10 get 1 free is the Policy. The total quantity Customer is charged for 9 qty. only and one is customer gets is 10. given free. If the Free Goods quantity is in addition to Also called as Order quantity, it is said to be Exclusive Free Exclusive Bonus Goods. Quantity. Example: Buy 10 get 1 free is the Policy. The total quantity Customer is charged for 10 qty. and one is customer gets is 11. given extra. For Exclusive Free Goods, the material being For Material X, given free could be different from Ordered Material Y may be material. given free. Free goods agreement is maintained like a Transaction Code for condition. These agreements are maintained Master Data : VBN1 as Master Data which is copied into Sales Documents. Condition Technique could be used to In the standard determine the Free Goods based on the system, conditions appropriate levels. For example, at may be maintained customer/material level or customer at customer/material hierarchy/material level etc.. level.
Data Entry
Path T-Code
Examples/ Remarks
-
03
Initial Screen
Enter Condition Type Select Inclusive or Exclusive as desired by clicking on the Button on Application Tool Bar. Specify a validity period for the free goods agreement Specify a minimum quantity that Customer may Order for Free Goods eligibility Specify Quantity and Unit of measure for which free goods will be given.
Ex : Discount. Type NA00 Ex : Min. Order Qty. 20. Ex : For every 5 PCs free some qty. is given Ex : 1 PC is free By default 1 is maintained. Not applicable for Inclusive Free Goods -
04
Overview Screen
Specify the quantity of Goods being given as free along with Unit of measure Maintain Calculation Rule For Exclusive Free Goods additional Material, different from Ordered Material, being given free can also be maintained If required maintain other information and click on save button
3.0 FIELDS IN THE MASTER DATA SCREEN FIELDS IN THE MASTER DATA OVERVIEW SCREEN
Field description Material Minimum quantity From FGQ Free Goods AQU Rule D Contents Material, for which free goods is to be granted Minimum quantity for which free goods can be granted Quantity of sales material Quantity unit of Sales material Quantity of free goods with reference to the quantity and quantity unit of the sales material Quantity unit of the free goods additional quantity Calculation rule Delivery Control
Additional Material Additional material (only available for entry in exclusive free goods)
4.0 CALCULATION RULE S.No Item CALCULATION RULE FOR FREE GOODS Description Examples/ Remarks
01
Calculation Rule
02
03 04
The calculation rule defines the manner in which the free goods amount is calculated from the free goods quantity, additional quantity and the document quantity. Calculation Rules Description Rule 1 Proportional [pro-rata] Rule 2 Unit Reference Rule 3 Whole Unit We can enhance the rules for determining the free goods quantity by modifying existing routines or adding new routines 10 pieces of a material are granted as exclusive free goods for an order of 100 pieces. A customer orders 150 pieces. Depending on the rule used, the customer receives the following free goods quantity: Description Proportional [pro-rata] Unit Reference Whole Unit Free Goods Quantity 15 10 10
Transaction : VOFM
S.No Item
1 2 1:1 Ratio [Exclusive]
Description
Free goods can only be supported on a 1:1 ratio. For an order item another different Item may be given free. Free goods are not supported in combinations with material structures. Free goods are only supported for sales orders with document category C. Free goods are not supported for deliveries without reference to a sales order. Free goods cannot be used for certain special business processes.
Remarks
Not Possible : For X and Y, Z is free etc. Ex : Product selection, BOM, variants with BOM explosion Ex : Not supported with Credit Memo Requests etc. Order Reference Mandatory Ex : MTO, TPO, Scheduling Agreements etc.
3 4 5
Remarks
Assigned to Access Sequence NA00. -
Standard Condition Table used is Table 10 which has fields Sales Organization, Distribution Channel, Customer and Material Select the fields from the list of allowed fields [Field Catalogue] by double clicking the required 6 Process fields which are reflected on the selected fields and click on Generate Icon on Application Tool Bar. Note : The tables are created from the List of allowed fields.
Remarks
The access sequence consists of one or more accesses A text can also be added. An Access is like serial number which is to be numbered with some gaps.
2 3 4
Accesses
Fields
7 8
Standard Access Standard Access Sequence maintained is NA00. Sequence Tables Tables in an Access Sequence are to be arranged arrangement from the most specific to the most general table.
6.3 DISCOUNT TYPE [CONDITION TYPE] S.No Item Description Remarks Discount Types in Free Goods similar to 1 Definition Condition Types in Pricing.
2 3 Path Characters New Condition Type Standard Condition Type IMG SD Basic Functions Free Goods Condition Technique for Free Goods Maintain Condition Type. Condition Type is a 4 digit Alpha Numeric key Select a Condition Type which is similar to the desired condition Type and click on New Entries A text can also be in the Application Tool bar. added. Define a new Condition Type with 4 characters and assign the new Access Sequence to it. Standard Condition Type maintained is NA00. It has Access Sequence NA00.
Remarks
2 3
Path Characters
Pricing procedure is the collection of desired Free Goods Condition Types along with other control Procedure is also features. called as Pricing Procedure IMG SD Basic Functions Free Goods Condition Technique for Free Goods Maintain Pricing Procedures Pricing Procedure is a 6 digit Alpha Numeric key Select a standard Pricing Procedure which is similar to the desired Pricing Procedure and click on Copy As Icon in the Application Tool bar. A text can also be Define a new Pricing Procedure with 6 characters added. and assign the new Condition Types and also retain the required standard condition Types. SAP Standard Free Goods Procedure is NA0001 It has Condition Type NA00.
Remarks
Definition
2 3 4
Customer Pricing procedure is a single digit alpha-numeric key assigned to customer master record and is used in Pricing Procedure determination IMG SD Basic Functions Pricing Pricing Control Define and Assign Pricing Procedures Define Customer Pricing Procedure OVKP
Single digit alpha-numeric key Ex : 1 - Standard Select a standard Customer Pricing Procedure and click on Copy As Icon in the Application A text can also be Tool bar. added. Enter any single digit number or a character and give a meaningful name and save. Sales view of This Customer Pricing Procedure is to be Sales Area in assigned to the required customer master records. CMR.
Remarks
-
2 3 4
Single digit alpha-numeric key Ex : A - Standard Select a standard Document Pricing Procedure and click on Copy As Icon in the Application A text can also be Tool bar. added. Enter any single digit number or a character and give a meaningful name and save.
