WEDDINGS HOTEL FINE DINING

A wedding for all seasons

Are you looking for a traditional wedding or something a little different? The Pinewood Hotel is a contemporary hotel set in five acres of grounds and nestled amongst the rural backdrop of leafy South Buckinghamshire on the Berkshire border. As a wedding venue we are privileged to be part of so many couples special days and never stop looking at improving on our services within an ever-changing wedding industry. The function room with its neutral tones fits in perfectly with any wedding colour or theme, from vintage to romantic and lends itself to creating the day you have been dreaming of. People choose to hold their weddings with us for our reasonable pricing, great facilities, no-nonsense tasty food, friendly staff and beautiful grounds. In this wedding brochure we have included our most popular and comprehensive wedding packages. We hope that they are of interest, however feel free to contact us with your individual requirements and we will be only too pleased to provide a bespoke wedding quotation. The following are only guidelines and we are happy to incorporate your own plans and ideas into our wonderful venue. A 10% discount is available for Friday and Sunday weddings or any taking place any day in the months of January - March and October - November. Please note that we only ever have one wedding a day and prices include VAT at 20%. Call Jennie Hopcroft, our experienced award winning wedding planner, with over 160 weddings to her name to arrange a show round and view our amazing facilities, on 01753 896400 or email: weddings@pinewoodhotel.co.uk We are pleased to announce in the 2013 Wedding Industry Awards: The Pinewood Hotel was shortlisted for a regional award for Best Wedding Venue London South East Regional Winner for best Coordinator (Venue) for London & South East National Winner for Best Wedding Co-ordinator (Venue)

Romeo & Juliet package

120 per adult
Package includes: Dedicated wedding coordinator Red carpet welcome with a choice of reception drink & three canaps 3 course wedding breakfast bottle of superior house wine per person Coffee/Tea & chocolates Champagne toast White table linen, chair covers and colour co-ordinated sashes Bespoke flowers for top table and for all other tables & a consultation with the Florist* Resident DJ with complementary extras pack Evening buffet for daytime guests - 12 items Honeymoon suite for Bride & Groom with luxury gift 2 Executive rooms for parents Use of cake stand and knife Menus for tables, table plan and numbers or names The use of grounds for photographs, outdoor games and parking Duty Manager to act as Toast Master Reduced accommodation rates for all guests Function room hire with dance floor Two 2 week passes to Nuffield Health club, Stoke Poges Pre wedding food and wine tasting for two Sunday lunch for the Bride & Groom on the weekend of the wedding Use of personalised post box Minimum number of 65 adults
*Based on an average of 10 guests per table

Cinderella & Prince Charming package

90.00 per adult
Package includes: Dedicated wedding coordinator Red carpet welcome with a choice of reception drink 3 course wedding breakfast bottle of house wine per person Coffee/Tea & chocolates Sparkling wine toast White linen Resident DJ with complementary extras pack 8 evening buffet items for each of the daytime guests Honeymoon suite for Bride & Groom with gift Use of cake stand and knife Menus for tables, table plan and numbers or names The use of grounds for photographs, outdoor games and parking Duty Manager to act as Toast Master Reduced accommodation rates for all guests Two 2 week passes to Nuffield Health club, Stoke Poges Function room hire with dance floor Pre wedding food and wine tasting for two Sunday lunch for the Bride & Groom on the weekend of the wedding Use of personalised post box Minimum number of 65 adults

Adam & Eve package

67.00 per adult
Package includes: Dedicated wedding coordinator Red carpet welcome with Bucks Fizz reception drink 3 course wedding breakfast bottle of house wine per person Coffee/Tea & chocolates Sparkling wine toast White linen Honeymoon suite for Bride & Groom with gift Use of cake stand and knife Menus for tables, table plan and numbers or names Complimentary microphone for speeches The use of grounds for photographs, outdoor games and parking Red carpet arrival Two 2 week passes to Nuffield Health club, Stoke Poges Duty Manager to act as Toast Master Reduced accommodation rates for all guests Function room hire with dance floor Pre wedding food and wine tasting for two Sunday lunch for the Bride & Groom on the weekend of the wedding Use of personalised post box Minimum number of 65 adults

Accommodation rates
The Pinewood has 48 bedrooms, a mixture of Double, Twin, Family, Accessible, and Single Double rooms for 2 people 105.00 Single rooms for 1 person 89.00 Family room for up to 2 adults and 2 children 115.00 Children are under 12s

Bespoke prices
Room hire is applicable when no inclusive package is being taken

Honeymoon Suite

Room Hire Symak With Maple Room With Maple & Kids Room (DVD, Wii & Xbox)

Saturday 850.00 1,200.00 1,400.00

Friday/Sunday 700.00 1,000.00 1,200.00

Ask about rates for 2 nights. Rooms and discounts subject to availability. Rooms include continental and full English breakfast.

