Microsoft

Mi crosof Microsof t Quick Access Toolbar a Off ice Butto n Button Tab Cell Nam e

Program Layout

Excel 2007 Cheat Sheet

Tit le Bar M in imize Maximize i nimi ze Close Ribbon Dialog Box Launcher Colum Co lum n s
Microsof t Off ice B utto n: i ce Holds the o pti o n s to s t a r t ptio st rt a n ew wo rkbo o k, o pen a new workb o pe n saved sa v ed f ile, sa v e, prin t, pri n pr e pa re fo r dis t ribut io n, for d i s ri b ut i o publish t h e sp rea d s h eet, he s p re a e e t, close t h e pro g ra m an d he sho recent l y i e w e d sh o w recen t ly v iewed documen do cumen ts Customize the Quick Access Toolbar to hold com m and s such comm an d as Save, Prin t, Undo, Redo, Red o, Copy Co py and Paste. Formatt in g Sh o r t cu ts

Act i v e Cel l Cell Rows

Group

Scroll Bars

Status Bar Work sheet Tabs

Prog ram Short cuts S hort

Keyboard Shortcuts
Open Create New Save Prin t Close Spell Check S pell Open Help Ctrl+X Ctrl+C Ctrl+V Ctrl+Z Ctrl+Y Ctrl+F Ctrl+A

Views

Zoom S lider lid er

Ctrl+O Ctrl+N Ctrl+S Ctrl+P Ctrl+W F7 F1

Ed i t i n g Sh o r t cu t s ti Sho

Cut Cu t Copy Pas t e Undo Redo Red o Fin d Select All

Ctrl+B Ch ange Cell Change Tab Go Rig ht One Cell Ct rl+I Ri ght Shif S hif t+Tab Go Lef t One Cell Ctrl+U Left En t er Do wn One Cell O ne S h if t+Enter Up On e Cell One Ctrl+Home T o Cell A 1 To Ctrl+End To T o Last Data Cell

N avii gat i on Shor t cu t s a v g at o n Sh or

Bold I talics Underline

Program Basics

Keys to Remember:

Create New W orkb o o k: o rkb C l i ck O f f i ce B u t t o n, select New, click Create ck Open a Workbook: Click Off i ce Button, select open Click Off ice Button,select Save Save S Workbook with a New Name: Click Off ice Button, select Save As, type in the title Print Preview: Click Off ice Button, mouse over Print, choose Print Preview Print Workbook: Click Off ice Button, mouse over Print, choose Print

Backspace: erases back one space Delete: erases forward one space Page Up: moves up one sheet F5: Open Go To Dialog Box

Page Do wn: moves down one sheet Down: Home: moves to the f irst cell in a row Num Lock: controls the 10-key pad

Workbook Tips p

Illustrations Group

Page Setup Group

Add Worksheet: Click Insert Worksheet tab next to sheet tabs at the bottom of the program screen Delete Worksheet: Select the worksheet, click the delete button in the Cells group on the Home tab and select Delete Sheet

Rename Worksheet: Double-click sheet tab, type in new name and press enter Add Illustrations to Worksheet: Click on the Insert tab and look in the Illustrations group Adjust Margins, Orientation, Size and Breaks: Click the Page Layout tab on the Ribbon and use the Page Setup group
Defined Names

Formulas & Functions

Insert Function Button

Formulas Tab

Always start with an equals sign.

Function Library Cell Name Box Insert Function Button Fo Formula Bar Formula Auditing Calculation

To Insert a Formula:

Select the cell, press = and enter the formula

ulas orm F

If multiple operators, Math Operators for Formulas: Excel will Addition + Multiplication * follow the order of Subtraction - Division / operations.

ions t unc F

To Insert a Function:

Select the cell, click the Insert Function button on the Formula Bar or on the Formulas Tab

Symbols used in Functions: To indicate a range of cells use a colon : Always place parentheses around the cells

Chart Tools

To Create a Chart: Select the cell range that contains the data you want to make into a chart and click the Insert tab on the Ribbon. Click a chart type in the Char ts group and select the t he Charts chart you want to use from the list. Use t h C h t Tools section of the Ribbon the Chart l t th th bb to change the Design, Layout and Form at of the char t. chart. Bar Chart Insert Tab

Charts

Chart Data

Chart Group

Header & Footer: Click the Insert tab on the Ribbon and click the Header & Footer button in the Text group Hyperlinks: Select the cell, click hyperlink in the Links group, on the Insert tab Comments: Select the cell, click the Review tab on the Ribbon, click the New Comment button in the Comments group, type the comment, then click outside the comment text box

Items to Add A

Pivot Table

Illustrations Group

Links Group

Header & Footer Button

Spreadsheet ViewsNormal View- allows worksheet to take up the entire window Page Layout View- breaks down worksheet page by page

Full Screen View- expands spreadsheet to f it your screen size

Workbook Views

Show/Hide Options

Zoom

Window Options

Formatting Basics s
Format Text: Use the Font group on the Home tab Format Values: Use the Number group on the Home tab Change Cell Alignment: Select cell and click the alignment button in the Alignment group on the Home tab Adjust Column Width: Drag the right border of the column header
Font Group Alignment Buttons

Edit a Cells Contents: Ed i t i n g Sh o r t cu t s ti Select the cell and begin typing Ctrl+X Cut Cu t Clear a Cells Contents: Ctrl+C Copy Select the cell and press Delete Ctrl+V Pas t e Drag and Drop to Move Cells: Select the cells, point the mouse over any border of the cells, then drag to the destination Drag and Drop to Copy Cells: Select the cells you want, point to any border of the cells and press the Ctrl key while dragging

Editing Basics

Adjust Row Height: Drag the bottom border of the row header Add Cell Borders: Select the cell, click the Border button list arrow in the Font group on the Home tab and select a border type Add Cell Shading: Select the cell, click the Fill Color button list arrow in the Font group on the Home tab and select a color Insert a Row or Column: Right-click the row or column heading to the right of the column or below the row you want to insert, select Insert from the menu Delete a Row or Column: Select the row or column heading, right-click and choose Delete from the menu

Your Notes...