Remarks
Document Pricing procedure is to be assigned to Ex : A OR required sales and billing document types. IMG SD Basic Functions Pricing Pricing Control Define and Assign Pricing Procedures Assign Document Pricing Procedure OVKJ OVTP for Billing
6.8 PRICING PROCEDURE [FREE GOODS PROCEDURE] DETERMINATION S.No Item Description Remarks
1 Definition Pricing procedure is determined based on Sales Area, Customer Pricing Procedure and Document Pricing Procedure. IMG SD Basic Functions Pricing Pricing Control Define and Assign Pricing Procedures Define Pricing Procedure Determination Select a standard combination of sales area, Customer Pricing Procedure and Document Pricing Procedure and click on Copy As Icon in the Application Tool bar. . Enter the desired values and the new Pricing Procedure. -
Path
MATERIAL DETERMINATION
7.0 BASICS
MATERIAL DETERMINATION
S.No Item
1
Description
Remarks
It is triggered when a material is entered in the order. In the case of International Article Numbers, you must also enter a unit of measure for the substitute material
Material determination enables the automatic Material substitution of materials in sales documents Determination during sales order processing 1. As sales promotion the system can, during sales order entry, automatically substitute a material that has promotional packaging. 2. Customer-specific product numbers Examples with your own material numbers etc. 3. International Article Numbers (EANs) with your own material numbers. 4. Substituting discontinued materials with newer materials. Displaying The material entered can be viewed in Sales A Material view in a Sales Document. Entered Master Data for Material Determination is maintained like conditions. Master Data Conditions contains the details like the substitute materials and original materials etc. Condition Technique could be used for Material Condition Determination based on the appropriate levels. Technique For example, at material level or customer material level etc.
Overview Screen : Goto Item Sales A Transaction Code for Master Data : VB11 In the standard system, conditions may be maintained at material level.
Description
Logistics Sales and distribution Master data Products Material Determination Create Enter desired Determination Type Enter the following data: Validity period for the master record Material entered (the material you want the system to substitute with another) Substitute material.
Examples/ Remarks
T-Code - VB11 Ex : A001 In the case of International Article Numbers, a unit of measure must be entered
Optionally, a reason for the substitution for the substitute (the reason may appear in system material. messages during sales order processing) If more than one Substitute materials are to be maintained by double clicking on the Substitute Material field - Click on Save Button
3.0 SUBSTITUTION REASON S.No Item 01 Definition 02 03 Path for Configuration New Substitution Reason SUBSTITUTION REASON Description
A Substitution Reason [or Proposed Reason] controls the execution of Material Determination IMG SD Basic Functions Material Determination Define Substitution Reason Define a New Substitution Reason with a
Examples/ Remarks
It is assigned in the master data [ VB11 ] T-Code - OVRQ
Reasons : International Article Number, Advt., 4-Character Alpha Numeric Key and a Special Packing, etc. description for the Reasons Substitution Reason is associated with the Depending on the 04 Controls controls like Entry, Warning, Strategy, requirement the controls Outcome etc. may be set. Indicates if the system is to print the name To be marked for original Entry or number of the original material, in the material reflection in output [Order Confirmation etc]. output. Indicates whether the system displays a To be marked if warn. Warning warning message before substituting a Message is required. material Controls whether product selection should Ex : Blank- Auto. Subs occur automatically in the background or A Disp. Sub list 05 Control Strategy whether the alternative materials should B - Without ATP elements be offered for selection in a dialog box. *Av. Ch. done for Prod Sel. in back ground.* Controls whether the outcome of product Ex : Blank Replace selection should replace the original entry A : Subs. Prod. or whether it should be recorded as a subdisp as subitem Outcome item of the original entry. B : As in A, but in in sales order only. Note : 1. For Automatic swapping Material Entered need not have MMR. 2. When outcome sub-item is displayed then both the materials should have MMRs.
S.No Item
1 2 3 4 5 Definition Path T-Code Entry Screen Table Number
Description
A Condition Table is a combination of fields which form a key for a Condition Record. IMG SD Basic Functions Material Determination Maintain Prerequisites for Material Determination Define Condition Table OV16
Remarks
-
Process
7 8
Change Display
In the entry screen enter the desired Table number and press enter button otherwise system assigns number automatically. Users can create table from 501 to 999. Ex : Table 1 Fields Material Entered Select the fields from the list of allowed fields [Field Catalogue] by double clicking the required fields which are reflected on the selected fields and click on Generate Icon on Application Tool Bar. OV17 OV18 -
Note : The tables are created from the List of allowed fields. 4.2 ACCESS SEQUENCE
S.No Item
1 Definition
Description
An Access Sequence is a search strategy which SAP system uses to search for condition records valid for a condition type. It determines the sequence in which the system searches for data. IMG SD Basic Functions Material Determination Maintain Prerequisites for Material Determination Maintain Access Sequence Access Sequence is a 4 digit Alpha Numeric key In the Application Tool bar select New Entries and define the desired Access Sequence. Select the new Access Sequence and double click on Accesses. System may not display any Accesses here. Again click on new Entries on Application Tool Bar. Now we can add the desired condition tables against each access.
Remarks
The access sequence consists of one or more accesses
2 3 4
A text can also be added. An Access is like serial number which is to be numbered with some gaps.
Accesses
6 7
Select the first Access double click on fields. System may display all the fields in the condition table maintained for that Access. Similarly each access is selected and fields are initialized. Tables in an Access Sequence are to be arranged from the most specific to the most general table.
S.No Item
1 Definition
2 3
S.No Item
1 2 3 Definition Path Characters
Description
Remarks
Material Determination procedure is the collection of desired Material Determination Types [Condition Types]. IMG SD Basic Functions Material Determination Maintain Pre-requisites for Material Determination Maintain Procedure Material Determination Procedure is a 6 digit Ex : A00001 Alpha Numeric key Select a standard Material Determination Procedure and click on Copy As Icon in the Application Tool bar. A text can also be Define a new Material Determination Procedure added. with 6 characters and assign the new Condition Types and also if required retain the required standard condition Types.