Civil Ceremony Fee We offer the Bride and Groom our Honeymoon suite complimentary when booked in conjunction with one of our wedding packages. All bedrooms are en-suite and have air-conditioning, mini-bar, complimentary tea & coffee, WI-FI and ironing facilities. Symak (maximum 130 people) Acacia (maximum 50 people) Maple (maximum 40 people) 450.00 300.00 250.00 350.00 250.00 200.00

Standard Double

If you are having a civil ceremony and wedding breakfast with us, both room hire charges apply, even when both events are in the same room The registrar should be booked directly by the couple themselves: Beaconsfield Old Town Registration Office 29 Windsor End, Beaconsfield HP9 2JJ Tel: 01494 475205 Email: registrars@buckscc.gov.uk

Executive Room

Reception drinks
By the glass
House Champagne 7.50 Sparkling Wine 6.00 Bucks Fizz (Sparkling Wine) 4.95 Kir Royale (3 sup for packages) 7.95 House Wine 175ml/250ml 4.50/5.50 Pimms 5.00 Mulled Wine 4.50 Alcoholic Summer Fruit Punch 4.50 Cocktails 5.50-6.95 Bottled Beers/Ciders 3.00-3.50 How about something different? Colour Co-ordinated Drinks

Canaps
3 items per person 4.00 5 items per person 5.50 Hummus & Sun Blushed Tomato Parma Ham & Melon Truffle Goats Cheese Mozzarella, Tomato & Pesto Pork & Leek Sausage Rolls Broccoli & Stilton Quiche Smoked Salmon, Cream Cheese & Chive Ham, Mustard & Leek Tart Mackerel Pt, Lemon Roast Beef, Pepper, Horseradish Chicken & Asparagus Feta & Olive Mini Sausage & Mash

Menus
Menu price 35 per person if not taken as part of the packages
Starters Leek & Potato Soup Red Onion Tart, Rocket & Balsamic Vinegar Chicken Liver Parfait, Onion Marmalade & Toasted Brioche Seared Tuna Nicoise Salad Smoked Salmon, Watercress & Crme Frache Buffalo Mozzarella, Plum Tomato & Basil Dressing Crispy Duck & Hoi Sin Salad Wild Mushroom & Tarragon Soup Continental Tappas Platter (Salami, Parma Ham, Chorizo, Sun Blushed Tomatoes, Olives, Hummus & Foccacia Bread) Mains Olive and Herb crusted Salmon & New Potatoes Chicken Supreme wrapped in Parma Ham, Potato Rosti & Red Wine Jus Slow Cooked Pork Belly, Crushed Mustard Potato & Apple Sauce Rump of Lam, Ratatouille Vegetables with Rosemary Jus Braised English Beef, Parsley Mash with Cooking Liquor Duck Breast, Gratin Potato with Star Anise Jus Seabass Fillet, Tomato & Herb Sauce Potato Gnocci, Spinach & Mascarpone Roasted Vegetables & Cous Cous Strudel Desserts Vanilla Panna Cotta & Strawberry Sticky Toffee Pudding & Vanilla Ice Cream Bread & Butter Pudding & Clotted Cream Pavlova, Whipped Cream & Seasonal Fruit Berry Cheescake Chocolate & Almond Torte with Hazelnut Cream Lemon Tart & Raspberry Sorbet Apple Crumble Tart with Custard Cheese Course 6.50 or 2.50 supplement as a Dessert 50ml glass of Port with Cheese 2.75 pp Tea or Coffee with Mint Chocolate

You will choose a set menu from the above selection for your guests to enjoy on the day. All meals are served with a bread roll. All dietary requirements catered for.

Finger buffet
Buffet Menu
Selection of Olives & Crisps Sun-dried Tomato & Mozzarella Pizza Chorizo, Chili & Oregano Pizza Chorizo Sausage Rolls Tuna, Red Onion & Baby Spinach Wraps Egg Mayonnaise & Watercress Ciabatta Homemade Pork & Sage Sausage Rolls Spiced Lamb Samosas & Mini Yoghurt Hoi Sin & Sweet Chili Chicken Drumsticks Leek & Mushroom Tarts Chicken Satay & Peanut Dip Seasonal Homemade Quiche Seasonal Fruit Tarts Profiteroles with Chocolate Sauce Chocolate Brownie & Berry Compote We recommend 75% of total number of guests are catered for.

