COD Technical Reference

Volume VIII– Appendices

Table of Contents

Section 1: Glossary of Terms.....................................................................................VIII – 1 – 1

Glossary of Terms.................................................................................................VIII – 1 – 1

Section 2: Funding Methods.....................................................................................VIII – 2 – 1

Current Funding Level.........................................................................................VIII – 2 – 1
Funding Methods..................................................................................................VIII – 2 – 2
Advanced Funded..................................................................................VIII – 2 – 2
Pushed Cash/Just-In-Time ....................................................................VIII – 2 – 3
Cash Monitoring 1 (HCM1) .................................................................VIII – 2 – 4
Cash Monitoring 2 (HCM2)..................................................................VIII – 2 – 4
Reimbursement......................................................................................VIII – 2 – 5
Relationship between DL Processing Options and Funding Controls...VIII – 2 – 7
Relationship between Pell Processing Options and Funding Controls..VIII – 2 – 7

Section 3: Pell Grant Calculation Table...................................................................VIII – 3 – 1

Section 4: State, Jurisdiction, and Country Codes.................................................VIII – 4 – 1

Phase-In Participant State/Jurisdiction/Country Codes........................................VIII – 4 – 1
Full Participant State/Jurisdiction/Country Codes ..............................................VIII – 4 – 3
Full Participant State/Jurisdiction Codes ..............................................VIII – 4 – 3
Full Participant Country Codes ............................................................VIII – 4 – 4

Section 5: System Security........................................................................................VIII – 5 – 1

Privacy Notice......................................................................................................VIII – 5 – 1
COD Website Access ...........................................................................................VIII – 5 – 1
System Administrator Request .............................................................VIII – 5 – 2
Rules of Behavior ................................................................................................VIII – 5 – 4
Introduction ..........................................................................................VIII – 5 – 4
Physical Security ..................................................................................VIII – 5 – 4
Computer Virus Protection ...................................................................VIII – 5 – 5
Computer System Responsibilities .......................................................VIII – 5 – 5
Unofficial use of Government equipment ............................................VIII – 5 – 6
Work at home ........................................................................................VIII – 5 – 7
Dial-in access ........................................................................................VIII – 5 – 7
Connection to the Internet ....................................................................VIII – 5 – 8

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Volume VIII – Appendices
 Email .....................................................................................................VIII – 5 – 8
Copyright ..............................................................................................VIII – 5 – 8
User IDs ................................................................................................VIII – 5 – 9
Passwords .............................................................................................VIII – 5 – 9
Users ...................................................................................................VIII – 5 – 10
Other Policies and Procedures ............................................................VIII – 5 – 10

Section 6: School Processing Options.......................................................................VIII – 6 – 1

Overview .............................................................................................................VIII – 6 – 1
Promissory Note Print Option ..............................................................VIII – 6 – 2
Promissory Note Type Option ..............................................................VIII – 6 – 2
Disclosure Statement Print Option .......................................................VIII – 6 – 3
Administrative Cost Allowance Option ................................................VIII – 6 – 4
Number of Future Days to Display Disbursements ..............................VIII – 6 – 4
Pell Grant Error Processing Option ......................................................VIII – 6 – 5
Full or Standard Response ....................................................................VIII – 6 – 5
Response Records Generated Based on Web Activities .......................VIII – 6 – 6
Common Record Response Document Length Option ........................VIII – 6 – 6
School Report Options...........................................................................VIII – 6 - 7

Section 7: Print Specifications and Forms...............................................................VIII – 7 – 1

Print Specifications...............................................................................................VIII – 7 – 2
Direct Loan Subsidized/Unsubsidized Disclosure Statement Print Specifications
...............................................................................................................VIII – 7 – 2
Direct Loan PLUS Disclosure Statement Print Specifications............VIII – 7 – 15
Direct Subsidized/Unsubsidized Loan Master Promissory Note (MPN) Print
Specifications.......................................................................................VIII – 7 – 21
Direct PLUS Loan Master Promissory Note (MPN) Print Specifications
.............................................................................................................VIII – 7 – 23
ESOA Print Specifications...................................................................VIII – 7 – 26
Direct Loan Forms..............................................................................................VIII – 7 – 31
Creating Master Promissory Note Paper Manifests............................VIII – 7 – 31
Direct Subsidized/Unsubsidized Loan MPN.......................................VIII – 7 – 34
Direct PLUS Loan MPN......................................................................VIII – 7 – 34
Endorser Addendum for Direct PLUS Loan MPN..............................VIII – 7 – 34
Direct Subsidized/Unsubsidized Loan Borrower’s Rights and Responsibilities
Statement (BRR)..................................................................................VIII – 7 – 34
Direct PLUS Loan Borrower’s Rights and Responsibilities Statement (BRR)
.............................................................................................................VIII – 7 – 34
Direct Subsidized/Unsubsidized Loan Plain Language Disclosure (PLD)
.............................................................................................................VIII – 7 – 34

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Volume VIII – Appendices
 Direct PLUS Loan Plain Language Disclosure (PLD)........................VIII – 7 – 35

Section 8: COD Reports.............................................................................................VIII – 8 - 1

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Volume VIII – Appendices