S.No Item
1 2 Definition Path
Description
Material Determination procedure is to be assigned to the desired Sales Document Types. IMG SD Basic Functions Material Determination Assign Procedures To Sales Document Types
Remarks
-
Example
5.0 STANDARD ITEM CATEGORIES AND SCHEDULE LINE CATEGORIES Item Category Determination when sub item is used
Item Category Group 01 Main Item OR Norm 02 Sub Item OR Norm Note : 1. Schedule Line Category for Main Item CX. 2. Schedule Line Category for Sub Item - PP. S.No Item Doc. Type Usage PSHP PSEL Higher Level Item Category TAX . Item Category TAX TAPS
OUTPUT DETERMINATION
OUTPUT DETERMINATION
S.No Item
1 Introduction
Description
The output determination component is used for output control. Output control is used to exchange information with internal and external partners. 5. Order Confirmations. 6. Delivery Notes 7. Invoices 8. Shipping Notifications etc. Output is a form of media from a business to one of its partners. Outputs are in the form of Order Confirmations, Delivery Notes, Invoices, and Shipping Notifications. Output Type is a type of output and contains all the control features for the output. It is used for output determination. 1. Kind of Output 2. Business Transaction 3. Partner receiving the output 4. Media 5. Print Program 6. SAPScript Layout for formatting output
Remarks
-
Examples
These are also called as Business Forms. Printouts, Faxes, Telexes, E-Mails, and Electronic data Interchange. -
Output
Output Type
Output Determination
Output Determination can be maintained Condition Technique generally as Originating from CMR, or as is preferred. Originating by using Condition Technique. A form in SAPSCRIPT is used for Page Elements : Header Layout. A form contains various elements Data, Paragraphs, for Layout control of Individual pages etc. Windows, Pages,
Page Windows,
6 7
S.No Item
1 Introduction
Description
Sapscript form is a template which simplifies the process of designing the Business Forms. It supplies layout and contents for the Business Forms. Layout : The layout is defined by a set of windows.
Remarks
Sapscripts Forms are needed to print, distribute or display business forms.
Architecture
Windows
Content : It is either text or graphics [Logo Architecture consists etc.]. of two components : Layout and Content. The central object of SAPscript form is SAPscript form Windows. Windows houses the form content. derives its structure We can define size, position and content of from a set of each window in a form. windows, each with its own content. SAPscript runtime environment : SAPscript runtime Retrieves layout and content environment coordinates the data from SAPscript form processing of Collects the necessary SAPscript form. business data from database Generates the final SAPscript form. The resulting Business form can be printed, emailed, faxed or displayed.
S.NO 1 2 3
4 5 6 7 8
Cash Sales Invoice Delivery Note Packing List Invoice Invoice List
REBATE
REBATE
S.No Item
1 Rebate
Description
A Rebate is a special discount which is paid retroactively to a customer. This discount is based on the customer's sales volume over a specified time period Rebate agreements cane be processed only when the following prerequisite conditions are met i.e., activated for Rebate: Sales Organization Payer Billing type (invoice, credit memo etc)
Remarks
It is an Agreement between the Customer and the company.
A rebate agreement usually consists of a number of individual agreements in the form of condition records. A rebate agreement and the records. condition records it contains are uniquely identified by a rebate agreement number. number. Logistics SD Master Data Rebate T Code : VBO1 Arrangements Rebate Arrangements Create
The general data that applies to all condition records within the rebate agreement are : The credit memo passes this information on to Financial Accounting.
You can define the following data for each condition record in a rebate agreement:
Basis for the rebate (customer, customer/material, rebate group, and so on) Validity period (the validity period for each condition record must be the same as or lie within the validity period of the rebate agreement) Condition rate Material for settlement Accrual rate Other control data, such as the pricing scale type
Accruals
Rebate accruals allow the accounting department to keep track of how much your company owes customers with whom you have rebate agreements. The rebate agreement type determines which data the system automatically proposes for the corresponding rebate agreement. For example, the system can propose :
Condition types we can use in an agreement Validity period the system automatically proposes for an agreement Status required before an agreement can be processed for payment. Rebate agreement types are defined in Customizing for Sales and Distribution.
IMG SD Billing Rebate Processing Rebate Agreements Define Rebate Agreement Types CONTROL DATA OF REBATE AGREEMENT TYPES 9
Payment Method
Manual Accruals
STANDARD REBATE AGREEMENT TYPES S.No Agreement Basis of type Condition Remarks Type Pricing Reference Material : It is the material which when entered in Pricing Reference field in MMR Sales Org. view copies all the conditions to other materials. Volume Rebate Group : A rebate group consists of materials to which same rebate is applied. A material is assigned to a rebate group in the material master record Sales Org. view, Rebate Group field. In the condition record Material for
rebate
01 02
0001 0001
BO01 BO01
settlement is used. 03 0002 Customer/material (quantity dependent) Customer (% rebate) Customer hierarchy (% rebate) Cust. hierarchy/material (% rebate) Sales volume independent BO02 Material for Settlement : When the basis for Rebate is customer, customer hierarchy or group of materials then Material for Settlement material is used for these agreements. This is a special material created only for this purpose In the condition record Material for settlement is used. -
04
0003
BO03
05
0004
BO04
06 07
0004 0005
BO05 BO06
S.No 01
02
03 04 05
Configuration at IMG level [SD/Billing/Rebate Processing] Configuration Description Examples/ Remarks Activating Rebate is activated for Sales Organization, Ex : B1, F2, G2 etc Rebate CMR and the relevent Billing Documets. for Billing Processing Documents. Define Condition Type Group, a grouping Ex 0001 Reb. of Cond. Types for Rebate [4 digit alpha- Grp. Defining num. key]. 0002 Condition Type Material Group 0003 Customer Condition Type Assign. Condition Type to Cond. Type Ex : B001 to 0001 assign. to Con. Group. Also assigned is the table B002 to 0002 Type Group represented by Sequence no. B003 to 0003 Assign Condition Assign Cond. Type Group to Rebate Ex 0001 0001. Type Group To Agreement Type. 0002 0002 Rebate Agrmnt 0003 - 0003 Define Rebate Define Rebate agreement based on Group, 4 digit alphaAgreement Material, Customer etc. numeric key Verification Level can be set. To see Reb. details. Control Data Manual Accruals Order type is set [R4] Billing Type B4 Payment Procedure is defined. Pay. upto accruals, etc Part. Bil. Type B3 Manual Payment Partial Settlement Ord. Type. defined[R3] Switch on the reverse accruals indicator. Reverses man. Paymts. Settlement Final Setlment Ord. related Bill. Type B1 Credit Memo Req B1
Order Type for Rebate Correction B2 Minimum Status for final settlement Pricing Procedure/Account Determination Rebate Condition Types are assigned Condition Class C [Exp. Reimbursement]. Rebate Condition Type Rebate Procedure indicates if the condition is dependent on Sales Volume. Rebate Basis Not Relevent for Sales Order Account Keys The Condition subtotal SubTo field should have value as 7 [for Rebate Basis]
Reb. Cor B2[Bill. Type] Ex : Agrmnt rel. for setl. Access Seq. assigned. Ex : B002 for B002 Also, Accruals Correc. Procedure corrects accruals. Generally Net Value is used for Rebate Basis. Not Accessible in Sales.