Terms and Conditions Private Functions and Weddings

The following are our terms and conditions to which all weddings and functions bookings are subject. Written confirmation of the booking from the client and/or a copy of these terms and conditions signed by the client implies an acceptance of these terms and conditions. In these terms and conditions, the expression the hotel refers to The Pinewood Hotel, Uxbridge Road, George Green. SL3 6AP as specified in the clients confirmation and the expression the client refers to any person, firm or company booking the hotel. Formation of Contract 1.1 A booking will not constitute a legal contract until it has been confirmed in writing by both the guest and the operating company of the hotel (the hotel) and until any deposit or payment in advance requested by the hotel has been paid and a receipt for the same issued to the client and until a copy of the terms and conditions has been signed by the client and returned to the hotel. 1.2 The hotel may cancel at any stage any functions of whatever nature if it believes that to allow the function to proceed could contravene the law. In such a case any contract shall be null and void and the hotels liability will be limited to the return of any deposits paid. Deposits & Prepayments 2.1 To secure a booking a 1000.00 non-refundable deposit is payable within 14 days of a provisional booking being made. 2.2 The initial deposit must be accompanied by a signed copy of these terms and conditions. 2.3 6 months prior to the date of the event 50% of the balance is payable. 2.4 3 months prior to the date of the function the finer detail will be sought; menus, itinerary and other specific requirements. 2.5 14 days prior to the date of the function, final numbers and final balance are payable. The payment should reach the hotel no later than 14 days prior to the function. 2.6 Payments by credit card may only be made by the cardholder, in person, at the hotel credit card details cannot be accepted by telephone. Cancellations 3.1 In the event of cancellation the following payments are payable: Cancellation received 6 months or more before the date of the function: Initial deposit plus 25% of estimated total cost Cancellation received less than 6 months, but more than 3 months: Initial deposit plus 50% of estimated total cost Cancellation received less than 3 months before the date of the function: Initial deposit plus 90% of estimated total cost Number of Guests 4.1 The approximate number of persons attending the function should be given at the time of booking. Final numbers must be given 28 days prior to the function. The hotel will charge for the final numbers as a minimum, but reserves the right to charge for the actual numbers of guests attending if this is greater. The hotel cannot guarantee to be able to accommodate numbers greater than the final number advised 28 prior to the function, although every effort will be made to accommodate any such requirements. 4.2 Part reduction in numbers the hotel reserves the right to allocate an alternative function room to that originally booked if the number of guest falls by 25% or more of the original numbers advised at the time of booking. Charges 5.1 All prices are liable to fluctuate and specific charges will only be guaranteed for a period of 6 months prior to the function. Any prices quoted, whether in writing or otherwise, shall be liable to amendment in the case of a change in the rate of Value Added Tax, or any other tax directly affecting the charges quoted. 5.2 A corkage charge will apply to any wines or spirits provided by the guest or any other person attending the function.

Liability 6.1 Save as contained in statute the hotel will not be liable or responsible for any loss, damage or inconvenience of any type of kind. Loss or Damage to Property 7.1 The hotel will not be liable for any loss of, or damage to, the property of any guest or other person in the hotel except as defined in the Hotel Proprietors Act 1956 or as otherwise provided by statute. Indemnity 8.1 The guest will indemnify the hotel against any loss or damage to, the property of any guest, or by any other person attending the function, to any part of the hotel or its fixtures or equipment, or to any property belonging to third parties. Settlement 9.1 If a final account is rendered after the function, any balance is due for payment within 14 days of the invoice date. Interest 10.1 The hotel reserves the right to charge interest on overdue accounts at a compound rate of 2% per calendar month or part thereof. Law 11.1 These conditions and the contract of which they form a part shall be governed by English Law and the parties to the contract hereby submit to the exclusive jurisdiction of the Courts of England. Force Majeure 12.1 The hotel shall not be liable for any breach of its obligations under this agreement resulting from causes beyond its reasonable control including but not limited to fires, strikes, riots, embargos inability to obtain supplies, or regulations of a civil or military authority. Whole Agreement 13.1 This agreement contains the entire understanding of the parties and supercedes all prior written or verbal agreements or representations. No variation will be binding unless in writing and signed by an authorised representative of the hotel. Engagement of External Contractors 14.1 Should the guest wish to employ the services of any external contractor, the guest will confirm such an arrangement with the hotel and the hotel reserves the right, in its absolute discretion to refuse such a request. If the request is accepted the guest hereby undertakes to indemnify the hotel against claims made against it resulting from any act or default of such external contractor. All external contractors shall be in the possession of up-to-date public liability insurance and responsible for applying all the requirements laid out by the health and safety executive. The hotel does not permit the use of outside caterers, except caterers recommended by the hotel. Decorations 15.1 The guest shall not affix any materials to walls or ceilings of the hotel by the use of nails, screws, pins or any adhesive tape or any substance of any kind without prior permission from the hotel. Conduct 16.1 The guest shall be responsible for the orderly conduct of the functions and shall ensure that nothing will be done which constitutes a breach of law or in anyway cause a nuisance or infringe any licensing laws or illegal gaming or betting laws.

8 items at 16.50 Additional items at 2.00 per person

The Pinewood Hotel, Wexham Park Lane, George Green, Buckinghamshire. SL3 6AP Tel: 01753 896400 Fax: 01753 896500 Email: info@pinewoodhotel.co.uk www.pinewoodhotel.co.uk

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