01
02 03 04
To the rebate Condition Type requirement 024 is assigned which determines that it is accessed in Billing. Revenue Account Key - ERB Ex : For Reb. Accrual Account Key - ERU assigned to Condition the Reb. Cond. Type. Type B002.
S.No 01 02 03 04
Note : Rebate Agreement in Easy Access [VBO1] Field Description Rebate Recipient Validity Periods Conditions Matl. f Settl.
Examples/ Remarks Rebate Recipient could be Sold-to-party, System cannot Payer or Ship-to-party. determine Alt. payer. Rebate can be set to start from a past date. Past accruals not posted Mat., rate and accruals are maintained. Use Conditions button. Material for Settlement is generally used for A mat. is defined matl group rather than for a material. for credit Memo request.
RETURNS PROCESS
S.No
01 02 03
Item
Sales Returns Returns Document Transaction Flow
Description
Sales Returns is a process where in a customer sends the material back to the supplier, generally when the material is found to be defective. In SAP a Sales Returns Document is created either w.r.t Invoice or the actual Sales Order. Invoice / Sales Order Returns Order Returns Delivery Post Goods Receipt [PGR].
Remarks
05
S.No Settings Path 01 02 03 04 Transaction Code Standard Item Category Table Pricing Billing Returns Credit Schedule REN Lines Settings Wt/Vol Determine Cost Business Item
Settings Path Transaction Code Standard Schedule Line Category Table Movement Type Item Rel. DN for Settings Delivery Incomp. Procedure
ITEM CATEGORY IMG Details IMG SD Sales Sales Documents Sales Document Item Define Item Categories VOV7 REN Returns Item Category TVAP : Item Category PSTYV [Field] X Pricing Standard B Order related Billing, status according to order quantity. Activated De-activated Activated Activated Activated De-activated
05
05
S.No
1
Item
Scenario
Description
Some businesses will have subcontractors who manufacture on their behalf and supply them to the customers directly, though the order is placed on the business. 9. HLL has a few companies which manufacture its products and deliver to its customers directly. 10. Trading Goods can be allowed for delivery directly to the customer of a company. In a Third Party Order process Customer places Order on Company but the material will be supplied by a Third Party Vendor directly to the customer. System creates a Purchase Requisition during Sales Order Processing, which is used by Purchasing in creating a PO. Based on this PO material is supplied by a third party Vendor to the customer directly.
Remarks
Examples
Eventually Invoice is raised by the business and sent to the Customer. For viewing Purchase Requisition Number go to VA02/VA03 Schedule Line, Procurement.
SD Module
MM Module
Pur. Req. Cust :1000 Item Qty Mat A 10 Pur. Ord. Vend :ABC Item Qty Mat A 10 Goods. Rcp. Vend :ABC Item Qty Mat A 10 Inv. Ver. Vend :ABC Item Qty Mat A 10
5 6 7
Item Category Group in MMR Sales Org 2 is BANS [Standard]. SAP standard schedule line category is CS. A purchase order can be created with reference to a Purchase requisition [TCode : ME21N].
Note : 1. If the material is delivered to company and not to customer then it is called Individual Purchase Order [IPO]. 2. For IPO: i. Item Category Group [MMR] BANC ii. MRP Group - 020 iii. Item Category TAB iv. Schedule Line Category - CB For IPO Process Flow is as follows: SD Module Delivery & PGI. Trnsfr Ord.
Cust : 1000 Item Qty Mat A 10 Cust : 1000 Item Qty Mat A 10
MM Module
Pur. Req. Cust :1000 Item Qty Mat A 10 Pur. Ord. Vend :ABC Item Qty Mat A 10 Goods. Rcp. Vend :ABC Item Qty Mat A 10
TAB E X A IPO Note : 1. Path - IMG SD Sales Documents Sales Document Item Define Item Category. 2. Table - TVAP 11. For TPO Billing F stands for Order related billing document , status according to invoice quantity. It could be B relevant for Order related billing, status according to order quantity. 2
THIRD PARTY ORDER IN EASY ACCESS S.No Configuration Description Examples/ Remarks Item Category Group BANS in sales 2 screen Item Category TAS is 01 Automatic of MMR specifies material as third-party Item determined in Sales Order processing For the material which is also procured from Item Category Group is 02 Manual outside, change TAN to TAS in Sales Order NORM. manually. Purchase For each item in the Sales Order system Purchase Requisition is 03 Requisition & generates a Purchase Requisition [and PO] generated for each Vendor and also a vendor automatically. schedule line.
03
05 06 07
System takes into account lead times Time for processing specified by Purchase department. third party items + time required by vendor.
Address of Ship-to-party changed in the Sales Order is copied into the Purchase Requisition directly. For each Third Party item text entered is copied into the PO. Changes made in PO are automatically copied onto the Sales Order. Address data cannot be changed in PO. PO number appears in the document flow. Ex : Confirmed quantities, delivery dates etc.
Changing a Third Party Order If there are no POs, then only changes to When there is 08 quantity or delivery data can be made. no PO 09 When there is a PO If a PO already exists, then the changes made on Sales Order are to be copied to
This copied automat. to Pur. Req if permitted by release status. Changes in PO are copied automatically to
PO manually only. Deleting a Third Party Order When there are If there are any POs related to third party 10 POs order they have to be deleted first.
BILLING - THIRD PARTY ORDER S.No Configuration
Description
Examples/ Remarks
01
Item Category
02
Copy Control
If relevance for billing is set for B, then third-party item is considered to be completely billed if invoiced qty is equal to sales order item qty. If relevance for billing is set for F, then each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be completely billed until the next vendor invoice is received. Copy Quantity - F If Billing Relevance is F[Item Cat.] Copy Quantity E or I If Billing Relevance is B[Item Cat.] [Billing after Order or MIGO]
Transfer of Requirements
Configuration at IMG level [Basic Functions/TOR] Configuration Description Examples/ Remarks Requirement Define requirement Class and switch on Ex : Order /Del. Class TOR and Availability Check etc. Requirment[041]. Requirement Define Requirement Type and assign Ex : 041 created and Type Requirement Class. assigned to Req. Class. Det. of Req. Item Category + MRP Type = Ex : TAN + PD = 041 Type Requirement Type. Schedule Line Switch on TOR at Schedule Line Effective only when Category Category. TOR is switched on at Requirement Class level. Quantity Maintain Blocking reasons, define Qty transfered but not Confirmation delivery blocks and duration. resrvd. Requirement Certain requirements have to be fulfilled Ex : Stand. Req 101 Fulfillment for TOR to happen. For Cr. Block, No PO. Important Settings in Easy Access Configuration Description Examples/ Remarks Availability Mention the checking group in the Ex : 01 Col. Req. Check Availability Check field of Sales/plant 02 - Ind. Req. veiw of MMR. etc. Delivering Plant Mention delivering plant for the line item in the sales order. Item Special Stock Avail. Over. [CO09] Strategy Group Important Points Description Even when the special stock is indicated as Coll. Req. in MMR system transfers them as individual requirements For Ind. Req. CO09 shows quantity, doc. no. item no and requirement class. Requirement Type and eventually requirement Class are determined in Strategy Group of MMR, MRP3 view. Examples/ Remarks Ex : Consignment, Ret. packaging, Make-to order etc. Ind. Req. can also be seen in MD04. Seq. for Req Typ Det : Strat. Group > MRP Gr. > Mat. Type
S.No 01 02 03 04
05 06
S.No 01 02
S.No 01 02 03
04
Similar materials can be assigned [MRP TOR cannot be 3] to Planning Material & Ind. req. can performed for be created for this material. Planning material. Defines whether and in which direction Ex : 1. No. Pln. Cons. on the time axis from requirements date 2. Forward cons. the consumption of cust. Req. occurs 3. Backwrd cons. with planned independent requirements. Etc.
05
AVAILABILITY CHECK Configuration at IMG level [Basic Functions/TOR & Av. Ch] Configuration Description Examples/ Remarks Checking Define Checking Group and specify Ex : 01 for Coll. Req. Group whether check to be carried out and set 02 for Ind. Req. for Individual/Collective requirements. etc. Requirement Switch on Availability Check for the Ex For Requirement Class Requirement Class. Class 041. Schedule Line Switch on Availability Check at Ex : For CP, C1 etc. Category Schedule Line Category level. Control for Assign Checking Rule to Checking Checking Rules are Availability Group and define the scope of predefined in SD. Check Availability Check. The scope includes Ex : A for SD Order various stock [safety, transfer etc], B for SD Delivery Inward/Outward movements, RLT etc. etc. Other Settings Default Value Checking Group set for [Material Type Ex : FERT + Plant1000 + Plant ] as default value. Used only if = Ch. Gr. 01. not mentioned in MMR. Material Block Block indicator can be activated if A Order, B Delivery others have to be blocked from carrying Note, C-Reservation. out Av. Ch while it is being checked. These initiators cannot be changed. Item Category Availability Check can be activated or Ex : REN can be deactivated at Item Category level. switched off. System Based on Sales Area, system responses Ex : A dialog box for Responses can be set in Av. Ch. Rule, should there selecting one time / be no/insufficient stock[after Av. Ch]. complete / delevery proposal. Configuration Important Settings in Easy Access Description Examples/ Remarks
S.No 01 02 03 04
01 02
03 04
S.No
01 02
Mention the checking group in 01 Col. Req. Availability Check field of MRP 3 veiw 02 - Ind. Req. of MMR.. etc. Delivering Plant Mention delivering plant for the line item in the sales order. Item Against Product Allocation Against Planning Other Availability Checks Description Availability Check against Product Allocation allows a predefined distribution quantity of products to customers. The check is not against sales orders but the quantities are produced in line with expected sales quantities [ind. of orders].
Availability Check
S.No 01 02
The sales organization and the plant are assigned to different company codes and have the following responsibilities:
Sales organization:
Plant:
Delivers goods to the customer Bills the ordering company code (sales organization) - this is intercompany billing. Intercompany billing uses SAP EDI to carry out posting to vendor account for the ordering company code.
Company Structure Company code 0001 0002 Sales organization 0001 Plant 0001 0002
Condition Record A condition record specifies that plant 0002 bills sales organization 0001 for goods at 80% of the net invoice value. Sales orders Sales organization 0001 receives the following sales order from customer XYZ: Item 10 Product A 20 pcs (Plant 0001) USD 200 Item 20 Product B 50 pcs (Plant 0002) USD 500 The second item requires intercompany sales processing, since product B must be delivered from a different company (company code 0002). Intercompany Sales Processing The intercompany sales functions are carried out as follows: o o o Pricing for customer invoice: Sales organization 0001 delivery: Plant 0002 billing: Sales organization 0001 bills the customer for USD 500
organization 0001 for USD 400 (with an intercompany billing document) o inancial accounting: In company code 0001, SAP EDI
Relationship to Pricing
The system processes intercompany pricing elements in exactly the same way as other pricing elements. The data for intercompany sales is stored in condition records. Pricing for intercompany billing is controlled by condition types, pricing procedures, and access sequences. Intercompany billing itself is controlled in a separate menu point in Customizing. This control data is defined in Customizing for Sales by your system administrator.
To deal with these points, the stock transfer can be carried out with a normal purchase order type NB. The delivering plant can then create a delivery and an intercompany billing document on the basis of this purchase order. An incoming invoice with reference to the purchase order can be posted in the following ways: Manually, after the invoice has been checked Automatically, with an internal billing document via SAP EDI
The following example outlines the procedure for intercompany stock transfer. Company Structure
Plant A B
Business Transaction Plant A orders 100 tons of "Steel-1" from plant B at a price of USD 10.00 per ton. 1. Plant A, company code 0001: The clerk responsible creates a normal purchase order (type NB) for the vendor Smith & Co. who is assigned to Plant B. The clerk can enter prices and delivery costs as usual. 2. Plant B, company code 0002: On receipt of the purchase order, the vendor Smith & Co. enters a delivery for 100 tons of "Steel-1". 3. When the material leaves the premises, the vendor Smith & Co. posts goods issue. The values and the quantity are not yet posted in the receiving plant (Plant A). 4. Plant A, company code 0001: When the material arrives at Plant A, the clerk responsible posts goods receipt against the purchase order. The system now posts values and quantities in the receiving plant. 5. Plant B, company code 0002: On the basis of the delivery, the system creates a billing document (intercompany billing) amounting to USD 1000. 6. Plant A, company code 0001: In company code 0001, the incoming invoice can be posted in the following ways: o o The receiving plant checks the invoice with reference to the purchase order and posts invoice receipt. Invoice entry is posted with an internal billing document via SAP EDI.
You process the delivery as usual, selecting a shipping point that is assigned to the delivering plant. Goods issue is carried out in the delivering plant. You can create the delivery just like any other delivery on the Shipping screen: for a single delivery with the menu path Delivery Create. You can then enter the shipping point assigned to the delivery plant in the field Shipping Point. for several deliveries with the menu path Delivery Process dlv. due list. You can o o select Settings Organizational data to enter relevant sales area data as some of the selection criteria for your delivery due list. select Settings Further sel. screen to enter further selections (such as the ship-to party or the material number).
If you are delivering to another plant on the basis of a purchase order (i.e. stock transfer): you cannot process a single delivery; i.e. you must process the delivery due list and mark the field Stock transport you can enter the purchase order number by selecting Settings Further sel. screen and use the field Purchase doc. from.
Shipping (LE-SHP)
Implementation Options
Shipping is an important part of the logistics chain in which guaranteed customer service and distribution planning support play major roles. In shipping processing, all delivery procedure decisions can be made at the start of the process by Taking into account general business agreements with your customer Recording special material requests Defining shipping conditions in the sales order
The result is an efficient and largely automatic shipping process in which manual changes are only necessary under certain circumstances.
Integration
The Shipping component is integrated under the Logistics Execution component. Shipping is a subsequent activity of the Sales component.
Range of Functions
The shipping module supports the following functions, which include but are not limited to: Deadline monitoring for reference documents due for shipment (sales orders and purchase orders, for instance) Creating and processing outbound deliveries Planning and monitoring of worklists for shipping activities Monitoring material availability and processing outstanding orders Monitoring the warehouse's capacity situation Picking (with optional link to the Warehouse Management system) Packing deliveries Information support for transportation planning Support of foreign trade requirements Printing and transmitting shipping documents Processing goods issue Controlling using overviews of o o o Deliveries currently in process Activities that still are to be carried out Possible bottlenecks
A list of deliveries posted as goods issue in the shipping department could be used to form a worklist for the billing department.
document represent the actual amount that the delivering plant is charging the sales organization. If the selling company is selling the goods to a customer, it processes the delivery to create an invoice for this customer. The system can take the prices from the order or determine new prices. It takes the quantity to be invoiced from the delivery.
The billing due list for the intercompany invoice is generated after the customer invoice has been created.
Permissible combinations of plant and sales organization must be defined Sales area data (sales organization, distribution channel, and division) must be assigned to each plant that participates in intercompany sales processing You must also create the following Sales master data: A customer master record for intercompany billing; this must be assigned to the ordering company code. Condition records for intercompany billing for every permissible combination of plant and sales organization.
A customer master record must be created to represent the ordering company. This is created in the sales organization representing the delivering plant. When you create the special customer master record, you define how billing is carried out. You can maintain billing-related data just like in any other customer master record. For example, you can specify the periods in which intercompany billing is to be carried out. If your intercompany business processing involves foreign currency conversion, you can control the exchange rate that the system applies. You control the exchange rate by entering a value in the Exchange rate type field in the Sales view of the customer master record. When a delivering plant invoices a sales organization, the plant can use one of the following condition types: PI01 Intercompany: fixed amount per material unit PI02 Intercompany: percentage of the net invoice amount
These condition types specify that the price charged by the delivering plant to the sales organization is shown as a statistical value in the sales order and an effective charge in the internal invoice. The condition records you create and maintain for intercompany billing are the same kind of records that you create for pricing in general.
1. In the SD Master Data Screen select, Conditions Selection using condition type
Create. The Create Condition Records screen appears.
The rate at which the plant will charge the sales organization that processes the orders (percentage of net invoice value or fixed amount per sales unit of the material). 5. Save the condition record.
The order of priority is as in the list above. To maintain the delivering plant information in the sales order, select one of the following: for the whole sales order: Overview Procurement for each item: Item Business data
You can overwrite the proposed delivering plant or use a matchcode to list the alternative plants from which the material may be delivered. The system then checks to see if the combination of sales organization and delivering plant is allowed. If it is, you can proceed with the intercompany transaction. The system automatically carries out pricing using pricing master data from the sales organization. The intercompany charge appears in the pricing screen of the sales order as a statistical value (the charge has no effect on the final value of the sales order for the customer). Since the intercompany charge is of internal interest only, this pricing element is not printed out on documents for the customer.
Features
Advantages of the Stock Transport Order
The transfer of stock using a stock transport order has the following advantages over the transfer of stock without a stock transport order: A goods receipt can be planned in the receiving plant. You can enter a vendor (transport vendor) in the stock transport order. Delivery costs can be entered in the stock transport order. The stock transfer order is part of MRP: Purchase requisitions that were created in MRP can be converted into stock transport orders. The goods issue can be entered using a delivery via Shipping (LE-SHP). The goods receipt can be posted directly to consumption. The entire process can be monitored via the purchase order history.
Delivery type SD -
and MM Planning via... Stock after GI Delivery costs Reservation Stock in transfer Purchase order Stock in Transit yes Purchase order Stock in Transit yes Purchase order (Stock in transit CC) yes
Cross-company- Company code Company code Company code Company code Revenue code via... clearing clearing clearing clearing account; GR/IR clearing You can find an overview of all the movement types in the Implementation Guide (IMG) for Inventory Management in the step Copy/Change Movement Types.
Activities
Goods Issue in Inventory Management or in Shipping
You can enter a goods issue for the stock transport order in either Inventory Management (MMIM) or Shipping (LE-SHP). For goods issues in Shipping, a replenishment delivery is created (see also Posting Goods Issue in Shipping). Prerequisites for Goods Issues in Shipping: To process the goods issue via Shipping, the following prerequisites must be fulfilled (see also Goods Movements via Shipping): In Customizing for Purchasing, a delivery type must be assigned to the purchasing document type. If the document type does not have a delivery type, you can post the goods issue only in Inventory Management. The customer number of the receiving plant must also be maintained in Customizing for Purchasing. In the Customizing system of Sales & Distribution, the shipping point determination must be maintained. In the material master record, shipping data must be maintained.
If the document type contains a delivery type but another requirement is missing (for example, shipping data), you receive either a warning message or an error message (depending on the system configuration) when you try to enter the stock transport order. If you receive a warning message, you can create the stock transport order, but you can post the goods issue for this item only in Inventory Management.
Use
This type of stock transfer can only be carried out in Inventory Management. Neither Shipping in the issuing plant nor Purchasing in the receiving plant is involved in the process. Transferring stock in one step has the following characteristics: The stock transfer is entered as a transfer posting in Inventory Management. The transfer posting can be planned by creating a reservation. The quantity of the stock transferred is posted immediately from the unrestricted-use stock of the issuing plant to the unrestricted-use stock of the receiving plant The transfer posting is valuated at the valuation price of the material in the issuing plant. If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the system creates two accounting documents for the transfer posting. The stock posting is offset against a company code clearing account.
This type of stock transfer not only involves Inventory Management but Purchasing in the receiving plant. The goods issue posting in Inventory Management is carried out without the involvement of SD.
Process Flow
1. Creating a stock transport order in the receiving plant Plant A would like to order materials from plant B. Plant A enters a stock transfer order. The stock transfer is used to plan the movement. 2. Posting a goods issue in the issuing plant Plant B supplies the goods to plant A. Plant B enters the goods issue for the stock transfer order. The goods are then posted to the stock in transit of the receiving plant. 3. Posting a goods receipt in the receiving plant Once the goods arrive in the receiving plant, the plant posts the goods receipt. The stock in transit is therefore reduced and the unrestricted-use stock increased. The goods receipt is entered with reference to the purchase order.
Process Flow
1. Creating a stock transport order in the receiving plant Plant A would like to order materials from plant B. Plant A enters a stock transfer order. The stock transfer is used to plan the movement. 2. Posting a delivery in the issuing plant Plant B supplies the goods to plant A. Plant B enters a replenishment delivery in Shipping. The goods are then posted to the stock in transit of the receiving plant. 3. Posting a goods receipt in the receiving plant Once the goods arrive in the receiving plant, the plant posts a goods receipt for the delivery. The stock in transit is therefore reduced and the unrestricted-use stock increased.
Stock transfers that include deliveries and billing documents/invoices are only possible between plants belonging to different company codes. If you want to carry out a cross-company-code stock transport order with delivery but without a billing document, you must set the Relevant for
Billing (data element FKREL) indicator in Customizing of the item type to "blank" (Not relevant for billing). The following applications are involved in this type of stock transfer: Purchasing (MM-PUR) in entering the order Shipping (LE-SHP) in making the delivery from the issuing plant Billing (SD-BIL) in creating the billing document for the delivery Inventory Management (MM-IM) at goods receipt in the receiving plant Invoice Verification (MM-IV) at invoice receipt in the receiving plant
The goods movements are valuated at the price determined in each case. Accounting documents are created for the following transactions: o o o o Goods issue Goods receipt Billing Invoice receipt
Stock Transport Order with Valuated and Non-Valuated Sales Order Stock When entering goods issues for cross-company-code stock transport orders, you can work with both valuated and non-valuated sales order stock (E) using the one-step procedure (movement type 645) and the two-step procedure (movement type 643). In the MRP view of the material master record (MRP 4) you determine the stock from which material is to be withdrawn by selecting the Dependent requirements indicator for individual and collective requirements. There are three options: Indicator set to Blank (individual and collective requirements): Material is removed from sales order stock Indicator set to 1 (individual requirements only): Material is removed from sales order stock Indicator set to 2 (collective requirements only): Material is removed from unrestricteduse standard stock
Process Flow
1. Creating a stock transport order in the receiving plant Purchasing also determines the price for the materials. 2. Posting a delivery in the issuing plant The issuing plant enters a replenishment delivery in Sales and Distribution. Unlike a stock transfer without a billing document, no stock in transit is created. 3. Creating a billing document in the issuing plant The issuing plant creates the billing document for the delivery. SD also determines the price for the delivery 4. Posting a goods receipt in the receiving plant The receiving plant posts a goods receipt for the delivery. The goods are posted to unrestricted-use stock 5. Posting an invoice in the receiving plant The invoice referring to the billing document is entered in the receiving plant.
Use
In Purchasing, you can request and monitor a stock transfer with a: Stock transfer order Purchase requisition Scheduling agreement
When a stock transfer involves two company codes and the issuing of a bill, you do not create a stock transport order but a standard purchase order (see also Cross-Company Stock Transfer).
Activities
Creating a Stock Transfer Order
From the Purchasing menu, choose Purchase Order Create Vendor/Supplying Plant Known. Choose order type Stock transfer order. The item category must be U (stock transfer). Maintain the data for all items as required and save the stock transfer order. In Materials Planning, the stock transport order is taken into account for both the receiving and the issuing plant.
If the material is not valuated in the receiving plant, it is not possible to enter an account assignment. Therefore, the material can only be ordered for the warehouse.
Activities
From the Inventory Management menu, choose Goods movement Transfer posting. Enter the data as required, entering the issuing plant and the issuing storage location as default values for the individual items. Choose movement type 351 (goods issue for a stock transport order).
Procedure
1. From the shipping menu, choose Delivery Process delivery due list. The initial screen
is displayed.
2. Enter the data required. Select Purchase order as Documents to be selected. 3. Choose Delivery Display delivery due list. A basic list is displayed from which you can 4. 5.
select the deliveries to be processed. The list only contains order items that contain shipping data. Choose Delivery Save. The system creates a replenishment delivery for the selected orders. A log of the deliveries created can be displayed. When you choose the function Delivery Change, you can enter the picking and post the goods issue.
Processing in the issuing plant is complete when the goods issue is posted.
Result
A replenishment delivery has the same effects as a goods issue in Inventory Management (see Effects of a Goods Issue Posting).
The quantity is debited from the issuing plant. In the receiving plant, the quantity is entered into stock (not into the unrestricted-use stock but the stock in transit on plant level). A receiving storage location has not yet been specified. The system automatically creates an order history record for the replenishment delivery and for the subsequent goods issue posting.
Displaying Transit Stock in the Stock Overview You can display the stock in transit in the stock overview of a material.
1. From the Inventory Management menu, choose Environment Stock Stock overview.
2. Enter your selection criteria (for example, the material and receiving plant). 3. Carry out the evaluation. A stock overview of your selected plants is displayed. 4. Select a plant. The stocks in the plant are displayed in a pop-up window. Scroll down until the stock in transit is displayed. Displaying Transit Stock in the Plant Stock Availability List The transit stock for the receiving plant is also displayed in the plant stock availability list for a material. To do this, proceed as follows:
1. From the Inventory Management menu, choose Environment Stock Plant stock
availability. The initial screen for this function appears. 2. Enter the material and the receiving plant. 3. Enter the scope of list (for example, DD). 4. Carry out the evaluation. A list of the plant stock availability for the material is displayed. This list also includes the stock in transit. In the case of inter-company-code stock transport orders with SD billing documents, the system does not create a stock in transit. For stock balance display, the posted quantity is calculated dynamically and displayed in the field Stock in trans. CC.
Use
If you posted the goods issue in Inventory Management, you post the goods receipt in the receiving plant with reference to the stock transport order. If you posted the goods issue in the Shipping component (LE-SHP), you can post the goods receipt with reference to the stock transport order or the replenishment delivery.
Activities
Posting a Goods Receipt for Stock Transport Order
You enter a goods receipt for the stock transport order in the same way as a goods receipt for a standard purchase order. However, it is not possible to post the goods receipt into goods receipt blocked stock since the stock in transit has already been valuated.
Even when the plants involved in a stock transfer belong to different company codes, you can use conventional methods to transfer the stock: By transferring the stock between plants in one or two steps By carrying out a stock transport order without the delivery function via Shipping By carrying out a stock transport order with the delivery function via Shipping
In these cases, the value of the transfer posting is posted to a company code clearing account in both the issuing and the receiving plants. The stock transfer is posted at the valuation price of the material in the issuing plant.
Features
Stock Transport Order with Delivery Via Shipping and Billing Document/Invoice
You can carry out stock transfers with the delivery and billing function. In this procedure, the stock is transferred in the form of a sale between two plants.
Stock transfers that include deliveries and billing documents/invoices are only possible between plants belonging to different company codes. If you want to carry out a cross-company-code stock transport order with delivery but without a billing document, you must set the Relevant for Billing (data element FKREL) indicator in Customizing of the item type to "blank" (Not relevant for billing). When you use the delivery function in Shipping, the whole transaction - from the delivery through billing and invoice verification - is reflected in the system. The following Shipping functions are available for this: Delivery: For example, planning shipping activities, picking, packing Billing: For example, price determination Before you can use a stock transport order with the delivery function and a billing document, the plant must be assigned to a vendor. You maintain the vendor - plant assignment in the vendor master record. If a user enters a vendor when creating a stock transport order, the plant is automatically copied from the vendor master record. A stock transport order with delivery and billing is a mixture of a standard purchase order and a stock transport order: as in the standard purchase order, when items are entered (standard items
with no item category) price determination is carried out and shipping data established; as in the stock transport order, the transfer of stocks from one location to another is monitored. Stock Transport Order with Valuated and Non-Valuated Sales Order Stock When entering goods issues for cross-company-code stock transport orders, you can work with both valuated and non-valuated sales order stock (E) using the one-step procedure (movement type 645) and the two-step procedure (movement type 643). In the MRP view of the material master record (MRP 4) you define from which stock material is to be withdrawn by selecting the Dependent requirements indicator for individual and collective requirements. There are three options: Indicator set to Blank (individual and collective requirements): material is removed from sales order stock Indicator set to 1 (individual requirements only): material is removed from sales order stock Indicator set to 2 (collective requirements only): material is removed from unrestricteduse standard stock
Prices In Purchasing, the price of the material in question is determined in the usual manner (from the info record, for example). In SD, pricing is also carried out as normal during the billing process. Your company has to maintain settings in the Customizing system determining whether stock transfers between two plants should be with or without billing. You can also determine whether individual users can carry out stock transfers, for example, with or without billing or in either of the two ways. If you choose Purchase Order Create Stock Transfer (i.e. a stock transport order without billing) and stock transfer with billing has been defined for the plants in Customizing, a message appears indicating that you should create a standard purchase order.
1. From the Purchasing menu, choose Master data Vendor Purchasing Change. 2. Enter the vendor and the purchasing organization.
Select Purchasing data and press ENTER . The purchasing data detail screen appears.
3. Choose Extras Add. purchasing data. A window appears in which you can enter the
plant. 4. Save your data.
Process for Stock Transport Orders that Include SD Deliveries and Billing Document
The process for stock transport orders with SD delivery and billing document includes the following steps:
Plant 0002 orders 10 kg of a material from plant 0001. The following prices apply: Valuation price of material (plant 0001): 10 $/kg Price for intercompany billing (plant 0001): 12 $/kg Order price (plant 0002): 11 $/kg
The following postings are made for the individual transactions: Plant 0001 0001 0002 0002 Transaction Goods issue Billing Goods receipt Invoice receipt Value 100 100 + 120 120 + 110 110 + 120 110 + 10 + Account Stock account Change involving stocks Sales revenue account Customer account GR/IR clearing Stock account Vendor account GR/IR clearing Price difference account or stock account
You can display the value of a materials cross-company stock in transit. To do this, choose Environment Stock Stock in transit CC from the Inventory Management menu.